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CSI EDI ASN 856 specification Version 4030 07/21/2012

______________________________________________________ ________________________________________________________________

From Domestic Vendors to CSI 1 of 51

856 - ASN Advance Shipping Notice

Version: ANSI X12 004030

07/21/2012

V 1.2

From domestic vendor to CSI

Charming Technology Services

EDI Specification


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Table of Content

Introduction: 856 Ship Notice/ Manifest ....................................................................................... 4 Envelope details ................................................................................................................................ 7

ISA Interchange Control Header ................................................................................................... 7 GS Functional Control Header ....................................................................................................... 9 ST Transaction Set Header .......................................................................................................... 10

ASN Header .................................................................................................................................... 11 BSN Beginning Segment for Ship Notice ................................................................................... 11

Shipment Level ............................................................................................................................... 12 HL Reference Identification (Shipment) ..................................................................................... 12 TD1 Carrier Details (Quantity and Weight) ................................................................................ 13 TD5 Carrier Details (Routing Sequence/Transit Time) ............................................................... 14 TD4 Carrier Details (Special Handling) ...................................................................................... 15

REF Reference Identification ...................................................................................................... 16 PER Administrative Communications Contact ........................................................................... 17

DTM Date/Time Reference ......................................................................................................... 18 N1 Address Name ........................................................................................................................ 19 N3 Address Information .............................................................................................................. 20

N4 Geographic Location .............................................................................................................. 21

Equipment Level ............................................................................................................................ 22 HL Reference Identification (Equipment) ................................................................................... 22 TD1 Carrier Details (Quantity and Weight) ................................................................................ 23

TD3 Carrier Details (Equipment) ................................................................................................ 24

Order Level..................................................................................................................................... 25 HL Reference Identification (Order Level) ................................................................................. 25 PRF Purchase Order Reference ................................................................................................... 26 TD1 Carrier Details (Quantity and Weight) ................................................................................ 27

TD5 Carrier Details (Routing Sequence/Transit Time) ............................................................... 28 REF Reference Identification ...................................................................................................... 29

DTM Date/Time Reference ......................................................................................................... 30

N1 Address Name ........................................................................................................................ 31 N3 Address Information .............................................................................................................. 32 N4 Geographic Location .............................................................................................................. 33

Carton Level ................................................................................................................................... 34 HL Reference Identification (Pack: Carton Level) ...................................................................... 34 PO4 Item Physical details ............................................................................................................ 35 PKG Marking, Packaging, Loading ............................................................................................. 36 TSD Trailer Shipment Details ..................................................................................................... 37

MAN Marks and Numbers........................................................................................................... 38

Item Level ....................................................................................................................................... 39 HL Reference Identification (Item Level) ................................................................................... 39

LIN Item Identification ................................................................................................................ 40 SN1 Item Detail (Shipment) ........................................................................................................ 41 SLN Subline Item Details ............................................................................................................ 42


______________________________________________________ ________________________________________________________________


Summary detail .............................................................................................................................. 45 CTT Transaction Totals ............................................................................................................... 45

Enveloping summary detail .......................................................................................................... 46 SE Transaction Set Trailer ........................................................................................................... 46

GE Functional Group Trailer ....................................................................................................... 47 IEA Interchange Control Trailer .................................................................................................. 48

Sample of pick and pack 856 ........................................................................................................ 49 Changes Summary ......................................................................................................................... 51


______________________________________________________ ________________________________________________________________


Introduction: 856 Ship Notice/ Manifest

Functional Group=SH This specification contains the format and establishes the data contents of the ship Notice/Manifest Transaction Set

(856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used

to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order

information, product description, physical characteristics, type of packaging, marking, carrier information, and

configuration of goods within the transportation equipment. The transaction set enables the sender to describe the

contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey

Information.

IMPORTANT: ALL ADVANCE SHIPMENT NOTICE/MANIFEST DOCUMENTS NEED TO MATCH

EXACTLY WHAT WILL BE RECEIVED ON THE PHYSICAL SHIPMENT.

All vendors are required to use Pick and Pack structure (BSN05 = 0001). This is the only acceptable EDI ASN

format.

Pick and Pack structure (BSN05 = “0001”): This is the preferred method for Charming Shoppes. The transaction hierarchy is:

Shipment

Equipment

Order

Pack

Item


______________________________________________________ ________________________________________________________________


Heading: ST Transaction Set Header M 1 BSN Beginning Segment for Ship Notice M 1 Detail:

LOOP ID – HL (SHIPMENT LEVEL) HL-S HL Hierarchical Level – Shipment Level M 1 TD1 Carrier Details (Quantity and Weight) O 1 TD5 Carrier Details (Routing Sequence) M 1 TD4 Carrier Details (Special Handling) O 1 REF Reference Identification M >1 PER Administrative Communications Contact O 1 DTM Date/Time Reference M >1

LOOP ID – HL/N1 HL-S-N1 N1 Name M 1 N3 Address Information O 2 N4 Geographic Location O 1

LOOP ID – HL (TRANS. EQUIPMENT LEVEL) HL-E HL Hierarchical Level – Transportation

Equipment Level M 1

TD1 Carrier Details (Quantity and Weight) M 1 TD3 Carrier Details (Equipment) M 1

LOOP ID – HL (ORDER LEVEL) HL-O HL Hierarchical Level – Order Level M 1 PRF Purchase Order Reference M 1 TD1 Carrier Details (Quantity and Weight) O 1 TD5 Carrier Details (Routing Sequence/Transit

