edgewaterssa district plan - final · the area and to secure the standing of the businesses...

SSA SSA SSA SSA DISTRICTDISTRICTDISTRICTDISTRICT PLAN PLAN PLAN PLAN EDGEWATEREDGEWATEREDGEWATEREDGEWATER SSA SSA SSA SSA

UPDATED: 6.13.12

[1] EXECUTIVE SUMMARY[1] EXECUTIVE SUMMARY[1] EXECUTIVE SUMMARY[1] EXECUTIVE SUMMARY

[1a] Why the SSA:[1a] Why the SSA:[1a] Why the SSA:[1a] Why the SSA: Although the area designated as SSA#26 is termed the Broadway Commercial District, the area consists of residential and rental/apts as well as non-profit, commercial and industrial business properties. The mission of SSA#26 is to sustain the competitiveness of the SSA#26 area and to maintain a safe, clean, aesthetically pleasing and culturally distinct environment for the benefit of its constituents.

[1b] History and track record:[1b] History and track record:[1b] History and track record:[1b] History and track record: SSA #26 has been providing effective landscaping, sidewalk cleaning, snow removal and security initiatives since its inception in 2003. Security issues have been addressed by installing surveillance systems at and around the CTA stations on Granville and Thorndale. SSA#26 also provides funding for culturally diverse events including Holidays Around the World, the Edgewater Arts Festival, Edgewater Artists in Motion and the Farmers Market program, as well as previous efforts such as Third Saturdays, the Edgewater Arts walk, the Gay Games athletic program of 2006 and Edgewater Fitness Week.

Agency service area:Agency service area:Agency service area:Agency service area: North: Devon Ave., South: Foster Ave., East: Lake Michigan, West: Magnolia between Foster & Victoria, Ravenswood between Victoria & Devon. This area does not overlap with any other Delegate Agency of the City of Chicago.

SSA general areaSSA general areaSSA general areaSSA general area:::: SSA#26, also known as Broadway Commercial District, has been in existence since 2003. The boundaries of SSA#26 are essentially tied to the area of Edgewater known as the primary commercial corridor; Broadway from Foster on the south to Devon on the north. To ensure that all businesses within the commercial corridor are included in this designated SSA area, the boundaries will extend to the alley just west of Broadway and to the CTA tracks just east of Broadway. In addition, the businesses located on Granville and Bryn Mawr as far east as Kenmore will also be included, as well as the properties included up to Winthrop on Thorndale and Berwyn. As SSA#26 reconstitutes for 15 years, the designated area will expand, thus the name will change to the Edgewater Commercial District. The expanded area will include Broadway on both sides of

the street up to Devon, Devon on both sides of the street from Broadway to the four corners of Glenwood Avenue.

Proposed Proposed Proposed Proposed year one budget summary: $year one budget summary: $year one budget summary: $year one budget summary: $515,962515,962515,962515,962 Year One Year One Year One Year One Tax Tax Tax Tax Rate:Rate:Rate:Rate: 0.4 0.4 0.4 0.4536536536536% % % % Lifetime Lifetime Lifetime Lifetime Tax Tax Tax Tax Cap:Cap:Cap:Cap: 0.5 0.5 0.5 0.550505050% Tax % Tax % Tax % Tax Rate Rate Rate Rate CapCapCapCap

[2] IMPROVEMENT AND ACTIVITY PLAN[2] IMPROVEMENT AND ACTIVITY PLAN[2] IMPROVEMENT AND ACTIVITY PLAN[2] IMPROVEMENT AND ACTIVITY PLAN

[2a] SSA Stakeholders[2a] SSA Stakeholders[2a] SSA Stakeholders[2a] SSA Stakeholders A broad array of stakeholders from the community has been involved in the planning of the SSA reconstitution efforts, specifically:

• The Edgewater Chamber of Commerce, which has led the reconstitution process • An Advisory Committee of fifteen local business and property owners and

residents: o Helen Cameron, Uncommon Ground o Rae Ann Cecrle, B&R Developers o Don Cortelyou, Bridgeview Bank o Dave Frederickson, State Farm Insurance o Joe Guzzo, Chicago Gold Gallery o Tim Harrington, Barr Funeral Home o Cary Kerbel, Bluewater Companies o Brian Koester, Bark Bark Club o Jim McHale, North Community Bank o Summur Roberts, Loyola University o John Vranas, Property Owner o Ken Walchak, Clark/Devon Hardware o Scott Weddle, The UPS Store, o Barclay Welch, Ansonia Properties o Almaz Yigizaw, Ethiopian Diamond

• Alderman O’Connor, Alderman Osterman, and Alderman Moore and their economic development staff

• The current SSA commission

• The board of the Edgewater Chamber of Commerce

[2b] Project Timeline[2b] Project Timeline[2b] Project Timeline[2b] Project Timeline The following activities have been accomplished as part of the Edgewater SSA reconstitution process:

December, 2011: o The Edgewater Chamber of Commerce (ECC) submitted a Feasibility Analysis

to the City of Chicago Department of Housing and Economic Development (HED). The Chamber was approved to continue serving as a sponsor agency.

o PLACE Consulting was hired to assist with the reconstitution efforts. January, 2012:

o ECC assembled an Advisory Committee of local business and property owners within the proposed boundaries.

o A database of all of the PINs within the proposed boundaries was generated, including the 2010 board certified assessed values, property address, county

classification, exemptions, TIF base EAV, taxpayer of record and other data as required by the City of Chicago.

o PLACE met with ECC to review a preliminary PIN analysis of the possible expansion scenarios and the analysis of a separate SSA on Clark and Devon.

February, 2012:

o The Advisory Committee had their first meeting to learn about SSAs and discuss boundaries. They discussed several expansion scenarios and had conversations about community need balanced with the impact on local taxpayers.

o ECC conducted a needs assessment survey of local businesses using Survey Monkey.

March, 2012: o Members of the Advisory Committee participated in a boundary tour. The

group drove the proposed boundaries and discussed reasons to include or exclude parts of the district.

o The Advisory Committee had their second meeting to review the findings of the needs assessment survey, discuss the findings from the boundary tour and begin to determine an appropriate scope of services, budget, and effective tax rate. The committee continued to evaluate different boundary scenarios.

o In late March, the Advisory Committee had their third meeting. Boundaries were approved to be presented to the community, and a budget from the last meeting was refined and finalized. The Advisory Committee examined how the tax rate compared to surrounding SSAs and the relationship between the total EAV and tax rate compared to other north side SSAs. The committee also agreed upon a tax cap rate that would allow for the continual provision of a typical budget, accounting for 3% annual increase in the cost to provide services and the limited EAV growth due to the presence of overlapping TIF districts.

April, 2012: o Surveyor sent maps to begin legal description process. Ridge residential

properties double-checked for inclusion in SSA boundaries. A Powerpoint presentation for community meetings drafted and reviewed.

May, 2012: o Two community meetings were held to educate local taxpayers about the

SSA. Notices were mailed to each unique taxpayer about the meetings. A notice of the meeting was also posted on the ACC website.

o The Advisory Committee had a fourth meeting to discuss the desire of property owners on Clark Street and a few on the west part of Devon to not be included in the SSA expansion. It was decided to proceed with a more limited expansion area, accounting for the desires expressed by the community.

o An updated legal description was completed for the new Edgewater SSA.

[2c] Needs Assessment Survey Summary[2c] Needs Assessment Survey Summary[2c] Needs Assessment Survey Summary[2c] Needs Assessment Survey Summary The property owners within SSA#26 have expressed a need to attract new businesses to the area and to secure the standing of the businesses currently located in Edgewater. In order to promote Edgewater as a vibrant community, there are several initiatives that can be implemented. Vacant storefronts are a continual reminder of the economic downturn and the SSA has addressed this issue with the support of Edgewater Artists in Motion (EAiM) by providing local artists the opportunity to display their artwork in these locations. This offers an attractive alternative to boarded up windows and also presents an opportunity for these artists to promote their work. Business attraction and retention is also addressed by providing services that enhance the beautification and cleanliness of the area. The SSA has provided sidewalk maintenance, landscape design and implementation, snow removal and graffiti removal to the area within the previous boundaries and will provide these services to the expanded area as well. In addition to these services, the SSA will attract and retain businesses to the area by promoting the Edgewater neighborhood. Banners that feature the new branding strategy of the Edgewater Chamber of Commerce, the Sole Service Provider of the SSA, will be placed throughout the area. The SSA will continue to support the festivals held throughout the year. These festivals include, but may not be limited to Edge Fest, a summer music, entertaimnet and art festival and Holidays throughout the World, a festival held in conjunction with Alderman Harrty Osterman’s office to celebrate the diversity of Edgewater during the winter holiday season.

Needs Assessment SurveyNeeds Assessment SurveyNeeds Assessment SurveyNeeds Assessment Survey The Edgewater Chamber of Commerce administered a survey to its members in Winter, 2012. The goal of the survey was to better understand the priorities and preferences of the local community, along with the other outreach activities that were being conducted. Twenty-five people responded to the survey, 21 of whom were property owners, business or residents within the proposed SSA boundaries. Overall, respondents indicated that they were satisfied with cleanliness, landscaping, foot traffic, available business assistance and safety. Respondents were least satisfied with façade and branding initiatives. These findings reinforced what the Chamber and SSA Commissioners had heard previously, which is why the SSA initiated a branding and marketing analysis in 2011. The SSA plans to begin implementing their branding and marketing campaign in 2012 and roll out other elements in subsequent years.

Respondents were also asked to prioritize SSA programs from 1 to 9 (9 being the highest). The results are shown in the table below.

. Respondents were also asked: Given that City of Chicago does not provide any of the following services, what is the one service that is important for all businesses in your area to receive and that you would be willing to pay for if the businesses around you were paying as well? The results are shown in the table below. Its important to note that six program categories received the same or more votes as doing paying nothing, demonstrating the willingness to pay for certain programs and the acknowledgement that these programs and services are important. Its also important to not that the top three categories are all things that typically happen at a district level, not at the individual business level. This reflects property and business owners’ acknowledgements that their business or property is more likely to be successful if the area around them is improved.

[2d] Plan Approval[2d] Plan Approval[2d] Plan Approval[2d] Plan Approval SSA#26 has been in existence since 2003 and has been greatly supported by Block Clubs and residents, alike. Letters of support from local businesses and the 48th Ward Alderman have regularly been included in each year's budget submissions. As the reconstitution process began, an Advisory Board consisting of local business owners was engaged to provide input into the reconstitution process. This group has shown overwhelming support for the initiative and has reached out to other community members to gain support. As a result, letters of support from approximately 5 % of the property owners within the expanded area are expected. Letters of support are also being provide from property owners with the boundaries of the previous ordinance. The 48th Ward Alderman, currently Ald. Harry Osterman and previously Ald. Mary Ann Smith have shown unconditional support for the efforts of SSA#26. As the previous boundaries of SSA#26 resided entirely within the 48th Ward, this support has been crucial. As the reconstitution process progresses and the boundary expansion is being proposed, support from Alderman Patrick O’Connor of the 50th Ward and Alderman Joe Moore of the 49th Ward, has been secured. Meetings with all three Aldermanic offices have provided important feedback about the program and its initiatives as well as the financial impact to the constituents. With the support of Ald. O’Connor and Ald. Moore we feel confident that the expansion into their areas will progress with enthusiastic support. Having the support

of all 3 Aldermen whose constituence will be impacted by the new boundaries of SSA#26, the Edgewater Commercial District will be well supported. The SSA also has the support of all of the Block Clubs within the area as well as Edgewater Beautiful who has continually praised our efforts toward the beautification of Edgewater and our clean and green initiatives.

[2e] SSA Boundaries [2e] SSA Boundaries [2e] SSA Boundaries [2e] SSA Boundaries The Chamber and Advisory Committee (local business and property owners in the existing boundaries and proposed expansion area) reached out to the local businesses, evaluated different scenarios and had numerous discussions to determine the appropriate boundaries that balanced the need of the community with local support. After discussing tax impact scenarios and hearing from business and property owners over several meetings, it was decided to expand the existing SSA boundaries to include Broadway from Rosemont to Devon on the West side of the street and from Granville to Devon on the East side of the street. The SSA will also expand to include the North and South sides of Devon from Broadway to Glenwood, to include the buildings on all four corners of the intersection of Glenwood and Devon. The Advisory Committee examined multiple scenarios as part of their evaluation including: the existing SSA as it stands, the existing SSA with Devon to Clark Street, the existing SSA with Devon to Clark Street and Clark Street to Victoria added and a separate SSA on Devon and Clark Street. The boundary decision was heavily influenced by the goal of having the SSA cover the core commercial district while limiting impact on residential properties. An analysis of a separate SSA on Clark and Devon showed that to provide the same level of services as the existing Edgewater SSA in the new area, scaling the budget on a per mile basis where possible, would require an SSA tax rate that would be 50-100% higher than the proposed 2013 SSA tax rate. The main cause for this is that all of the PINs that touch Clark or Devon in the proposed area are within a TIF district, which limits the amount of EAV an SSA can levy against. The general boundary description is as follows: All of the properties between the north side of Foster and the south side of Devon on

Broadway, from the alley on the west up to and including the train viaduct on the east; the

south side of Berwyn between the CTA viaduct and Winthrop; Bryn Mawr, both the north

and south sides of the street from Broadway to the west side of Kenmore; Ridge, from

Broadway west to Magnolia on the north side of the street and 5630 N Ridge on the south

side of the street; Thorndale from Broadway to the west side of Winthrop; Granville from

Broadway to the west side of Kenmore; Devon, including the buildings on the four corners of

Glenwood east to Magnolia on the north side of the street and to Broadway on the south

side of the street.

Five Tax Increment Financing (TIF) districts overlap the SSA boundary area. The Clark Street/Ridge Avenue TIF, first established in 1999 and scheduled to expire in 2022; the Bryn Mawr/Broadway TIF established in 1996 and scheduled to expire in 2019; the Lawrence/Broadway TIF established in 2001 and scheduled to expire in 2024; the Devon/Sheridan TIF established in 2004 and scheduled to expire in 2027; and the Hollywood/Sheridan TIF established in 2007 and scheduled to expire in 2030. A detailed map of the boundaries can be seen in the appendix.

