2009 Spring AIMS Pre-Test Workshop

1

Elementary SchoolAIMS Pre-Test TrainingSpring 201111111112/22

Test Coordinator Packet

Critical Dates

Test Accommodations Guidelines 2010-11

Incident Report

Security Agreement

Test Administrator ChecklistTest CoordinatorPacket22222212/23ReferencesTAD Test Administration DirectionsTAG Testing Accommodations GuidelinesTCM Test Coordinator ManualTSA Test Security Agreement

3333334SITE TEST COORDINATORSResponsibilities

44444412/25ResponsibilitiesRead the Test Coordinators Manual and the Test Administration Directions

Get signed Security Agreements from all individuals handling test materials

Train Test Administrators and Test Proctors

5555556ResponsibilitiesInventory test materials upon receipt

Monitor testing activities

Report any testing concerns or incidents to Cindy (225-5418)

Package materials per instructions for return

6666667Students to Be Testedand Test scheduleSpring 2011 Test Administration

77777712/28Students to Be TestedAll Arizona public school students in Grades 2nd 8th grade will participate in testing as described in the following slides

Students either take AIMS or AIMS A no student are excluded from testing.

TCM p488888812/29Not Enrolled StudentsAIMS testing must be made available upon request at local district schools for:Home school studentsPrivate school studentsFill out the Student ID grid on the answer document with their 10 digit phone number instead of filling in the SAIS #Mark the not enrolled bubble

99999912/210Test Administration SchedulesAll AIMS tests and are untimedTimes are provided for planning purposes onlyStudents must be allowed to finish testing even if the scheduled time for the test has elapsedThere are breaks scheduled within all days of AIMS testing - refer to TADs and TCM for details

TCM p5TAD p310101010101012/2AIMS 3-8Students in Grades 3-8 are expected to test in all content areas as determined by grade

Grade WritingScienceReadingMath3456781111111112/2Mandatory Test DatesApril 11 Grade 5, 6 , & 7 Writing Grade 4 & 8 ScienceApril 12 Grade 3 - 8 Reading/Math Part 1April 13 Grade 3 - 8 Reading/Math Part 2April 13 Grade 2 Stanford 10April 14 Grade 3 - 8 Reading/Math Part 3April 14 Grade 2 Stanford 10

April 15 - 29 Make-Up Dates

Please note, April 13 (Wednesday) is a full length school day

121212AIMS 5, 6, 7 Writing ChangesScoring AIMS Writing promptThe AIMS Writing prompt response will be scored using a holistic rubric based on 6-traitsThe time to administer the AIMS Writing prompt has not changed The extended response score will account for 60% of the AIMS Writing score

1313131312/2AIMS 5, 6, 7 Writing ChangesAddition of Multiple Choice Items AIMS Writing multiple choice items will be embedded in the AIMS Reading test The time to administer AIMS Reading has not changed AIMS Writing multiple choice items will account for 40% of the AIMS Writing score

1414141412/2AIMS 5, 6, 7 Writing ChangesAIMS Writing Score ReportsTo receive an AIMS Writing score students must complete both the prompt response and the multiple choice items The prompt response score and the multiple choice scores will be reported

1515151512/216ScienceAll students in grade 4 and 8 testNo make-ups for science

Science this year is given on the same day as Writing (April 11)TAD p2

16161616161616Test Administration SchedulesApril Testing - Stanford 10, Grade 2

April 13 & 14 (2 days of testing)Make-up testing through Apr. 29See TCM pg. 7 or TAD pg. 7 for sessions and timesNote: Stanford 10 is untimed!!Unlike AIMS, the order of tests may be switched

171717AIMS 3-8 Pre-ID Labels Pre-ID Labels will be produced for all students in grades 3-8 based on SAIS enrollment data.Data will be extracted from SAIS on February 11.Schools without SAIS enrollment data will not get Pre-ID labels.

