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ELECTRONIC CLEARING SERVICE (CREDIT CLEARING)

Implementation in Manipur

Presented by:Th. Kirankumar

DirectorTreasuries & Accounts, Manipur

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** Mode of Electronic Fund Transfer

** Fund transfer from one A/C (DDOs Account) to a large number of other Accounts (Individual Employees Accounts)

** Uses the service of a Clearing house

ECS CREDIT

ECS & DDOs

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ECS takes care of net payables (NOT GROSS)

ECS is an electronic disbursal mechanism

DDO Draws under existing mechanism

Disbursal using ECS mechanism

Pay bill

THE CHANGE

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DDO

Treasury

Draw in cash

Disburse in cash

DDO

Treasury

Deposit in DDOs A/C

Disburse by combine cheques

DDO

Treasury

Via DDO A/C

ECS Disbursal

Instant transfer

OLD CHEQUES ECS

CONTENTS

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GROWTH OF ECS PAYMENT IN MANIPUR

THE PROCESS FLOW & ECS PAYMENT ARCHITECTURE

THE BENEFITS

THE HURDLES & REMEDIES

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PROGRESS – ECS Implementation - I

May, 2009 - Compulsory payment of salary through Bank A/Cs

26th October, 2009 - 1st Test run of ECS Credit for 4 Offices/ 23 employees

ECS payment continue every month thereafter for 6 Offices

February, 2010 - Development of local ECS software

April, 2010 – Test run of ECS file prepared by the software at NCC, RBI, Guwahati

June, 2010 ****** TRAINING OF 461 DDOs

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PROGRESS – ECS Implementation-II

July-August, 2010 - Registration process – Offices/ Employees

19 August, 2010 - Government Decision making ECS payment mandatory for salary

October, 2010 - 1st Phase of expansion of ECS payment 2 treasuries/ 200 DDOs)

December, 2010 - 2nd Phase of expansion of ECS payment (3 treasuries/ 250 DDOs)

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No of registered ECS USERsNo of registered ECS USERs 420420

No of Treasuries/ Sub-No of Treasuries/ Sub-TreasuriesTreasuries

5 (Located in 5 (Located in Imphal area)Imphal area)

No of Sponsor BanksNo of Sponsor Banks 5 (3 SBI Branches5 (3 SBI Branches/ 2 UBI Branches)/ 2 UBI Branches)

Clearing House (with Clearing House (with Jurisdiction of Imphal)Jurisdiction of Imphal)

1 (presently located 1 (presently located at SBI, MG Avenue, at SBI, MG Avenue, Imphal)Imphal)

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ECS Transaction of Volume

Sl. No

Month ECS Transaction (in Rs)

No of Credits

1 October, 2010 13,35,25,726 8246

2 November, 2010 23,28,54,992 15358

3 December, 2010 73,75,04,187 38700

4 January, 2011 48,80,48,201 26750

TOTAL 159,19,33,106 89,054

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ECS -Credit Cycle & Architecture

Sends Bill, Pay-in-slip, Mandate E-2,

CD to Treasury

At TREASURYConverts CD

into Floppy

Treasury sends Floppy, 2 Copies of

Pay-in-slip & Mandate (E-2) to

Sponsor BankSponsor Bank sends Floppy,

Mandate(E-2) to CH

CH/ NCC generates reports for

banks retains Mandate E-2

AG, Manipur

Preparation of Bill by

DDO1

2

3

4

56

7

8

RBI

Retains CD, Bill copy at Try

R6 report

Returns stamped Pay-

in-slip/ R6

ECS reports

Accounts

Destination Banks

carries out POSTINGR1-

R5

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Process flow

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Banks & ECS payment

ECS REPORTS &

FORMS

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ECS FORM ------ E-2

Signature of USER (RBI may modify accordingly)

Total amoun

t

Settlement date

ECS REPORT R-2

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*** REPORT: ECS-R-2 ***

RUN DATE : 30/09/2010 STATE BANK OF INDIA PAGE NO. : 01

IMPHAL CLEARING IMPHAL

ELECTRONIC CLEARING SERVICE(CREDIT CLEARING)

ECS CONTROL REPORT (ECR) -------------------------------------------------------------------------- BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) -------------------------------------------------------------------------- 1. SETTLEMENT DATE : 01/10/2010 2. DATE OF REPORTING UNCREDITED ITEMS : 01/10/2010 3. USER INSTITUTIONS AND SPONSOR BRANCHS:

USER NAME(S) SPONSOR BANK/BRANCH -------------------------------------------------------------------------- Finance 795002003 Sectt. Planning Department 795002003 PHQ, Police Department 795002003 Directorate of Small Savings (FD) 795002003 Manipur Police Department 795002003 Education 795027002