[2f] Services Needed[2f] Services Needed[2f] Services Needed[2f] Services Needed

All of the services that have been provided to the areas within the previous boundaries will be provided to the properties within the expanded area. All of these initiatives improve the look and feel of the area and thus attract and retain businesses. Clean and beautiful surroundings provide a pleasant environment for the local business community and our residents as well as those residents of other communities who enter the Edgewater area to partake of our shopping, dining and entertainment venues. In order to provide a beautiful environment, the landscaping initiative will continue. This includes the purchase and placement of planters and the landscaping, maintenance and watering of the plantings. The vendor provides daily attention to each planter and waters and weeds according to the specific needs. Plantings are changed seasonally so that new foliage is provided 4 times per year to provide an attractive environment and promote a vibrant community continuously addressing the aesthetically pleasing look of Edgewater. During the past 10 years, SSA#26 has worked to present the Edgewater area, in general, and specifically the Broadway Commercial District, in a most positive light. As a result, SSA#26 has been honored to receive numerous awards for its work . The City of Chicago Department of Planning and Development awarded SSA#26 their 2007 Pride Award for Best Beautification and Maintenance Project. This was the 1st award of its kind presented to an SSA. SSA#26 has also received multiple awards from Mayor Daley’s Landscape Awards for its continual efforts to beautify Edgewater. In particular, the planters that line the Broadway Armory received recognition in the Specialized Garden CityWide category. In order to keep Edgewater clean and free of litter, sidewalk cleaning will continue. This service is currently provided 3 times per week throughout the year and is expanded to 5 times per week during the summer months along the routes to the lakefront which include Thorndale, Granville, Bryn Mawr and Berwyn. A crew walks the entire length and width of the area and removes debris from the sidewalks and curbs area. As they move through the area, they also make note of any damage that may have occurred to the planters, plants trash containers etc., and report this information to the SSA office. Pressure washing of all of the sidewalks is completed during the spring of each year as needed and an additional washing is done in high traffic areas around the CTA stations. This effort has received extremely high praise and recognition from the community and will continue to be provided by the SSA.

Additional trash containers have been installed in the previous boundaries of the SSA including solar powered trash receptacles. These containers are emptied 3 to 5 times per week depending upon location; this effort is monitored and changed according to the needs of the area. This service will continue in the expanded area. The Department of Streets and Sanitation works with SSA#26 to identify locations that need additional trash receptacles and supports our efforts to provide for additional services beyond what is currently provided by the City of Chicago. During the winter months, these initiatives are supplemented with a snow removal service so that access to the businesses is maintained. Snow is removed when snowfall in excess of 2” occurs. De-icer is also applied to slippery sidewalks and intersections. During particularly heavy snowfalls, we especially focus on helping to clear the bus shelters and make sure that the City snow plows have not made pedestrian access to intersections impossible. As the snow melts, the snow removal vendor makes sure that drains are accessible in order to lessen the occurrence of large puddles of slush and water. Winter seasonal decorations are added to the landscaping design and banners are placed along the thoroughfares to bring color to the area. In the past, a design firm has been contracted to provide a unique look for the Edgewater area. The banners were then purchased and displayed during the holiday season. They are then cleaned and stored for the following year’s use. These services will also be provided in the expanded areas of the SSA.

Advertising and PromotionAdvertising and PromotionAdvertising and PromotionAdvertising and Promotion ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations Website Website updated

with pertinent info on SSA activities and initiatives

Keeps residents and property owners informed

Provide additional access for suggestions and surveys

Print Materials Provides info for those who do not access website

Keeps residents and property owners informed

Provide additional access for suggestions and surveys

Special Events Edge Fest, EAiM, Holidays Around the World

Promote Edgewater as a vibrant community

Increase awareness of events and add events to expanded areas

Public Way MaintenancePublic Way MaintenancePublic Way MaintenancePublic Way Maintenance ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations Sidewalk Cleaning

3 to 5 times per week depending upon area and time of year

Provides for a cleaner sidewalks

Extend service to expanded area

Snow removal Each occurrence in excess of 2”

Provides access to local business during winter months

Extend to expanded area and include bus shelters on a regular basis

Pressure Washing Spring for entire area and fall for high traffic area

Provides a clean environment

Extend to expanded area

Trash Removal, Graffiti removal

Remove trash from SSA provided containers 3 to 5 times per week as needed. Remove acid etching as needed

Show a commitment to community

Continue efforts as needed

Public Way AestheticsPublic Way AestheticsPublic Way AestheticsPublic Way Aesthetics ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations Landscaping Provide planting

4 times per year Present a beautiful environment

Provide plantings for expanded areas and examine unique ways to improve landscaped areas

Streetscape elements

Purchase planters, bicycle

Provide a needed service in order to

Purchase new receptacles for

racks, newspaper stands

have a pedestrian friendly area

expanded area

Business Retention/AttractionBusiness Retention/AttractionBusiness Retention/AttractionBusiness Retention/Attraction ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations TBD New program to

be determined by commissioners

Address expressed need of property owners

Examine effectiveness of effort and creatively look for new programs

FaçadeFaçadeFaçadeFaçade Improvements Improvements Improvements Improvements ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations TBD New program to

be determined by commissioners

Address expressed need of property owners

Examine effectiveness of effort and creatively look for new programs

Parking/Transit/AccessibilityParking/Transit/AccessibilityParking/Transit/AccessibilityParking/Transit/Accessibility ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations Bicycle traffic enhancements

Purchase bicycle racks

Provide accessibility for bicycle users

Continue program in expanded areas

Safety ProgramsSafety ProgramsSafety ProgramsSafety Programs ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations N/A TBD

District PlanningDistrict PlanningDistrict PlanningDistrict Planning ServiceServiceServiceService Details (2013)Details (2013)Details (2013)Details (2013) NeedNeedNeedNeed Future Year Future Year Future Year Future Year

RecommendationsRecommendationsRecommendationsRecommendations Strategic Produce and Provides an Continue effort

Planning implement branding initiative

identity for Edgewater

into expanded area and branch out from banners to street level signage

Service Provider Direct Services and AdministrationService Provider Direct Services and AdministrationService Provider Direct Services and AdministrationService Provider Direct Services and Administration Service provider direct servicesService provider direct servicesService provider direct servicesService provider direct services SSA#26 maintains office spacewithin the Edgewater Chamber of Commerce office, and therefore has access to economies of scale, allowing it to save greatly on expenses for administration. Office services provided by the Edgewater Chamber of Commerce include:

• office space • alarm system • utilities • office supplies • office equipment lease/maintenance

Service Provider administrative activities include:

• submission of all applications, contracts, and reports as required by the city; • tracking of commissioner tenures and city applications; • commissioner recruitment; • administration of all tasks around commission meetings and announcements; • newsletters and other promotions; • interface with city staff and local elected officials; • response to supplemental city requirements including FOIA requests • preparing for and managing annual audit

Service Provider management activities include:

• Select and contract outside service providers, including preparing, disseminating and reviewing RFPs, interviewing candidates, preparing reports for the SSA commission

• Oversee outside service providers for programs including sidewalk sweeping, snow plowing, landscaping, sidewalk power washing, holiday decorations, , streetscape maintenance, graffiti removal

• Manage web and social media projects as needed • Oversee sidewalk cleaning, including weekly check—ins from the crew, fielding

complaints and needs from the businesses, and collaborating with our local streets and sanitation offices

• Oversee snow plowing, including tracking instances of snowfall, fielding complaints and needs from the businesses

• Oversee sidewalk power washing, including scheduling around events, weather, and sidewalk cafes, and addressing specific business concerns and needs

• Conduct annual inventory of Streetscape repair needs. Work with commission to determine priorities, interview and contract with outside services to complete work, collaborate with appropriate city departments, and oversee the work.

• Order holiday decoration supplies. Procure needed permits. Oversee installation and removal.

• Oversee landscaping, including 4 annual plantings and watering as needed. • Oversee trash removal initiative, including fielding complaints and needs from the

businesses • Oversee graffiti removal initiative, as needed • Wayfinding signage as needed. • Manage Façade Incentive program, including providing administrative support to

Façade Incentive committee, promoting and distributing program materials, managing application process, managing distribution of funds and work completion, and providing updates to program materials as needed.

• Commission development. Manage as needed. • Outreach activities associated with Chamber sponsored events such as Edge Fest,

Holiday Around the World.

[2g] First[2g] First[2g] First[2g] First----Year and FiveYear and FiveYear and FiveYear and Five----Year BudgetsYear BudgetsYear BudgetsYear Budgets The SSA#26 budget for 2013 will be $513,204.00. This is will provide all of the services previously provided as well as additional service to the expanded areas.

2013 Budget Summary2013 Budget Summary2013 Budget Summary2013 Budget Summary Program CategoryProgram CategoryProgram CategoryProgram Category Budget LevyBudget LevyBudget LevyBudget Levy ++++ CarryoverCarryoverCarryoverCarryover Total Total Total Total Advertising and Promotion 33,350 33,350 Public Way Maintenance 114,650 22,500 137,150 Public Way Aesthetics 181,500 25,000 206,500 Tenant Retention/Attraction 10,000 10,000 Façade Improvements 15,000 15,000 Parking/Transit/Accessibility 2,000 2,000 Safety Programs District Planning Other Technical Assistance Personnel 63,810 13,770 77,580 Admin Non-Personnel 14,390 14,390 Loss Collection (unpaid taxes) 20,000 20,000 TOTAL 454,700 61,270 515,970

Next five Next five Next five Next five year priorities:year priorities:year priorities:year priorities: Over the past year and continuing into 2013, a Branding Strategy and initiative has begun and is continually being implemented. The costs for this initiative will therefore be reduced in the coming years. As marketing and branding expenditures decrease, increase spending on: • Exploring bike lanes/ bike planning/ bike parking • District events • Parklets • Implementing the Edgewater Sustainability Plan • Explore police bike patrols These priorities will be pursued while continuing basic clean, green and promotional services at similar levels. Program CategoryProgram CategoryProgram CategoryProgram Category 2013201320132013 2014201420142014 2015201520152015 2016201620162016 2017201720172017 Advertising and Promotion 33,350 35,381 36,442 37,535 38,661 Public Way Maintenance 137,150 141,264 145,502 149,867 154,363 Public Way Aesthetics 206,500 212,696 219,075 225,648 232,417 Tenant Retention/Attraction 10,000 10,300 10,609 10,927 11,255 Façade Improvements 15,000 15,450 15,913 16,390 16,882 Parking/Transit/Accessibility 2,000 2,060 2,121 2,185 2,251 Safety Programs District Planning Other Technical Assistance Personnel 77,580 79,907 82,304 84,477 87,316 Admin Non-Personnel 14,390 14,887 15,334 15,794 16,268 Loss Collection (unpaid taxes) 20,000 21,792 22,446 23,119 23,813 TOTAL $515,970 $533,737 $549,746 $565,942 $583,226

EAV (@ 3% growth on non-Frozen EAV)

$113,748,26

7

$115,418,01

1

$117,137,84

8

$118,909,28

0

$120,733,855

SSA Tax Rate (@ 3% EAV Growth) 0.4536% 0.4624% 0.4693% 0.4759% 0.4831%

Note about the Five-Year Budget calculations: To estimate a five-year budget a typical 3% annual rate of inflation was applied to the typical program budget from 2014 onwards. The annual EAV estimates are a function of an estimated 3% annual rate of growth applied to the non-frozen EAV added to the frozen EAV. Because of the effect of the overlapping TIF districts, the EAV of properties within the TIFs are frozen at their initial value when the TIFs were established. This has the effect of keeping the total rate of EAV growth less than the estimated 3% amount. The SSA tax rate is a function of the annual total budget divided by the total EAV.

[2h[2h[2h[2h] Year One Tax Rate, Lifetime Tax Cap and Impact ] Year One Tax Rate, Lifetime Tax Cap and Impact ] Year One Tax Rate, Lifetime Tax Cap and Impact ] Year One Tax Rate, Lifetime Tax Cap and Impact on Property Taxeson Property Taxeson Property Taxeson Property Taxes The SSA levy will be listed on a property tax bill like any other taxing district, such as the Board of Education or Park District. The SSA levy is determined by three factors: the property’s assessed value (determined by the Cook County Assessor’s office), the current year state equalization factor (set by the State) and the current year SSA tax levy rate (determined by a commission of property and business owners from the SSA district). Each year, the SSA Commissioners must approve a budget for the following year. This budget determines what tax rate is needed, based on the sum total of the Equalized Assessed Value of all properties within the district.

HOW EQUALIZED ASSESSED VALUES (EAV) ARE CALCULATED:HOW EQUALIZED ASSESSED VALUES (EAV) ARE CALCULATED:HOW EQUALIZED ASSESSED VALUES (EAV) ARE CALCULATED:HOW EQUALIZED ASSESSED VALUES (EAV) ARE CALCULATED: The Cook County Assessor’s Office determines the assessment value for each property in Cook County. One third of Cook County properties are assessed each year, so that all properties are reassessed every three years. Properties in the City of Chicago are being reassessed in 2012. An explanation of how the Assessor’s Office assesses the value of a property and a search tool to look up the assessed value of a specific property can be found on the Cook County Assessor’s website: http://www.cookcountyassessor.com/ Property taxes are calculated based on a property’s Equalized Assessed Value, which is the Assessor’s Assessed Value multiplied by the Cook County State Equalization Factor. The Illinois Department of Revenue calculates a new equalization factor each year. The equalization factor is meant to equally distribute the tax burden among taxpayers. A detailed explanation can be found from the Illinois Department of Revenue’s website: http://tax.illinois.gov/ Example: Assessed Value (determined by Cook County Assessor) X State Equalizer for Cook County

Ex. EAV = $10,000 in Assessed Value X 3.3 (Cook County Equalizer for 2010) = $33,000 Any property tax exemptions are subtracted from the EAV before taxes are calculated.

HOW THE SSA ANNUAL TAX LEVY RATE IS CALCULATED:HOW THE SSA ANNUAL TAX LEVY RATE IS CALCULATED:HOW THE SSA ANNUAL TAX LEVY RATE IS CALCULATED:HOW THE SSA ANNUAL TAX LEVY RATE IS CALCULATED: The SSA tax rate is calculated each year based on a budget recommended by the SSA Commissioners. The budget is determined by the cost of needed programs and services, which are outlined in the annual workplan. Example: Annual SSA Budget / Total EAV for All Properties in the District = SSA Tax Levy Rate Ex. Annual SSA Budget = $515,962/ $113,748,267 (EAV) = 0.4536% If there are TIF districts that overlap an SSA, then the SSA, like any other taxing body, can only levy against the value of the property when the TIF district was created (also known as the frozen or base value). This is explained in greater detail below.

HOW AN INDIVIDUAL SSA TAX LEVY IS CALCULATED:HOW AN INDIVIDUAL SSA TAX LEVY IS CALCULATED:HOW AN INDIVIDUAL SSA TAX LEVY IS CALCULATED:HOW AN INDIVIDUAL SSA TAX LEVY IS CALCULATED: In the State of Illinois, SSA levies are determined based on the specific Equalized Assessed Value of a property multiplied by the same tax rate for all properties within the district. Once the Equalized Assessed Value of a property is known and the SSA tax levy rate is known, one can calculate the impact on a specific property. As a taxing district, an SSA tax levy will be listed on one’s tax bill as a line item, similar to the School District or Park District. Example: Equalized Assessed Value x Annual SSA Tax Levy Rate Ex. Equalized Assessed Value = $33,000 X 0.4536% = $149.69 EDGEWATER SSA YEAR ONE AND TYPICAL TAX RAEDGEWATER SSA YEAR ONE AND TYPICAL TAX RAEDGEWATER SSA YEAR ONE AND TYPICAL TAX RAEDGEWATER SSA YEAR ONE AND TYPICAL TAX RATETETETE The Edgewater SSA estimates the SSA tax rate in 2013 to be 0.4536%. This would be listed on a property tax bill as a taxing district (a new item for properties in the expansion area and would continue to appear to properties already in the SSA district). A summary analysis of all of the Property Index Numbers (PINs) within the SSA boundaries is shown in the table below. The analysis shows the breakdown of PINs by property class and the average payment given the 0.4536% tax rate.