1818181812/219Test Security

19191919191912/220Test SecurityTest Administrators and Test Proctors must be employees of the schoolTest Administrators and Test Proctors must be trained by the Test Coordinator in all correct test administration and test security procedures for Spring 2011 test administration

TCM p. 25TAD p6TCM p1020202020202012/221

Test Administrators and Test Proctors must sign a copy of the Spring 2011 AIMS/Stanford 10 Test Security Agreement and adhere to test security proceduresSigned Test Security Agreements must be kept for 6 years at school site Return the copy signed by Principal to Cindy during the material check-in21212121212112/222Receiving Test Materials

AIMSAIMSAIMSAIMSAIMS22222222222212/223Receiving Test Materials AIMSApril TestingMarch 14 - 17 to district warehouseMarch 23 - 25 to school sites

23232323232312/22424Delivery of Test MaterialsWhen boxes are received at your site:Verify that the boxes are addressed to your school.Count number of boxes received.Open box 1 ASAP and verify quantity provided on inventory sheet will cover your needs.Email Cindy immediately if you are in need of more tests.

242424242424Additional Order WindowAIMS 3-8 Closes at 4:00 pm MST on March 28This is a fixed windownothing can be ordered past this date

2525252512/226Inventory Test MaterialsBefore distributing tests, compare number of test materials received with actual number on the inventory packing list.Note any discrepancies on the inventory list.Packages sometimes contain 1 more or 1 less than what is stated on package.

2626262626262627Inventorying Test MaterialsMaintain an accurate inventory of all materials at each school Best to have a sign-in and sign-out procedure in place for accountability of materialsTest books and answer documents are to be stored in a secure location at all timesTest materials can NOT be kept in classrooms over night

TCM 1327272727272712/2For schools that number test books and/or answer documents.

Use only these boxes for your numbering.

2828282828Say during the workshop: Do not mark on the answer documents anywhere other than this highlight box and the box where student complete information. This will help ensure that the answer documents will scan without a problem.

2829Preparation of Test RoomTest Administrator and Proctor

29292929292912/230Preparation of Test RoomStudent seating should be arranged so that:Students cannot easily see the answer documents of othersTest administrators and proctors can walk by each student.Desks and tables should be cleared of backpacks and unnecessary materials

TCM p. 25TAD p7TCM p930303030303012/231Preparation of Test RoomMaterials that can be posted in testing roomAIMS Mathematics Reference SheetsAIMS Science Reference Sheet Holistic Rubric Based on 6 Traits Official Scoring GuideAll other visual aids that could assist students while testing must be removed or covered completely

TCM p. 25TAD p7TCM p931313131313112/232Preparation of Test RoomAuthorized resources:Dictionaries and thesauri must be available for the prompt section of the AIMS Writing testsTranslation Dictionaries as allowed for ELLs

TCM p. 25TAD p5TCM p9

32323232323212/2Unacceptable ResourcesItems that may not be used for any portion ofAIMS:Math manipulatives:charts, and aids, including but not limited to a ruler, number line, compass, and an abacusElectronic devices including but not limited to:Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music playersScratch Paper not allowed for any portion of AIMS

Part 3 - Test Administration34Test AdministrationTest Administrator and Proctor

34343434343412/235Test AdministrationAIMS and Stanford 10 are standardized tests.Test Administrators should be given the Test Administration Directions or Directions for Administering at least one day prior to testingTest Administrators must follow the directions and read the script exactly as stated in the Test Administration Directions or in the Directions for Administering

TAD p8TCM p1035353535353512/236During TestingStudents should be allowed to progress at their own paceMonitoring should consist of:Supervising the room at all times during testingAnswering student questions that pertain to clarification of test directionsChecking that students are progressing through test properly

TAD p936363636363612/237During TestingStudents may not have access to any electronic devices including computers, calculators, cell phones, portable music players, etc.

If cell phones are in backpackbackpack needs to be away from their desk.

You need to remind students to remove their cell phones prior to testing and continue to monitor for this

TAD p11

37373737373712/238During TestingDisruptive students and students suspected of cheatingStop disruptive behavior or suspected cheatingAllow student to continue to testStudent may be moved to a different location so that others may continue to test undisturbedStudent may be subject to disciplinary procedures after completion of testingDocument as many details as possible and report to School Test Coordinator who will report to District Test Coordinator

TAD p 1238383838383812/239During TestingStudents who leave the room during testingStudents may be allowed to go to the restroom, if necessary, during testingOnly one student may leave at a timeCollect students test materials before the student leaves the room and give back upon students return

