effective presentation 698
TRANSCRIPT
8/8/2019 Effective Presentation 698
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How to Give a
³Knockout´
Presentation
Meenu Walia
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Outline
General Guidelines
Slide Do¶s and Don¶ts
Handouts
Delivery Do¶s and Don¶ts
How to Handle Questions Handouts
Final Thoughts
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General Guidelines
A good presentation is a
³POPTA´ presentation
What does POPTA stand for?
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General Guidelines
Purpose
You need to define your purpose for giving
the presentation
Often your goal is a high level overview,even for a technical presentation
Don¶t tell them everything you did, you¶ll
bore them
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General Guidelines
Organization
Always have an outline
Tell them what you¶re going to tell them,
then tell them, what you told them
" Hint: I am doing this for this presentation
Problem then solution
" Not just ³data then solution´ or ³solutionthen problem´
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General Guidelines
Preparation
An unprepared presenter loses the
audience before even starting
Practice makes perfect and buildsconfidence
Arrive early, make sure everything is set
up
Dress appropriately
Slides should be done well in advance
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General Guidelines
Time
Be sure you know how much time you have whilepreparing the presentation
" Not 5 minutes before you start
It is better to end early than to go over
" Always have a watch or clock in view
You¶ll never have enough time to tell everything sostick to the most important
Rule of thumb" At most 1 slide per minute of presentation
" Better to plan 2 minutes for each slide
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General Guidelines
Audience Be sure you know your audience well
Tailor presentation to your audience
" Failure to do this is probably the biggest mistake people
make
Are there multiple audiences?
" If so, direct different slides to different audiences
Watch the audience for clues
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Slide Do¶s and Don¶ts
You shouldn¶t put everything on the slide
Do include 50% white space
Your comments should be morecompelling than the slides
- Generally 1 main point for each slide
Do use animation
Don¶t overuse it
" Makes it difficult and annoying to navigate
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Slide Do¶s and Don¶ts
Do include written conclusion for every
graph
Don¶t forget to add meaningful labels, titles,
captions, etc. to graphs
P e
r c e n t a g e
Industry Academia
No YesNo Yes
100
80
60
40
20
0
Percentage of People Needing Presentation Skills
Conclusion - It is important to learn presentation skills!
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Slide Do¶s and Don¶ts
Don¶t use yellow text
Do use dark text and bold
Do use formatting and color to emphasize
(e.g. POPTA)
Don¶t include unrelated pictures
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Slide Do¶s and Don¶ts
Do chek yor speling for mestakes
Typos instantly destroy credibility and convey
lack of preparation
Do have someone else read throughpresentation
Do acknowledge previous work and help
Do use a template if using PowerPoint
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Slide Do¶s and Don¶ts
Do use a light background like this
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Slide Do¶s and Don¶ts
Or like this
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Slide Do¶s and Don¶ts
Or like this
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Slide Do¶s and Don¶ts
Don¶t use a dark background like this
Even if using a lighter font color
Harder to read, especially from the back
More likely to put people asleep
Handouts often don¶t look very good
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Slide Do¶s and Don¶ts
Do use occasional ³spice´ or ³pacebreakers´
Humor
Pictures
Sound
Animation
Questions (Not just
Yes/No)
Surveys
Quizzes
Videos
Physical Objects
Top Ten Lists
Etc.
For example . . .
A pace breaker can do this for your audience
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Lateral Thinking ! ! !
Stand1. ------------
i
2. /r/e/a/d/i/n/g/
3. cycle /cycle/cycle
4. ababaabbbbaabbbbababaabbaaabbbb..5. ground
---------------feet feet feet feet feet feet
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Delivery Do¶s and Don¶ts
Don¶t read or ³parrot´ the slides
Otherwise, why give a presentation?
Do use the slides as a cue
Let audience read
Create slides and use animation that
emphasize your points
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Delivery Do¶s and Don¶ts
Do plan breaks for longer presentations
10 minutes for every hour
Do be passionate about the topic
Have fun, this is your opportunity
If your audience doesn¶t know why your topic is
important, you¶ve lost them
Don¶t forget to practice
Record yourself, tape yourself, or use a mirror
Reading through slides does not count as practice
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Delivery Do¶s and Don¶ts
Do relax, use nerves to your advantage
Breathe deeply, pause as needed
Don¶t go too fast
Do watch out for mannerisms
" ³Um . . um´
Do empty your pockets and hands
Don¶t point at computer, point at the
screen
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Delivery Do¶s and Don¶ts
Do use body language to help make a point
Purposeful movements
Do use appropriate posture
Don¶t play with keys or coins in your
Don¶t use a pointer, pen, pencil or chalk to point atan individual may be perceived as offensive
Don¶t look at your feet or at the ceiling (indicationof nervousness or timidity)
Don¶t stare
Don¶t just look only at the training aids or chalkboard (this can be perceived as impolite)
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Delivery Do¶s and Don¶ts
Do face audience more than slides
Don¶t talk to the screen or wall
Do vary your voice
Don¶t speak in monotone
Most people speak too soft, not too loud
Do memorize slide numbers for key slides
Or transition points
Do get honest feedback from someone you trust
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Delivery Do¶s and Don¶ts
Don¶t forget to smile
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Handling Questions
Answer the question to the audience
Then check back to the individual for
confirmation
Don¶t be afraid to say ³I don¶t know´
Better than mumbling or fumbling an
answer
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Final thoughts
POPTA
Good slides go a long way
Practice, practice, practice
Remember that the audience wants you to
succeed
Use other resources (Books, web, etc.)
Anyone can learn to be a better presenter!
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Thank You ! ! !