It is estimated that the average SSA tax levy will be $571. The advisory committee indicated that the commissioners should review the community needs and adjust the budget accordingly every year. It is estimated that the 2013 SSA tax rate would be fairly typical for the future years. HOW TIFS IMPACT THE SSA LEVYHOW TIFS IMPACT THE SSA LEVYHOW TIFS IMPACT THE SSA LEVYHOW TIFS IMPACT THE SSA LEVY Seven hundred and two of the 1351 total PINs within the Edgewater SSA district are also within a TIF district. The presence of both a TIF district and an SSA district on a property does not impact how a taxpayer would calculate their property taxes; the approach outlined above applies to all properties. The presence of a TIF district does impact how much of an SSA tax levy the SSA can collect, which is explained in greater detail below. On average for the entire SSA district, for every $1 that is paid as an SSA tax, $0.33 is paid into overlapping TIFs and $0.67 is retained by the SSA. Tax Increment Finance Districts are governed by separate state statutes and function differently than Special Service Areas. An SSA is a new taxing district, where the amount collected is only spent within the district on programs that are determined by local taxpayers. A TIF district is not a new taxing district. Where TIFs are established, property owners continue to pay their taxes as they normally would, but the taxing bodies (including the School District and SSAs) can only levy against the frozen or base equalized assessed value of the properties within the district. If the assessed value of a property has increased over time then any taxes levied against that increased value are kept in the TIF fund. Taxpayers continue to pay their taxes based upon their Equalized Assessed Value and the total tax levy rate of all of the different tax paying bodies that overlay their property. If an SSA is created, then the SSA tax rate is added to the total property tax rate. The SSA can only levy against the value of a property when it was first added to the TIF district (also know as the frozen or base value).

Example:

A TIF district is created in 2000. A property named “My Business” is located in the TIF district and had an Equalized Assessed Value of $50,000 in the year 2000. In 2012, a new Special Service Area is created and includes My Business within its boundaries. The Equalized Assessed Value of My Business is now $75,000. As a taxpayer, the owner of My Business would pay an additional property tax amount based on the current value of the property multiplied by the new SSA tax rate. SSA Taxes for My Business in 2012 = $75,000 (EAV) x 0.4536% (SSA tax rate) = $340.20 Of the total new taxes created by the SSA district, the SSA can only levy (or collect) against the value of the property when the TIF was first created, which in this example is $50,000. SSA tax levy collected from My Business = $50,000 (Base EAV in 2000) x 0.4536% (SSA tax rate) = $226.80 The remaining amount of the SSA tax payment is paid into the TIF district. SSA Levy amount paid into the TIF = (Current EAV – Base EAV) x SSA tax rate = ($75,000 - $50,000) x 0.4536% = $113..40

DIFFERENCE BETWEEN TAX RATE AND INCREASE IN PROPERTY TDIFFERENCE BETWEEN TAX RATE AND INCREASE IN PROPERTY TDIFFERENCE BETWEEN TAX RATE AND INCREASE IN PROPERTY TDIFFERENCE BETWEEN TAX RATE AND INCREASE IN PROPERTY TAXESAXESAXESAXES It is important to make the distinction between the annual SSA tax levy rate, which for the Edgewater SSA a typical year rate is expected to be 0.4536%, and the share of property taxes the SSA tax represents. The adjacent figure shows how in Edgewater the most recent property tax rate for 2010 was 4.931% for properties not

within the SSA district in 2012. This represents all the different taxing bodies. A new SSA

tax rate of 0.4536% would be added to the existing 4.931% for properties in the expansion area, which represents a 9.2% increase of a total property tax bill. Properties already in the existing Edgewater SSA district would experience a decrease in their SSA tax levy rate from the 2012 rate of 0.4730%.

SSA TAX RATE CAPSSA TAX RATE CAPSSA TAX RATE CAPSSA TAX RATE CAP While the SSA Tax Rate could change each year depending on local needs, it can never exceed the Tax Rate Cap. The Tax Rate Cap is set when an SSA is created or reconstituted and cannot change for the life of the SSA. The Advisory Committee sought to identify an appropriate rate that would allow a typical SSA budget to grow at least at the usual rate of inflation (3%) a year, while accounting for the limits of Equalized Assessed Value appreciation due to the presence of overlapping TIF districts (see above). The table below summarizes how this analysis was evaluated. The typical year budget of $515,962 at an annual 3% growth in the cost of services would be $693,410 in 10 years.

The Advisory Committee evaluated several different scenarios that accounted for local factors to identify the tax cap rate that would allow the SSA to continue providing the same level of services with some small room for flexibility, while balancing the need to minimize the impact on local taxpayers.

The table below shows the impact of different tax cap scenarios. A tax cap rate of 0.55% was determined to be the appropriate rate.

EDGEWATEREDGEWATEREDGEWATEREDGEWATER SSA HISTORICAL TAX RATES SSA HISTORICAL TAX RATES SSA HISTORICAL TAX RATES SSA HISTORICAL TAX RATES Over the life of the existing SSA district, the Edgewater Chamber of Commerce and the commissioners of the SSA have sought to continue providing a wide range of valuable services while balancing the impact on local taxpayers. The chart below demonstrates the relationship between the annual tax rate and the tax rate cap. As the life of an SSA approaches its expiration, those with overlapping TIF districts tend to experience tax rates that approach the tax rate cap rate. The main reason is because the cost to provide services increases at a greater rate than the Equalized Assessed Value of the properties in the boundaries, due to the lack of growth in the frozen or base EAV.

[3] GOVERNANCE, MANAGEMENT AND [3] GOVERNANCE, MANAGEMENT AND [3] GOVERNANCE, MANAGEMENT AND [3] GOVERNANCE, MANAGEMENT AND ASSESSMENTASSESSMENTASSESSMENTASSESSMENT

[3a] SSA Commission[3a] SSA Commission[3a] SSA Commission[3a] SSA Commission Commissioners will be qualified if they are owners or lessees/renters of property within the SSA district. We will strive to have a balance of property and business owners, as well as geographic representation throughout the district. Residential owners will be welcome to serve on the commission. The selection/renewal process for commissioners will involve posting notice of an opening on the SSA website along with links to the paperwork needed to apply (commissioner application, ethics forms, etc.) An announcement of openings will also be included in the Sole Service Provider’s email communications to members, community residents and other stakeholders. Applications will be accepted at the Sole Service Provider office for 30 days, after which the application period will end. The applications will be reviewed by the Commission and recommended candidates will be forwarded to the Aldermen’s offices for their review and approval. The commission is a public body and is therefore subject to the Illinois Open Meetings Act.

[3b] Service Provider Agency[3b] Service Provider Agency[3b] Service Provider Agency[3b] Service Provider Agency Sean Smith as the President /CEO of the Edgewater Chamber of Commerce will head the SSA initiative and will receive 10% of his salary for this work. Tom Jerome, as the Program Manager of the SSA will receive 100% of his salary from the SSA and will therefore provide 100% of his time to managing the SSA program. Sean will supervise the Program Manager, attend Commission meetings and mandatory trainings, oversee required paperwork and assist with all regulatory and compliance issues related to the SSA. Tom will be responsible for the daily duties associated with the SSA, including but not limited to, conducting the quarterly Commissioners meetings, preparing the budget documentation to be presented each year to the City of Chicago Department of Housing and Economic Development for approval, providing information in the form of mail, fliers and website updates pertaining to the SSA activities and interfacing with the Aldermanic offices, block clubs, local organizations and appropriate departments within the City of Chicago. Tom will also be responsible for making sure that all of the initiatives and programs provided by the SSA are well managed. This includes, but is not limited to preparing the RFPs, securing and evaluating the vendors, making sure that all services are meeting the needs of the property owners and local businesses and residents and acting as the interface between the vendors and the local business community as well as the appropriate departments within the City of Chicago.

He will also be responsible for attending to the financial responsibilities, which include, but may not be limited to, making sure that all bills are paid, all bank statements are kept up to date, all budgetary issues are being maintained and providing this information to the Commissioners at the quarterly meetings as well as keeping the Edgewater Chamber of Commerce informed. Tom, as the Program Manager will also be responsible for submitting all of the necessary documentation throughout the year that is required as part of the Ordinance agreement with the City of Chicago and the Department of Housing and Economic Development. This includes but may not be limited to mid-year evaluation, end of year evaluation and securing the annual audit documentation.

[3c] Program Assessment[3c] Program Assessment[3c] Program Assessment[3c] Program Assessment Programs and initiatives will be assessed by using a variety of different methods. Surveys will be conducted thought out the year asking the local businesses and property owners what services that have been provided are the most successful and appreciated. Field checks and site visits will be conducted frequently to ensure compliance of the contractual agreements set forth in the service agreements with vendors. Check in sites will be established in order that vendors will be required to provide documentation as to their adherence to the parameters of the service agreements. Meetings will be held regularly with each of the Aldermanic offices so that information can be disseminated between organizations as to the effectiveness of each program and initiative. Sean Smith, as President/CEO of the Edgewater Chamber of Commerce, the Sole Service Provider of SSA#26 will provide general policy oversight and evaluation.

[3d] Annual Report and Comm[3d] Annual Report and Comm[3d] Annual Report and Comm[3d] Annual Report and Communicationsunicationsunicationsunications An annual report will be prepared beginning in 2013. This report will include all pertinent information regarding the SSA in terms of financial records and operation. Communications regarding the SSA financial accountability and operations will be provided by mail, fliers and/or website updates. This information will include, but may not be limited to, budget documentation, notice of scheduled quarterly Commissioner Meetings and minutes from these meetings. Boundary information and a map of the district will also be provided via the website, as well as news pertaining to upcoming events and initiatives with SSA involvement. Contact information will be provided on the website and included in all correspondence.

[4] Exhibits[4] Exhibits[4] Exhibits[4] Exhibits

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INSTRUCTIONS 1. The 2013 SSA Feasibility report is due by Friday, October 21, 2011. 2. Submit two hard-copy binders and a digital copy to the attention of your assigned HED staff person. 3. The City will review your submission, contact you with questions or additional documents requested,

and schedule an in-person interview with the City in October or November. 4. The City will notify you of approval or denial to proceed by December 9, 2011. 5. Agency financial requirements: start-up costs funding in place by 12/31/11, a 2013 tax anticipation

loan/line in place by 6/15/12, and an ongoing line of credit in place by 12/31/12.

Proposed or existing SSA name(s): Broadway Commercial District Agency Name: East Edgewater Chamber of Commerce, Inc. / DBA Edgewater Chamber of

Commerce

PART 1: SPONSOR AGENCY

1. Agency name on state charter, street address, website, phone: East Edgewater Chamber of Commerce, Inc., dba "Edgewater Chamber of Commerce"; 1210 W. Rosedale, Chicago, IL 60660; www.edgewater.org; 773-561-6000

2. Name/title/phone/email of the Executive Director or CEO and staff assigned to work on the SSA application: Jay Delaney, President/CEO; 773-561-6000; [email protected]. Tom Jerome, SSA #26 Program Manager; 773-561-6000, [email protected].

3. Agency mission:The mission of the Edgewater Chamber of Commerce is to create and support a thriving business environment, contributing to a vibrant Edgewater community.

4. Briefly describe your agency’s activities and assessment of how they fulfill your mission (agencies currently managing an SSA(s) include a response for the mission of your agency and the mission of the SSA(s)): Our programs and initiatives can be categorized into five main categories: (1) marketing and promotion, (2) educational workshops, (3) networking programs, (4) advocacy and direct assistance, and (5) commercial area beautification and maintenance. Marketing and promotion activities include the Edgewater Arts Festival, the EDGE CARD (a community discount card), the EDGEArt Art Walk, the Taste of RogersEdge dinner crawl, Edgewater Artists in Motion, the Edgewater Farmers Market, Free Theatre Edgewater, the Holidays Around the World Celebration, Edgewater Chamber Community Map, Online Business Directory, What’s Happening Weekly Calendar eBlasts, Chamber website, and Facebook page, among others. Educational workshops include an ongoing series of workshops on topics like marketing, merchandising, email marketing, social media, LinkedIn, etc. Our two largest networking programs are our Holiday Mixer and our Annual Luncheon & Awards Ceremony. Advocacy and direct assistance includes advocacy on behalf of local businesses, direct, one-on-one business counseling to local businesses, and active promotion of City programs and economic development tools such as SBIF. Commercial area beautification and maintenance includes sidewalk snow removal, maintenance of planters, sidewalk sweeping, etc. In 2011, we also began working on a marketing/branding strategy for Edgewater that will help provide cohesive, consistent branding for the neighborhood through visual identifiers such as banners, welcome signs, etc. and more integrated, enhanced communication of the Edgewater brand. We

2013 SSA Feasibility City of Chicago, Department of Housing and Economic Development

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assess our programs through a variety of means, including one-on-one feedback from businesses/participants, occasional surveys, and feedback from our board of directors and the SSA commission.

5. Briefly describe how your agency engages constituents and determines/addresses their needs (agencies managing an SSA(s) should respond generally and for engaging SSA taxpayers): The SSA currently holds quarterly meetings that are open to the public. We work to engage the local business community through regular meetings and events, email blasts, and an open door policy at the Chamber.

6. What are your agency's challenges, such as staff time/abilities, in effectively sponsoring and managing an SSA and how has your agency addressed those challenges? Currently the Program Manager of the SSA is a part-time position. This provides limited staff support to manage all of affairs, programs, and initiatives funded by the SSA. We have supplemented this by employing interns through Loyola University, but going forward we will look to address this by exploring additional staff / staff time to be devoted to SSA-funded initiatives.

7. What experience does your agency have that makes it a good fit to sponsor and manage the SSA(s)? The Edgewater Chamber of Commerce has been the Sole Service Provider for SSA #26 since its inception in 2003. We've received numerous awards in recognition of the SSA's efforts and achievements, including the 2007 Pride Award presented by the City in recognition of the Best Beautification and Maintenance program among all SSAs. SSA #26 was also recognized by Mayor Richard Daley's Landscape Award Program for its achievement in the Specialized Garden category in 2008. To our knowledge no official complaint has been registered from the property owners or taxpayers in the SSA area since its inception in 2003.

8. Briefly describe your agency’s financial standing: The Edgewater Chamber of Commerce is currently in a stable financial position. Based on our Sep. 30, 2011 balance sheet, our assets totaled $56,321.74 and our liabilities totaled $39,960.93. To ensure we are covered during any lag periods for grant reimbursements or other reimbursements, the Edgewater Chamber of Commerce has a $50,000 line of credit at Fifth Third Bank.

9. Agency’s other contracts with the City (if any): The Edgewater Chamber of Commerce has a delegate agency contract for Commercial Support Services through the City's Dept. of Housing & Economic Development. We have been a longstanding delegate agency with the City. The Chamber's President & CEO has been an engaged participant in the Chamber Leadership Academy and has worked to actively support the Dept. of Housing & Economic Development by serving on a delegate advisory committee.

