election administration manual dec 2011 vs pdf 14296

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for Wisconsin Municipal Clerks

Election

AdministrationManual

E lEctions D ivision

G ovErnmEnt A ccountAbility b oArD

s tAtE of W isconsin

December 2011


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THIS MANUAL IS THE PROPERTY OF:

___________________________________(Insert name of municipality)


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Table of Contents

General Information 1-30Table of Contents 1

Introduction 5Elections Directory 7List of Forms 11Calendar of Election and Campaign Events 15

Candidates 31-42Qualifications for Office 31Ballot Access Procedure 32

Notification of Non-Candidacy 38Filing Officers & Record k eeping 39Frequently Asked Questions 40List of Related Forms & Publications 42

Other Registrants 43-45Types of Committees 43Registration Requirements for Committees 44Campaign Finance Reporting 44Recordkeeping 45List of Related Forms & Publications 45

Election Notices 47-55Type A Notice of Election 47Type B Notice of Sample Ballot 49Type C Notice of Referendum 50Type D Notice of Location & Hours of Polling Places 51Type E Notice of Absentee Voting 52Summary of Publishing Dates 53Procedures 53Frequently Asked Questions 55List of Related Forms & Publications 55

Ballots 57-68Procedures 57Ballot Format 60Federal Write-In Ballots for Military & Overseas Electors 65Referendum Ballots 65

Election Administration ManualDecember 2011

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Sample Ballots 66Frequently Asked Questions 67List of Related Forms & Publications 67

Electors 69-99Voter Qualifications 69Voter Registration 70Absentee Voting 76Special Categories of Absentee Voters 82Absentee Ballot Request Deadlines 87Provisional Voting 88Confidential Electors 96Frequently Asked Questions 98List of Related Forms & Publications 99

Election Officials 101-112Election Inspectors 101Chief Election Inspectors 105High School Student Election Inspectors 105Special Registration Deputies 107Special Voting Deputies 108Greeters & Tabulators 109Oath of Office 109Removal of Election Officials 110Frequently Asked Questions 111List of Related Forms & Publications 112

Voting Equipment 113-124Voting Equipment Types 113Voting Equipment Certification and Approval 114Pre-Election Testing 115Security Procedures 118Post-Election Audits 121

Frequently Asked Questions 123List of Related Forms & Publications 124

Accessibility 125-129Polling Place Accessibility 125Accessible Voting Equipment 126Training Election Inspectors Accessibility 127


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Accessibility Contacts & Additional Resources 127List of Related Forms & Publications 128Common Sense & Common Courtesy Points 129

Emergency Preparedness Planning 131-134Procedures 131Frequently Asked Questions 133List of Related Forms & Publications 133

Polling Places & Supplies 135-146Polling Place Establishment 135Equipping and Supplying the Polling Place 135Frequently Asked Questions 143List of Related Forms & Publications 144

Polling Place Checklist 146

Election Day Issues 147-152Role of the Clerk on Election Day 147Central Count Absentee Ballot Site 147Challenging Voters 149Electioneering 150Frequently Asked Questions 151List of Related Forms & Publications 152

Post-Election Activities 153-159Municipal Board of Canvassers 153Board of Canvassers Statement 1 54Certificate of Election 156Election Voting and Registration Statistics Report 156Frequently Asked Questions 158List of Related Forms & Publications 159

Recounts 161-164

Procedures 161Frequently Asked Questions 164List of Related Forms & Publications 164

Recall Elections 165-168Procedures 165Frequently Asked Questions 168


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List of Related Forms & Publications 168

Other Election Materials 169-174Cost of Elections 169Destruction of Election Materials 172Electronic Conversion of Election Records 174

Glossary 175-185


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INTRODUCTION

Elections in the State of Wisconsin are conducted at the local level. As amunicipal clerk you are entrusted with the responsibility of ensuring fair,

accessible, and transparent elections. Our job at the GovernmentAccountability Board (G.A.B.), Elections Division is to provide you with arange of resources to support you in carrying out your duties.

Many changes have occurred in the way elections are conducted in the Stateof Wisconsin over the past ten years. The changes have not been easy butdue to the dedication, patience, and hard-work of election officials at alllevels of government, we have transitioned well into the new requirements.I believe local election administration in Wisconsin is better than ever andthat is a testament to the efforts of Wisconsins dedicated municipal clerk.

The Election Administration Manual for Wisconsin Municipal Clerks wasdeveloped to serve as a knowledge base for the array of duties required of municipal clerks. I encourage you to reference this manual frequently and tomake use of the other resources cited throughout the manual. And, asalways, the G.A.B. staff is here to provide answers and advice to assist youin fulfilling your obligations to protect the integrity of elections and ensure

public confidence in the election process.

Kevin J. KennedyDirector and General CounselGovernment Accountability Board


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Statewide Voter Registration System (SVRS)

Sarah WhittFunctional Lead...............................................................608-261-2034

email: [email protected]

Ann OberleTesting Lead...................................................................608-264-6764

email: [email protected]

GOVERNMENT ACCOUNTABILITY BOARD MEMBERS

Judge David Deininger (Chair)

Judge Thomas Barland

Judge Michael Brennan

Judge Thomas Cane

Judge Gerald Nichol


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FEDERAL INFORMATION - ELECTIONS ADMINISTRATION

Military & Overseas Voting Federal Voting Assistance ProgramDepartment of Defense1777 North Kent StreetSuite #14003Washington, DC 22209Phone: 800-438-VOTE (8683)email: [email protected] Website:http://www.fvap.gov

Help American Vote Act (HAVA) and Other Federal Election Law United States Election Assistance Commission1201 New York Avenue, N.W.Suite 300Washington, DC 20005Phone 866-747-1471 or 202-566-3100FAX 202-566-3127Website:http://www.eac.gov

Election Fraud

US Dept of JusticeBond Building, 1400 New York Avenue NW, 12th Floor Washington, DC 20005Phone: 202-514-1421FAX: 202-514-3003email: [email protected]

Voting Rights Act Voting Section, Civil Rights DivisionRoom 7254 - NWBDepartment of Justice950 Pennsylvania Ave., NWWashington, DC 20530Phone: 800-253-3931 or 202-307-2767Email:[email protected] Website:http://www.usdoj.gov

ACCESSIBILITY S UPPLIES & CONTACTS

Wisconsin Coalition of Independent Living Centers3810 Milwaukee StreetMadison, WI 53714Voice and Text: 608-444-3842TTY: 800-362-9877Fax: 608-242-0383Website:http://www.il-wisconsin.net/coalition

Disability Rights Wisconsin131 W. Wilson Street, Suite 700Madison, WI 53703Phone: 800-928-8778 or 608-267-0214TTY: 888-758-6049FAX: 608-267-0368Website:http://www.disabilityrightswi.org/index.php

Wisconsin Board for People with DevelopmentalDisabilities (BPDD)201 West Washington Ave., Suite 110Madison, WI 53703Phone: 608-266-7826 or 888-332-1677Fax: [email protected]

Coalition of Wisconsin Aging Groups2850 Dairy Drive, Suite 100Madison, WI 53718Phone: (800) 366-2990 or (608) 224-0606Fax: 608-224-0607Email:[email protected] Website: http://cwagwisconsin.org/

VOTING EQUIPMENT VENDORS

Dominion Voting Systems (servicing Premier systems)221 Hopkins AvenueJamestown, NY 14701Phone: 866-654-8683Email:[email protected] Website:http://www.dominionvoting.com

Command Central (Programming/Supplies) P.O. Box 7306St. Cloud, MN 56302Phone: 320-259-7027FAX: 320-259-7028

Election Systems & Software, Inc. (ES&S)(also servicing Premier systems)11208 John Galt Blvd.Omaha, NE 68137Phone: 800-247-8683 or 877-377-8683 (option 4 for tech support)FAX: 402-593-8107email:[email protected] Website:http://www.essvote.com/

Populex420 B Airport RoadElgin, IL 60123Phone: 877-767-8539Website:http://www.populex.com/

Sequoia Voting Systems7677 Oakport St, Suite 800Oakland, CA 94621Phone: 510-875-1200FAX: 510-875-1226Website:http://www.sequoiavote.com/