Time) O 1

REF Reference Identification M >1 DTM Date/Time/Period O >1

LOOP ID – HL-O– N1 HL-O-N1 N1 Address Name M 1 N3 Address Information O 2 N4 Geographic Location O 1

LOOP ID – HL (TRANS. Pack LEVEL) HL-P HL Hierarchical Level – Transportation Pack

Level M 1

PO4 Item Physical details M 20 PKG Marking, Packaging, Loading O TSD Trailer Shipment Details O 1 MAN Marks and Numbers M >1


______________________________________________________ ________________________________________________________________


LOOP ID – HL (ITEM LEVEL) HL-I HL Hierarchical Level – Item Level M 1 LIN Item Identification M 1 SN1 Item Detail (Shipment) M 1 SLN Sub Line Item Detail M >1

Summary: CTT Transaction Totals M 1 SE Transaction Set Trailer M 1


______________________________________________________ ________________________________________________________________


Envelope details

Segment: ISA Interchange Control Header

Level: N/A

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments.

Data Element Summary Ref Id Element Name Req Type Min/Max

ISA01 I01 Authorization Information Qualifier M ID 2/2

Description: Code identifying the type of information in the Authorization Information

Code Name

00 No Authorization Information Present (No Meaningful Information in I02)

ISA02 I02 Authorization Information M AN 10/10

Description: Information used for additional identification or authorization of the interchange sender or the data in the

Interchange; the type of information is set by the Authorization Information Qualifier (I01)

Set to 10 empty spaces

ISA03 I03 Security Information Qualifier M ID 2/2

Description: Code identifying the type of information in the Security Information

Code Name

00 No Security Information Present (No Meaningful Information in I04)

ISA04 I04 Security Information M AN 10/10

Description: This is used for identifying the security information about the interchange sender or the data in the

interchange; the type of information is set by the Security Information Qualifier (I03)

Set to 10 empty spaces

ISA05 I05 Interchange ID Qualifier M ID 2/2

Description: Code indicating the system/method of code structure used to designate the sender ID element being

qualified

ISA06 I06 Interchange Sender ID M AN 15/15

Description: Identification code published by the sender for other parties to use as the Sender ID to route data to them.

ISA07 I05 Interchange ID Qualifier M ID 2/2

Charming Shoppes Note:

This information is provided during the EDI certification and testing process

ISA08 I07 Interchange Receiver ID M AN 15/15



ISA09 I08 Interchange Date (sender) M DT 6/6

Description: Date of the interchange

ISA10 I09 Interchange Time (sender) M TM 4/4

Description: Time of the interchange

ISA11 I65 Repetition Separator M 1/1

Description: Type is not applicable; the repetition separator is a delimiter and not a data element; this field provides the

delimiter used to separate repeated occurrences of a simple data element or a composite data structure; this value must be

different than the data element separator, component element separator, and the segment terminator


______________________________________________________ ________________________________________________________________


‘^’

Ref Id Element Name Req Type Min/Max ISA12 I11 Interchange Control Version Number M ID 5/5

Description: Code specifying the version number of the interchange control segments

Code Name

00403 Draft Standards for Trial Use Approved for Publication by ASC X12 Procedures Review Board through

October 1999

ISA13 I12 Interchange Control Number M N0 9/9

Description: A control number assigned by the interchange sender

ISA14 I13 Acknowledgment Requested M ID 1/1

Description: Code indicating sender's request for an interchange acknowledgment

Code Name

0 No Acknowledgment Requested

ISA15 I14 Usage Indicator M ID 1/1

Description: Code indicating whether data enclosed by this interchange envelope is test, production or information

Code Name

P Production Data

T Test Data

ISA16 I15 Component Element Separator M 1/1

Description: Type is not applicable; the component element separator is a delimiter and not a data element; this field

provides the delimiter used to separate component data elements within a composite data structure; this value must be

different than the data element separator and the segment terminator

‘>’


______________________________________________________ ________________________________________________________________


Segment: GS Functional Control Header

Level: N/A

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the beginning of a functional group and to provide control information.

Data Element Summary: Ref Id Element Name Req Type Min/Max

GS01 479 Functional Identifier Code M ID 2/2

Description: Code identifying a group of application related transaction sets

Code Name

SH Ship Notice/Manifest (856)

GS02 142 Application Sender's Code M AN 2/15

Description: Code identifying party sending transmission; codes agreed to by trading partners

GS03 124 Application Receiver's Code M AN 2/15

Description: Code identifying party receiving transmission; codes agreed to by trading partners



GS04 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

GS05 337 Time M TM 4/8

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD,

where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD =decimal seconds; decimal seconds

are expressed as follows: D =tenths (0-9) and DD = hundredths (00-99)

Charming Shoppes Note: The format used is HHMMSSDD

GS06 28 Group Control Number M N0 1/9

Description: Assigned number originated and maintained by the sender

GS07 455 Responsible Agency Code M ID 1/2

Description: Code identifying the issuer of the standard; this code is used in conjunction with Data Element 480

Code Name

X Accredited Standards Committee X12

GS08 480 Version / Release / Industry Identifier Code M AN 1/12

Description: Code indicating the version, release, subrelease, and industry identifier of the EDI standard being used,

including the GS and GE segments; if code in DE455 in GS segment is X, then in DE 480 positions 1-3 are the version

number; positions 4-6 are the release and subrelease, level of the version; and positions 7-12 are the industry or trade

association identifiers (optionally assigned by user); if code in DE455 in GS segment is T, then other formats are allowed

Code Name

004030 Draft Standards Approved for Publication by ASC X12 Procedures Review Board through October 1999


______________________________________________________ ________________________________________________________________


Segment: ST Transaction Set Header

Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the start of a transaction set and to assign a control number.