10. Agency’s boundaries: North: Devon Ave., South: Foster Ave., East: Lake Michigan, West: Magnolia between Foster & Victoria, Ravenswood between Victoria & Devon

PART 2: SSA DISTRICT 1. SSA District name(s), proposed general boundaries (proposed or existing SSA(s)), and

how and why these boundaries were identified: SSA #26 proposes to maintain its existing boundaries to continue providing important services to the area that is considered the core business district of our community. To eliminate existing gaps in service, the Edgewater Chamber of Commerce plans to study both a limited and more extensive expansion of the existing boundaries for SSA #26. The current boundaries for SSA #26 are as follows: Broadway, from the north side of Foster to the south side of Rosemont on the west side of the street and the south side of Granville on the east side of the street; Granville, from Broadway to the west side of Kenmore with the exception of the north side of Granville from Broadway to the El; Bryn Mawr, from Broadway to the

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west side of Kenmore; Berwyn, from Broadway to the west side of Winthrop; Thorndale, from Broadway to Winthrop on the south side of the street and Broadway to the El on the north side of the street. A limited expansion along Broadway to the south side of Devon will be explored, so as to better serve all of the businesses along Broadway. A more extensive expansion along Devon, from Broadway to Clark and on Clark, from Devon to the north side of Victoria will also be explored, so as to provide services to an overlooked part of the Edgewater community area that has a significant commercial presence.

2. Briefly describe the land uses in the SSA, including an estimated vacancy rate: The existing SSA #26 district is a predominantly commercial and mixed-use business district. Over 90% of the ground floor uses are commercial uses, including retail, office and non-profits. Most buildings are between two and four stories, with several larger mixed-use properties with residential uses on the upper floors, including several large condo buildings on Broadway and Granville. Vacancy rates are relatively low within the existing SSA boundaries as compared to the city average.

3. List districts overlapping the proposed SSA(s) such as TIF, Enterprise Zone, etc: Hollywood/Sheridan TIF, Bryn Mawr/Broadway TIF, Edgewater TIF, Lawrence/Broadway TIF

4. Briefly describe current or pending capital improvements or public way amenities needing maintenance in the proposed SSA(s): A brand new Edgewater Branch of the Chicago Public Library is currently being reconstructed from the ground up. Also, Alderman Osterman is developing plans for streetscapes on both Granville Avenue and Broadway. One component that will likely be proposed as part of the Broadway streetscape is new ornamental light poles along the street.

5. List the ward(s) overlapping the SSA(s) and the aldermen’s status of support for your agency as the SSA sponsor and service provider and of creating and/or reconstituting the SSA(s): SSA #26 is currently situated entirely in the 48th Ward and has the support of Alderman Osterman. The Edgewater Chamber enjoys a very positive working relationship with Alderman Osterman. The study areas extend into the 40th and 49th Wards, and Aldermen O'Connor and Alderman Moore are aware of the intention to study those areas.

6. List agencies that overlap the proposed SSA boundaries, where they overlap, and confirmation they support your agency sponsoring the SSA(s): The Edgewater Development Corporation's service area overlaps the proposed SSA boundaries. They have been a supporter of the efforts of SSA #26 since 2003 and have collaborated with us on many efforts and events in the Edgewater neighborhood through the years. They support our reconstitution efforts.

7. Briefly describe the status so far of other local support for the SSAs(s), including the proposed taxpayers within the SSA(s): SSA #26 has been in existence since 2003 and has been greatly supported by Block Clubs and residents alike. Letters of support from local businesses and the 48th Ward Alderman have regularly been included in each year's budget submissions.

8. Describe experience the property owners have in working together and making local investments in their community: The Edgewater Chamber of Commerce serves as a gathering place of business/property owners within the neighborhood, and there is a positive, collaborative spirit among business owners and property owners within the area. Businesses and property owners feel a sense of commitment to each other's success. Many block clubs also exist within the SSA #26 boundaries which also serve as a gathering place for local residents, businesses, and property owners to work together for the betterment of a specific area within Edgewater. Edgewater Beautiful has also worked on beautification efforts within the area and is a supporter of SSA #26.

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9. Statement of Need for the SSA(s) to include, but not limited to: the kind of district(s) being considered, the major types of property owners/tenants, quality of life concerns the SSA(s) would address, long-term development goals and how the SSA(s) would be a part of those goals, and government partnerships. Although the current area designated as SSA #26 is termed the Broadway Commercial District, the area consists of residential and rental/apts as well as commercial properties with non-profits and businesses. The vast majority of buildings are first-floor commercial. The mission of SSA #26 is to sustain the competitiveness of the SSA #26 area and to maintain a safe, clean, aesthetically pleasing and culturally distinct environment for the benefit of its constituents. To this end, SSA #26 has been providing landscaping, sidewalk cleaning, snow removal and security initiatives since its inception in 2003 with the goal of making the area attractive to customers, property owners, and businesses to ensure a vibrant commercial area. Security issues have been addressed by installing surveillance systems at and around the CTA stations on Granville and Thorndale. SSA #26 also provides funding for events aimed at enhancing the commercial areas and encouraging residents to shop locally. Examples include Holidays Around the World, the Edgewater Arts Festival, Edgewater Artists in Motion and the Farmers Market program, as well as previous efforts such as Third Saturdays, the Edgewater Arts walk, the Gay Games athletic program of 2006 and Edgewater Fitness Week. SSA #26 funding is also supporting the creation and implementation of a marketing and branding strategy to establish a consistent, cohesive Edgewater brand to identify the neighborhood more clearly and support efforts to promote Edgewater within the neighborhood and beyond.

Exhibits: 1. Agency Board List, Organizational Chart and Bylaws 2. Agency Fiscal Policies/Procedures Manual, 2010 Audit, 2011 Cost Allocation Plan,

current Profit & Loss Statement and Balance Sheet, and proof of available funds for start-up costs (due by 12/31/11).

3. Other documents as needed and upon request.

Officer Name Company Address City Zip Phone E-mail

Chairman of the

Board Jennifer Clark Loyola University Chicago

1032 W. Sheridan,

Granada Room 220 Chicago IL 60660

773-508-7450

773-508-2146 [email protected]

Executive Vice

Chair Brian Koester Bark Bark Club 5943 N. Broadway Chicago IL 60660 773-878-7233 [email protected]

Treasurer Kaushik Pancholi Pancholi & Associates 1307 Dunrobin Road Naperville IL 60540 630-310-0260 [email protected]

Secretary Barclay Welch Ansonia Properties

815 W. Van Buren,

#301 Chicago IL 60607 312-492-8866 [email protected]

Director Sisay Abebe Act American Hospitality

1055 W. Bryn Mawr,

Suite F, PMB 212 Chicago IL 60660 773-407-9674 [email protected]

Director Patricia Alvino Alvino & Associates 5820 N. Broadway Chicago IL 60660 773-561-9119 [email protected]

Director Rae Ann Cecrle B&R Developers 1232 W. Bryn Mawr Chicago IL 60660 773-878-9004 [email protected]

Director Derek DeLapp Edgewater Athletic Club 1040 W. Granville Chicago IL 60660 773-490-2642 [email protected]

Director Dave Frederickson State Farm Insurance 6263 N. Clark Chicago IL 60660 773-761-4242 [email protected]

Director Sangita Gosalia Loyola University Chicago

1032 W. Sheridan,

Granada Room 220 Chicago IL 60660

773-508-7450


Director Tim Harrington Barr Funeral Home 6222 N. Broadway Chicago IL 60660 773-743-4034 [email protected]

Director Mike Khoury Castle Liquor 1128 W. Thorndale Chicago IL 60660 773-769-1234 [email protected]

Director Julius Lamar St. Andrews Inn 5938 N. Broadway Chicago IL 60660 773-784-5540 [email protected]

Director Diane Otteman Kindred Chicago Lakeshore 6130 N. Sheridan Chicago IL 60660 773-384-1222 [email protected]

Director Leila Shekarkhar Fifth Third Bank Chicago IL 312-286-5746 [email protected]

Director Scott Weddle The UPS Store - Bryn Mawr

1055 W. Bryn Mawr,

Suite F Chicago IL 60660

773-561-3280


Staff

President/CEO Jay Delaney Edgewater Chamber of Commerce 1210 W. Rosedale Chicago IL 60660 773-561-6000 [email protected]

East Edgewater Chamber of Commerce, Inc.

2011-2012 Contact List (last updated October 2011)

Board of Directors

President & CEO

Office Staff / Interns

Edgewater Chamber of Commerce 1210 W. Rosedale • Chicago, IL 60660 Ph: 773-561-6000 • Fax: 773-561-8584

www.edgewater.org • [email protected]

Organizational Chart

Chamber Committees

Edgewater Chamber of Commerce Bylaws as Amended May 28, 2009

1

East Edgewater Chamber of Commerce, Inc. dba Edgewater Chamber of Commerce

Bylaws

TABLE OF CONTENTS

Article I: Name & Location ...........................................................................................................2

Article II: Purpose & Limitations ...................................................................................................2

Article III: Membership .................................................................................................................2

Article IV: Membership Meetings .................................................................................................3

Article V: Board of Directors ........................................................................................................3

Article VI: Officers ........................................................................................................................4

Article VII: Election of Officers and the Board ..............................................................................6

Article VIII: Finances ....................................................................................................................6

Article IX: Committees .................................................................................................................7

Article X: Parliamentary Authority .................................................................................................7

Article XI: Amendments ...............................................................................................................7

Article XII: Dissolution ..................................................................................................................7

Article XIII: Conflict of Interest ......................................................................................................8


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ARTICLE I: NAME & LOCATION

Section 1: The name of the organization is the East Edgewater Chamber of Commerce, Inc. dba Edgewater Chamber of Commerce (“Chamber”).

Section 2: The principal office of the Chamber shall be in the City of Chicago, County of Cook, State of Illinois.

Section 3: The Chamber’s service area (“Chamber Area”) is defined as the area with the following boundaries:

1) North: Devon Avenue, including businesses on both sides of the street except on Clark Street

where the boundary shall be 6464 N. Clark and on Sheridan Road where the boundary shall be

6599 North Sheridan,

2) West: Glenwood, north on Ridge to Ravenswood, South on Clark to Victoria and on Devon

where the West boundary shall be Ravenswood

3) South: Foster Avenue

4) East: Lake Michigan

ARTICLE II: PURPOSE & LIMITATIONS

Section 1: The Chamber’s purpose is to increase consumer use of the businesses and services in the

Chamber Area, to enhance the physical attractiveness of the Chamber Area, to improve business

and customer safety within the Chamber Area, to encourage cooperation and communication

between businesses within the Chamber Area, and to otherwise advance business and civic

interests within the Chamber Area.

Section 2: The Chamber shall be non-partisan, non-sectarian, and nondiscriminatory.

Section 3: The Chamber shall not knowingly violate any applicable law of the State of Illinois, federal law of

the United States, or Section 501(c)6 of the Internal Revenue Code.

ARTICLE III: MEMBERSHIP

Section 1: Membership in the Chamber is available to 1) any reputable individual, firm, corporation,

partnership, association, or legal entity 2) having an interest in the objectives of the Chamber and

paying the prescribed Membership dues.

Section 2: Each Member in good standing (“good standing” defined as current on all dues obligations) shall be

entitled to one vote on all questions submitted to the Membership. Each Member shall designate

one of its owners, officers, partners, members, or employees as its representative to the Chamber.

Section 3: Dues paid for membership shall be in an amount fixed from time to time by the Chamber’s Board of

Directors (“Board”) through its Membership Committee. Dues shall accompany application for

membership. The Board may waive or reduce membership dues for one or more years in

consideration for participation in certain Chamber activities for which a cost to the Member is

incurred.

Section 4: The Membership Committee shall be responsible for establishing, with the Board’s approval, the

membership rate structure and membership cohorts.

Section 5: Any Member who does not pay dues within thirty (30) days of being invoiced shall be considered

delinquent. In the event dues remain delinquent for more than ninety (90) days after being


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invoiced, that Member shall be eligible for forfeiture of all membership rights and shall not be

entitled to vote until such dues are paid. The Board shall have discretion over the specific action to

be taken for such members delinquent in paying their dues.

Section 6: A Member may be terminated by the Board, in its sole discretion, by a vote of two-thirds (2/3) of a

quorum as of the end of any annual dues period for which membership dues shall have been paid

and accepted by the Chamber. Any Member may be suspended, expelled, or censured by action

of the Board for conduct which the Board finds injurious to the interests and welfare of the

Chamber or violates these Bylaws or Chamber rules and regulations. Each Member against whom

such charges are made shall be afforded an opportunity to be heard before the Board.

ARTICLE IV: MEMBERSHIP MEETINGS

Section 1: The annual meeting of the Membership shall be held each year during the month of May on such a

date as the Board shall choose, at a time and place selected by the Board. Notice of the annual

meeting shall be sent by mail, electronic mail, or delivered in person at not less than ten (10) and

not more than forty (40) days in advance to all Members.

Section 2: Special meetings of the Membership may be called by the Chairman, a simple majority of the

Board, or 20% of the Membership.

Section 3: Written notice of any special meeting of the Chamber, and of the annual meeting of the

Membership, stating the place, day and hour of the meeting, shall be sent by mail, electronic mail,

or delivered in person not less than three (3) nor more than twenty (20) days before the day of the

meeting to all Members. The notice for any special meeting of the Chamber shall state the

purpose for which the meeting is called.

ARTICLE V: BOARD OF DIRECTORS

Section 1: The governance of the Chamber, the direction of its work, and the control of its property shall be

vested in a Board consisting of a maximum of nineteen (19) persons who shall be elected as Board

Members, with the respective Officer positions as outlined in Article VI. Each Board Member shall

be the designated representative of a Member organization (except with respect to those Member

organizations specified in the next sentence). Not more than two of the Board Members may be

representatives on behalf of the Edgewater community affiliated with a block club, school, church,

or other institution within, or in areas adjacent to, the Chamber Area.

Section 2: Board Members shall be elected for a term of three (3) years. A third of the number of directors will

be elected each year at the annual meeting of the Membership. The first three (3) year term

election (2009) shall have one third (1/3) elected for three (3) years, one third (1/3) elected for two

(2) years and one third (1/3) elected for one (1) year, and in each subsequent election only one

third (1/3) of the number of Board Members will be voted on for three (3) year terms except when a

person is elected to fill a vacancy of an incomplete term.

Section 3: The Board shall manage the affairs of the Chamber. The Board may make such appointments as it

deems necessary for the welfare of the Chamber and shall have full and exclusive authority over all

Officers, Committees, Employees, and Agents of the Chamber. It may require an Agent or


4

Employee of the Chamber to give suitable bond for the faithful performance of the respective duties

as such Agent or Employee.

Section 4: A majority of the Board Members holding office shall constitute a quorum and in no event will a

quorum consist of less than 5 Board Members present. If, for good reason, a Board Member is

unable to attend a board meeting in person, that Board Member may vote through telephonic

participation provided that all persons participating in the deliberations are able to hear and

participate in the proceedings.

Section 5: The Board shall have the power to fill any vacancy until the next regularly scheduled election.

Section 6: Regular Board meetings shall be held at a minimum of ten times annually. Such meetings shall be

held at such times and places as determined by the Board. Special Board meetings may be called

by the Chairman at any time. Any five (5) Board Members may call a special Board meeting by

giving written notice and a statement of the object of the meeting to the other Board Members. The

written notice shall be prepared and mailed by the Secretary upon request of such five (5) Board

Members.