COMMERCIAL P RINTERS OF ELECTION FORMS

Bear GraphicsP.O. Box 3290Sioux City, IA 51101Phone: 800-325-8094


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http://www.fvap.gov/http://www.fvap.gov/http://www.fvap.gov/http://www.eac.gov/mailto:[email protected]?subject=USDOJ%20Commentsmailto:[email protected]?subject=USDOJ%20Commentsmailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.usdoj.gov/http://www.il-wisconsin.net/coalitionhttp://www.il-wisconsin.net/coalitionhttp://www.disabilityrightswi.org/index.phphttp://www.disabilityrightswi.org/index.phpmailto:[email protected]:[email protected]:[email protected]://cwagwisconsin.org/http://cwagwisconsin.org/http://cwagwisconsin.org/mailto:[email protected]:[email protected]:[email protected]://www.dominionvoting.com/http://www.dominionvoting.com/mailto:[email protected]:[email protected]://www.sequoiavote.com/http://www.sequoiavote.com/http://www.sequoiavote.com/mailto:[email protected]://www.dominionvoting.com/mailto:[email protected]://cwagwisconsin.org/mailto:[email protected]:[email protected]://www.disabilityrightswi.org/index.phphttp://www.il-wisconsin.net/coalitionhttp://www.usdoj.gov/mailto:[email protected]:[email protected]?subject=USDOJ%20Commentsmailto:[email protected]?subject=USDOJ%20Commentshttp://www.eac.gov/http://www.fvap.gov/


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E LECTION F ORMSFOR USE BY M UNICIPAL C LERKS

Forms and publications are available on the agency website ( http://gab.wi.gov ), or by contacting theGovernment Accountability Board, Elections Division.

Forms are updated regularly, please check the G.A.B. website for revision dates to ensure the most current formis in use.

Elections Division Manuals and Information Pamphlets

Absentee Voting in Certain Care Facilities ManualCalendar of Wisconsin Election and Campaign EventsCampaign Finance and Bookkeeping ManualCaucus Procedures ManualCompleting Election Day Forms ManualCost of ElectionsCounting VotesDestruction of Materials

Election Administration Manual for Wisconsin Municipal ClerksElection and Campaign Finance Laws (Chapters 5-12, statutes)Election Day Manual for Wisconsin Election OfficialsElection Day Voter Registration ManualElection Recount ProceduresEnabling Homeless Individuals to Vote (Memorandum)Excerpts from the Wisconsin Code (Elections Administrative Code)Guide to Completing the GAB-190Handling Absentee Ballots at the Polling PlaceInformation about Filing a Complaint under the Election and Campaign Finance LawMilitary and Overseas Absentee ManualPolling Place Checklist

Post-Election ChecklistRecall of Local Elected OfficialsSVRS Application Training Participant Guide

Ballot Access Forms

GAB-1: Campaign Registration StatementGAB -162: Declaration of CandidacyGAB -163: Notification of Non-candidacyGAB -168: Nomination Paper for Partisan OfficeGAB -169: Nomination Paper for Nonpartisan Office

Ballot Access ChecklistsGABIS-6: Ballot Access Checklist for Municipal Candidates Where Nomination is by CaucusGABIS-7: Ballot Access Checklist for Municipal Candidates When Nomination Papers are UsedGABIS-8: Campaign Finance Checklist for Municipal Candidates

Sample Certification & Oath Forms

GAB -153: Certificate of ElectionGAB -154: Official Oath


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GAB -155: Oath of Special Voting Deputy

Absentee Ballot Forms

GAB -121: Application for Absentee BallotGAB -122: Absentee Ballot Certificate Envelope*GAB -140: Application for Absentee Presidential Ballot- Former WI ResidentGAB -141: Application for Presidential Ballot- New WI Resident

Election Day Forms

GAB -101: Ballot Container Certificate*GAB -102: Certificate of Rejected Absentee Ballots*GAB -103: Used Certificate Envelopes of Absentee Electors*GAB -104: Inspectors StatementGAB -104c: Challenge Documentation (component of EB-104)GAB -105: General Purpose Tally Sheet*GAB -106: Board of Canvassers StatementGAB -107: Supplemental Poll ListGAB -108: Inspectors Certificate of Provisional BallotsGAB -111: Notice of Election Fraud*GAB -112: Notice of Crossover Voting (paper ballots)GAB -112m: Notice of Crossover Voting (optical scan)GAB -113: Notice of OvervoteGAB -114: Effect of Crossover Voting at a Presidential Preference PrimaryGAB -115: Voter Qualifications Poster *GAB -116: Notice - Instructions for Mail-in Registrants and First-time VotersGAB -117: General Information on Voting Rights under Federal LawsGAB -118: Contact InformationGAB -123: Provisional Ballot Certificate EnvelopeGAB -123r: Provisional Ballot Reporting Form

Voter Registration FormsGAB -131: Application for Voter RegistrationGAB -133: Certificate of Registration GAB -138: Authorization to Cancel RegistrationGAB -139: Authorization to Cancel Registration- New WI ResidentGAB -146: Elector Request for Confidential ListingGAB -147: Affidavit of Sheriff, Chief of Police, or District Attorney with Respect to Elector Request for

Confidential ListingGAB -148: Identification Card of Protected Elector GAB -149: Notice of Cancellation of Registration and Confidential ListingGAB -180: Voter Address Verification Postcard*

Campaign Finance Forms

GAB -2: Campaign Finance ReportGAB -2a: Campaign Finance Report (Short Form)GAB -6: Voluntary Oath for Committees and Individuals Making Independent ExpendituresGAB -7: Report of Independent Disbursements

Petition Forms


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GAB -170: Recall PetitionGAB -171: Petition for Ballot StatusGAB -172: Petition for Direct LegislationGAB -186: Petition for Recount

Election, Registration & Clerk Statistics

GAB -190: Election Voting and Registration Statistics ReportGAB -192: Polling Place Accessibility SurveyGAB -362: Clerk Contact Information Update Form

*a sample may be obtained from the G.A.B., however, quantities may be duplicated or ordered from acommercial printer.

these forms are not available on the website, but are available by request from the G.A.B.

Government Accountability BoardElections Division212 East Washington Avenue, 3 rd Floor P.O. Box 7984Madison, WI 53707-7984Phone: 605-261-2028Fax: 608-267-0500http://gab.wi.gov [email protected]


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C ALENDAR OF ELECTION AND C AMPAIGN E VENTS

NOVEMBER 2011 DECEMBER 2012

Spring Primary February 21, 2012Spring Election & Presidential Preference April 3, 2012Partisan Primary August 14, 2012

General Election November 6, 2012

*If any deadlines fall on a non-business day (weekend or holiday), the deadline is the next business day.*

DATE STATUTE

2011

NOVEMBER

1 Municipal clerks contact county political parties or partycommitteepersons to solicit nominations for election inspectorsand special voting deputies.

6.875(4)(b), 7.30(4)

15 Government Accountability Board sends Type A notice of

Spring Primary on February 21, 2012, and Spring Election onApril 3, 2012, to county clerks.

10.01(1), (2)(a), 10.06(1)(a) No later than

November 15

22 County clerks publish Type A notice of Spring Primary onFebruary 21, 2012, and Spring Election on April 3, 2012.

10.01(2)(a), 10.06(2)(a) 4 th Tuesday of November

22 Municipal clerks publish Type A notice of local SpringPrimary on February 21, 2012, and Spring Election on April 3,2012.

10.01(2)(a), 10.06(3)(a), (4)(a) 4 th Tuesday of November

30 Last day for county political parties or partycommitteepersons to submit list of nominees for electioninspectors and special voting deputies to municipalities.

6.875(4), 7.30(4)(b), (c) No later than November 30

DECEMBER

1 First day for candidates to circulate nomination papers for 2012 Spring Election.

8.05(3)(a), (4)(b), 8.10(2)(a) No sooner than December 1

1 First day for governing body of municipality to appointelection inspectors and special voting deputies.

6.875(4), 7.30(4)(a) Inferred from November 30 deadline for parties

1 First day for governing body of municipality to set the date fora town or village caucus.

8.05(1)(a) Between December 1 andJanuary 1

1 Municipal clerks certify the approximate number of electors in municipality to county clerks.

5.66(1) 1 st day of the 2 nd month precedinga primary

13 Last day for filing officer to receive referendum questions orpetitions for referendum intended for the Spring Primary

ballot.

8.37 70 days prior to the election

14 Deadline for filing officer to file a copy of the referendumquestion with the county clerk.

8.37 next business day after received byfiling officer

23 Last day (5:00 p.m.) for incumbents not seeking reelection tofile Notification of Noncandidacy (GAB-163) with the filingofficer. (Failure to notify will extend nomination paper deadline72 hours for that office.)