ST01 143 Transaction Set Identifier Code M ID 3/3

Description: Code uniquely identifying a Transaction Set

Code Name

856 Ship Notice/Manifest

Ref Id Element Name Req Type Min/Max

ST02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set functional group assigned by the

originator for a transaction set

Example: ST*856*0001


______________________________________________________ ________________________________________________________________


ASN Header

Segment: BSN Beginning Segment for Ship Notice

Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set


BSN01 353 Transaction Set Purpose Code M ID 2/2

Description: Code identifying purpose of transaction set

Code Name

00 Original

03 Delete

05 Replace


All revised ASN’s must have “05” otherwise the data will be rejected

BSN02 396 Shipment Identification M AN 2/30

Description: A unique control number assigned by the original shipper to identify a specific shipment


This value should be unique value across all ASN’s sent by your company

BSN03 373 Date M DT 8/8

Description: Date expressed as CCYYMMDD

ASN created date

BSN04 337 Time M TM 4/8

Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or

HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal

seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

ASN created Time

BSN05 1005 Hierarchical Structure Code M ID 4/4

Description: Code indicating the hierarchical application structure of a transaction set that utilizes the HL

segment to define the structure of the transaction set

Code Name

0001 Shipment, Equipment, Order, Packaging, Item

Pick and Pack Structure

Example: BSN*00*13000667108HK*20100801*0257*0001


______________________________________________________ ________________________________________________________________


Shipment Level

Segment: HL Reference Identification (Shipment)

Level: Shipment - Detail

Loop: HL-S Usage Mandatory Max use 200000

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Comments:

1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as

relating line-item data to shipment data, and packaging data to line-item data.

The HL segment defines a top-down/left-right ordered structure.

2. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction

set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which

case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each

subsequent HL segment within the transaction.

3. HL03 indicates the context of the series of segments following the current HL segment up to the next

occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent

segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level

information.

Charming Shoppes Notes: Only one Shipment level should be present in the ASN transmission (ST to SE)


HL01 628 Hierarchical ID Number M AN 1/12

Description: A unique number assigned by the sender to identify a particular data segment in a hierarchical

structure

The value at this level should be “1”

HL02 734 Hierarchical Parent ID Number M AN 1/12

Description: Identification number of the next higher hierarchical data segment that the data segment being

described is subordinate to. (Note: The HL02 is not required within the first occurrence of the HL segment.)

This position is not used at the shipment level

HL03 735 Hierarchical Level Code M ID 1/2

Description: Code defining the characteristic of a level in a hierarchical structure

Code Name

S Shipment

Examples: HL*1**S


______________________________________________________ ________________________________________________________________


Segment: TD1 Carrier Details (Quantity and Weight)

Level: Shipment- Detail

Loop: HL-S

Usage: Optional

Max use: 20

Purpose: To specify the transportation details relative to commodity, weight, and quantity

CSI Note: Only one TD1 segment must be sent at the shipment level

This segment is preferred to send at the shipment level


TD101 103 Packaging Code M AN 3/5


structure

Code Name

CTN Carton

TD102 80 Lading Quantity M N0 1/7

Description: The number of units in the shipment as described in TD101


TD102 equal to the total number of cartons for the whole shipment

TD106 187 Weight Qualifier M ID 1/2

Description: Code defining the type of weight

Code Name

G Gross Weight

TD107 81 Weight M R 1/10

Description: Numeric value of weight


This is the weight of the shipment

TD108 355 Unit or Basis for Measurement Code M ID 2/2

Description: Code specifying the units in which a value is being expressed, or manner in which a measurement

has been taken.

Code Name

LB Pound

TD109 183 Volume M R 1/8

Description: Gross Volume


This is the volume of the whole shipment



has been taken.

Code Name

CF Cubic Feet

Example: TD1*CTN*20****G*6.55*LB*20*CF


______________________________________________________ ________________________________________________________________


Segment: TD5 Carrier Details (Routing Sequence/Transit Time)


Loop: HL-S

Usage: Mandatory

Max use: 12

Purpose: To specify the carrier and sequence of routing and provide transit time

CSI Note: Only one TD5 segment must be sent at the shipment level

For vendor shipment going to CSI domestic 3PL, the carrier details must match the shipment going from the

vendor location to 3PL location.


TD502 66 Identification code Qualifier M ID 1/2

Description: Code designing the system/method of code structure used for identification code (67)

Code Name

2 Standard Carrier Alpha Code (SCAC)

91 Assigned by Seller or Seller’s Agent


“91” code should be used only if the carrier does not have a SCAC code. TD503 will include the

carrier name instead of the SCAC code in this case.