Section 7: In the event that any Board Member shall be absent from three (3) consecutive meetings without

furnishing a written explanation of his or her absence which is acceptable to the Board, the Board

may remove such Board Member by a two-thirds (2/3) vote of the Board. In addition, any Board

Member may be removed by a two-thirds (2/3) vote of the Board at a regular or special meeting

whenever, in their judgment, the best interest of the Chamber will be served thereby.

ARTICLE VI: OFFICERS

Section 1: The officers of the Chamber shall be as follows:

A Chairman

An Executive Vice Chair

As many Vice Chairs as deemed necessary by the Board from time to time

A Secretary

A Treasurer

A President/CEO

The Chairman, Executive Vice Chair, Vice Chairs, Secretary, and Treasurer must each be a

member of the Board and shall be elected at the annual meeting by the Membership. The

Chairman, Executive Vice Chair, Vice Chairs, Secretary, and Treasurer shall serve one (1) year

terms and may serve no more than three consecutive one (1) year terms in a particular office

except if by a three-fourths (3/4) vote of the full Board on an annual basis, it is agreed to waive the

restriction. These stipulations do not apply to the President/CEO, who shall serve at the pleasure of

the Board.

Section 2: THE CHAIRMAN shall be the Chairman of the Board and shall preside at all Board meetings and

Membership meetings.


5

The Chairman shall appoint the chairs of all Chamber Committees, with the advice of the

Board and President/CEO, and shall be an ex-officio member of all Committees.

The Chairman shall supervise the execution of all contracts with the City of Chicago,

foundations, and other funding sources and shall be authorized to sign same on behalf of the

Chamber except in those cases where the funder requires the signature of a different

representative of the Chamber.

In the case of any officer vacancy, the Chairman shall provide a recommendation to the Board

for a temporary replacement.

Along with the President/CEO, the Chairman may also serve as spokesperson on behalf of the

Chamber.

Section 3: THE EXECUTIVE VICE CHAIR shall assist the Chairman in fulfilling his/her duties and in the

Chairman’s absence, shall exercise all duties and powers performed by the Chairman.

The Executive Vice Chair shall Chair the Chamber’s Governance Committee.

In the Chairman’s absence, the Executive Vice Chair shall preside at Board meetings and

Membership meetings and exercise all other duties and powers performed by the Chairman.

The Executive Vice Chair shall preside over the annual performance review of employees,

including the President/CEO, and any special reviews requested by the Board.

The Executive Vice Chair shall be an ex-officio member of all committees.

Section 4: THE VICE CHAIRS shall have those respective duties as established from time to time by the

Board.

Section 5: THE SECRETARY shall be responsible for the recording of the proceedings of the Chamber and

shall maintain the official records of the Chamber.

The Secretary shall prepare notices, agendas, and minutes of all meetings.

Section 6: THE TREASURER shall have responsibility for the financial affairs of the Chamber.

The Treasurer, with assistance from the President/CEO, shall prepare an annual budget to be

presented for adoption by the Board of Directors.

The Treasurer shall supervise 1) the maintenance of accurate accounting records of all

financial transactions of the Chamber, 2) preparation of financial statements for review by the

Members and Board, 3) preparation of financial reports required by government agencies, and

4) an annual audit.

Section 7: THE PRESIDENT/CEO shall be the Chief Executive Officer of the Chamber.

The President/CEO shall work at the direction of the Board and its committees and shall direct

staff activities. The President/CEO shall engage, discharge, and have supervision over all

employees including fixing their duties and compensation within budgetary limits.


6

The President/CEO shall be accountable to the Board for the overall administration of the

Chamber and otherwise perform those duties usually attributed to the President or Chief

Executive Officer of a comparable chamber of commerce.

As needed or when asked by the Board, the President/CEO may serve as Secretary and may

delegate such duties to appropriate staff members.

Compensation of the President/CEO shall be determined by the Board and reviewed from time

to time.

The President/CEO shall serve at the pleasure of the Board and as such, may be hired or

dismissed by a two-thirds (2/3) vote of the full Board.

The President/CEO shall be subject to the policies and procedures as set forth by the Board.

Along with the Chairman, the President/CEO may also serve as spokesperson on behalf of the

Chamber.

ARTICLE VII: ELECTION OF OFFICERS AND THE BOARD

Section 1: At least thirty (30) days prior to the annual election, the Governance Committee shall nominate

persons for positions of Officers and Board Members to be voted upon at the annual election.

Section 2: The Governance Committee, chaired by the Executive Vice Chair and consisting of a minimum of

three (3) and a maximum of five (5) Board Members appointed by the Chairman, shall report to the

Membership the names of candidates for Officers and Board Members of the Chamber. Any

person eligible for Board Membership may be nominated by any Chamber Member, including

himself/herself. The names of the persons so nominated shall be made available to the Chairman

no later than thirty (30) days prior to the date of the election. In making its recommendations, the

Governance Committee shall endeavor to promote the strength of the Board and the Members by

encouraging Board Members to assist in Chamber duties outside of their normal responsibilities.

The Governance Committee shall endeavor, to the extent practicable, to reflect the diversity and

geography of the Chamber Area in making its recommendations.

Section 3: The Officers and the Board shall be elected at the annual meeting of the Chamber. Each Member

in good standing shall be entitled to cast one (1) vote for each officer position and for each position

on the Board. Each Member in good standing may vote either at the annual meeting or in person

at the Chamber office during the week leading up to the annual meeting. Voting in any election

shall be done in person. A plurality of all votes cast will determine the winner in any election.

ARTICLE VIII: FINANCES

Section 1: The fiscal year of the Chamber shall begin January 1 and end December 31.

Section 2: The operating budget for the Chamber shall be derived from (1) grants and/or government funding,

(2) revenues from Membership Dues, and (3) activities designed to advance the purpose of the

Chamber as identified in Article II, Section 1.

Section 3: The Chamber, through its properly constituted Officers may accept funds to be expended by the

Chamber for specific purposes when, and if designated, by the donors thereof.


7

ARTICLE IX: COMMITTEES

Section 1: The Standing Committees shall be those Committees on programs and activities as the Board shall

establish from time to time. Standing Committees shall deal with activities which the Board

believes should be carried on permanently or for a considerable period of time. Each of these

committees shall concern itself with such activities as are assigned to it by the Board and shall from

time to time report to the Board thereon.

Section 2: The Board may establish such ad hoc committees as the Board deems appropriate to fulfill the

purposes of the Chamber.

Section 3: All Committee Members shall be appointed by the Chairman. Vacancies in the Committees may

be filled by the Chairman. All Committee appointments, except as otherwise specified, shall

terminate on the date of the next annual meeting. A majority of the Members of any committee of

the Chamber shall constitute a quorum for the transaction of the Committee’s business.

ARTICLE X: PARLIAMENTARY AUTHORITY

Section 1: The current edition of Roberts Rules of Order shall be the final source of authority in all questions

of parliamentary procedures when such rules are not inconsistent with the charter or Bylaws of the

Chamber.

ARTICLE XI: AMENDMENTS

Section 1: These Bylaws may be altered, amended, or repealed, or new Bylaws may be adopted at any

annual or special meeting of the Members by a simple majority of Members present at the meeting

in which the Amendment or Amendments are presented for action. Notice that amendments shall

be proposed must be given to all Members, in any written or electronic form, at least thirty (30)

days prior to the meeting. At least ten (10) days prior to the meeting, a summary of the proposed

amendments must be a) sent either by regular or electronic mail to all Members or b) posted at the

Chamber Office and on the Chamber website.

Section 2: These Bylaws may also be altered, amended, or replaced, or new Bylaws adopted, by a vote of

three-fourths (3/4) of the Board.

ARTICLE XII: DISSOLUTION

Section 1: The Chamber will be dissolved upon a three-fourths (3/4) vote of the Board. Any assets remaining

after the payment of all liabilities will be distributed in equal shares to all Members of the Chamber

in good standing at the date of dissolution.


8

ARTICLE XIII: CONFLICT OF INTEREST

Section 1: Whenever an Officer or Board Member has a financial or personal interest in any matter coming

before the Board, the affected person shall 1) fully disclose the nature of the interest and 2)

withdraw from voting on the matter. Any transaction or vote involving a potential conflict of interest

shall be approved only when a majority of disinterested Board Members determine that it is in the

best interest of the Chamber to do so. The minutes of meetings at which such votes are taken

shall record such disclosure, abstention and rationale for approval.

Section 2: A Conflict of Interest policy statement shall be signed annually by each elected Officer and Board

Member. The policy statement is intended to be binding on all Officers and Board Members of the

Chamber and shall be signed as soon as possible after taking office.

Respectfully submitted,

Diane Otteman, Chairman

Date: May 28, 2009

Edgewater Chamber of Commerce – Financial Policies and Procedures 1

Financial Policies and Procedures Manual

I. FINANCIAL OVERSIGHT ............................................................................................ 2

II. CASH RECEIPTS ....................................................................................................... 2

III. CASH DISBURSEMENTS ......................................................................................... 2

IV. PURCHASES............................................................................................................. 4

V. PAYROLL ................................................................................................................... 5

VI. TRAVEL, EXPENSES, & REIMBURSEMENTS......................................................... 6

VII. CONSULTANTS ....................................................................................................... 6

VIII. LEASES ................................................................................................................... 7

IX. INSURANCE .............................................................................................................. 7

X. ACCOUNTING RECORDS & DOCUMENTATION ..................................................... 7

XI. GRANTS AND CONTRACTS .................................................................................... 8

XII. BUDGETS ................................................................................................................ 8

XIII. LOANS ..................................................................................................................... 8

XIV. MINUTES, AUDITS, PERSONNEL FILES .............................................................. 9


I. FINANCIAL OVERSIGHT

1. The Board of Directors formulates financial policies, delegates administration of

the financial policies to the President & CEO, and reviews operations and activities.

2. The President & CEO has management responsibility including fiscal management.

3. In the exercise of financial duties and responsibilities, effort shall be made to

ensure that no single person has sole control over cash receipts, disbursements, payroll, reconciliation or bank accounts, etc. However, it is acknowledged that under some circumstances, division of financial duties is cost prohibitive, and in those situations, measures shall be taken to ensure sufficient review by the Board of Directors is maintained.

4. These policies and procedures shall be reviewed annually by the Board of

Directors.

II. CASH RECEIPTS

1. The President & CEO or designee opens mail addressed to the Chamber. The

President & CEO or designee shall maintain any checks or cash received by mail or from events and shall maintain a deposit log tracking money received.

2. The President & CEO or designee shall endorse all checks by signing his/her

name on behalf of the Chamber or by stamping the backs of checks. 3. Checks and cash shall be deposited weekly by the President & CEO or

designee, except in rare circumstances. 4. A copy of all checks and the corresponding deposit slip shall be made prior to

deposit and filed chronologically. 5. No disbursements shall be made from cash or check receipts prior to deposit.

However, if an event is held, a reasonable gratuity may be paid to the event staff/host from monies received.

6. The agency’s Accountant and Treasurer shall review deposits on a monthly basis.

III. CASH DISBURSEMENTS

A. CHECK AUTHORIZATION


1. All invoices shall be immediately forwarded to the President & CEO or designee

who shall review all invoices for mathematical accuracy, validity, conformity to the budget (or other board authorization) and compliance with bid requirements.

2. Prior to payment, all invoices shall be approved by the President & CEO or designee.

3. Approved invoices shall be entered into the accounting system and assigned to

the appropriate account by the President & CEO or designee, and when possible, such assignment shall be reviewed by the Accountant.

4. The President & CEO or designee shall prepare checks on a bimonthly basis. 5. Authorized check signers include the President & CEO, Chairman, and

Treasurer. Two signatures are required on all checks.

B. CHECKS

1. The President & CEO or designee shall be responsible for all blank checks. 2. The President & CEO or designee shall generate checks for approved invoices

through the accounting system. 3. All checks, including payroll checks (with the exception of direct deposit payroll

items) shall be endorsed by two of the authorized check signers listed above.

4. Voided checks shall have "VOID" written boldly in ink on the checks and be kept on file.

5. In the event that it is necessary to issue a duplicate check for checks in an

amount over $15, a stop payment shall be ordered at the bank on the original check.

C. BANK RECONCILIATIONS

1. Bank statements shall be received and opened by the President & CEO or

designee. 2. The President & CEO or designee shall reconcile the bank statement monthly in

advance of the Board meeting.

3. The Treasurer shall receive monthly statements of checks paid on all accounts.

4. The Treasurer shall verify reconciliation of the bank accounts on a monthly basis.


5. On all checks outstanding over 90 days, the President & CEO or designee shall take appropriate action to resolve the outstanding check.

IV. PURCHASES

A. PURCHASES UNDER $5,000

1. The President & CEO or designee shall strive to receive an invoice for all

purchases and shall strive to pay by check (instead of cash) wherever possible. When cash payment must be made, the President & CEO or designee shall request a receipt.

2. The President & CEO is responsible to know if purchases are within the budget and guidelines.

3. For purchases up to $5,000 that fall within the Board-approved budget or have been pre-approved (by the Board or by the Scope of Work in a grant), the President & CEO may make the purchase without Board consultation. (Checks require at least two authorized signatures.)

4. For purchases of $100 or less that do not fall within the budget or have not been pre-approved (by the Board or by the Scope of Work in a grant), the President & CEO may make the purchase.

5. Purchases between $100 and $1,000 that do not fall within the budget or have not been pre-approved (by the Board or by the Scope of Work in a grant) shall require approval of the Chairman or Treasurer.

6. Purchases of $1,000 or more that do not fall within the budget or have not been pre-approved (by the Board or by the Scope of Work in a grant) shall require Board approval (either at a Board meeting, by email, or by phone).

7. The President & CEO or designee shall prepare checks for purchases and then forward them, along with a copy of the invoice, to either the Treasurer or Chairman for their approval and signature.

B. PURCHASES OVER $5,000

1. All purchases including services over $5,000 must be approved in advance by

the Board of Directors.

2. Purchases over $5,000 shall be required to undergo a competitive bid procedure. 3. All bid requests shall contain clear specifications and shall not contain features

which unduly restrict competition.


4. The President & CEO shall be responsible to ensure that all conditions and

specifications of a contract, bid, or order have been satisfactorily fulfilled and shall be responsible for timely payment on these purchases.

5. The President & CEO shall obtain at least three bids wherever possible unless

prior approval by the Board of Directors for fewer bids has been obtained.

6. Purchases of over $5,000 shall not intentionally be fragmented or reduced to components of less than $5,000 to avoid the bid process.

V. PAYROLL

A. TIME SHEETS

1. All employees shall be responsible for completing and submitting a time sheet on

a semimonthly basis (the 15th of the month and the last day of the month). 2. Completed time sheets shall be dated and signed by the employee, submitted to

the President & CEO or designee within two days after the last working day of each pay period.

3. No payroll checks shall be issued without a completed time sheet. 4. Incomplete time sheets shall be returned to the employee for correction. 5. The President & CEO or designee shall verify the accuracy of the time sheets. 6. Employees shall be paid on the 1st & the 16th of each month, except in those

cases where direct deposit takes 1-2 days longer.