8.10(2) 2 nd Friday preceding deadline tofile nomination papers


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DATE STATUTE

2011

DECEMBER

31 Last day for governing body of a municipality to appointelection inspectors and special voting deputies.

6.875(4), 7.30(4)(a), (b)1 No later thanDecember 31

31 Closing date for January continuing campaign financereport.

11.20(8)(b) December 31

2012

JANUARY

1 Last day for town or village governing body to set date forcaucus.

8.05(1)(a) Between December 1 andJanuary 1

3 First day for governing body of municipality to hold town orvillage caucus .

8.05(1)(a) Between first Tuesday and lastTuesday in January

3 Last day (5:00 p.m.) for candidates to file nomination papers,declarations of candidacy, and campaign registrationstatements for Spring Election with filing officer.

8.05(3)(a), (4)(b), 8.10(2)(a), (5), 8.21, 8.30,11.10(1) 1 st Tuesday in January

6 Last day (4:30 p.m.) for all judicial candidates to fileStatement of Economic Interests with GovernmentAccountability Board.

19.43(4) 3 rd day following deadline for nomination papers

6 Last day for governing body of a city or village to decideupon a primary , or for electors to petition for a primary , if not required by ordinance.

8.11(1)(a), (c), (1m)(a), (e) 3 rd dayfollowing deadline for nomination papers

6 Deadline for filing officer to accept challenges to nominationpapers.

8.07, GAB 2.07 Wis. Adm. Code Within 3calendar days of the deadline to filenomination papers

- Filing officer arranges to deliver a copy of the challenge tothe challenged candidate.

GAB 2.07 (2)(a) Within 24 hours of receipt of challenge

- Challenged candidate files a verified response with the filingofficer.

GAB 2.07(2)(b) Within 3 calendar days of the challenge being filed

10 First day for filing officers to send forms and notice to fileJanuary continuing campaign finance report to appropriateregistrants (See January 31, 2012).

11.21(2), 11.22(3) No earlier than 21 days prior to the filing deadline

10 Last day for filing officers to draw names of candidates by lot for placement on the Spring Primary ballot and for SpringElection where no primary is required.

5.58(1)(a), (c), (1c), (lg)(c), (2)(a),5.60(1)(b), (4)(c), (5), (6) 2 nd Tuesday inJanuary

10 Last day for Government Accountability Board to send TypeB notice information and certification of candidates to county

clerks for Spring Primary (if required) and for Spring Election(if no primary is required).

10.01(2)(b), 10.06(1)(c) 2 nd Tuesday inJanuary

- County clerks send notification of election to municipalclerks as soon as possible after receipt of Type B notice fromGovernment Accountability Board and after adding any countyoffices or referenda.

10.06(2)(b)

- County clerks prepare Spring Primary ballots and sendproofs to Government Accountability Board for review assoon as possible before printing.

5.72(1), 7.10(2)


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DATE STATUTE

JANUARY

17 Last day for filing officers to send forms and notice to fileJanuary continuing campaign finance report to appropriateregistrants (see January 31, 2012).

11.21(2), 11.22(3) No later than 14 days prior to the filing deadline.

17 Last day (if a primary is scheduled) for municipal governing

body to designate an alternate location for requesting andvoting an absentee ballot . (This location will remain willremain in use thru the April election.)

6.855(1) No fewer than 14 days prior to

the time that absentee ballots are availablefor the election

22 Last day for governing body of municipality to establishlocation of polling places for Spring Primary.

5.25(3) 30 days before the election

22 Last day for governing body of municipality to pass resolutioncombining wards for Spring Primary.

5.15(6)(b) 30 days before the election

22 Last day for governing body of municipality to authorizeappointment of tabulators for Spring Primary.

7.30(3)(a) 30 days before the election

23 First day for filing officers to send forms and notice to fileSpring pre-primary campaign finance report to appropriate

registrants (see February 13, 2012).

11.21(2), 11.22(3) No earlier than 21 days prior to the filing deadline

24 County and municipal clerks publish Type A notice of referenda (if required).

10.01(2)(a), 10.06(2)(n), (3)(f), (4)(f) 4 th

Tuesday preceding the election

24 Municipal clerks publish Type E notice of absentee votinginstructions for Spring Primary.

10.01(2)(e), 10.06(3)(as) 4 th Tuesday preceding the election

24 Last day for the filing officer to receive referendum questionsor petitions for referendum intended for the Spring Election

ballot.


25 Deadline for filing officer to file a copy of the referendumquestion intended for the Spring Election with the county clerk.

8.37 next business day after receipt byfiling officer

30 Last day for filing officers to send forms and notice to fileSpring pre-primary campaign finance report to appropriateregistrants (see February 13, 2012).

11.21(2), 11.22(3) No later than 14 days prior to the filing deadline

30 Last day for county clerks and school district clerks to deliverballots and supplies to municipal clerks for Spring Primary.

7.10(1), (3), 120.06(8)(d) No later than 22days before the election

30 First day for special voting deputies to conduct absenteevoting for residents in nursing homes and certain other carefacilities for Spring Primary.

6.875(6) 4 th Monday preceding election

31 Last day for governing body of municipality to hold town orvillage caucus .

8.05(1)(a) No later than last Tuesday inJanuary

31 Municipal clerks have ballots available for absentee voting in

Spring Primary.

7.10(3), 7.15(1)(c), (cm) No later than 21

days before the election31 Last day for state registrants to pay filing fee , (if required). 11.055(1)(2)

31 Last day for registrants to file January continuing campaignfinance reports .

11.20(4) No later than January 31


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DATE STATUTE

FEBRUARY

1 Last day for electors to register by mail to vote in SpringPrimary. Mailed registrations must be postmarked no later thanthis date. (After this date, electors must register in person inmunicipal clerk's office or at the polls).

6.28(1) Postmarked no later than the 3 rd Wednesday before the election

1 Last day (if no primary was held) for municipal governingbody to provide for the relocation of the absentee ballotprocessing and voting function . This location will remain inuse through the April election).

6.855(1) No fewer than 14 days prior tothe deadline for ballots to be available

2 First day for clerks to issue certificate of registration (GAB-133) to late registrants .

6.28(1), 6.29(2)(b)

6 First day for clerks to issue absentee ballots in person in theclerks office .

6.86(1)(b) no earlier than 3 rd Monday preceding the election

6 Closing date for Spring pre-primary campaign financereport .

11.20(8)(a) 15 th day preceding the election

- Municipal or county clerk must publish notice of public testof electronic voting equipment at least 48 hours prior.

5.84(1) 48 hours prior to public test

11 First day for municipal or county clerk to conduct public test of electronic voting equipment.

5.84(1) Not more than 10 days prior to theelection

13 Last day for registrants to file Spring pre-primary campaignfinance reports .

11.20(2), (3) Not later than 8 days preceding the election

14 Last day for county clerks to deliver Presidential Preference-only ballots to municipal clerks for Presidential PreferenceVote.

7.10(3)(a) 48 days before PresidentialPreference Vote

15 Municipal clerk sends Presidential Preference absenteeballot to each military and overseas elector who has requestedthat ballot.

7.15(1)(cm) 47 days before PresidentialPreference Vote

16 Last day (5:00 p.m.) for electors to request absentee ballots bymail (except for indefinitely-confined electors and militaryelectors) for Spring Primary.

6.86(1)(b) the 5 th day preceding theelection

17 Last day (5:00 p.m.) for indefinitely-confined electors andmilitary electors to request absentee ballots by mail for Spring Primary.

6.86(1)(b) the Friday preceding theelection

17 Last day (5:00 p.m.) to register in person at the municipalclerk's office to vote at the Spring Primary.

6.29(2)(a) the Friday preceding theelection

17 Last day (5:00 p.m.) for electors to make application in person to the municipal clerk for absentee ballots to vote in the SpringPrimary (except hospitalized electors and sequestered jurors).

6.86(1)(b) the Friday preceding theelection

17 Last day (5:00 p.m.) for special voting deputies to makearrangements with certain care facility administrators forestablishing one or more dates for conducting absenteevoting for Spring Primary.

6.875(6) the Friday preceding the election

- Last day for municipal clerk to post notice of absentee votingat certain care facilities . (Notice is posted as soon as possibleafter arrangements have been made, but no later than 24 hours

before the time absentee voting is conducted.)

6.875(6)(a) no less than 24 hours beforethe visit


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DATE STATUTE

FEBRUARY

20 County and municipal clerks publish a Type B notice of voting instructions and sample ballots for Spring Primary (if required).