TD503 67 Identification Code M AN 2/80

Description: Code identifying a party or other code

TD504 91 Transportation Method/Type Code M ID 1/2

Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's

identity

Code Name

A Air

D Parcel Post

M Motor

S Ocean

U Private Parcel

X Intermodel

TD505 387 Routing O AN 1/35

Description: Free-form description of the routing or requested routing for shipment, or the originating carrier's

identity

Example: TD5**2*MOLU*M


______________________________________________________ ________________________________________________________________


Segment: TD4 Carrier Details (Special Handling)


Loop: HL-S

Usage: Optional

Max use: 5

Purpose: To specify the transportation special handling requirements

CSI Note: Only one TD4 segment can be sent at the shipment level


TD401 152 Special Handling Code Qualifier M ID 2/3

Description: Code specifying special transportation handling instructions

Code Name

CC Container, Consolidator Load

Full Container

CF Container, Factory Load

Full container, not to be opened for consolidation

LN Less Than Container, Consolidator Load

LR Less Than Container, Factory Load

TC Trailer, Consolidator Load

Full trailer

TF Trailer, Factory Load

Full trailer, not to be opened for consolidation

LT Less than Trailer load (LTL)

Example: TD4*LT


______________________________________________________ ________________________________________________________________


Segment: REF Reference Identification


Loop: HL-S

Level: Header

Usage: Mandatory

Max use: >1

Purpose: To specify identifying information

CSI Note: At least two REF segments must be sent for each shipment:

One segment with REF01 = “8X”. Accuracy is critical to the processing of the shipment and must be sent

as expected.

A second segment with “BM qualifier with Bill of lading number


REF01 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

BM Bill of Lading number

CN Carrier reference number (Pro Number)

AO Appointment Number

8X Transaction type


REF02 127 Reference Identification M AN 1/50

Description: Reference information as defined for a particular Transaction Set or as specified by the Reference

Identification Qualifier


Possible values for REF02 where REF01 = “8X”

Code Description

ASN for vendors shipping directly to CSI Distribution center

PREASN For vendor shipping to 3PL location

Examples: REF*BM*123456789

REF*8X*ASN

REF*8X*PREASN


______________________________________________________ ________________________________________________________________


Segment: PER Administrative Communications Contact


Loop: HL-S

Level: Header

Usage: Optional

Max use: 3

Purpose: To identify a person or office to whom administrative communications should be directed


PER01 366 Contact Function Code M ID 2/2

Description: Code identifying the major duty or responsibility of the person or group named

Code Name

DI Delivery Instructions Contract

PER02 93 Name O ID 1/60

Description: Free-form name

PER03 366 Communication Number Qualifier O ID 2/2

Description: Code identifying the type of communication number

Code Name

EM Electronic Mail

PER04 364 Communication Number O AN 1/256

Description: Complete communications number


Email address can be communicated in this field

Examples: PER*DI*John Smith*EM*[email protected]


______________________________________________________ ________________________________________________________________


Segment: DTM Date/Time Reference

Level: Shipment-Detail

Loop: HL-S

Usage: Mandatory

Max use: 10

Purpose: To specify pertinent dates and times.


DTM01 374 Date/Time Qualifier M ID 3/3

Description: Code specifying type of date or time, or both date and time

Code Name

011 Shipped Date (from vendor location)

017 Estimated Delivery Date (to 3PL location or CSI distribution center)


Both dates are required

DTM02 373 Date M DT 8/8


Examples: DTM*011*20100412


______________________________________________________ ________________________________________________________________


Segment: N1 Address Name


Loop: HL-S-N1 Usage Mandatory Max use 200

Usage: Mandatory

Max use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax: N103 is required if N104 is present


Ship from with “SF” qualifier and full vendor ship from address is required.

Ship to final destination with “ST” qualifier is required. This is expected to match what was sent in the PO 850.

Consolidation point with “CS” qualifier is required for vendor shipping to 3PL location only. Vendor shipping

directly to CSI distribution center are not required to send this address.


N101 98 Entity Identifier Code M ID 2/3

Description: Code identifying an organizational entity, a physical location, property or an individual

Code Name

SF Ship from address

CS 3PL location

ST Ship to location – final destination – Charming Shoppes Location

N102 93 Name M AN 1/60


N103 66 Identification Code Qualifier O ID 1/2

Description: Code designating the system/method of code structure used for Identification Code (67)

Code Name

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+2, D-U-N-S Number with Two Character Suffix

91 Assigned by Seller or Seller’s Agent

92 Assigned by Buyer or Buyer’s Agent

N104 67 Identification Code C AN 2/80



This is the Consolidator’s ID as defined by Charming Shoppes for N101 with “CS” qualifier

Code Value

09956 GALE TRIANGLE 12816 SHOEMAKER AVE, SANTA FE SPRINGS, CA, 90670

09951 SUMMIT TRANSPORTATION 7373 WEST SIDE AVE. NORTH BERGEN, NJ, 07047

09953 ARGIX DIRECT 100 Middlesex Center Blvd, Jamesburg, NJ, 8831

Example:

N1*ST*F B DISTRO INC*92*3098

N1*CS*SUMMIT TRANSPORTATION*53*09951


______________________________________________________ ________________________________________________________________


Segment: N3 Address Information

Level: Shipment - detail

Loop: HL-S-N1

Usage: Optional

Max use: 2

Purpose: To specify the location of the named party


N301 166 Address Information M AN 1/55

Description: Address information

N302 166 Address Information O AN 1/55


Example:

N3*5304 WEST 74TH STREET, BLDG 89

N3*MERCHANDISE ACCOUNTS PAYABLE*P.O. BOX 1067


______________________________________________________ ________________________________________________________________


Segment: N4 Geographic Location

Level: Shipment - detail

Loop: HL-S-N1

Usage: Optional

Max use: >1

Purpose: To specify the geographic place of the named party


N401 19 City Name M AN 2/30

Description: Free-form text for city name

N402 156 State or Province Code O ID 2/2

Description: Code (Standard State/Province) as defined by appropriate government agency


State field is optional for international addresses that do not have a state only.

