efficiency ׀ transparency ׀ accountability multi-donor trust fund office workshop on mdg-f joint...
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Efficiency ׀ Transparency ׀ Accountability
Multi-Donor Trust Fund Office
Workshop on MDG-F Joint Programmes
23-25 March 2009Casablanca, Morocco
www.undp.org/mdtf
Efficiency ׀ Transparency ׀ Accountability
Role of MDTF Office as Administrative Agent
Sign MOU with UN organizations
Receive allocation decisions from MDG-F Secretariat
Provide quality assurance for conformity with UNDG standards
Transfer funds upon receipt of signed documents
Receive and consolidate reports (Quarterly/Annual)2
Efficiency ׀ Transparency ׀ Accountability
UNDG Pass-through fund management
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Source: Guidance Note on Joint Programming, UNDG
Efficiency ׀ Transparency ׀ Accountability
Role of MDTF Office as Administrative Agent—Quality Assurance
Formulation stage:• Issue MDG-F Operational Guidance Note• Ensure conformity with UNDG standards:
• Pre-approval consultation• Post approval memo from Executive Coordinator
Implementation stage:• Check budgets and compliance with memo prior to
releasing funds
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Efficiency ׀ Transparency ׀ Accountability
Revised Joint Programme Document template and harmonised budget categories
Rationale:
• Replace individual UN org programming documents
• Produce financial reports using harmonized budget categories for consolidation and analysis purposes
• Emphasize UNDG common country programming
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Efficiency ׀ Transparency ׀ Accountability
UNDG Harmonized Budget Categories
1.1 Supplies, commodities, equipment and transport
1.2 Personnel (staff, consultants, travel and training)
1.3 Training of counterparts
1.4 Contracts
1.5 Other Direct Costs
Total Direct Costs
2.0 UN Agency Indirect Cost (7%)
Grand Total 6
Efficiency ׀ Transparency ׀ Accountability
Cover Page
• linkages to UNDAF• budget per Results Framework
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UNDAF Outcome 2: By 2010, livelihoods and food security among most vulnerable groups are improved in highly affected locations
Joint Programme Outcome 3: Food security and incomes for women, youth and other vulnerable groups are sustainably improved.Indicators: 3.1 Proportion of households living in relative poverty and extreme poverty (MDG1); Baseline 2003/4: 35 % ; Target 2012 41%
3.2 Yield of subsistence crops Kg per hectare e.g. Caprivi maize Baseline (2003/4): 600 , Target 2010: 790.
3.3 # of animals which are marketed in northern communal areas e.g. cattle. Baseline (2003/4) 17.776 ; Target 2010: CBS-NPC, Annual Agricultural Survey
JP Outputs(Give corresponding indicators and baselines)
SMART Outputs and ResponsibleUN Organization
Reference to Agency priority or Country Programme
Implementing Partner Indicative activities for each Output Resource allocation and indicative time frame*
Y1 Y2 Y3 TOTAL
3.1 Food availability, access and utilization improved through appropriate farming systemsIndicators: Yield of subsistence crops Kg per hectare Baseline (2003/4): 600 , Target 2010: 790.
# of animals which are marketed in northern communal areas e.g. cattle
15 Junior farm schools reach 450 youth (150 boys and girls, each) by 2010
UNICEF MOE 1. Establish and scale up Junior Farmer Field and life skills in-school curriculum in targeted areas, for vulnerable children
1000 4000 500 5500
15 Senior farm schools reach 450 households (disaggr.) by 2010
FAO MAWF
2. Establish Senior (above 18 yrs) Farmers Field and Life Skills ‘schools’ in conservation agriculture, based on needs assessments, including female headed households & SAN, PLWHA & TB support groups, with a range of
agricultural inputs. (Baseline 86% women)
300 4000 9000 13300
300 households engaged in improved agric. Practices by 2010
FAO MAWF 4. Support agricultural practices in peri and urban communities e.g micro gardening 1000 2000 9700 12700
300 households taking up new technology by 2010
UNICEF MOH 5. Conduct training on small scale appropriate technologies to improve nutrition 700 400 5000 6000
150 households benefiting from aquaculture by 2010
UNDP MFMR 6. Provide support to community aquaculture activities
Summary of Results framework
2. It is important that only ONE Agency be listed next to each output. It is essential to ensure accountability. Reference to the UN agency’s country programme or priority should be listed here
4. Be sure to insert a column for TOTAL
1. These OUTPUTS should be SMART (Specific, Measurable, Achievable, Realistic and Time related) and would be a sub-set of the JP outputs in the previous column.