10.01(2)(b), 10.02, 10.06(2)(d), (3)(b) theMonday preceding election

20 County and municipal clerks publish Type C notice of

referenda (if required).

10.01(2)(c), 10.06(3)(b) the Monday

preceding the election20 Municipal clerks publish Type D notice of the location and

hours of polling places for Spring Primary (if required).10.01(2)(d) the Monday preceding theelection

20 Last day (5:00 p.m.) for special voting deputies to conductabsentee voting for residents in nursing homes and certainqualified facilities for Spring Primary.

6.875(6) the Monday preceding theelection

21 SPRING PRIMARY (if required). 5.02(22) 3 rd Tuesday in February

21 Deadline (8:00 p.m.) for all absentee ballots, includingmilitary ballots, to be delivered to the polling place .

6.87(6), 6.221(3)(a), (b) Election Day

21 Deadline (5:00 p.m.) for sequestered juror or hospitalized

elector to apply for an absentee ballot for Spring Primary.

6.86(1)(b), (3)(c) Election Day

21 Election inspectors complete municipal canvass of SpringPrimary in municipalities that have combined wards and one

polling place.

7.51, 7.53(1) Immediately after the pollsclose

21 Election inspectors report results of Spring Primary to proper clerks immediately upon completion of ward/election districtcanvass.

7.51(4)(b), 7.60(1) Immediately after votes are tabulated

21 Deadline (8:00 p.m.) for clerk to post at his or her office andon the Internet at a site announced by the clerk before the pollsopen, a statement of the number of absentee ballots the clerk has mailed or transmitted to absentee electors that have notbeen returned . (No names or addresses shall be included).

7.515(5) No later than closing hour of the polls on Election Day

22 Municipal Board of Canvassers, in municipalities with twoor more reporting units or polling places, begins canvass of Spring Primary within 24 hours after polls close.

7.53(2) Within 24 hours after the pollsclose

22 Municipal clerks deliver tally sheets, inspectors' statements,ballots, and applicable envelopes and materials to county andschool district clerks by 4:00 p.m.

7.51(5) the day following Election Day

- School District Board of Canvassers begins canvass of SpringPrimary as soon as possible after receipt of election returns.

7.53(3), 120.06(14)

23 Municipal clerks (in municipalities that canvass absentee ballots at an alternate location) deliver tally sheets, inspectors'statements, ballots, and applicable envelopes to county clerks

by 4:00 p.m.

7.51(5), 7.52 the 2 nd day followingElection Day

23 County Board of Canvassers begins canvass of SpringPrimary not later than 9:00 a.m.

7.60(3) the Thursday after the election

24 Deadline (4:00 p.m.) for all absentee ballots, includingmilitary absentee ballots, to be delivered via USPS to themunicipal clerk (must be postmarked by Election Day) .

6.87(6), 7.515(3) the Friday after theelection


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DATE STATUTE

FEBRUARY

24 Deadline (4:00 p.m.) for electors who voted provisionally toprovide missing information (either proof of residence, driver license number, or proof of identification) so that their ballotmay be counted.

6.97(3)(b) the Friday after the election

- As soon as possible after the municipal canvass municipalclerks certify names of municipal candidates and anymunicipal referenda to county clerks for printing of ballots for Spring Election.

10.06(3)(bm)

28 Last day for county clerks to deliver statement of countycanvass of Spring Primary for judicial offices to GovernmentAccountability Board.

7.60(5) no later than 7 days after a primary

- Filing officers draw names of candidates by lot for placementon the Spring Election ballot no later than the third day after completion of the Spring Primary canvass.

5.60(1)(b), (5), (6) 3 rd day after completioof the canvass

MARCH

4 Last day for governing body of municipality to establishlocation of polling places for Spring Election.

5.25(3) 30 days before election

4 Last day for governing body of municipality to pass resolutioncombining wards for Spring Election.

5.15(6)(b) 30 days before election

4 Last day for governing body of municipality to authorizeappointment of tabulators for Spring Election.

7.30(3)(a) 30 days before election

5 First day for filing officers to send forms and notice to fileSpring pre-election campaign finance report to appropriateregistrants (see March 26).

11.21(2), 11.23(3) no earlier than 21 days before the filing deadline


10.01(2)(a), 10.06(2)(f), (3)(bs) 4 th Tuesday before the election

6 Municipal clerks publish Type E notice of absentee votinginstructions for Spring Election.

10.01(2)(e), 10.06(3)(bs) 4 th Tuesday before the election

6 Last day for chairperson of the State GovernmentAccountability Board to certify results of the Spring Primary.

7.70(3)(a) 2 nd Tuesday following SpringPrimary

6 Last day for Government Accountability Board to send TypeB notice information and certification of candidates for Spring Election to county clerks.

10.01(2)(b), 10.06(1)(e) no later than the1st Tuesday in March

- County clerks send notification of election to municipalclerks as soon as possible after receipt of Type B notice fromGovernment Accountability Board and after adding any countyoffices or referenda.

10.06(2)(e)

- County clerks prepare ballots and send proofs toGovernment Accountability Board for review as soon as

possible before printing.

5.72(1), 7.10(2)

12 First day for special voting deputies to conduct absenteevoting for residents in nursing homes and other qualifiedfacilities for Spring Election. (24 notice required before visit)

6.875(6) no earlier than the 4 th Monday preceding the election

12 Last day for filing officers to send forms and notice to fileSpring pre-election campaign finance report to appropriateregistrants.

11.21(2), 11.23(3) No later than 14 days before the filing deadline


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DATE STATUTE

MARCH

12 Last day for county and school district clerks to deliverballots and supplies to municipal clerks for Spring Election.(Separate ballot already sent to military and overseas voters for Presidential Preference Vote, see February 15).

7.10(1), (3), 120.06(8)(d) 22 days beforean election 13

13 M unicipal clerks have ballots available for absentee voting atSpring Election.

7.10(3), 7.15(1)(c), (cm) 21 days before anelection

14 Last day for electors to register by mail to vote in SpringElection. Mailed registrations must be postmarked no later thanthis date. (After this date, electors must register in person inmunicipal clerk's office or at the polls).

6.28(1) must be postmarked no later than20th day prior to the election


6.28(1), 6.29(2)(b)

19 Closing date for Spring pre-election campaign finance report . 11.20(8)(a) 15 th day preceding the election



20 Government Accountability Board sends Type A notice of Partisan Primary on August 14, 2012, and General Election on

November 6, 2012, to county clerks.

10.01(1), (2)(a), 10.06(1)(f) 3 rd Tuesday March

22 Ballots from Spring Primary may be destroyed if no electioncontest, recount, or litigation is pending.

7.23(1)(h) 90 days after the election

- Municipal or county clerk must publish notice of public testof electronic voting equipment at least 48 hours before the test.

5.84(1)

24 First day for municipal or county clerk to conduct public testof electronic voting equipment.

5.84(1) no earlier than 10 days precedingthe election

26 Last day for registrants to file Spring pre-election campaignfinance reports .

11.20(2), (3) No later than 8 days preceding the election

29 Last day (5:00 p.m.) for electors to request absentee ballots bymail (except for indefinitely-confined electors and militaryelectors) for Spring Election.

6.86(1)(b) 5 th day before the election

30 Last day (5:00 p.m.) for indefinitely-confined electors andmilitary electors to request absentee ballots by mail for Spring Election.

6.86(1)(b) Friday before the election

30 Last day (5:00 p.m.) for special voting deputies to makearrangements with nursing home and certain other qualifiedfacility administrators for establishing one or more dates for

conducting absentee voting for Spring Election.

6.875(6) Friday before the election

- Last day for municipal clerk to post notice of absentee votingat nursing home and certain qualified facilities . (Notice is

posted as soon as possible after arrangements have been made, but no later than 24 hours before the time absentee voting isconducted.)

6.875(6)(a) 24 hours before the visit

30 Last day (5:00 p.m.) for electors to register to vote in theSpring Election in the municipal clerk's office.

6.29(2)(a) Friday before the election


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DATE STATUTE

MARCH

30 Last day (5:00 p.m.) for electors to make application in person to the municipal clerk for absentee ballots to vote in the SpringElection (except hospitalized electors and sequestered jurors).