N403 116 Postal Code O ID 3/15

Description: Code defining international postal zone code excluding punctuation and blanks (zip code for

United States)

N404 26 Country Code M ID 2/3

Description: Code identifying the country

Example:

N4*INDIANAPOLIS*IN*46268*US


______________________________________________________ ________________________________________________________________


Equipment Level

Segment: HL Reference Identification (Equipment)

Level: Equipment -Detail

Loop: HL-E Usage Mandatory Max use 200000

Loop: ___

Usage: Mandatory

Max use: 1


Comments:






case the value of HL01 would be “1” for the initial HL segment and would be incremented by one in each





information.

Charming Shoppes Notes: At least one equipment level should be present.

Trailer information needs to be included at this level

For Vendors shipping through Private Parcel, this level is considered as logical grouping of cartons shipped at the same time.




structure






Code Name

E Equipment

Examples:

HL*5*1*E


______________________________________________________ ________________________________________________________________



Level: Equipment- Detail

Loop: HL-E

Usage: Mandatory

Max use: 20


CSI Note: Only one TD1 segment must be sent at the equipment level




structure

Code Name

CTN Carton




TD102 equal to the total number of cartons for the whole equipment. If there is only one

equipment level, this value is expected to match the total number of cartons for the whole

shipment



Code Name

G Gross Weight







has been taken.

Code Name

LB Pound







has been taken.

Code Name

CF Cubic Feet



______________________________________________________ ________________________________________________________________


Segment: TD3 Carrier Details (Equipment)

Level: Equipment -Detail

Loop: HL-E

Usage: Mandatory

Max use: 1

Purpose: To specify transportation details relating to the equipment used by the carrier.

Syntax: If TD302 is present, then TD303 is required.


If you do not know the below details when sending the ASN, you can send TD303 = “UNKNOWN”


TD302 206 Equipment Initial O AN 1/4

Description: Prefix or alphabetic part of an equipment unit’s identifying number.

TD303 207 Equipment Number C ID 1/10

Description: Sequencing or serial part of an equipment unit’s identifying number (pure numeric form for

equipment number is preferred).

TD309 255 Seal Number O AN 2/15

Description: Unique number on seal used to close a shipment.

TD310 24 Equipment Type O ID 4/4

Description: Code identifying type of equipment used for shipment.

Code Name

22GP 20’ Standard Dry

42GP 40’ Standard Dry

45GP 40’ High Cube Dry

L5GP 45’ High Cube Dry

22HR 20’ Non Operating Reefer

42HR 40’ Non Operating Reefer

L5HR 40’ High Cube Non Operating Reefer

20CZ 20’ Refrigerated container

40CZ 40’ Refrigerated container

53TL 53’ trailer, dry van

48TL 48’ trailer, dry van

28TL 28’ trailer (pup)

1323 Box trucks -13’ to 23’

1853 Reefers – 18’ to 53’

0000 Unspecified

Example: TD3**MOFU*0426043******Y567937*42GP


______________________________________________________ ________________________________________________________________


Order Level

Segment: HL Reference Identification (Order Level)

Level: Order-Detail

Loop: HL-O Usage Mandatory Max use 200000

Loop: ___

Usage: Mandatory

Max use: 1


Comments:











information.

Charming Shoppes Notes: At least one order level is required for each equipment level.




structure






Code Name

O Order

Examples: HL*3*2*O


______________________________________________________ ________________________________________________________________


Segment: PRF Purchase Order Reference

Level: Order-Detail

Loop: HL-O

Usage: Mandatory

Max use: 1

Purpose: To provide reference to a specific purchase order


PRF01 324 Purchase Order Number M AN 6/22

Description: Identifying number for Purchase Order assigned by the purchaser.

Charming Shoppes Note: The value in this field should be exactly the same as the BEG03 field in the EDI PO 850 document

Examples: PRF*3022440


______________________________________________________ ________________________________________________________________



Level: Order-Detail

Loop: HL-O

Usage: Optional

Max use: 20





structure

Code Name

CTN Carton




TD102 equal to the total number of cartons for the specified purchase order in the PRF segment.



Code Name

G Gross Weight







has been taken.

Code Name

LB Pound







has been taken.

Code Name

CF Cubic Feet



______________________________________________________ ________________________________________________________________


Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Level: Order-Detail

Loop: HL-O

Usage: Mandatory

Max use: 1

Purpose: To specify the carrier and sequence of routing and provide transit time


TD506 368 Order Status Code M ID 2/2

Description: Code indicating the status of an order or shipment or the disposition of any difference between

the quantity ordered and the quantity shipped for a line item or transaction

Code Name

CC Shipment Complete (on date)

CM Shipment Complete with Additional Quantity

PR Partial Shipment

SS Split Shipment

Example: TD5******CC


______________________________________________________ ________________________________________________________________


Segment: REF Reference Identification

Level: Order-Detail

Loop: HL-O

Usage: Mandatory

Max use: >1

Purpose: To specify identifying information


REF01 128 Reference Identification Qualifier M ID 2/3

Description: Code qualifying the Reference Identification

Code Name

19 Chain Code

RV Receiving number

BN Booking Number

Charming Shoppes Notes: REF segment with “19” qualifier must be sent in all ASN’s. Chain code should be the same value as the

REF02 with REF01 = 19 in the EDI PO 850 document

REF segment with “RV” or “BN” qualifiers are not required for vendor shipping directly to CSI

distribution centers.


