Presented By: Nasrat Nisar

Mir Zubair Hussain

Salman Ghani

Presented To : Sir Muhammad Waris

• “In business, we use these skills daily by various documents, these documents called business documents. It plays a vital role in every business whether it is big or small. It is important to keep track and keep records of these documents to have written proof of your business operation but also for legalities in the future.

There are five planning steps before we transmit our message:

Define the purpose

Gather material

Organize material

Consider alternatives

When you are arranging business communication you must know:

The purpose clearly,

You must know why you should write and what should be written.

You should gather the material which needed to define the purpose.

Learn more about the problem situation.

Look for possible causes and solutions etc.

One the idea have been jotted down, they should be properly arranged and organized. Disorganized writing reflects a disorganized , illogical, untrained and even weak mind. Failing to organize will Spoil the objective of message.

Get all the alternatives after organize all the facts and data. The reason is to ensure that the message fulfills all the principles of communication.

Business writing is more important today than ever before. Businesses communicate all day, every day. Writing well is important for the success of any business or organization.

Business owners and their employees who can write clearly and concisely have a competitive edge over others who are still struggling to communicate. Having multiple sets of eyes on business documents can prevent poorly written material from reaching your target audience.

These are through via text, email, online post, advertising and many other methods. Advances in electronic media make an ability to craft strong, correct, professional documents a major tool in any employees skills tool box. It means that writing skills are very important for an organization internally as well as externally. Internally is for inform employees about policies, goals, objectives, plans etc. Externally is for promoting organization, transactions, goodwill etc.

There are many sources of writing in an organization some of them are given below:

Letter

Memo

Report

Resume

Definition:

“A message written by a person to convey a message to another person”. It represents mutual relationship and humanly communication. Purpose of business letter is to communicate with client and business partners in a formal manner.

Business letter are used for many purposes such as to make inquiries, send replies, to place orders or bank correspondence etc. the main and the basic function of the business letter is not only to convey your message to the person who receives the letter but also to influence the reader.

Definition:

“Memo” is short for memorandum, which refers to a reminder or a notification of an important item. Memos are often sent to notify staff members about a meeting or new policy the company feels is important enough to warrant more than word-of-mouth dissemination. Memos are often informal, with less attention to structure, formatting, grammar and quality of paper.

The purpose of memo is that they bring attention to problems and they solve problems. They accomplish their goals by informing the reader about new information like policy changes, price increases, or by persuading the reader to take an action, such as attend a meeting, or change a current production procedure. Memo is a document that helps the memory by recording events or observations on a topic, such as may be used in business office. The purpose may be to provide information, analyzes and research.

Definition:

“A report is a statement of the results of an investigation or of any matter on which definite information is required”.

Reports are management tools. Their purpose is to help you quickly grasp the essential elements and relationship found in raw data and to help you make effective decisions. Reports can cover a wide range of topics, but usually focus on transmitting information with a clear purpose, to a specific audience. They should be well-written, clearly structured and expressed in a way that holds the reader attention and meets their expectations.

Definition:

A resume is a brief document which highlight in individual experience, qualifications, and skills in hope of securing a job interview, the resume is typically the first item that a potential employer encounters. Basically it is the first and last impression of a candidate.

The purpose of a resume is to provide a summary of your skills, abilities and accomplishments. You use it to be invited to a meeting or short-listed for an interview, it describes your education, abilities and previous employment and is usually attached to a job application to give further information about you.