TAD p1239393939393912/240During TestingStudents who leave school during testing:

will not be permitted to finish that section of testing when he/she returns to schoolmay not participate in make-up testing for that same content areamay be allowed to make-up a section that was never started

TAD p1240404040404012/241As students finish testingStudents close test book and answer documentPlace answer document on top of test bookStudents not allowed to leave until testing session is completeTest Administrator will collect the test materialsOnce test materials have been collected student can read or do class work silentlyNo electronic devices are allowed at this pointTAD p10

41414141414112/242End of Testing SessionInspect each test book and answer documentStudent name on front of test book and answer document Test books and answer documents in separate stacksPre-ID label affixed or demographic data bubbledForm bubbled on answer document Complete accommodation bubbles in section KAll marks on scorable materials in No. 2 pencilTCM p1542424242424212/243End of Testing SessionAccount for all test books and answer documents at the end of each testing sessionMissing test books and answer documents must be accounted for prior to dismissing any studentsThis is critical for test administrators to do at the end of each test!!!!TAD p1043434343434312/244End of Testing SessionAll test materials must be returned to test coordinator at the end of the testing session.

No test materials may be left in a testing room overnight.

44444444444412/245School Test Coordinator Reporting Testing IncidentsTesting incidents that should be reported to Cindy Hurley for review would include, but are not limited to:Possible cheatingInappropriate accommodationsAdministration errors Testing incidents are to be reported by the School Test Coordinator45454545454512/246

A copy of the Incident Report Form is in Your Packet. If an incident occurs, then an electronic copy will be sent for test coordinator to fill out and return to Cindy.46464646464612/247AccommodationsTest Administrator and Proctor

47474747474712/248AccommodationsAll Test Administrators must read and be familiar with Testing Accommodations Guidelines 2010-2011

Included in your packet

4848484848484849Standard AccommodationsStandard accommodations available to students while testing on AIMS and Stanford 10 are limited to those listed in the

Testing Accommodations: Guidelines for 2010-2011TAG p549494949494950Standard AccommodationsStandard accommodations available to:Students with certain injuriesEnglish Language LearnersFEP Year 1 and Year 2 studentsStudents with an IEP or 504 plan

TAG p550505050505051Standard AccommodationsAccommodations may not provide verbal or other clues or suggestions that hint at or give away the correct response to the studentNot all accommodations appropriate for instruction are appropriate for use during state testingVerify Students IEP

TAG p551515151515152Standard AccommodationsIt is the responsibility of the Test Administrator to see that: Students who qualify for testing accommodations receive them. Students who do not receive accommodations are not affected.Accommodations are marked on answer document.

TAG p552525252525253Recording AccommodationsTest administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer documentDetailed directions for marking the use of standard accommodations are on pages 62-63 of the TADOnly mark an accommodation, IF the student actually used it

53535353535354Recording AccommodationsAccommodations are listed in the Test Accommodation Guidelines with a number that will correspond to the bubble in the answer document. (Also Test Administration Directions Pgs. 62 - 63.)

#Standard Accommodation ELL/FEPContent Areas4More breaks and/or several shorter sessionsW, R, M, S5Simplify language in English for the scripted directions or the directions that students read on their own as needed upon student requestW, R, M, S6Read aloud in English the writing prompt, mathematics test items,+ or science test items,+ as needed upon student requestW, M, S7Provide a word-for-word published, paper translation dictionaryW, R, M, S8Exact oral translation of the scripted directions or the directions that students read on their own as needed upon student requestW, R, M, S545454545454Special CircumstanceStudents with an injury that makes writing or bubbling responses difficultEligible for certain standard accommodationsSee page 5 of Testing Accommodations: Guidelines for 2010-2011In Case of Injury

5555555556Student Identification informationTest Administrator and Proctor

SAIS #Birth DateName56565656565612/257

SignatureTeacherSchoolDistrictIf you have a bar code label, use itStudent must write name on line labeled Student Name