REF02 127 Reference Identification M AN 1/50

Description: Reference information as defined for a particular Transaction Set or as specified by the Reference

Identification Qualifier

Examples:

REF*19*01


______________________________________________________ ________________________________________________________________


Segment: DTM Date/Time Reference

Level: Order-Detail

Loop: HL-O

Usage: Optional

Max use: 10

Purpose: To specify pertinent dates and times.

Charming Shoppes Notes: DTM segment with “922” qualifier is required for vendor shipping to 3PL only. Vendor shipping directly to CSI distribution

centers are not required to send this segment.


DTM01 374 Date/Time Qualifier M D 3/3

Description: Code specifying type of date or time, or both date and time

Code Name

922 Receipt date at 3PL location

DTM02 373 Date M DT 8/8


Examples: DTM*922*20100412


______________________________________________________ ________________________________________________________________


Segment: N1 Address Name

Level: Order-Detail

Level: Header

Loop: HL-O-N1 Usage Optional Max use 200

Usage: Mandatory

Max use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax: If N104 is present, N103 is required

CSI Note: Corresponding N3 and N4 segments are optional


N101 98 Entity Identifier Code M ID 2/3

Description: Code identifying an organizational entity, a physical location, property or an individual

Code Name

BY Buying Party (Chain address)

N102 93 Name M AN 1/60


N103 66 Identification Code Qualifier O ID 1/2

Description: Code designating the system/method of code structure used for Identification Code (67)

Code Name

92 Assigned by Buyer or Buyer’s Agent

N104 67 Identification Code C AN 2/80


Example:

N1*BY*LANE BRYANT PURCHASING CORP.*92*07


______________________________________________________ ________________________________________________________________


Segment: N3 Address Information

Level: Order-Detail

Loop: HL-O-N1

Usage: Optional

Max use: 2

Purpose: To specify the location of the named party


N301 166 Address Information M AN 1/55


N302 166 Address Information O AN 1/55


Example:

N3*5304 WEST 74TH STREET, BLDG 89

N3*MERCHANDISE ACCOUNTS PAYABLE*P.O. BOX 1067


______________________________________________________ ________________________________________________________________


Segment: N4 Geographic Location

Level: Order-Detail

Loop: HL-O-N1

Usage: Optional

Max use: >1

Purpose: To specify the geographic place of the named party


N401 19 City Name O AN 2/30

Description: Free-form text for city name

N402 156 State or Province Code O ID 2/2

Description: Code (Standard State/Province) as defined by appropriate government agency


State field is optional for international addresses that do not have a state only.

N403 116 Postal Code O ID 3/15

Description: Code defining international postal zone code excluding punctuation and blanks (zip code for

United States)

N404 26 Country Code M ID 2/3

Description: Code identifying the country

Example:

N4*INDIANAPOLIS*IN*46268*US


______________________________________________________ ________________________________________________________________


Carton Level

Segment: HL Reference Identification (Pack: Carton Level)

Level: Pack-detail

Loop: HL-P Usage Mandatory Max use 200000

Loop: ___

Usage: Mandatory

Max use: 1


Comments:











information.




structure






Code Name

P Pack

Examples: HL*5*2*P


______________________________________________________ ________________________________________________________________


Segment: PO4 Item Physical details

Level: Pack-detail

Loop: HL-P

Usage: Mandatory

Max use: 1

Purpose: To specify the physical qualities, packaging, weights, and dimensions relating to the item


PO406 384 Gross Weight per Pack M R 1/9

Description: Numerical value of gross weight per pack

Charming Shoppes Note: This is the weight of the carton

PO407 355 Unit or Basis for Measurement Code M ID 2/2


has been taken.

Code Name

LB Pound

PO408 385 Gross Volume per Pack M R 1/8




has been taken.

Code Name

CF Cubic Feet

PO410 82 Length M R 1/8

Description: Largest horizontal dimension of an object measured when the object is in the upright position

PO411 189 Width M R 1/8

Description: Shorter measure of the two horizontal dimensions measured when the object is in the upright

position

PO412 65 Height M R 1/8

Description: Vertical dimension of an object measured when the object is in the upright position



has been taken.

Code Name

E8 Inches

Examples: PO4******100*LB*10*CF*50*20*10*E8


______________________________________________________ ________________________________________________________________


Segment: PKG Marking, Packaging, Loading

Level: Pack-detail

Loop: HL-P

Usage: Optional

Max use: 1

Purpose: To describe marking, packaging, loading, unloading requirements

CSI Note: This segment is required for ODD cartons.

ODD Carton processing is managed through an intensive manual process. All vendors are required

NOT to send ODD cartons unless approved in writing by CSI Supply Chain Department


PKG01 349 Item Description Type M ID 1/1

Description:

Code Name

S Structured

PKG02 753 Packaging Characteristic Code M ID 1/5

Description:

Code Name

PN Promotional Marking

SMK Special Marking

OPI Optional Procedure Indicator

Charming Shoppes Notes: “SMK” qualifier is used to flag a carton as ODD

“OPI” qualifier is used to flag a carton as inspected

PKG03 559 Agency Qualifier Code M ID 2/2

Description:

VI Voluntary Inter-Industry Commerce Standard (VICS) EDI

PKG04 754 Packaging Description Code M AN 1/7

Description: Free Form description

Examples: PKG*S*SMK*VI*Odd


______________________________________________________ ________________________________________________________________


Segment: TSD Trailer Shipment Details

Level: Pack-detail

Loop: HL-P

Usage: Optional

Max use: 1

Purpose: To specify details of shipments on a trailer


TSD01 350 Assigned Identification O AN 1/20

Description: Alphanumeric characters assigned for differentiation within a transaction set. Indicates

the loading sequence

TSD02 219 Position O AN 1/3

Description: Relative position of shipment in car, trailer, or container (mutually defined) Code Name

1 First quarter of the trailer/container

2 Second quarter of the trailer/container

3 Third quarter of the trailer/container

4 Fourth quarter of the trailer/container

Examples: TSD**4


______________________________________________________ ________________________________________________________________


Segment: MAN Marks and Numbers

Level: Pack-detail

Loop: HL-P

Usage: Mandatory

Max use: >1

Purpose: To specify basic item identification data


MAN01 88 Marks and Numbers Qualifier M ID 1/2

Description: Code specifying the application or source of Marks and Numbers Code Name

CP Carrier-Assigned Package ID Number

GM SSCC-18 and Application identifier

This is a twenty-character UCC/EAN-128 Serial Container Code (SSCC-18) that includes

the two digit application identifier. The symbology code and the modulo 103 check digit

are not included.

MAN02 87 Marks and Numbers M AN 1/48

Description: Marks and Numbers used to identify a shipment or part of a shipment

Charming Shoppes Notes: One MAN with “GM” qualifier is always required.

A second MAN with “CP” qualifier can be sent with the Carrier-Assigned Package ID Number

(Tracking#)

Examples: MAN*GM*00000112230000111000

MAN*CP*0123456789


______________________________________________________ ________________________________________________________________


Item Level

Segment: HL Reference Identification (Item Level)

Level: Item-Detail

Loop: HL-I Usage Mandatory Max use 200000

Loop: ___

Usage: Mandatory

Max use: 1


Comments:











information.


This level is required for all shipment.




structure






Code Name

I Item

Examples: HL*5*2*I


______________________________________________________ ________________________________________________________________


Segment: LIN Item Identification

Level: Item-Detail

Loop: HL-I

Usage: Mandatory

Max use: >1

Purpose: To specify basic item identification data


LIN02 235 Product / Service ID Qualifier M ID 2/2

IN Buyer’s item number (MSN#)

LIN03 234 Product / Service ID M AN 1/48

MSN# (Charming Shoppes Merchandise Serial Number)

Charming Shoppes Notes: The value should be the same as PO107 in the EDI PO 850 document

Example:

LIN**IN*200744458


______________________________________________________ ________________________________________________________________


Segment: SN1 Item Detail (Shipment)

Level: Item-Detail

Loop HL-I

Usage: Mandatory

Max use: >1

Purpose: To specify line-item detail relative to shipment


SN102 382 Number of Units Shipped M R 1/10

Description:

Charming Shoppes Note: SN102 is the number of MSN’s per carton.

SN103 355 Unit or Basis for Measurement Code M ID 2/2


has been taken.

AS for assortment

Examples: SN1**50*AS


______________________________________________________ ________________________________________________________________


Segment: SLN Subline Item Details

Level: Item-Detail

Loop: HL-I

Usage: Mandatory

Max use: >1

Purpose: To specify product sub-line detail item data

Syntax: If SLN28 is present, SLN27 is required


SLN01 350 Assign Identification M AN 1/11

Description: Charming Shoppes Note: SLN01 is a unique line identifier sent in the SLN01of the EDI PO 850 document

SLN03 662 Configuration Code M ID 1/1

Description:

Code Name

A Add

D Delete

I Included

Charming Shoppes Note: “D” and “A” flags is sent for “ODD” cartons only where the assortment sub-items changed from what was

originally sent in the EDI PO 850 document.

SLN04 380 Quantity M R 1/15

Description:

Charming Shoppes Note: SLN04 is the number of pieces per assortment. This is expected to match the SLN04 value sent in the EDI PO

850 document

SLN05 355 Unit or Basis for Measurement Code M ID 2/2


has been taken.

Code Name EA Each

Charming Shoppes Note: This is expected to match the SLN05 value sent in the EDI PO 850 document

SLN09 235 Product/Service ID Qualifier M ID 2/2

Code Name

IN Buyer’s Item Number

UP UPC#


SLN10 234 Product/Service ID M AN 1/48



Code Name

IT Buyers Style Number



______________________________________________________ ________________________________________________________________



Buyers Style Number



Code Name

BO Buyers’ Color



Buyers Color



Code Name

IZ Buyers Size Code



Buyers Size Code



Code Name

SK Stock Keeping Unit at Style / Color level



Stock Keeping Unit



Code Name

PL Purchase order line#



Purchase order line#



Code Name

DV Department



Department



______________________________________________________ ________________________________________________________________


SLN23 235 Product/Service ID Qualifier O ID 2/2

Code Name

GE Size description

SLN24 234 Product/Service ID C AN 1/48

Charming Shoppes Note: This is expected to match PID05 sent in the EDI PO 850 for the PID segment under the SLN loop where PID02

= “91”


Code Name

MF Manufacturer (1)


Manufacturer’s ID Number (MID)

Charming Shoppes Note: This is expected to match N406 sent in the EDI PO 850 header where N101 = “SU”


Code Name

MF Manufacturer (2))

Charming Shoppes Note: SLN27 and SLN28 fields are sent only when there is more one manufacturer for the specified item