6.86(1)(b) Friday before the election

APRIL

2 County and municipal clerks publish Type B notice of votinginstructions and facsimile ballots for Spring Election.

10.01(2)(b), 10.02, 10.06(2)(g), (3)(c) Monday before the election

2 County and municipal clerks publish Type C notice of referenda (if required).

10.01(2)(c), 10.06(2)(g), (3)(c) Monday before the election

2 Municipal clerks publish Type D notice of the location andhours of polling places for the Spring Election.

10.01(2)(d), 10.06 (3)(c) Monday beforethe election

2 Last day (5:00 p.m.) for special voting deputies to conductabsentee voting for residents in nursing homes and certain other qualified facilities for Spring Election.

6.875(6) Monday before the election

3 SPRING ELECTION/PRESIDENTIAL PREFERENCE

VOTE for Court of Appeals Judge, Circuit Court Judge, County Nonpartisan Offices, Municipal Offices, School District Offices,and Referenda (if required).

5.02(21) 1 st Tuesday in April

3 Deadline (5:00 p.m.) for sequestered juror to apply for anabsentee ballot and for hospitalized elector to makeapplication by agent for an absentee ballot for SpringElection.


3 Deadline (5:00 p.m.) for military electors who are on activeduty away from their voting residence to request absenteeballots by mail.

6.86(1)(b) Election Day


6.87(6), 6.221(3)(a), (b) Election Day

3 Election inspectors complete municipal canvass anddetermination of winners of Spring Election in municipalitiesthat have combined wards and one polling place.

7.53(1) Election Day

3 Election inspectors report results of Spring Election to proper clerks immediately upon completion of ward/election districtcanvass.

7.51(4)(b), 7.60(1) Election Day

3 County clerks send Type A notice of Partisan Primary onAugust 14, 2012, and General Election on November 6, 2012, tomunicipal clerks after adding any county offices or referenda.

10.01(2)(a),10.06(2)(gm) 1 st Tuesday inApril



4 Municipal Board of Canvassers, in municipalities with twoor more reporting units or polling places, begins canvass of Spring Election within 24 hours after polls close.

7.53(2) Day after Election Day


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DATE STATUTE

APRIL

4 Municipal clerks deliver tally sheets, inspectors' statements,ballots, and applicable envelopes and materials to county andschool district clerks by 4:00 p.m.


- School District Board of Canvassers begins canvass of Spring

Election as soon as possible after receipt of election results.

7.53(3), 120.06(14)

5 Municipal clerks (in municipalities that canvass absentee ballots at an alternate location) deliver tally sheets, inspectors'statements, ballots, and applicable envelopes to county clerks

by 4:00 p.m.

7.51(5), 7.52 2 nd day after Election Day

5 County Board of Canvassers begins canvass of SpringElection no later than 9:00 a.m.

7.60(3) Thursday after Election Day

6 Deadline (4:00 p.m.) for all absentee ballots, includingmilitary absentee ballots, to be delivered via USPS to themunicipal clerk (must be postmarked by Election Day) .

6.87(6), 7.515(3) Friday after ElectionDay

6 Deadline (4:00 p.m.) for electors who voted provisionally toprovide missing information (either proof of residence, driver license number, or proof of identification) so that their ballotmay be counted.

6.97(3) Friday after Election Day

10 County clerks publish Type A notice of Partisan Primary onAugust 14, 2012, and General Election on November 2,2012.

10.01(2)(a), 10.06(2)(h) 2 nd Tuesday inApril

13 Last day for county clerks to deliver statement of countycanvass of Spring Election for judicial offices to GovernmentAccountability Board.

7.60(5) no later than 10 days after theelection

- County, municipal, and school district clerks issuecertificates of election after expiration of time to file petition

for recount and appeal of recount.

7.53(4), 7.60(6), 120.06(10)

15 First day for candidates to circulate nomination papers for General Election.

8.15(1) April 15

MAY

3 Ballots from Spring Election may be destroyed if no electioncontest, recount, or litigation is pending.

7.23(1)(h) 90 days after the election

15 Last day for chairperson of the Government AccountabilityBoard to certify results of the Spring Election.

7.70(3)(a) May 15

18 Last day (5:00 p.m.) for incumbents not seeking reelection tofile Notification of Noncandidacy (GAB-163) with the filingofficer. (Failure to notify will extend nomination paper deadline72 hours for that office.)

8.10(2)(a), 120.06(6)(b) 2 nd Friday preceding deadline to file nomination papers

21 Certain materials and supplies from the Spring Primary maybe destroyed after this date if no election contest, recount, or litigation is pending.

7.23(1) 90 days after the election

JUNE

1 Last day (5:00 p.m.) for candidates to file nomination papers,declarations of candidacy, and campaign registrationstatements for the General Election with filing officer.

8.15(1), 8.20(8)(a), 8.21 June 1


23Election Administration ManualDecember 2011

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DATE STATUTE

JUNE

4 Deadline for filing officer to accept challenges to nominationpapers .

8.07, GAB 2.07, Wis. Adm. Code

- Filing officer arranges to deliver a copy of the challenge tothe challenged candidate. (24 hours from receipt of challenge.)

GAB 2.07 (2)(a) within 24 hours of receipt of the challenge

- Challenged candidate files a verified response with the filingofficer. (3 calendar days from when challenge was filed.)

GAB 2.07 (2)(b) no later than 3 calendar days from when challenge was filed

5 Last day for filing officer to receive referendum questions orpetitions for referendum intended for the Partisan Primary

ballot.


6 Deadline for filing officer to file a copy of the referendumquestion with the county clerk.

8.37 next business day after received byfiling officer

- Last day for filing officers to draw names of candidates by lot for placement on the Partisan Primary ballot.

5.60(1)(b), 5.62(3), (4)

10 Last day for Government Accountability Board to send Type

B notice information and certification of candidates to countyclerks for Partisan Primary.

10.01(2)(b), 10.06(1)(h) June 10

- County clerks prepare ballots and send proofs toGovernment Accountability Board for review as soon as

possible before printing.

5.72(1), 7.10(2) 14 days before ballots areavailable

13 Last day for municipal governing body to designate analternate location for requesting and voting an absenteeballot . (This location will remain will remain in use thru the

November general election.)

6.855(1) 14 days before ballots areavailable

27 Last day for county clerks to deliver ballots and supplies tomunicipal clerks for the Partisan Primary.

7.10(1),(3) 48 days before PartisanPrimary

28 Municipal clerks have absentee ballots available for voting atthe Partisan Primary.

7.15(cm) 47 days before Partisan Primary

29 First day for filing officers to send forms and notice to fileJuly continuing report to appropriate registrants (see July 20,2012).


30 Closing date for July continuing campaign finance report. 11.20(8)(c) June 30

JULY

6 Last day for filing officers to send forms and notice to fileJuly continuing campaign finance report to appropriateregistrants.

11.21(2), 11.22(3) no later than 14 days before the filing deadline

14 Materials and supplies from the September 14, 2010,Partisan Primary may be destroyed . 7.23(1) 22 months after election

15 Last day for governing body of municipality to pass resolutioncombining wards for Partisan Primary.

5.15(6)(b) 30 days before election

15 Last day for governing body of municipality to establishpolling places for Partisan Primary.



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DATE STATUTE

JULY

15 Last day for governing body of municipality to authorizeappointment of tabulators for Partisan Primary.

7.30(3)(a) 30 days before election

16 First day for filing officers to send forms and notice to fileFall pre-primary campaign finance report to appropriate

registrants (see August 6, 2012 )



10.01(2)(c), 10.06(2)(g), (3)(cm) 4 th Tuesday preceding election

17 Municipal clerks publish Type E notice of absentee votinginstructions for Partisan Primary.

10.01(2)(e), 10.06(3)(cm) 4 th Tuesday preceding the election

20 Last day for registrants to file July continuing campaignfinance reports.

11.20(4), (7) July 20

23 Last day for filing officers to send forms and notice to file Fallpre-primary campaign finance report to appropriateregistrants.


23 First day for special voting deputies to conduct absenteevoting for residents in nursing homes and certain qualified carefacilities for the Partisan Primary.

6.875(6) 4 th Monday preceding theelection

25 Last day for electors to register by mail to vote in PartisanPrimary. Mailed registrations must be postmarked no later thanthis date. (After this date, electors must register in person inmunicipal clerk's office or at the polls).

6.28(1) 20 th day preceding the election

26 First day for clerks to issue certificate of registration (GAB-133) to late registrants.

6.28(1), 6.29(2)(b) 19 th day before theelection

30 Closing date for Fall pre-primary campaign finance report. 11.20(8)(a) 15 th day preceding the election

30 First day for clerks to issue absentee ballots in person in the

clerks office .

