Electronic Port Clearance

Presented by

Stian Ruud/DNV

FARGIS Conference 26. February 2002

Request in 2000 from Maritime and Port Authorities of Singapore (MPA):Automatic Transfer of Certificate Status Data from DNV to

Port Clearance System -‘MARINET’

Electronic Port Clearance

Description Expiry Date StatusClassification Cert. 2005-03-31Load Line Certificate 2005-03-31Safety Construction Cert. 2005-03-31IOPP Certificate 2005-03-31Safety Equipment Cert. 2001-12-07GMDSS Radio Certificate 2000-12-13 DueSewage Certificate 2005-03-31IMO Dangerous Goods Cert. 2005-03-31Tonnage CertificateSafety Management Cert. 2005-08-10Grain Loading Declaration

FARGIS User Conference 2000 :

Lars Nedland, Capt. DFDS Tor Line stated:• The number of reports required in shipping are too many!!!• Different Reports• Different Receivers• Different Transmissions• Different Forms• Different Languages• Different Time Schedules• etc. etc.

Electronic Port Clearance

MOU between Singapore and Norway

In March 6, 2000 the Maritime and Port Authority and theResearch Council of Norway (MPA) signed a Memorandum ofUnderstanding for research, development, education andtraining activities

(c) Development of Electronic Data Transfer & Exchange Examples:...(i) Ships’ notifications of arrival to port authorities;(ii) Information on ship classification, such as classification

certificates (for first time port visit) and re-validationcertificates for port clearance;

EPC should contribute to• Reduce total amount of messages (both written and oral)• Automatic/electronic handling of information• Reduce number of forms• Increase the information access• Reduce access time• Increase transparency• Increase information quality• International standardisation of procedures and

electronic exchange

Electronic Port Clearance

Principles to be used to obtain the above:

• Information based on standardised messages

• Information is issued by it's source on request

• Electronic exchange of information• Information should be quality

assured and properly verified

Electronic Port Clearance

EXPRESS models ISO TC184/SC4

XML-messages

EPC project organisation

DNV Oslo DNV Singapore

VTM Products

Norwegian Coast Directorate

EPM Technology

MARINTEK

IUM

DFDS/Tor Line

MPA

NOL

Singapore Polytechnic

Norwegian project Singaporean project

Electronic Port Clearance demonstration

1) Notificationmessage

2) Imo number email

3) Certificate status email

6) Port clearancenumber(GDV)

Vessel Traffic Management Central

Pilot request/scheduling

Port Clearance Officer

5) Port Clearance Number

4) Request/information

7) Pilotentersship

Inspection Office

NOR/NISSIRENACEQUASISSIRE

Coastal Directorate Maritime Directorate

Notification Message from ship (NOTMSG)

• IMO No• Last Port of Departure• Port of Arrival• Next Port of Arrival• ETA (date and Time)• Position in port• Actual draught• Total Cargo• No of Crew• No of Passengers

Advance Port Clearance procedure proposed in Norway

Request for certificate status

Certificate status from DNV

Ship data from DNV

IMO Number: 9152507Call Sign : LJKLVessel name: STENA ALEXITAPrevious Names:Classification Society: DNVMain Class: +1A1Class Idno: 19644

Class Notation:Tanker for Oil ESP BOW LOADING DYNPOS AUTR CSA-2(25) E0HELDK VCS-2

Ship Type: Tanker for OilDate of Build: 8/1/98Date of Class Reentry: 8/1/98National GrossTonnage:

0

Gross TonnageIMO69:

76847

National Net Tonnage: 0Net Tonnage IMO69: 34046Deadweight Summer: 127466FLAG: NORDual Class:

Certificate status data from DNV

Description Expiry Date StatusCargo Ship Safety ConstructionCertificate

unknown

Cargo Ship Safety Equipment Certificate unknownClassification Certificate 8/31/03Safety Radio Certificate GMDSS unknownInternational Oil Pollution PreventionCertificate

8/31/03

ISM Safety Management Certificate 2/28/04International Load Line Certificate 8/31/03Personnel Lift Certificate unknownInternational Tonnage certificate (1969) unknownOxygen/Acetylene Welding EquipmentCertificate

unknown

ISO TC184/SC4 Ship Common Model -> XML tags

S EXPRESS

ISO TC184/SC4EXPRESS ShipCommonModel

ENTITY Ship_particulars; IMO_number:...END;

S XML

XML messagesXML tags

EXPRESS data model Ship particulars data

Part of C-message in XML with STEP tags

- <ship_information>

<IMO_number>9152507</IMO_number>

<call_sign>LJKL</call_sign>

<vessel_name>STENA ALEXITA</vessel_name>

<classification_society>DNV</classification_society>

...

<net_nonnage_IMO_69>34046</net_nonnage_IMO_69>

<deadweight_summer>127466</deadweight_summer>

<FLAG>NOR</FLAG>

</ship_information>

What has been achieved in EPC?

• An electronic notification e-mail/XML message system has been developed and tested successfully

• Near real time checking by authorities of certificate status has been tested

• The Ship Application protocols EXPRESS models (ISO TC184/SC4) and UN-EDIFACT models have been successfully used for preparation of XML messages.

Future work • Extended test period including improvements• The EPC demonstrator should also work for other

class societies • A common international procedure for electronic

notification message and electronic port clearance procedure will probably be required

• An international standardisation body for ship to shore electronic messages should be selected by the industry (ISO TC184/SC4 is a candidate)

• Information exchange security to be handled