embracing your harvard cv - massachusetts general hospital€¦ · embracing your harvard cv carol...

Embracing your Harvard CV

Carol Bates, MD

Assistant Dean for Faculty Affairs

February 2014

3 Office for Faculty Affairs

The CV’s Purpose

To showcase your

accomplishments in crisp,

organized, easy to read format


Key Messages:

• The big picture: Your narrative

• Teaching – critical for everyone

º Capture all of it

º Be sure to mention teaching in your narrative

• Reach of your reputation

º Regional/national/international talks

º Professional societies, committees, editorial roles, grant review


Templates


Preformatted Template


Features of the Preformatted Template


General CV Formatting

• Always report activities from oldest to most recent

• Appointments should match HMS records

• Each activity/role should be listed only once

• If a category doesn’t apply, leave it off

º Keep a shadow CV that includes all categories

• Include page numbers

• Avoid abbreviations known only to your subspecialty

º Your CV will be read by people outside of your field


Leadership and Committees

• Major Administrative Leadership

• Includes educational, clinical, research and general administrative

leadership positions

• Group by Local, National, International

• Committee work

• Group by Local, National, International

• Grant review, professional society roles, lay society

work appear elsewhere


Education

1998-2001

MD (Medicine) Albany Medical College, Albany NY

Postdoctoral Training

09/01-06/03

Clinical Fellow in Medicine,

Interventional Cardiology

Massachusetts General Hospital

Faculty Academic Appointments

06/03-09/07

Instructor in Medicine Massachusetts General Hospital, HMS

09/07- Assistant Professor of Medicine Massachusetts General Hospital, HMS

Appointments at Hospitals/Affiliated Institutions

2003-

Assistant Physician Massachusetts General Hospital,

Department of Medicine

Major Administrative Leadership Positions

Local

2007- Director, Interventional Cardiology

Fellowship

Massachusetts General Hospital,

Department of Medicine

National

2006 Co-Chair, Cancer Genome Atlas

Network

NCI/NHGRI


Professional Societies

2001-

American Heart Association Member

2003- American College of Cardiology

2003-2005 Member

2005- Fellow

2001-2002

Member, Meritorious Service

Review Committee

2003- Chair, Women in Cardiology

Committee

Grant Review Activities

National

2002-2007 NHLBI R21 Study Section NIH

2000-2002 Ad hoc Member

2003-2007 Permanent Member


Grant Funding

• List (with dates)

• Past funding

• Current funding

• Projects submitted for funding

• Training grants and Mentored Trainee Grants

• Unfunded projects

• Include total direct costs (all years) if PI, co-PI, site PI

on current grants

• Describe the project


Funding Information

Current

2006-2010 The role of isoflavones in the management of hot flashes

NCCAM/R21 1234567A

PI ($275,000)

The major goal of the study is to use skin conductance measurements to quantify the

impact of different isoflavones on hot flash frequency and severity.

2007-2012 Evaluating decision-making in childhood vaccinations

AHRQ/R01 1234567A

Co-Investigator

The major goals of this study are to evaluate factors that lead to parental refusal to

vaccinate and to design an intervention for health care professionals that will increase the

acceptability of vaccinations. My role is to design the tool that will measure parental

preferences and attitudes toward vaccination and to interpret the data.

Current Unfunded Projects

2009-2012 Pilot study of the association of the OSCE with performance on Medical Board

examinations (Mentor)

I am supervising an Academy fellow in evaluating the association between OSCE

performance and Part I of the Medical Board examinations

(PI -Jones)


Report of Teaching

Defined broadly, includes didactic and clinical or

research supervision

Should add up to >50 hrs

Teaching outside of Harvard does not count towards 50 hrs, but does

speak to reputation

Common errors:

Laboratory & Other Research Supervisory & Training Responsibilities

Focus on level of effort spent on this activity

Formally Supervised Trainees and Faculty

Focus on individual mentees, what they accomplished, where they

are now


Proposed additions to Report of Teaching

• Formally Mentored Harvard Medial Student Scholars in

Medicine

• Formally Supervised Trainees changing to Mentored

Trainees and Faculty


Report of Local Teaching and Training

Teaching of Students in Courses

2000- The Human Body HMS

1st year Medical Students 3hr tutorial sessions per wk/ 8 wks

Formal Teaching of Residents, Clinical Fellows and Research Fellows (post-docs)

2006-2007 Management of cholelithiasis BIDMC

1st yr Surgery residents One hour lecture per yr

Clinical Supervisory and Training Responsibilities

2000-2007 Ambulatory Internal Medicine Clinic

Preceptor, Children’s Hospital Boston One half session per week


Your talks

• Include notation on sponsorship/funding

º No presentations below were funded by outside entities" or "Those

presentations below funded by outside entities are so noted and the

funder(s) is (are) identified."

• Categories speak to breadth of reputation

º Local = Harvard and affiliates

º Regional

º National (includes national meeting held in Boston)

º International (includes international society that met in US)

• You can include talks that are scheduled for future


Example

National Presentations

Those presentations below sponsored by outside entities are so noted and the

sponsors are identified.

2011 Total Ankle Arthroplasty (CME course)/invited presentation

American Association of Orthopedic Surgeons

San Diego, CA

2012 Autism Spectrum Disorders/plenary talk

American Psychiatric Association

Boston, MA (Pfizer)

2013 Reduction of emergency room visits for asthmatic children

with multifactorial home interventions (Selected Oral Abstract)

American Academy of Pediatrics annual meeting

Orlando, FL


Clinical Activities

• Clinical Activities

º Where and how often do you see patients?