6.86(1)(b) no earlier than 3 rd Monday

preceding the electionAUGUST


5.84(1)



6 Last day for registrants to file Fall pre-primary campaignfinance report.

11.20(2) no later than 8 days before theelection

9 Last day (5:00 p.m.) for electors (except for military electorsand indefinitely confined electors) to request absentee ballots

by mail for Partisan primary.

6.86(1)(b) 5 th day preceding the election

10 Last day (5:00 p.m.) for indefinitely confined electors andmilitary electors who are NOT on active duty away fromtheir voting residence to request absentee ballots by mail for the Partisan primary.

6.86(1)(c), (2)(a) Friday preceding theelection

10 Last day (5:00 p.m.) for electors to register to vote in thePartisan Primary in the municipal clerk's office.

6.29(2)(a) Friday preceding the election


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DATE STATUTE

AUGUST

10 Last day (5:00 p.m.) for electors to make application in person to the municipal clerk for absentee ballots to vote in the PartisanPrimary (except for hospitalized electors and sequestered jurors).

6.86(1)(b) Friday preceding the election

10 Last day (5:00 p.m.) for special voting deputies to make

arrangements with nursing home and certain qualified facilityadministrators for establishing one or more dates forconducting absentee voting for Partisan Primary.

6.875(6) Friday preceding the election

- Last day for municipal clerk to post notice of absentee votingat nursing home or certain qualified facilities . (Notice is


6.875(6)(a) no later than 24 hours beforethe visit

13 Last day (5:00 p.m.) for special voting deputies to conductabsentee voting for residents in nursing homes and certainqualified facilities for Partisan Primary.

6.875(6) Monday preceding the election

13 County clerks publish Type C notice of referenda (if required).

10.01(2)(c) Monday preceding the election

13 Municipal clerks publish Type D notice of the location andhours of polling places for the Partisan Primary.

10.01(2)(d) Monday preceding theelection

14 PARTISAN PRIMARY 5.02(12s) 2 nd Tuesday in August

14 Last day (5:00 p.m.) for military electors who are on activeduty away from their voting residence to request absenteeballots by mail .


14 Deadline (5:00 p.m.) for sequestered juror to apply for anabsentee ballot and for hospitalized elector to makeapplication by agent for an absentee ballot for Partisan

Primary.



6.87(6), 6.221(3)(a), (b) Election Day

14 Election inspectors report results of Partisan Primary to proper clerks immediately upon completion of ward/electiondistrict canvass.

7.51(4)(b), 7.60(1) Election Day



15 Municipal clerks deliver tally sheets, inspectors' statements,ballots, and applicable envelopes and materials to countyclerks by 4:00 p.m.


16 Municipal clerks (in municipalities that canvass absentee ballots at an alternate location) deliver tally sheets, inspectors'statements, ballots, and applicable envelopes and materials to county clerks by 4:00 p.m.


16 County Board of Canvassers begins canvass of PartisanPrimary not later than 9:00 a.m.



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DATE STATUTE

OCTOBER

9 Municipal clerks publish Type E notice of absentee votinginstructions for General Election.

10.01(2)(e), 10.06(3)(cm) 4 th Tuesday preceding election


10.01(2)(c), 10.06(2)(g), (3)(c) 4 th Tuesday preceding election

15 Last day for filing officers to send forms and notice to file Fallpre-election campaign finance report to appropriateregistrants.


15 First day for special voting deputies to conduct absenteevoting for residents in nursing homes and certain qualifiedfacilities for General Election.

6.875(6) 4 th Monday preceding theelection

17 Last day for electors to register by mail to vote in GeneralElection. Mailed registrations must be postmarked no later thanthis date. (After this date, electors must register in person inmunicipal clerk's office or at the polls).

6.28(1) postmarked no later than 20 days before the election


6.28(1), 6.29(2)(b)

22 Closing date for Fall pre-election campaign finance report. 11.20(8)(a) 15 th day preceding the election




5.84(1) 48 hours before the public test


5.84(1) no earlier than 10 days prior to theelection

29 Last day for registrants to file Fall pre-election campaignfinance report.

11.20(2), (3) no later than 8 days beforethe election

NOVEMBER

1 Last day (5:00 p.m.) for electors (except military electors andindefinitely confined electors) to request absentee ballots bymail for General Election.

6.86(1)(b) 5 th day preceding the election

2 Last day (5:00 p.m.) for indefinitely confined electors andmilitary electors who are NOT on active duty away fromtheir residence to request absentee ballots by mail for General Election.


2 Last day (5:00 p.m.) for electors to register to vote in theGeneral Election in the municipal clerk's office.

6.29(2)(a) Friday preceding the election

2 Last day (5:00 p.m.) for electors to make application in person to the municipal clerk for absentee ballots to vote in the GeneralElection (except hospitalized electors and sequestered jurors).


2 Last day (5:00 p.m.) for special voting deputies to makearrangements with nursing home or certain other qualifiedfacility administrators for establishing one or more dates forconducting absentee voting for General Election.

6.875(6) Friday preceding the election


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DATE STATUTE

NOVEMBER

- Last day for municipal clerk to post notice of absentee votingat nursing home and certain qualified facilities . (Notice is


6.875(6)(a) 24 hours before visit

5 County clerks publish Type B notice of voting instructionsand facsimile ballots for General Election.

10.01(2)(b), 10.02, 10.06(2)(m) Monday preceding the election

5 County clerks publish Type C notice of referenda (if required).

10.01(2)(c), 10.06(2)(m) Monday preceding the election

5 Municipal clerks publish Type D notice of locations and hoursof polling places for General Election.

10.01(2)(d), 10.06(3)(d) Monday preceding the election

5 Last day (5:00 p.m.) for special voting deputies to conductabsentee voting for residents in nursing homes and other certainqualified facilities for General Election.

6.875(6) Monday preceding the election

5 Last day (5:00 p.m.) for New Residents to request aPresidential-only ballot in the clerks office.

6.15

6 GENERAL ELECTION 5.02(5) Tuesday after the 1 st Monday in November




6.87(6), 6.221(3)(a), (b) Election Day

6 Deadline (5:00 p.m.) for sequestered juror to apply for anabsentee ballot and for hospitalized elector to make applicationby agent for an absentee ballot for General Election.


6 Deadline (5:00 p.m.) for military electors who are on activeduty away from their voting residence to request absenteeballots by mail .


6 Election inspectors report results of General Election to proper clerks immediately upon completion of ward/electiondistrict canvass.

7.51(4)(b), 7.60(1) Election Day

7 Municipal clerks deliver tally sheets, inspectors' statements,ballots, and applicable envelopes and materials to countyclerks by 4:00 p.m.


8 Municipal clerks (in municipalities that canvass absentee ballots at an alternate location) deliver tally sheets, inspectors'statements, ballots, and applicable envelopes and materialsto county clerks by 4:00 p.m.


8 County Board of Canvassers begins canvass of GeneralElection not later than 9:00 a.m.



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person has been pardoned of the conviction. Additionally, no person may have hisor her name placed on the ballot for any state or local elective office in Wisconsinif the person has been convicted of a felony in any court in the United States unlessthe person has been pardoned of the conviction (Wis. Con. Art. XIII, 3(3)). Any

person who falsely signs this statement could be convicted of a violation of 12.13(3)(a), (am), Wis. Stats.

Ballot Access Procedure

All candidates, regardless of office sought, must complete ballot access documents.Most candidates are nominated for office through the filing of nomination papers.However, some towns and villages use the caucus procedure to nominatecandidates for town or village office. All candidates, regardless of the nomination

procedure used, must file two documents:

1. Campaign Registration Statement (GAB-1) 2. Declaration of Candidacy (GAB-162)

If a candidate fails to file one or both of these forms with the municipal clerk bythe deadline for filing nomination papers or by 5:00 p.m. on the fifth day after acandidate receives notification of nomination at a caucus, the clerk cannot place

the candidates name on the ballot.

Municipal judge candidates also need to submit a Statement of Economic Interests to the Government Accountability Board, Ethics and Accountability Division inorder to meet ballot access requirements. Ballot Access Checklists (GABIS-6, 7)for municipal candidates indicate this requirement and the appropriate filingdeadline. Forms and instructions are available from the GovernmentAccountability Boards website ( http://gab.wi.gov ). Additionally, some municipalities may have an ethics ordinance under 19.59(3)(b), Wis. Stats., requiring a Statement of Economic Interests to be filedwith the local filing officer in order to achieve ballot status. If you are unsurewhether your municipality has an ethics statement requirement, you should check with your municipal attorney. If the statement is not filed by the stated deadline,the candidates name will not appear on the ballot.


