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Effective Time Management – Top 10 Tips

People around the world, in all walks of life, complain about the paucity of time and many feel that the 24 hours in a day are simply not enough. The truth however, is that time is sufficient, our time management ability isn’t.

Here are some effective time management tips to hone your skills and prevent you from scampering at the last minute.

Plan

You will never reach the destination if you don't know where you’re going. The single most important step in ensuring that you focus your time only on relevant activities is to plan. Many individuals create plans but only on paper; also, do not spend too much time in over-planning, as it will just be another time wasting activity.

Average execution always scores higher than just excellent planning so discipline yourself to follow through on your strategy.

Prioritize

Unknowingly, many of us fall prey to the Last In First Out syndrome where we focus on things as they crop up. In today’s world it is necessary to resolve issues at the earliest but not working as per priority will only give rise to more issues. Certain things are more important than others and you must complete them accordingly.

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Block slots

Sometimes making time for much needed activities becomes a challenge and one of the key building blocks of effective time management is to keep time aside for tasks that you know are important.

For example, you know the importance of following up on a lead that may convert into a potential client but cannot do so because you’re too busy attending to ad-hoc activities. In such a scenario, block a slot in your calendar, which will prevent you from doing other things at that time.

Some individuals block time at the start of the day to ensure that they begin their day by attending to the important things first.

Milestones

If you’ve worked on a long term project or goal you would know that it can get frustrating to work towards an objective that’s too far in the future. The human mind is accustomed to regular gratification and frequent results. A simple way to accomplish this is to divide your long list of tasks into logical chunks, each with a milestone of completion. In this way you work towards a milestone at a time and celebrate its achievement.

In addition to effectively managing your own time, this is an effective method to build team morale as well.

Resources

A challenge faced by many organizations across the globe is to find the right set of people for the job. Incompetent or mis-aligned individuals can take up a significant amount of time by requiring constant supervision. Pick teams wisely and if you have to work with challenging individuals, keep your communication simple and to the point.

Delegation

Another hurdle to time management is the lack of ability to delegate. If you try and do everything yourself, you’d either be pressed for time or give average output. The trick is to find good team members and then delegate judiciously.

Agenda meetings only

Meetings are a necessary evil today but statistics show that over 75% of all meetings do not result in the intended decision. The cause of this epidemic is that most meetings do not have a clear agenda and attendees tend to discuss tangential topics. Insist on a clear objective for every meeting that you organize or attend.

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Review progress

Take stock of your progress and challenges at regular intervals. This will help you determine if you are on track and make any required amends that may better suit your final objective. Reviews will also tell you where you are spending most of your time. Change is a reality and with every review you will ensure that you are correctly adapting to the shift.

People who choose to skip this step risk spending a lot of time back tracking and reworking tasks.

Comfort zone

All of us have our comfort zones in terms of people, time and space. We’ve discussed the importance of blocking time and working with the right set of people.

Space is an important aspect of getting work done efficiently which then frees up time for other tasks. There are some who get a lot of work done during their commute to work when they are not interrupted. Find a comfortable place and try to limit distractions to efficiently manage your time.

Socialize sensibly

All work and no play makes Jill dull and we definitely don't want that. But there is a thin line between socializing and wasteful gossip, respect this line and stay on the better side of it. Water cooler catch ups, coffee breaks and lunch gatherings are all recommended, but not to an extent where they become time wasting activities.

Time management is a journey and needs to be perfected over time. Make a conscious effort to incorporate the above tips in your daily regime to get work done efficiently and deliver high quality.

Dream ���� Aim ���� Accomplish

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