B. PAYROLL

1. The President & CEO or designee shall enter payroll, print payroll reports, and send reports to the Treasurer.

2. When checks are printed, the President & CEO or designee shall distribute the

payroll checks to the employees. If direct deposit is used, the President & CEO or designee shall be responsible for ensuring employees receive pay stubs. Checks shall not be issued to any person other than the employee without authorization from the employee.

3. Voluntary terminations shall be paid at regular pay date. Involuntary terminations shall be paid on day of separation.


C. PAYROLL TAXES

1. President & CEO or designee shall prepare and transmit the payroll tax reports, W-2 forms, and 1099 forms.

2. The Treasurer should verify payroll tax preparation on a quarterly basis.

D. BENEFITS

1. The President & CEO shall ensure that any agreed upon benefits (such as health

insurance) are paid or reimbursed in a timely manner.

VI. TRAVEL, EXPENSES, & REIMBURSEMENTS

1. Any employee who has incurred reimbursable expenses shall complete a

Reimbursements & Expense Voucher. The Reimbursements & Expense Voucher should include all reimbursements and expenses including credit card charges. The Reimbursements & Expense Voucher shall be signed by the employee and authorized for payment by the President & CEO or designee. The President & CEO’s Reimbursements & Expenses Voucher shall be reviewed by the Treasurer before the check is signed.

2. Reimbursable expenses include:

Purchases made on behalf of the Chamber (most commonly those requiring a credit card). All restrictions under the Purchases section of these policies and procedures shall be in full force.

Parking expenses incurred due to Chamber business

VII. CONSULTANTS

1. Consideration shall be made of internal capabilities to accomplish services

before contracting for them.

2. Written contracts or engagement letters clearly defining work to be performed, terms and conditions shall be maintained for all consultant and contract services.

3. The qualifications of the consultant and reasonableness of fees shall be

considered in hiring consultants.

4. Consultant services shall be paid according to the payment schedule outlined in the contract or engagement letter.


VIII. LEASES

A. REAL ESTATE

1. The President & CEO shall review leases prior to submission to the Board of

Directors for approval.

2. All leases, which at a minimum must have clear terms and conditions, are subject to approval by a majority of the Board of Directors.

3. The President & CEO or designee shall keep a copy of all current leases on file.

B. EQUIPMENT

1. The President & CEO shall review all equipment leases. 2. All equipment leases, clearly delineating terms and conditions, shall be approved

and signed by the President & CEO.

3. The President & CEO or designee shall keep a copy of each lease on file.

IX. INSURANCE

1. Reasonable, adequate insurance coverage shall be maintained to safeguard the

Chamber’s assets. Such coverage shall include property and liability, worker’s compensation, directors and officers’ liability, and other insurance deemed necessary.

2. The President & CEO shall carefully review insurance policies before renewal. 3. The President & CEO or designee shall maintain all current insurance policies on

file. 4. Insurance policies shall correspond to the calendar year whenever possible.

5. Annually, insurance policies shall be reviewed by the Chairman of the Board or a

board member he/she designates.

X. ACCOUNTING RECORDS & DOCUMENTATION

1. Adequate documentation shall be maintained to support all journal entries.

Adequate documentation includes a receipt or invoice and a copy of the check stub.


2. At the end of each month, the President & CEO or designee shall prepare a Balance Sheet and Profit & Loss Statement that shall be reviewed by the Treasurer. The Balance Sheet and Profit & Loss Statement shall be presented at each board meeting as part of the Treasurer’s report.

3. Accounting records shall be maintained in a manner that facilitates the preparation of audited financial statements in conformity with generally accepted accounting principles.

XI. GRANTS AND CONTRACTS

1. The President & CEO shall carefully review each grant award and contract to

ensure compliance with all financial and programmatic provisions. The President & CEO or designee shall maintain original files associated with all grants and contracts.

2. The President & CEO or designee shall prepare and maintain a Grant/Contract Summary form for each grant or contract awarded. This form shall include the name, address, contact person, and phone number for the funding organization; the time period applicable to expenditures and all required financial and program report and due dates.

3. The President & CEO shall review and approve all reports to funding sources. 4. The President & CEO shall insure that all financial reports for grants or contracts

are submitted on a timely basis.

5. The President & CEO shall provide a copy of each report and financial report to the Treasurer. This may occur after submission when time is of the essence.

XII. BUDGETS

1. The President & CEO or designee shall prepare the annual financial budget.

2. The President & CEO or designee shall insure that the budget remains on file

and open to inspection by any Board Member. 3. The Board of Directors must approve any proposed changes to the budget.

XIII. LOANS

1. The Board of Directors shall approve loans.


XIV. MINUTES, AUDITS, PERSONNEL FILES

A. MINUTES OF MEETINGS

1. The Secretary shall prepare accurate minutes of all meetings of the Board of Directors.

2. The President & CEO shall note all items in the minutes relating to finance and

take any necessary action.

B. AUDITS

1. The Board of Directors shall conduct financial audits as required by the terms and conditions of grants or contracts.

C. PERSONNEL FILES

1. The President & CEO or designee shall maintain a personnel file for each

employee, containing appropriate documents, such as an employee information sheet, an I-9 immigration form, and withholding forms for taxes.

For

Year:

Prepa

red

by:

Staff Title

FT, PT, or

Independe

nt

Contractor

Staff

Name Wages Fringe

Basis of

Allocation Wages Fringe

Basis of


Basis of


Basis of


Basis of


Basis of

Allocatio

n

Program

Manager PT

Tom

Jerome $36,110 $36,110 $36,110 100% $36,110 100%

President,

CEO FT

Jay

Delaney $65,000 $6,500 $6,500 10% $58,500 90% $6,500 100%

$0 $0 0%

$0 $0 0%

$0 $0 0%

$0 $0 0%

$0 $0 0%

TOTAL

STAFF $101,110 $0 $42,610 $42,610 $0 $42,610 $58,500 $0 $58,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $42,610

Basis of

Allocation

Basis of

Allocation

Basis of

Allocation

Basis of

Allocation

Basis of

Allocation

Basis of

Allocatio

n TOTAL

$3,500

Tribune

advertising $500

$20 per

month

based on

SSA usage

50% of

equipment

and

furniture

purchase.

Which

comes

from

member

dues and

membersh

ips $740

Rent,

utilities,

phone

internet,

janitorial

services at

35% of total

costs.

65% of

operating

expenses.

Which

comes

from

member

dues and

membersh

ips $22,285

$25 per

month for

office

supplies

based on

SSA usage

31% of

materials

and

supplies.

Which

comes

from

member

dues and

membersh

ips $4,300

Based on 3

mailings per

year $300

Based on 3

mailings per

year $100

$0

$0

$0

TOTAL

ADMIN $31,725ALL OTHER FUNDING

SOURCES GRAND TOTAL

$74,595 $55,350 $77,485

0

$0

0

$0 $74,335

OVERALL

TOTALS

STAFF + NON-PERSONNEL SSA # 0 0

$0$0 $0

$31,985 $12,740 $18,985 $0$0$0

Office printing $100 $100

$300 $4,000

Postage $300 $300

Materials and supplies:

Program?Event supplies and

materials, office supplies,

subscriptions, printing and

reproduction, publications $4,300

Operating/Technical: Rent,

insurance, utilities (electricity and

gas), phone, internet, janitorial

services, security system,

postage and delivery. $22,285 $7,800 $14,485

Equipment: Equipment and

furniture purchase $1,000 $240 $500

Meeting Expense $500 $500

Audit $3,500 $3,500

Do Costs =

Allocation?

Yes or NoNON-PERSONNEL (explain, if

needed) SSA # 0 0

ALL OTHER

FUNDING SOURCES0 0

DCD DELEGATE AGENCY CONTRACTS ALL OTHER CITY CONTRACTS

TOTAL ANNUAL NON-PERSONNEL

COSTS

COST ALLOCATION

ALL OTHER FUNDING

TOTAL

STAFF

% Total

(cannot

exceed

100%)

DCD DELEGATE AGENCY CONTRACTS (insert contract ALL OTHER CITY CONTRACTS (insert contract

Tom Jerome

Date

Prepared: March 31, 2010

PERSONNEL TOTAL ANNUAL STAFF COSTS COST ALLOCATION

Total

Wages

Total

Fringe

TOTAL

STAFF

SSA #

COST

ALLOCATION 2011 Agency: East Edgewater Chamber of Commerce / SSA#26

Sep 11 Jan - Sep 11 Sep 10 Jan - Sep 10

Ordinary Income/Expense

Income

4100 · MEMBERSHIP DUES

4120 · RCVD MEMBERSHIP DUES 745.00 24,897.50 795.00 22,543.75

4150 · INVOICED MEMBERSHIP DUES 0.00 0.00 0.00 0.00

Total 4100 · MEMBERSHIP DUES 745.00 24,897.50 795.00 22,543.75

4300 · CDBG-TABG 10,915.18 58,578.10 6,971.46 54,309.69

4455 · DCEO Grant 0.00 2,000.00 0.00 7,164.95

4480 · SSA 8,789.45 41,915.73 0.00 32,714.93

4500 · LOYOLA WORK STUDY 2,898.69 8,801.25 0.00 11,457.84

4700 · SPECIAL PROJECTS

4710 · BANNERS/DECORATIONS 0.00 0.00 0.00 0.00

4715 · ADVERTISING

4716 · email advertising 1 box 0.00 0.00 0.00 0.00

4718 · website advertising 0.00 0.00 12.50 237.50

4715 · ADVERTISING - Other 175.00 300.00 0.00 200.00

Total 4715 · ADVERTISING 175.00 300.00 12.50 437.50

4720 · FUND RAISING 0.00 0.00 0.00 0.00

4721 · SWEETHEART PARTY 0.00 0.00 0.00 830.00

4722 · GREEN MARKET 425.00 2,600.00 0.00 1,025.00

4725 · PRINTING, MAILING 0.00 0.00 0.00 0.00

4730 · PROGRAM FEES 0.00 0.00 0.00 0.00

4731 · EDGE CARDS 375.00 1,445.00 175.00 700.00

4735 · COMMUNITY GUIDE & MAP 0.00 0.00 0.00 0.00

4741 · COOKBOOKS 20.00 200.00 0.00 0.00

4742 · DINNER CRAWLS 100.00 2,582.00 0.00 0.00

4743 · BREAKFASTS W/ELECTED OFFICIALS 0.00 755.99 0.00 0.00

4765 · ANNUAL LUNCHEON 0.00 7,505.00

4765a - Annual Luncheon tickets 0.00 2,292.28 0.00 0.00

4765b - Annual Luncheon sponsorships 0.00 5,750.00 0.00 0.00

0.00 8,042.28 0.00 7,505.00

4770 · HOLIDAY MIXER

4770a - Holiday Mixer tickets 0.00 0.00 0.00 50.00

4770b - Holiday Mixer sponsor 250.00 3,250.00 2,000.00 6,200.00

4770c - Holiday Mixer auction 0.00 1,105.00 103.00 784.00

4770d - Holiday Mixer raffle 0.00 0.00 0.00 10.00

4770 - HOLIDAY MIXER - Other 0.00 0.00 0.00 0.00

Total 4770 - HOLIDAY MIXER 250.00 4,355.00 2,103.00 7,044.00

4771 · LUNCH & LEARN 0.00 0.00 0.00 0.00

4782 · THIRD SATURDAYS 150.00 12,636.75 0.00 0.00

4783 · POSTER SALES 0.00 10.00 20.00 605.00

4784 · HOLIDAYS AROUND THE WORLD 0.00 0.00 0.00 1,512.21

4785 · CHAMBER CONNECTIONS 40.00 282.40 103.80 693.80

4786 · ARTISTS IN MOTION 0.00 0.00 0.00 1,210.00

4790 · RAFFLE-Chamber 0.00 432.00 0.00 0.00

Edgewater Chamber of Commerce

Profit & Loss

As of September 30, 2011

4795 · OTHER SPECIAL PROJECTS 0.00 0.00 0.00 0.00

4799 · RECYCLING PROJECT INCOME 0.00 0.00 0.00 0.00

Total 4700 · SPECIAL PROJECTS 1,535.00 33,641.42 2,414.30 21,562.51

4900 · CONTRIBUTION 0.00 0.00 0.00 0.00

4950 · MISC. INCOME 0.00 60.00 0.00 10.30

Total Income 24,883.32 169,894.00 10,180.76 149,763.97

Expense

6000 · PERSONNEL EXPENSES

6005 · SALARIES 9,471.68 87,309.61 8,570.68 94,610.93

6010 · EMPLOYER FICA CONTRIB 724.59 6,671.93 655.65 7,237.74

6015 · EMPLOYER FUTA CONTRIB 11.82 213.29 25.24 473.21

6025 · EMPLOYER SUI CONTRIB 23.66 477.36 33.12 558.10

6035 · EMPLOYEE BONUS 0.00 0.00 0.00 0.00

Total 6000 · PERSONNEL EXPENSES 10,231.75 94,672.19 9,284.69 102,879.98

6050 · FRINGE BENEFITS

6055 · AUTO EXPENSES 0.00 0.00 0.00 0.00

6060 · HEALTH/DENTAL INSURANCE 400.00 1,800.00 400.00 1,543.22

Total 6050 · FRINGE BENEFITS 400.00 1,800.00 400.00 1,543.22

6100 · PROFESSIONAL FEES

6120 · ACCOUNTING FEES 350.00 3,150.00 350.00 3,210.00

6140 · AUDIT FEES 0.00 0.00 0.00 0.00

6160 · CONSULTING FEES 0.00 0.00 0.00 0.00

Total 6100 · PROFESSIONAL FEES 350.00 3,150.00 350.00 3,210.00

6200 · EQUIPMENT & FURNITURE EXP

6220 · EQUIP/FURN/WEB MAINT. 0.00 234.35 50.85 292.55

6250 · EQUIP/FURN. PURCHASE 0.00 268.22 0.00 0.00

6280 · LANDSCAPING 0.00 0.00 0.00 0.00

6290 · BUILDING REPAIRS -1,175.00 1,175.00 0.00 0.00

Total 6200 · EQUIPMENT & FURNITURE EXP -1,175.00 1,677.57 50.85 292.55

6300 · FACILITY COSTS

6320 · RENT 1,300.00 11,700.00 1,300.00 11,700.00

6330 · SECURITY 0.00 325.35 0.00 443.57

6340 · UTILITIES 211.46 2,786.62 283.05 2,504.79

6360 · JANITORIAL EXP. 75.00 525.00 75.00 525.00

Total 6300 · FACILITY COSTS 1,586.46 15,336.97 1,658.05 15,173.36

6400 · OFFICE SUPPLY & EXP. 0.00 556.45 328.91 731.39

6410 · GRANT ADMINISTRATION 0.00 0.00 0.00 16.00

6420 · DUES & SUBSCRIPTIONS 0.00 141.00 0.00 25.00

6440 · COMMERCIAL INSURANCE 0.00 1,917.10 0.00 1,959.00

6460 · POSTAGE & DELIVERY 0.00 823.10 266.00 684.55

6480 · TELEPHONE 172.69 1,693.54 178.17 1,607.16

6500 · PRINTING & REPRODUCTION 110.55 759.15 0.00 136.00

6520 · PROGRAM MATERIALS & EXP. 0.00 0.00 0.00 0.00

6560 · PAYROLL EXPENSES 81.00 691.00 71.00 747.00

6580 · STAFF DEVELOPMENT 0.00 0.00 0.00 40.00

Total - Office Expenses 364.24 6,581.34 844.08 5,946.10

6600 · CHAMBER PROJECTS

6610 · ADVERTISING/PUBLICATION 0.00 0.00 0.00 25.00

6615 · PROMOTION SUPPLIES 0.00 0.00 0.00 0.00

6620 · BANNERS, DECORATIONS 1,015.72 1,015.72 0.00 0.00

6621 · SWEETHEART PARTY 0.00 0.00 0.00 400.00

6625 · FARMERS MARKET 528.00 2,968.59 0.00 215.38

6631 · EDGE CARDS 49.00 1,253.50 0.00 145.00

6655 · SECURITY 0.00 0.00 0.00 0.00

6665 · FUND RAISING EXP 0.00 0.00 0.00 0.00

6665 · ANNUAL MEETING EXP 0.00 2,107.79 0.00 1,367.75

6670 · COMMUNITY GUIDE & MAP 0.00 0.00 0.00 1,043.69

6680 · HOLIDAY MIXER 0.00 0.00 0.00 2,595.68

6682 · THIRD SATURDAYS 100.00 4,529.78 13.14 5,021.53

6684 · HOLIDAYS AROUND THE WORLD 0.00 0.00 0.00 130.00

6685 · CHAMBER CONNECTIONS 0.00 0.00 0.00 336.07

6686 · ARTISTS IN MOTION 0.00 1,226.37 0.00 410.13

6695 · OTHER CHAMBER PROJ. EXP. 300.00 5,990.00 599.99 834.19

Total 6600 · CHAMBER PROJECTS 1,992.72 19,091.75 613.13 12,524.42

6700 · TRAVEL & MEETING EXP.