Provides details of credits of Various Offices/Various Sponsor banks

For a destination

bank branch

ECS REPORT (R-5)

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REPORT:ECS:CR:R-5 STATE BANK OF INDIA IMPHAL CR DATE: 01/10/2010 ELECTRONIC CLEARING SERVICE (CREDIT CLEARING)

RUN DATE : 30/09/2010 ITEM-WISE DESTINATION LEDGER REPORT PAGE NO. : 01------------------------------------------------------------------------------------------------------------------------------------ BANK CODE : 010 BANK NAME : ALLAHABAD BANK (ALB) BRANCH CODE :002 BRANCH NAME: IMPHAL BRANCH ACCOUNT TYPE :10 : SAVINGS BANK LEDGER NUMBER:------------------------------------------------------------------------------------------------------------------------------------ ACCOUNT NAME OF THE ACCOUNT A M O U N T ECS ITEM BNFY'S REF U S E R U S E R SPONS. BANK T.C/ NUMBER H O L D E R RS.PS. SEQ-NUMBER NUMBER N A M E NUMBER BRANCH-CODE R.C------------------------------------------------------------------------------------------------------------------------------------

000021155075133Ch. Momon Sharma 7,589.00 1950001120 0000000000076 Deputy Director 7953187 795002003 1

000021155100354H. Amu Singh 17,414.00 1950001046 0000000000001 Deputy Director 7953187 795002003 1

000021155100365Th. Joy Singh 13,559.00 1950001048 0000000000003 Deputy Director 7953187 795002003 1

000021155100376L. Brajamani Singh 11,863.00 1950001089 0000000000045 Deputy Director 7953187 795002003 1

000021155100387Abina Kamei 14,484.00 1950001049 0000000000004 Deputy Director 7953187 795002003 1

ECS REPORT (R-6)

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*** REPORT: ECS-R-6 *** STATE BANK OF INDIA PAGE NO. : 01 IMPHAL CLEARING IMPHAL ELECTRONIC CLEARING SERVICE(CREDIT CLEARING) SPONSOR BANK SETTLEMENT REPORTDEBIT ITEMS : SETTLEMENT DATE : 29/11/2010 CITY CODE : 795 BANK CODE : 027 BANK NAME : UNITED BANK OF INDIA (UNI) BRANCH CODE : 004 BRANCH NAME : UBI IMPHAL USER NUMBER : 7953007 USER NAME : 5th IRB

AMOUNT FOR WHICH SPONSOR BANK IS DEBITED - RS: ***1,23,01,591.00 RUPEES ONE CRORE TWENTY THREE LAKHS ONE THOUSAND FIVE HUNDRED NINETY ONE ONLY

CREDIT DETAILS : -------------------------------------------------------------------------- BANK NAME OF THE BANK NO OF CREDIT A M O U N T CODE TRANSACTIONS RS.PS -------------------------------------------------------------------------- 027 UNITED BANK OF INDIA (UNI) 845 1,23,01,591.00 -------------------------------------------------------------------------- T O T A L 845 1,23,01,591.00========================================================================== DATE: 27/11/2010 SD/- IMPHAL CLEARING IMPHAL NOTE: SPONSOR BANK MAY FORWARD ONE COPY OF THIS REPORT TO THE USER INSTITUTION

Settlement dateSponsor bankDDOTotal amountNo of employees

BENEFITS

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HURDLES

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Lack of awareness all around

Crossing of Accounts – Treasuries/ Banks

Non credit/ Double credit/ partial credit

Large errors committed in data preparationLocal ECS Software

Training/ meetings/ etc

Reporting/ meetings/ etc

Recovery/ bill separation/ etc

HURDLES

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Bank SCROLL (SBI, Paona of 12/8/2010)

Particulars Column should reflect DDO

name/ Office Name/ Bill details

Instead Bank A/C No/ Bank Branch

indicated

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Bank Scroll – SBI, Imphal Sectt (1 Oct, 2010)

Particular Column indicate Bank Branch wise

payment instead of Bill wise payment

Locally developed ECS Software

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Expected Scroll

Particular column as expected – shown

DDO & Bill wise

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Portion of Bill Body (TR 22)

BANK SEAL- Not under

ECS

BILL COPY NOT SENT TO BANKS

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PAY-IN-SLIP

THE ROAD AHEAD

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EXPANSION OF ECS PAYMENT – FOR SALARY & OTHER PERSONAL ENTITLEMENTS

- FOR ALL DDOs/ FOR ALL DISTRICTS

ELECTRONIC MODE OF GOVERNMENT TRANSACTIONS (ESPECIALLY PAYMENT)

IN THE NEXT FINANCIAL YEAR

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