57575757575757Bar Code LabelsUse the Bar Code Label when there is oneOnly bubble in demographics when there is NO bar code LabelWhen there is a label used and the demographics are also filled in --- it can result in no score or a score for the wrong student CRITICAL59When There is No LabelTest Administrators (or other designated adults) are responsible for bubbling student demographic data on scorable AIMS and Stanford 10 materials for students without Pre-ID labelsDirections for bubbling student demographic data are included in all Test Administration Directions and Directions for Administering Pg. 59For student number.only fill in SAIS # unless there is no SAIS #, then a matric can be bubbled in the Student ID Grid.Do not fill in both SAIS # and Student ID

TCM p. 2559595959595912/2What Not To Do With LabelsDo not write on them for ANY reasonDo not put them upside downDo not make up your own labels.Do not rip them off if you made a mistakeDo not put labels on top of labels (they bleed through)If any of the above is doneanswer documents will not scan correctlyEmail/or call Cindy if you are in doubt!!

Test Administrators must record the use of standard accommodations in section K of the AIMS demographics data grid

After Testing

Enrollment Bubble (G)

Complete only if the student is not enrolled at the school where the test is administered.

6161616162Transferring to a Regular Answer Document For students who did not respond directly on a standard answer document (used Braille, large print, or certain accommodations):Student responses must be transferred to a standard answer document.

TCM p1662626262626212/263RETURNING SCORABLE MATERIALSAnswer Documents

63636363636312/2Email to Schedule Time to Return MaterialsAll test materials need to be returned between April 29 and May 4Schedule a time to return your materials by emailing cindyKeep in mind people will need to be released from school to return materials during the actual school day65Packing Answer Documents (Scorables)Put all answer documents (used and unused) in the same set of boxes.Used answer documents are those being scored Unused answer documents are those that have a label but were never written in, have been written in but answers were transferred to another answer document because it had a tear, may have had coffee or water spilled on it, etc.Separate used and unused with colored pieces of paper.

66Separate the used answer documents by test content and cohort use colored paper in between each stackWriting, Reading, & Math separated by gradeScience separated by gradeStanford 10 kept separatedFor each stack write the number of documents in that stack on the colored sheet separating stacks

How to Sort Used Answer Documents

66666666666667RETURNING NONSCORABLE MATERIALSBook, Manuals, Labels

67676767676712/268Packing Nonscorable BoxesPack nonscorable materials by document type in the same set of boxes.Used and unused test booksUsed and unused large print and Braille test materialsAIMS Test Administration DirectionsAIMS Test Coordinators ManualsUnused Pre-ID labels69

What do you mean I am missing a test book???AIMSStanford 10AIMSAIMSAIMS70Score reports

70707070707012/2Score Reports Due Dates 3-8 Reading, 3-8 Mathematics, 4 & 8 ScienceMay 25 posted to PearsonAccessJune 24 paper copiesJuly 29 closing date for corrections

5, 6, 7 WritingJune 17 posted to PearsonAccessJune 24 paper copiesJuly 29 closing date for corrections

7171717112/272Score Reports Due Dates Stanford 10May 25 posted to PearsonJune 24 paper copiesJuly 29 closing date for corrections

72727272727212/273Test Administrator and Test Proctor Training

AIMSTest

Protocol

73737373737312/2Need to RememberMust adhere to ALL test datesTeachers can not choose to carry over uncompleted sessions to other days regardless of reasonHave a system to determine how many students were tested and make sure number of answer documents aligns with the number testedInvalidations may only be determined by district test coordinator75Test Administrator and Test Proctor TrainingsSample items to be included on agenda- Test Security- Preparation of test rooms- Test administration procedures- Correct use of accommodations- Use of pre-ID labels and hand bubblingTAD p1075757575757575

76Test Administrator and Test Proctor TrainingsWhat to do if. . . ?Student needs additional timeStudent is caught cheatingStudent is sickThere is a fire drillStudent has an injury that makes writing or bubbling difficultTAD p1076767676767676

77Causes for Student Receiving No Score#1 Causeanswer document never turned in even though student participated in testing#2 CauseThere was a label on the front and bubbled in demographics on the back which did not match the label!For AIMS Writing student wrote essay on page 2 instead of starting on page 1For AIMS Writing wrote in a language other than EnglishUsed Inkwill not scanAnswered only a few items or bubbled in all As or some other pattern

78Call or email Cindy Hurley with ANY questions or concerns225-5418. My AIM is to help you make testing run as smoothly as possible!!

PHEW!!

We Made It78787878787812/2