6710 · MEETING & RELATED EXP. 25.00 25.00 0.00 0.00

6730 · PARKING/TRAVEL 0.00 44.25 15.50 49.75

Total 6700 · TRAVEL & MEETING EXP. 25.00 69.25 15.50 49.75

6750 - TRANSPORTATION 0.00 0.00 0.00 0.00

6795 · PUBLIC REL.& CONTRIBUTION 0.00 0.00 0.00 0.00

6800 · SERVICE CHARGE & INTEREST

6810 · BANK INTEREST 49.68 1,077.51 244.02 1,590.94

6820 · BANK SERVICE CHARGES 0.00 120.50 24.20 560.43

6830 · CREDIT CARD PROCESSING FEES 44.55 415.40 0.00 0.00

6850 · OTHER LATE CHARGES 0.00 0.00 0.00 0.00

Total 6800 · SERVICE CHARGE & INTEREST 94.23 1,613.41 268.22 2,151.37

6900 · RECYCLING PROJECT EXP.

6915 · CONSULTANTS 0.00 0.00 0.00 0.00

6925 · EQUIPMENT 0.00 0.00 0.00 0.00

6930 · MISC 0.00 0.00 0.00 0.00

6935 · PAYROLL EXPENSES 0.00 0.00 0.00 0.00

Total 6900 · RECYCLING PROJECT EXP. 0.00 0.00 0.00 0.00

6999 · Uncategorized Expenses 0.00 0.00 0.00 0.00

Total Expense 13,869.40 143,992.48 13,484.52 143,770.75

Net Ordinary Income 11,013.92 25,901.52 -3,303.76 5,993.22

Net Income 11,013.92 25,901.52 -3,303.76 5,993.22

Notes:

6695 - $4,440 of this total is for the first installment payment on the Edgewater Branding Strategy

6820 - I moved the Jan-Aug credit card processing fees to a new account 6830 (for 2011 only).


Balance Sheet

As of September 30, 2011

Sep 31, 11 Sep 31, 10

ASSETS

Current Assets

Checking/Savings

110 · CHECKING-MB FINANCIAL 35,777.30 12,041.28

115 · RECYCLING ACCT 823.61 823.61

116 · THORNDALE SECURITY ACCT 13,730.00 0.00

117 · DCEO GRANT ACCOUNT 0.00 12,335.06

118 · FIRST COMMERCIAL BANK 1,000.00 14,248.02

119 · FIFTH THIRD BANK liability 2,000.00 0.00

121 · FIFTH THIRD BANK checking 245.83 0.00

Total Checking/Savings 53,576.74 39,447.97

Accounts Receivable

130 · ACCOUNTS RECEIVABLE 2,200.00 325.00

140 · A/R-MEMBERSHIP DUES 0.00 0.00

150 · A/R CDBG-TABG 0.00 0.00

170 · A/R SSA 0.00 0.00

171 · A/R RECYCLING PROJECT 0.00 0.00

175 · A/R OTHERS 0.00 0.00

Total Accounts Receivable 2,200.00 325.00

Other Current Assets

180 · DEPOSITS 545.00 545.00

199 · UNDEPOSITED FUNDS 0.00 0.00

Total Other Current Assets 545.00 545.00

Total Current Assets 56,321.74 40,317.97

TOTAL ASSETS 56,321.74 40,317.97

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

200 · ACCOUNTS PAYABLE 17,000.00 17,000.00

Total Accounts Payable 17,000.00 17,000.00

Other Current Liabilities

210 · FEDERAL TAXES W/H 0.00 0.00

212 · FICA W/H 0.00 0.00

215 · STATE TAXES W/H 0.00 0.00

235 · THORNDALE SECURITY 13,730.00 0.00

255 · DCEO Grant 0.00 12,335.06

296 · LINE OF CREDIT-306765 0.00 29,064.34

297 · LINE OF CREDIT-5/3 BANK 9,230.93 0.00

Total Other Current Liabilities 22,960.93 41,399.40

Total Current Liabilities 39,960.93 58,399.40

Total Liabilities 39,960.93 58,399.40

Equity

Retained Earnings -15,165.71 -29,699.65

300 · Opening Bal Equity 5,625.00 5,625.00

Net Income 25,901.52 5,993.22

Total Equity 16,360.81 -18,081.43

TOTAL LIABILITIES & EQUITY 56,321.74 40,317.97

Notes:

Edgewater Commercial District SSA

District Plan

Exhibit 4(b)

Stakeholder Designation and Management Support

A broad array of stakeholders from the community has been involved in the

planning of the SSA reconstitution efforts, specifically:

• The Edgewater Chamber of Commerce, which has led the

reconstitution process

• An Advisory Committee of fifteen local business and property owners

and residents:

o Helen Cameron, Uncommon Ground

o Rae Ann Cecrle, B&R Developers

o Don Cortelyou, Bridgeview Bank

o Dave Frederickson, State Farm Insurance

o Joe Guzzo, Chicago Gold Gallery

o Tim Harrington, Barr Funeral Home

o Cary Kerbel, Bluewater Companies

o Brian Koester, Bark Bark Club

o Jim McHale, North Community Bank

o Summur Roberts, Loyola University

o John Vranas, Property Owner

o Ken Walchak, Clark/Devon Hardware

o Scott Weddle, The UPS Store,

o Barclay Welch, Ansonia Properties

o Almaz Yigizaw, Ethiopian Diamond

• Alderman O’Connor, Alderman Osterman, and Alderman Moore and

their economic development staff

• The current SSA commission

• The board of the Edgewater Chamber of Commerce

Edgewater Commercial District SSA

District Plan

Exhibit 4(c)

SSA Designation Timeline

The following activities have been accomplished as part of the Edgewater SSA

reconstitution process:

December, 2011:

o The Edgewater Chamber of Commerce (ECC) submitted a

Feasibility Analysis to the City of Chicago Department of Housing

and Economic Development (HED). The Chamber was approved to

continue serving as a sponsor agency.

o PLACE Consulting was hired to assist with the reconstitution efforts

January, 2012:

o ECC assembled an Advisory Committee of local business and

property owners within the proposed boundaries

o A database of all of the PINs within the proposed boundaries was

generated, including the 2010 board certified assessed values,

property address, county classification, exemptions, TIF base EAV,

taxpayer of record and other data as required by the City of

Chicago.

o PLACE met with ECC to review a preliminary PIN analysis of the

possible expansion scenarios and the analysis of a separate SSA on

Clark and Devon

February, 2012:

o The Advisory Committee had their first meeting to learn about SSAs

and discuss boundaries. They discussed several expansion

scenarios and had conversations about community need balanced

with the impact on local taxpayers.

o ECC conducted a needs assessment survey of local businesses,

using Survey Monkey.

March, 2012:

o Members of the Advisory Committee participated in a boundary

tour. The group drove the proposed boundaries and discussed

reasons to include or exclude parts of the district.

o The Advisory Committee had their second meeting to review the

findings of the needs assessment survey, discuss the findings from

the boundary tour and begin to determine an appropriate scope of

services, budget, and effective tax rate. The committee continued

to evaluate different boundary scenarios.

o In late march the Advisory Committee had their third meeting.

Boundaries were approved to be presented to the community, a

budget from the last meeting was refined and finalized. The

Advisory Committee examined how the tax rate compared to

surrounding SSAs and the relationship between the total EAV and

tax rate compared to other north side SSAs. The committee also

agreed upon a tax cap rate that would allow for the continual

provision of a typical budget, accounting for 3% annual increase in

the cost to provide services and the limited EAV growth due to the

presence of overlapping TIF districts.

April, 2012:

o Surveyor sent maps to begin legal description process. Ridge

residential properties double-checked for inclusion in SSA

boundaries. Powerpoint presentation for community meetings

drafted and reviewed.

May, 2012:

o Two community meetings were held to educate local taxpayers

about the SSA. Notices were mailed to each unique taxpayer about

the meetings. A notice of the meeting was also posted on the ECC

website.

o The Advisory Committee had a fourth meeting to discuss the desire

of property owners on Clark Street and a few on the west part of

Devon to not be included in the SSA expansion. It was decided to

proceed with a more limited expansion area, accounting for the

desires expressed by the community.

o An updated legal description was completed for the new Edgewater

SSA

Edgewater SSA PINs and Supporters 1

PIN Address Unit TaxPayer

Taxpayer Support Letter

Renter Support Letter NOTES

11-32-327-021-0000 6400 N Glenwood Ave MELVIN M KAPLAN RELTY 11-32-328-040-0000 1358 W Devon Ave PAUL THEODOSIS TR 11-32-328-041-0000 1344 W Devon Ave SZS REALTY INC 11-32-328-042-0000 1338 W Devon Ave JOHN E MALONEY CO 11-32-328-043-0000 1336 W Devon Ave JOHN E MALONEY CO 11-32-328-044-0000 1334 W Devon Ave JOHN E MALONEY CO 11-32-329-040-0000 1324 W Devon Ave VASILE G MOIS 11-32-329-041-0000 1314 W Devon Ave PETER PARASKEVOULAKOS

11-32-329-042-0000 1314 W Devon Ave ALDERWOODS TAX DEPT YRecently bought by Ansonia Properties




11-32-330-039-0000 1250 W Devon Ave NADA VASILJ 11-32-330-040-0000 1240 W Devon Ave ALDERWOODS TAX DEPT




11-32-330-044-0000 1236 W Devon Ave J G MGMT CGG 11-32-330-045-0000 1234 W Devon Ave IRVING JACOBSON 14-05-101-029-0000 1401 W Devon Ave UG2 LLC 14-05-104-001-0000 1347 W Devon Ave JOHN E MALONEY CO 14-05-104-016-0000 1335 W Devon Ave TAXPAYER OF


14-05-105-028-0000 6359 N Wayne Ave ALDERWOODS TAX DEPT 14-05-106-014-0000 6354 N Magnolia Ave MOHAMMAD ASKAR 14-05-106-034-0000 1249 W Devon Ave DEVON & LAKEWOOD LLC 14-05-106-035-1001 1249 W Devon Ave 1249-2E BRIDGEVIEW BANK GROUP 14-05-106-035-1002 1249 W Devon Ave 1249-3E DEVON & LAKEWOOD LLC 14-05-106-035-1003 1251 W Devon Ave 1251-2W BRIDGEVIEW BANK GROUP 14-05-106-035-1004 1251 W Devon Ave 1251-3W BRIDGEVIEW BANK GROUP 14-05-106-035-1005 1253 W Devon Ave 1253-2E BRIDGEVIEW BANK GROUP 14-05-106-035-1006 1253 W Devon Ave 1253-3E BRIDGEVIEW BANK GROUP 14-05-106-035-1007 1255 W Devon Ave 1255-2W MIKHAIL KROP 14-05-106-035-1008 1255 W Devon Ave 1255-3W MIKHAIL KROP 14-05-106-035-1009 1257 W Devon Ave 1257-2E BRIDGEVIEW BANK GROUP 14-05-106-035-1010 1257 W Devon Ave 1257-3E BRIDGEVIEW BANK GROUP 14-05-106-035-1011 1259 W Devon Ave 1259-2W BRIDGEVIEW BANK GROUP 14-05-106-035-1012 1259 W Devon Ave 1259-3W BRIDGEVIEW BANK GROUP 14-05-107-001-0000 1227 W Devon Ave HARITOS 312745 14-05-107-002-0000 1215 W Devon Ave ASTRIT MEHMETI 14-05-107-014-0000 6350 N Broadway St GB PROPERTY MGMT 14-05-107-015-0000 6342 N Broadway St ANTLER MGMT CORP 14-05-107-016-0000 6334 N Broadway St AMIR ALI KHOJA 14-05-107-017-0000 6328 N Broadway St AMIR ALI KHOJA 14-05-107-018-0000 6324 N Broadway St UROOJ AHMED KHAN 14-05-107-019-0000 6322 N Broadway St TAXPAYER OF 14-05-107-020-0000 6320 N Broadway St JOHN KASMERSKY 14-05-107-021-0000 6314 N Broadway St NW COMMERCE BK LT90021 14-05-107-022-0000 6310 N Broadway St ALTAF HEMANI 14-05-107-023-0000 6306 N Broadway St ALTAF HEMANI

14-05-107-024-0000 6300 N Broadway St ALTAF HEMANI YRecent bought by Loyola

14-05-115-013-0000 6246 N Broadway St JERALD LICHTFUSS 14-05-115-014-0000 6242 N Broadway St B & W NEUMAYER 14-05-115-016-0000 6230 N Broadway St T PERMSUKKUNAKORN 14-05-115-017-0000 6226 N Broadway St LITCON ENTERPRISES LLC 14-05-115-018-0000 6224 N Broadway St RIME COMPANY 14-05-115-019-0000 6220 N Broadway St TIMOTHY HARRINGTON Y14-05-115-020-0000 6218 N Broadway St TIMOTHY HARRINGTON Y14-05-115-025-0000 1200 W Granville Ave FREDOS LLC 14-05-115-032-0000 6260 N Broadway Ave IAN HALPIN SOOTHESENSE