Manufacturer’s ID Number (MID)

Example:

SLN*0100380**I*6*EA****IN*000094900035*IT*600000*BO*DV*IZ*0380*SK*2270759*PL*010*DV*942*GE*14/16*MF*MID12345


______________________________________________________ ________________________________________________________________


Summary detail

Segment: CTT Transaction Totals

Level: Summary

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To transmit a hash total for a specific element in the transaction set


CTT01 354 Number of Line Items M N0 1/6

Description: Total number of line items in the transaction set

Total number of HL segments in the transaction set

Example: CTT*4


______________________________________________________ ________________________________________________________________


Enveloping summary detail

Segment: SE Transaction Set Trailer

Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)


SE01 96 Number of Included Segments M N0 1/10

Description: Total number of segments included in a transaction set including ST and SE segments

SE02 329 Transaction Set Control Number M AN 4/9

Description: Identifying control number that must be unique within the transaction set functional group

assigned by the originator for a transaction set

Examples:

SE*149*000000001


______________________________________________________ ________________________________________________________________


Segment: GE Functional Group Trailer

Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To indicate the end of a functional group and to provide control information

Semantics: The data interchange control number GE02 in this trailer must be identical to the same data element in the

associated functional group header, GS06


GE01 97 Number of Transaction Sets Included M N0 1/6

Description: Total number of transaction sets included in the functional group or interchange (transmission)

group terminated by the trailer containing this data element

GE02 28 Group Control Number M N0 1/9

Description: Assigned number originated and maintained by the sender

Example: GE*1*90902339


______________________________________________________ ________________________________________________________________


Segment: IEA Interchange Control Trailer

Level: Header

Loop: ___

Usage: Mandatory

Max use: 1

Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments


IEA01 I16 Number of Included Functional Groups M N0 1/5

Description: A count of the number of functional groups included in an interchange

IEA02 I12 Interchange Control Number M N0 9/9 Description: A control number assigned by the interchange sender

Examples: IEA*1*060339761


______________________________________________________ ________________________________________________________________


Sample of pick and pack 856 The presented sample ASN includes the below structure

2 cartons

Carton 1 10000000000000000000

14 Assortment: 200887941

2 item 024154610299 per assortment





Total units in the carton is 14*2 + 40 * 4 + 16 *1 = 204

Carton 2 20000000000000000000






Total units in the carton is 36*1 + 10*(2 + 4) = 96

One Order

One Equipments

One Shipment


______________________________________________________ ________________________________________________________________


ST*856*0001

BSN*00*123456789*20110131*08200000*0001 HL*1**S

TD1*CTN*2****G*60*LB*240000*CF

TD5**2*SCAC*M TD4*LT

REF*BM*1324656789

REF*8X*ASN DTM*011*20110131

DTM*017*20110210

N1*SF*VENDOR NAME*92*012345 N3*ADDRESS LINE

N4*CITY*PA*19020*US

N1*ST*F B DISTRO INC*92*3098 N3*1901 S HWY 240 EAST

N4*Greencastle*IN*46135*US

HL*2*1*E TD1*CTN*2****G*60*LB*240000*CF

TD3**AAAA*0426043*******42GP

HL*3*2*O PRF*1000000

TD5******CC

REF*19*01 N1*BY* FASHION BUG *92*01

HL*4*3*P

PO4******20*LB*80000*CF*50*40*40**E8 MAN*GM*10000000000000000000

HL*5*4*I LIN**IN*200887941

SN1**14*AS

SLN*2200299**I*2*EA****IN*024154610299*IT*100000*BO*1A*IZ*0299*SK*2415461*PL*220*DV*182*GE*6* MF*MID1234 HL*6*4*I

LIN**IN*200887940

SN1**30*AS SLN*2100273**I*4*EA****IN*024154610273*IT*100000*BO*1A*IZ*0273*SK*2415461*PL*210*DV*182*GE*4* MF*MID1234

HL*7*4*I

LIN**IN*200887942 SN1**16*AS

SLN*2300315**I*1*EA****IN*024154610315*IT*100000*BO*1A*IZ*0315*SK*2415461*PL*230*DV*182*GE*8* MF*MID1234

HL*8*3*P PO4******20*LB*80000*CF*50*40*40**E8

MAN*GM*20000000000000000000

HL*9*8*I LIN**IN*200887978

SN1**36*AS

SLN*1300992**I*1*EA****IN*024154530992*IT*200000*BO*1B*IZ*0992*SK*2415453*PL*130*DV*188*GE*16W *MF*MID1234 HL*10*9*I

LIN**IN*200887981

SN1**10*AS

SLN*1601156**I*2*EA****IN*024154531156*IT*200000*BO*1B*IZ*1156*SK*2415453*PL*160*DV*188*GE*22W*MF*MID1234

SLN*1701156**I*4*EA****IN*024154531100*IT*300000*BO*1B*IZ*1156*SK*2415453*PL*170*DV*188*GE*22W*MF*MID1234

CTT*14 SE*53*0001


______________________________________________________ ________________________________________________________________


Changes Summary

Version Description Publication date

1.0 Initial version 02/13/2011

1.1 Updated below:

N402 is optional (state) for international addresses that do not have a state

SLN description details to match the data sent in the EDI 850 document

Standard pack and GOH are not supported formats ( BSN05 = 0002 and 0004)

05/16/2011

1.2 Added new consolidation code and address in the N104 for N101 = “CS”

The new code is “09953” for ARGIX DIRECT

07/21/2012

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