3. As in previous column only ONE Implementing Partner should be in each line.
Efficiency ׀ Transparency ׀ Accountability
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Annual Targets
Key Activities
Timeframe UN Agency
Responsib
le Party
Planned Budget
2007
Q1
Q2
Q3
Q4
Source of
Funds
Budget Description Total Amount
Output 1 Improved knowledge and skills of officials and technical staff of the line ministries, district community authorities in Yerevan, 10 governor offices and 100 communities in the regions of Armenia to integrate HIV/AIDS activities into community development plans and to implement the activities that are rights-based, participatory, and promote access to HIV/AIDS information and services Target:
1. -By October 2005, 520 national, regional and local Government officials and technical staff will have passed training and skills building courses
2. 95% of course participants will have indicated
substantial improvement in their knowledge and skills in the areas covered by the courses (based on the pre- and post evaluation of the participants)
Development and printing of a training manual
UNAIDS
ANAF MGD-F 1.1Supplies/ commodities/ equipment/transport 1.2 Personnel 1.3 Training of counterparts 1.4Contracts 1.5 Other Direct Costs 2.0 UN Agency Indirect Cost
20,000
60,000
40,000
50,000
5,000
12,250
Identification of the government officials at the national regional and community levels in Yerevan and the regions of Armenia who are eligible for the knowledge and skills building training courses
UNFPA MOH MGD-F 1.1 Supplies/ commodities/ equipment/transport 1.2 Personnel 1.3 Training of counterparts 1.4Contracts 1.5 Other Direct Costs 2.0 UN Agency Indirect Cost
5,000
20,000
10,000
10,000
2,000
3,290
Annual Work PlanList only ONE UN- Agency. If responsible Party is not yet known, can list TBA
List actual Activities, NOT budget descriptions
Efficiency ׀ Transparency ׀ Accountability
Management Arrangements
(see operational guidance note)
-Composition of NSC-Role and function of NSC
-Composition of PMC-Role and function of PMC
-Role of RC
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Efficiency ׀ Transparency ׀ Accountability
Fund Management Arrangements
-Fund Management—refers to funding from AA to participating UN orgs
-Cash Management refers to transfers—refers to funding from participating UN orgs to national partners:
- Harmonized approach to cash transfer
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Efficiency ׀ Transparency ׀ Accountability
Signing the joint programme document
Please make sure all of Mr. Jenks and Mr. Aklilu’s comments have been incorporated PRIOR to signature.
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Efficiency ׀ Transparency ׀ Accountability
Fund transfer request form
-From the AWP and Results framework summary table……
……..to the fund transfer form
Please check consistency!
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Efficiency ׀ Transparency ׀ Accountability
Summary table at end of SRF and AWP
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Participating UN Organization (PUNO) 1 PUNO 2 Total
1.1 Supplies, commodities, equipment and transport 1.2 Personnel (staff, consultants, travel and training 1.3 Training of counterparts 1.4 Contracts 1.5 Other Direct Costs Total Direct Costs 2.0 UN Agency Indirect Cost (7%) Grand Total
Efficiency ׀ Transparency ׀ Accountability
Reporting
Report Name
Coordinating Author
/Consolidator
Approv. Auth.
Dead-Line(rep period: 1 Jan - 31
Dec)
RequiredLanguage
Consolidated Joint Programme Progress Report(including AA Management Brief, JP Narrative Report and Financial Reports)
MDTF OfficeMDTF Executive Coord.
31 May
AA Management Brief in English
Narrative Joint Programme Report
Part. UN Orgs jointly at Country Level
PMC 31 MarchWorking Language of CO
Financial Progress ReportsParticipating UN Organizations HQ Level
Financial Officer/ Comptroller
30 April English
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Efficiency ׀ Transparency ׀ Accountability
Annual Reporting
Follows UNDG Standard Progress report
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