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Clerks should make candidate packets available for all prospective municipalcandidates. All ballot access forms and checklists are available on the agencywebsite, or by contacting the Government Accountability Board. Candidate

packets should include the following forms:

1. Campaign Registration Statement (GAB-1)

2. Declaration of Candidacy (GAB-162) 3. Nomination Paper for Nonpartisan Office (GAB-169), if required 4. Appropriate Ballot Access and Campaign Finance Checklists (GABIS-6, 7,

8)

Campaign Registration Statement (GAB-1)Candidates may register (file a Campaign Registration Statement (GAB-1)) atanytime, but not later than the deadline for filing nomination papers or not later than 5:00 p.m. on the fifth day after receipt of notification of nomination at acaucus. The Campaign Registration Statement (GAB-1) must be accurate andcomplete.

Note : Campaign finance law requires a candidate to register as soon as the intentto be a candidate is known. Therefore, a candidate should register before engaging

in campaign activity and before accepting contributions or making disbursements.

The following information is required on each section of the CampaignRegistration Statement (GAB-1):

1. Section 1: Candidate and Candidate Committee Information

a. The name and address of the candidate.

b. The title of the office the candidate is seeking in its proper form.

c. Any applicable district number or seat number.

d. The correct primary and election dates.

e. Party affiliation does not apply to municipal (nonpartisan) elections.


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f. Contact information (although not required, it is recommended thatthe clerk obtain contact information) .

2. Section 2: Political Committee Information

Not applicable to candidates. A referendum committee that has spentmore than $750 is required to register by completing Section 2, 3 and 5.Any other committee that has spent more than $25 dollars for a political

purpose, is required to register by completing Sections 2, 3 and 5.

3. Section 3: Committee Information

A treasurer is required. If there is not a separate treasurer, the candidateis the treasurer.

4. Section 4: Principal Officers of Committee

Not required unless there are principal officers and/or custodians of accounts.Note : This section can be used to list persons authorized to fill a vacancyin nomination in the event of the death of the candidate.

5. Section 5: Depository Information

Depository information is required.* A separate campaign account isrequired unless the candidate serves as treasurer of the campaign and isexempt* from filing campaign finance reports. In that case, a personalaccount may be used.

*This section may only be left blank if the clerk has a signed letter fromthe candidate promising that the candidate will not spend any money onthe campaign.

6. Certification

Must be signed by the candidate and treasurer (if there is a separatetreasurer).


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7. Exemption

If the candidate qualifies for exemption* from filing campaign financereports, the appropriate box (This candidate is eligible for exemption)

must be checked, and the candidate or treasurer must sign.

*Eligibility for Exemption : Committees may be eligible for an exemptionfrom filing campaign finance reports if campaign finance activity is lowenough to meet all of the following criteria:

a. The committee anticipates that it will not accept contributions, makedisbursements, or incur loans and other obligations in an aggregateamount exceeding $1,000 in a calendar year; AND

b. The committee anticipates that it will not accept any contribution or cumulative contributions from a single source (other than thecandidate) exceeding $100 in a calendar year; AND

c. The candidate or treasurer must sign and date the request for exemption on the campaign registration statement.

Committees on exemption may receive up to $1,000 in a calendar year, andmay spend up to $1,000 in the same calendar year. The candidates

contributions do count toward the total receipts of $1,000 or less in acalendar year. The $100 limit on contributions from a single source does notapply to contributions from a candidates personal funds for his or her owncampaign. If the committee exceeds any of these thresholds, the committeeis required to amend its registration statement to come off exemption and

begin filing campaign finance reports.

Most candidates in municipal elections will qualify for exemption.Candidates who do not qualify for exemption should be directed to theCampaign Finance Overview Local Candidates , which is available on theagency website . The clerk must provide campaign finance forms upon request.

Declaration of Candidacy (GAB-162)

The Declaration of Candidacy (GAB-162 ) may be filed at any time, but not later than the deadline for filing nomination papers or not later than 5:00 p.m. on the


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fifth day after receipt of notification of nomination at a caucus. A person who has been convicted of a felony cannot run for or hold public office unless he or she has been pardoned of the offense. The Declaration of Candidacy (GAB-162) containsa certification that the candidate meets this requirement.

The following information is required:

1. The candidates name.

2. The proper title of the office the candidate is seeking, including anyapplicable seat, branch or district number.

3. Party affiliation does not apply for municipal (nonpartisan) elections.

4. The candidates name in the form that the candidate wishes the name toappear on the ballot.

5. The form must be notarized or signed by a person authorized to administer oaths.

Nomination Paper Procedure

All cities and some villages and towns use the nomination paper process.

1. Nomination Papers for Nonpartisan Office (GAB-169) containing sufficientsignatures for the office sought must be filed, along with the CampaignRegistration Statement (GAB-1) and Declaration of Candidacy (GAB-162),not later than 5:00 p.m. on the first Tuesday in January for the SpringElection (if the first Tuesday in January is a holiday, the deadline is the next

business day) . 2. Nomination papers may not be circulated before December 1 st in the year

preceding the Spring Election.

3. Nomination papers must be filled out correctly. In order to be sufficient, thefollowing information is required for each section.

a. Candidate Information (top of form): All information concerning thecandidate must be completed in full before circulating this form toobtain signatures of electors, including:


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i. Name of the Candidate as it will appear on the ballot .

ii. Candidates residence (if a candidate's municipality of residence is different from the municipality used for mailing

purposes, both must be given) .

iii. Date of Election .

iv. Title of Office (must be listed along with any branch, district, or seat number that clearly identifies the office the candidate isseeking) .

v. Name of jurisdiction or district in which candidate seeks office.

b. Signatures of Electors: Each signature entry must contain the signersname, complete address including municipality, and the date of signature.

c. Certification of Circulator (bottom of form): After obtainingsignatures of electors, the circulator must sign and date thecertification, certifying that he or she personally presented thenomination paper to each signer. The circulator's complete address(including municipality of residence) must be listed in thecertification.

4. Upon receipt of completed nomination papers, the municipal clerk shouldimmediately review the filed papers to determine sufficiency. SeeGovernment Accountability Board Administrative Code, GAB 2.05,available on the agency website, for rules and direction for reviewingnomination papers.

5. The number of signatures required depends on the office sought. See theBallot Access Checklist for Municipal Candidates (GABIS-7).

6. The municipal clerk should issue a receipt to the candidate or candidatesagent when nomination papers are filed. A sample Nomination Paper Receipt (GAB-151) is available on the agency website.


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2. If an incumbent candidate fails to file a Notification of Noncandidacy(GAB-163) on time, and does not file the appropriate documents to qualifyfor the ballot on time:

a. The deadline for filing ballot access documents is extended 72 hoursfor that office.

b. This means that anyone, except the incumbent, can file the required ballot access documents and sufficient nomination papers within theextension period and qualify for placement on the ballot.

Filing Officers & Record k eeping

Municipal clerks serve as the filing officers for the following elected offices:

Note : Multi-jurisdictional municipal judges file with the county clerk of the largest portion of the jurisdiction served by the judge.

1. City Clerk: Mayor, City Clerk, Treasurer, Alderperson, any other electedcity offices.

2. Village Clerk: Village President, Trustee, Clerk, Treasurer, Municipal Judge,any other elected village offices.

3. Town Clerk: Chairperson, Supervisor, Clerk, Treasurer, Assessor, Constable,

Municipal Judge.

Note : The Milwaukee City Board of Election Commissioners serves as the filingofficer for all City of Milwaukee offices, including school board.

The municipal clerk is responsible for receiving and retaining forms associatedwith candidates. The clerk shall create a separate file for each candidate. Thefollowing forms should be maintained in the candidates file and kept for theapplicable retention period:


2. Declaration of Candidacy (GAB-162)


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List of Related Forms and Publications

All forms and publications are available on the agency website.