• Clinical innovations

º Especially important if AOE is Clinical Expertise and Innovation

• Proposed new section after Clinical Activities on Report

of Teaching and Education Innovations


Education of Patients and Service to the Community

• Talks to lay public belong here not in Invited

Presentations

• Recognition includes

º Best Doctor, Who’s Who (not in Honors and Awards)

º Media recognition


Report of Scholarship

• Research investigations vs other peer reviewed

º Research investigations include presentation of new data

• Don’t use et. al. (list all authors)

• Abstracts only 3 yrs unless award received

• Selected scholarship should largely be since last

promotion – please circle

• Separately number each category starting at 1.

• Highlight your name (bold/underline)

• Annotate (*) co-authors who are your mentees


Report of Scholarship

Peer Reviewed Publications in print or other media

Research investigations

1. You ME, Lee KY, Chey RY, Menguy R. Electrogastrographic study of patients with unexplained

nausea, bloating and vomiting. Gastroenterology 2005; 79:311-4.

2. Arnold TR, Bevalay TT, Chetan BU, You ME. The role of C1q alpha in pulmonary hypertension and

acute ischemia. Cardiology 2007; 2(5):3251-3263.

Research publications without named authorship

1. Irin MG, Cilli BM, Elman JS, and the Asthma Clinical Research Network *. Quality control of meters

for multicenter clinical trials. Am J Respir Crit Care Med 2005; 356:1276-281. (*member of the writing

group cited in the appendix of the manuscript)

2. The Asthma Clinical Research Network *. Quality control of meters for multicenter clinical trials. Am

J Respir Crit Care Med 2008; 356:1276-281. (*member of the writing group cited in the appendix of the

manuscript)

Non-peer reviewed scientific or medical publications/materials in print or other media

Proceedings of meetings or other non-peer reviewed research publications

1. Bengtsson S, Cilli BM, Solheim BG, You ME. Enforcement of data protection, privacy and security in

medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 02.

Proceedings of the 7th World Congress on Medical Informatics, Sep 6-10, Geneva, Switzerland; 2002. pp.

1561-5.

Reviews, chapters, monographs and editorials

1. Weinstein L, You ME, Swartz MN. Pathogenic properties of invading microorganisms. In: Sodeman

WA Jr, Sodeman WA, editors. Pathologic physiology: mechanisms of disease. Philadelphia: WB

Saunders; 2004. p. 457-72.

2. You ME, Hunninghake GW, Gadek JE, Szapiel SV. The human alveolar macrophage. In: Harris CC,

editor. Cultured human cells and tissues in biomedical research. New York: Academic Press; 2007. p. 54-

6. (Stoner GD, Series editor. Methods and perspectives in cell biology; vol. 1.)


New Ways to Demonstrate Scholarship

• Mentor of primary author

º 23. Smith SR, **Browning EB, James SP, Henry RD. Hand fractures in

children. Pediatrics 2013;73:165-70.

º ** Denotes trainee for whom I served as primary mentor

• Notable citations of scholarship

º Herbert S, Morales S, Walker J. Cellular microtubles and sonic

hedgehog. Nature 2012;111:35-40.

• Accompanied by editorial

• Sited by the Faculty of 1000


The Narrative’s Purpose

Your opportunity to highlight

your unique combination of

accomplishments


The Narrative

• Your Area of Excellence and any Significant Supporting

Activities should be discussed

• Expand on accomplishments – find your sweet spot

º Don’t be shy, but don’t overstate (“many” if number is 2”)

• Opportunity to describe things that don’t have another

home

º Accomplishments as administrative leader

º Teaching innovations

º Submitted manuscripts

• Teaching and mentoring


The Narrative…

• Answer anticipated obvious questions

º Major change in career focus

º Large time lapse (or your chief can address but should be somewhere)

• Extent of your regional/national/international impact

• Will be read by professionals outside of your field

• Speak in 1st and not 3rd person

• Formatting isn’t critical – more important to tell your

story


HMS Resources

Websites:

• http://www.fa.hms.harvard.edu/ • The Office for Faculty Affairs at Harvard Medical School

• http://facultypromotions.hms.harvard.edu/ • Overview of all ‘Area(s) of Excellence’

• Create “customized” criteria for rank and activities

• Format your CV using templates and detailed instruction guide

• Dedicated e-mail and phone line for questions • E-mail: [email protected]

• Phone: 617-432-7112

http://facultypromotions.hms.harvard.edu/



mailto:[email protected]


• Maureen Connelly, MD, MPH, Dean for Faculty Affairs

• Carol Bates, MD, Assistant Dean for Faculty Affairs

• Bethany Westlund, PhD, Assistant Dean for Faculty Affairs

• Program Directors:

• Dagmara Cotti, PhD

• Kathleen Dave, PhD

• Zoë Fonseca-Kelly, PhD

• Jonathan Matsui, PhD

• Promotions Specialists:

• Veronica Leo, M.Ed.

• Melanie Whall, M.A.

Office for Faculty Affairs

Thank you!

embracing your harvard cv - massachusetts general hospital€¦ · embracing your harvard cv carol...

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