Forms

GAB-1: Campaign Registration StatementGAB-2L: Campaign Finance ReportGAB-151: Nomination Paper ReceiptGAB-162: Declaration of CandidacyGAB-163: Notification of NoncandidacyGAB-169: Nomination Paper for Nonpartisan Office

Notice of Nomination at CaucusReceipt of Notice of NominationGABIS-6 & GABIS-7: Ballot Access Checklists for Municipal CandidatesGABIS-8: Campaign Finance Checklist for Municipal OfficesStatement of Economic Interests ( http://gab.wi.gov )

M

anuals

Campaign Finance Overview Local CandidatesCaucus Procedures for Towns and Villages


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OTHER REGISTRANTS

Summary

Although candidate committees will probably account for the vast majority of campaign finance registrations filed in the office of a municipal clerk, there areseveral types of political groups or committees that may be required to register with the municipal clerk. Political committees that support or oppose municipalcandidates or referenda file with the municipal clerk. As a general rule, a politicalcommittee that accepts contributions, incurs obligations or makes disbursements ina calendar year in an aggregate amount in excess of $25 is required to register.However, a referendum group may accept contributions, incur obligations or makedisbursements in a calendar year in an aggregate amount of $750 beforeregistration is required. 1

Note : If a political committee is supporting or opposing candidates at several locallevels, they only file campaign finance forms with the county clerk.

Types of Committees

1. Political Action Committee (PAC): a committee organized to support or oppose candidates or referenda.

2. Recall Committee: a committee organized to support or oppose the recall of an elective office holder.

3. Political Group: a committee organized to support or oppose a referendum.

4. Independent Committee : a committee organized for the purpose of supporting or opposing the election of candidates, which makesdisbursements without the knowledge or consent of the candidate (or anyagent or authorized committee of the candidate). Independent committeesmust file an Oath of Independent Expenditures (GAB-6).

5. Individual: a person, other than the candidate or agent of the candidate,supporting or opposing a candidate, who makes disbursements without the

1 A recent court decision calls into question the enforceability of this requirement. While you may suggest that persons follow the statute, adherence to the statute may not be required.


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knowledge or consent of the candidate (or any agent or authorizedcommittee of the candidate). Individuals must complete an Oath of Independent Expenditures (GAB-6).

Registration Requirements for Committees

Individuals or committees who exceed the $25 threshold (and referendum groupswho exceed the $750 threshold) are required to register by filing a CampaignRegistration Statement (GAB-1) with the filing officer. Committees completesections 2, 3 and 5 of the Campaign Registration Statement (GAB-1). IndependentCommittees and Individuals are also required to file an Oath of IndependentExpenditures (GAB-6).

Campaign Finance Reporting

Committees are subject to the same reporting requirements as candidates. Acommittee is required to file campaign finance reports unless the CampaignRegistration Statement (GAB-1) indicates that the committee is eligible for exemption from filing reports (see the Exemption from Filing Campaign FinanceReports section of the Campaign Registration Statement (GAB-1). Also see theCandidates section of this manual for more information on the exemption).

The municipal clerk is required to send a reminder notice and Campaign FinanceReport (GAB-2L) to the treasurer of each committee required to file campaignfinance reports not later than 14 days before the applicable report deadline. If thetreasurer of the committee is not the candidate, a notice must also be sent to thecandidate.

The document Campaign Finance Report Dates details the reporting periods anddeadline dates for campaign finance reports and may be obtained from the agencywebsite .

Municipal clerks have the responsibility to report campaign finance violations,such as failure to file reports and late filing of reports, to the district attorney under 11.22(4), Wis. Stats.


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State law imposes contribution limits for candidates seeking office. Theseamounts differ based on the size of the jurisdiction of the office. See theCampaign Finance Overview Local Candidates manual, available on the agencywebsite, for more information.

Recordkeeping

The municipal clerk should keep a separate file for each committee. Committeefiles should contain:


2. Oath of Independent Expenditures (GAB-6), if required

3. Campaign finance reports, if required

4. Any correspondence with the committee including copies of filing notices

For more information please refer to the Campaign Finance Overview Local Candidates manual. The manual and necessary forms may be obtained from theagency website . Campaign F inance questions can also be addressed to a G.A.B.campaign auditor.

List of Related Forms and Publications

All forms and publications are available on the agency website. Forms and publications are listed in the order to which they were referred within this section.

Forms

GAB-1: Campaign Registration StatementGAB-2L: Campaign Finance ReportGAB-2a: Campaign Finance Report (No Activity)GAB-6: Oath of Independent ExpendituresGAB-7: Report of Independent Disbursements

Manuals

Campaign Finance Overview Local Candidates

Other Publications

Campaign Finance Report Dates


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ELECTION NOTICES

Summary

County, municipal, and school district clerks are responsible for publishing five basic election notices:

1. Type A Notice of Election

2. Type B Notice of Sample Ballot and Voting Instruction

3. Type C Notice of Referendum

4. Type D Notice of Polling Place Location and Hours

5. Type E Notice of Absentee Voting

Sample election notices can be found on the agency website. These samples mayrequire modification for your municipality based on offices up for election andvoting equipment used in your municipality.

Additionally, Wisconsin law requires that meetings of all state and localgovernmental bodies, including governmental subunits, shall be publicly noticed,

held in places reasonably accessible to members of the public, and shall be open toall citizens at all times unless otherwise expressly provided by law. Election-related meetings such as Board of Canvassers, voting equipment testing, post-election audits, etc., fall under this requirement, and the municipal clerk must

properly notice such meetings. If you have specific questions about requirementsfor open meetings notice, please consult with your municipal attorney.

Type A Notice of Election

The purpose of this notice is to inform the public and potential candidates of theoffices to be elected and inform voters of the upcoming election. This notice mustinclude the following information:

1. Date of the election


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2. Offices to be elected

3. Name(s) of the current incumbent(s)

4. Length of the term(s) and expiration date(s)

5. Beginning date for circulating nomination papers, if applicable

6. Deadline for filing nomination papers, if applicable

7. Proper location to file nomination papers, if applicable

8. Scheduling of caucus, if applicable

9. Statement on where to find district boundary information

For an election at which a referendum is to be held, the Type A Notice mustinclude the following information:


2. Text of the referendum question

3. Statement on where to obtain a copy of the resolution directing submissionof the question to the voters .

Publishing

1. Spring elections: Municipal clerks publish one Type A notice for municipaloffices on the fourth Tuesday in November before a spring municipalelection.

If there will be any referenda voted on at the spring primary or election,municipal clerks publish a Type A Notice of Referendum on the fourthTuesday before the spring primary or election.

2. Fall elections: County clerks publish the Type A notice for state and countyelections and referenda.


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c. Touch screen sample ballots shall show a reduced diagram of the firstscreen of the touch screen voting machine and instructions to electorson how to vote on the machine.

Publishing

1. Spring elections: Municipal clerks publish the Type B notice on the Monday before the spring election.

If there is a municipal primary, municipal clerks publish a Type B noticeon the Monday before the primary.

2. Fall elections: County clerks publish the Type B notice for state and countyelections and referenda.

If there are municipal referenda on the ballot, municipal clerks publish aType B notice on the Monday before the election.

3. Special municipal election or referendum elections: Municipal clerks must publish a Type B notice on the day before the special municipal election, primary, or special municipal referendum.

Type C Notice of ReferendumThe purpose of this notice is to inform voters of a referendum question that willappear on the ballot and provide an explanation of the effect of the referendumquestion. This notice must include the following information:


2. Entire text of the proposed enactment

3. Question as it will appear on the ballot

4. An explanatory statement describing the effect of a yes or no vote


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Publishing

1. Spring elections: If there are municipal referenda, municipal clerks publisha Type C notice on the Monday before the spring election.

If there is a municipal primary where referenda are voted on at the primary, municipal clerks publish a Type C notice on the Monday beforethe primary.

2. Fall elections: County clerks publish Type C notices for county and statereferenda.

If there are municipal referenda on the ballot, municipal clerks publish aType C notice on the Monday before the election.

3. Special municipal election or referendum elections: Municipal clerks must publish a Type C notice on the day before a special municipal referendum.

Type D Hours and Location of Polling Places

The purpose of this notice is to inform voters of the correct polling location and thehours during which they may cast a vote. This notice must include:

1. Location of polling places

2. Wards served by each polling place

3. Hours of polling (7:00 a.m. to 8:00 p.m.)

4. A statement about the accessibility for elderly and disabled voters for each polling place

Publishing

1. Spring elections: Municipal clerks publish the Type D notice on the Monday before the spring primary and election.


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2. Fall elections: Municipal clerks publish the Type D notice on the Monday before the August primary and general election.

3. Special election or referendum elections: Municipal clerk must publish aType D notice on the day before any special primary or election for national,state, county or municipal office, or special county or municipal referendum.

Ty

election administration manual dec 2011 vs pdf 14296

Documents