14-05-115-033-1001 6260 N Broadway Ave 2N NEIL COLE 14-05-115-033-1002 6260 N Broadway Ave 2S GREGG STRUUE 14-05-115-033-1003 6260 N Broadway Ave 3N JOHN LUBBAD 14-05-115-033-1004 6260 N Broadway Ave 3S IAN HALPIN 14-05-115-033-1005 6260 N Broadway Ave 4N BARRY SPELLMAN 14-05-115-033-1006 6260 N Broadway Ave 4S SORAYA FABER 14-05-115-035-0000 6232 N Broadway Ave PARKWAY BK TR #1410 14-05-115-036-1001 6232 N Broadway Ave 6232-2 PARKWAY BK TR #1410 14-05-115-036-1002 6232 N Broadway Ave 6232-3 PARKWAY BK TR #1410 14-05-115-036-1003 6234 N Broadway Ave 6234-2 VANESSA OLIVO 14-05-115-036-1004 6234 N Broadway Ave 6234-3 JOHN SAMARITANO 14-05-115-036-1005 6236 N Broadway Ave 6236-2 PARKWAY BK TR #1410 14-05-115-036-1006 6236 N Broadway Ave 6236-3 STEFANIA FATONE 14-05-115-036-1007 6238 N Broadway Ave 6238-2 PARKWAY BK TR #1410 14-05-115-036-1008 6238 N Broadway Ave 6238-3 VANESSA CLEMENTZ 14-05-115-036-1009 6238 N Broadway Ave LOFT UNIT PARKWAY BK TR #1410 14-05-119-020-0000 6154 N Broadway St CVS PHARMACY 8747 01 14-05-119-021-0000 6162 N Broadway St CVS PHARMACY 8747 01 14-05-119-025-0000 6156 N Broadway St CVS PHARMACY 8747 01 14-05-119-026-0000 6170 N Broadway St CVS PHARMACY 8747 01 14-05-119-027-0000 6168 N Broadway St CVS PHARMACY 8747 01 14-05-122-063-0000 6140 N Broadway St MIDWEST PROPERTIES 14-05-122-064-0000 6140 N Broadway St MIDWEST PROPERTIES 14-05-122-065-0000 6130 N Broadway St D CERNY & J NELSON 14-05-122-067-0000 6116 N Broadway St 6114 22 BROADWAY LLC 14-05-122-072-0000 6124 N Broadway Ave BROADWAY CONDO, LLC 14-05-122-073-1001 6124 N Broadway Ave 2W BROADWAY CONDO, LLC 14-05-122-073-1002 6124 N Broadway Ave 2N GABRIEL CHAVEZ 14-05-122-073-1003 6124 N Broadway Ave 2S BROADWAY CONDO LLC 14-05-122-073-1004 6124 N Broadway Ave 3W BROADWAY CONDO LLC 14-05-122-073-1005 6124 N Broadway Ave 3N BROADWAY CONDO LLC 14-05-122-073-1006 6124 N Broadway Ave 3S BROADWAY CONDO LLC 14-05-122-073-1007 6124 N Broadway Ave 4W BROADWAY CONDO LLC 14-05-122-073-1008 6124 N Broadway Ave 4N BROADWAY CONDO LLC 14-05-122-073-1009 6124 N Broadway Ave 4S BROADWAY CONDO LLC 14-05-122-073-1010 6124 N Broadway Ave 5W BROADWAY CONDO LLC 14-05-122-073-1011 6124 N Broadway Ave 5N JACOB F ROHR 14-05-122-073-1012 6124 N Broadway Ave 5S BROADWAY CONDO LLC 14-05-122-073-1013 6124 N Broadway Ave P-1 BROADWAY CONDO LLC 14-05-122-073-1014 6124 N Broadway Ave P-2 BROADWAY CONDO LLC 14-05-122-073-1015 6124 N Broadway Ave P-3 BROADWAY CONDO LLC 14-05-122-073-1016 6124 N Broadway Ave P-4 BROADWAY CONDO LLC 14-05-122-073-1017 6124 N Broadway Ave P-5 BROADWAY CONDO LLC 14-05-122-073-1018 6124 N Broadway Ave P-6 BROADWAY CONDO LLC 14-05-122-073-1019 6124 N Broadway Ave P-7 BROADWAY CONDO LLC 14-05-122-073-1020 6124 N Broadway Ave P-8 BROADWAY CONDO LLC 14-05-122-073-1021 6124 N Broadway Ave P-9 BROADWAY CONDO LLC 14-05-122-073-1022 6124 N Broadway Ave P-10 BROADWAY CONDO LLC 14-05-122-073-1023 6124 N Broadway Ave P-11 GABRIEL CHAVEZ 14-05-122-073-1024 6124 N Broadway Ave P-12 BROADWAY CONDO, LLC 14-05-122-073-1025 6124 N Broadway Ave P-13 BROADWAY CONDO, LLC 14-05-125-066-0000 6054 N Broadway St MARK ORTLIEB 14-05-125-067-0000 6052 N Broadway St YONG KIM 14-05-125-068-0000 6046 N Broadway St YONG KIM 14-05-125-069-0000 6044 N Broadway St MING DENG LIN 14-05-125-070-0000 6040 N Broadway St VALUE SERVICES 14-05-125-071-0000 6063 N Broadway St MACKEY LYONS SWOBODA 14-05-125-072-0000 6032 N Broadway St PETER SPYROPOULOS 14-05-128-066-0000 6024 N Broadway St PETER SPYROPOULOS 14-05-128-067-0000 6020 N Broadway St PETER SPYROPOULOS 14-05-128-068-0000 6018 N Broadway St PETER SPYROPOULOS 14-05-128-069-0000 6016 N Broadway St BEMIS RAY 14-05-128-074-0000 6014 N Broadway St CITY OF CHICAGO14-05-200-001-0000 6351 N Broadway St MICHAEL KELLER 14-05-200-002-0000 6349 N Broadway St MICHAEL KELLER 14-05-200-003-0000 6347 N Broadway St IRVING DAINAS





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14-08-200-042-1126 1122 W Catalpa Ave P-356 JUSTIN A BLANKERS 14-08-200-042-1127 1122 W Catalpa Ave P-357 CATALPA PARTNERS LLC 14-08-200-042-1128 1122 W Catalpa Ave 402 CATALPA PARTNERS LLC 14-08-200-042-1129 1122 W Catalpa Ave 411 CATALPA PARTNERS LLC 14-08-200-042-1130 1122 W Catalpa Ave 516 US BANK 14-08-200-042-1131 1122 W Catalpa Ave 603 CATALPA PARTNERS LLC 14-08-200-042-1132 1122 W Catalpa Ave 612 CATALPA PARTNERS LLC 14-08-200-042-1133 1122 W Catalpa Ave 702 CATALPA PARTNERS LLC 14-08-200-042-1134 1122 W Catalpa Ave 703 RUDOLFO MEDINA 14-08-200-042-1135 1122 W Catalpa Ave 706 CATALPA PARTNERS LLC 14-08-200-042-1136 1122 W Catalpa Ave 803 ZHI AN 14-08-200-042-1137 1122 W Catalpa Ave 810 CATALPA PARTNERS LLC 14-08-200-042-1138 1122 W Catalpa Ave 816 CATALPA PARTNERS LLC 14-08-200-042-1139 1122 W Catalpa Ave 817 CATALPA PARTNERS LLC 14-08-200-042-1140 1122 W Catalpa Ave 901 CATALPA PARTNERS LLC 14-08-200-042-1141 1122 W Catalpa Ave 902 CATALPA PARTNERS LLC 14-08-200-042-1142 1122 W Catalpa Ave 903 MIA HORBERG 14-08-200-042-1143 1122 W Catalpa Ave 912 CATALPA PARTNERS LLC 14-08-200-042-1144 1122 W Catalpa Ave 917 P CARABELLO 14-08-200-042-1145 1122 W Catalpa Ave 918 CATALPA PARTNERS LLC 14-08-200-042-1146 1122 W Catalpa Ave 1002 CATALPA PARTNERS LLC 14-08-200-042-1147 1122 W Catalpa Ave 1017 CATALPA PARTNERS LLC 14-08-200-042-1148 1122 W Catalpa Ave 1018 CATALPA PARTNERS LLC 14-08-200-042-1149 1122 W Catalpa Ave P-205 MIA HORBERG 14-08-200-042-1150 1122 W Catalpa Ave P-206 CATALPA PARTNERS LLC 14-08-200-042-1151 1122 W Catalpa Ave P-210 CATALPA PARTNERS LLC 14-08-200-042-1152 1122 W Catalpa Ave P-212 CATALPA PARTNERS LLC 14-08-200-042-1153 1122 W Catalpa Ave P-216 RICHARD HATFIELD 14-08-200-042-1154 1122 W Catalpa Ave P-246 CATALPA PARTNERS LLC 14-08-200-042-1155 1122 W Catalpa Ave P-247 RUDOLFO MEDINA 14-08-200-042-1156 1122 W Catalpa Ave P-253 CATALPA PARTNERS LLC 14-08-200-042-1157 1122 W Catalpa Ave P-301 P CARABELLO 14-08-200-042-1158 1122 W Catalpa Ave P-303 CATALPA PARTNERS LLC 14-08-200-042-1159 1122 W Catalpa Ave P-304 CATALPA PARTNERS LLC 14-08-200-042-1160 1122 W Catalpa Ave P-311 CATALPA PARTNERS LLC 14-08-200-042-1161 1122 W Catalpa Ave P-321 CATALPA PARTNERS LLC 14-08-200-042-1162 1122 W Catalpa Ave P-337 CATALPA PARTNERS LLC 14-08-200-042-1163 1122 W Catalpa Ave P-340 CATALPA PARTNERS LLC 14-08-200-042-1164 1122 W Catalpa Ave P-353 MATTHEW L ZEGA 14-08-200-042-1165 1122 W Catalpa Ave P-366 CATALPA PARTNERS LLC 14-08-200-042-1166 1122 W Catalpa Ave 401 PATRICIA A MOONEY 14-08-200-042-1167 1122 W Catalpa Ave 418 SUZANNE BROUGHTON 14-08-200-042-1168 1122 W Catalpa Ave 501 CATALPA PARTNERS LLC 14-08-200-042-1169 1122 W Catalpa Ave 502 CATALPA PARTNERS LLC 14-08-200-042-1170 1122 W Catalpa Ave 503 VITO REGALADO 14-08-200-042-1171 1122 W Catalpa Ave 504 CATALPA PARTNERS LLC 14-08-200-042-1172 1122 W Catalpa Ave 505 AMANDA R OLSON 14-08-200-042-1173 1122 W Catalpa Ave 506 CATALPA PARTNERS LLC 14-08-200-042-1174 1122 W Catalpa Ave 507 CATALPA PARTNERS LLC 14-08-200-042-1175 1122 W Catalpa Ave 509 CATALPA PARTNERS LLC 14-08-200-042-1176 1122 W Catalpa Ave 510 MARY BURROWS 14-08-200-042-1177 1122 W Catalpa Ave 513 CATALPA PARTNERS LLC 14-08-200-042-1178 1122 W Catalpa Ave 515 CATALPA PARTNERS LLC 14-08-200-042-1179 1122 W Catalpa Ave 518 CATALPA PARTNERS LLC 14-08-200-042-1180 1122 W Catalpa Ave 601 JOSE ALBERTO IGLESIAS 14-08-200-042-1181 1122 W Catalpa Ave 605 CATALPA PARTNERS LLC 14-08-200-042-1182 1122 W Catalpa Ave 606 CATALPA PARTNERS LLC 14-08-200-042-1183 1122 W Catalpa Ave 607 CATALPA PARTNERS LLC 14-08-200-042-1184 1122 W Catalpa Ave 609 D NELSON & T RATAJCZAK 14-08-200-042-1185 1122 W Catalpa Ave 610 CATALPA PARTNERS LLC 14-08-200-042-1186 1122 W Catalpa Ave 615 CATALPA PARTNERS LLC 14-08-200-042-1187 1122 W Catalpa Ave 616 THERESA ALLEN 14-08-200-042-1188 1122 W Catalpa Ave 701 CATALPA PARTNERS LLC 14-08-200-042-1189 1122 W Catalpa Ave 704 CATALPA PARTNERS LLC 14-08-200-042-1190 1122 W Catalpa Ave 707 SUSAN MOORE 14-08-200-042-1191 1122 W Catalpa Ave 709 CATALPA PARTNERS LLC





14-08-200-042-1192 1122 W Catalpa Ave 710 CATALPA PARTNERS LLC 14-08-200-042-1193 1122 W Catalpa Ave 712 KYLE B DIX 14-08-200-042-1194 1122 W Catalpa Ave 714 JOHN CRISPINO 14-08-200-042-1195 1122 W Catalpa Ave 715 CATALPA PARTNERS LLC 14-08-200-042-1196 1122 W Catalpa Ave 801 CATALPA PARTNERS LLC 14-08-200-042-1197 1122 W Catalpa Ave 802 CATALPA PARTNERS LLC 14-08-200-042-1198 1122 W Catalpa Ave 806 PIRIYAPAN USIN 14-08-200-042-1199 1122 W Catalpa Ave 813 CATALPA PARTNERS LLC 14-08-200-042-1200 1122 W Catalpa Ave 815 CATALPA PARTNERS LLC 14-08-200-042-1201 1122 W Catalpa Ave 818 CATALPA PARTNERS LLC 14-08-200-042-1202 1122 W Catalpa Ave 904 CATALPA PARTNERS LLC 14-08-200-042-1203 1122 W Catalpa Ave 905 CATALPA PARTNERS LLC 14-08-200-042-1204 1122 W Catalpa Ave 906 CATALPA PARTNERS LLC 14-08-200-042-1205 1122 W Catalpa Ave 907 JASON B SZEKERES 14-08-200-042-1206 1122 W Catalpa Ave 909 MARK J ADAMS 14-08-200-042-1207 1122 W Catalpa Ave 910 CATALPA PARTNERS LLC 14-08-200-042-1208 1122 W Catalpa Ave 913 MONA R PATEL 14-08-200-042-1209 1122 W Catalpa Ave 915 CATALPA PARTNERS LLC 14-08-200-042-1210 1122 W Catalpa Ave 916 CATALPA PARTNERS LLC 14-08-200-042-1211 1122 W Catalpa Ave 1003 CATALPA PARTNERS LLC 14-08-200-042-1212 1122 W Catalpa Ave 1004 CATALPA PARTNERS LLC 14-08-200-042-1213 1122 W Catalpa Ave 1010 CATALPA PARTNERS LLC 14-08-200-042-1214 1122 W Catalpa Ave 1013 KITTISAK DANTHANACHAI 14-08-200-042-1215 1122 W Catalpa Ave 1016 CATALPA PARTNERS LLC 14-08-200-042-1216 1122 W Catalpa Ave P-101 CATALPA PARTNERS LLC 14-08-200-042-1217 1122 W Catalpa Ave P-102 CATALPA PARTNERS LLC 14-08-200-042-1218 1122 W Catalpa Ave P-104 CATALPA PARTNERS LLC 14-08-200-042-1219 1122 W Catalpa Ave P-108 CATALPA PARTNERS LLC 14-08-200-042-1220 1122 W Catalpa Ave P-109 CATALPA PARTNERS LLC 14-08-200-042-1221 1122 W Catalpa Ave P-116 CATALPA PARTNERS LLC 14-08-200-042-1222 1122 W Catalpa Ave P-119 CATALPA PARTNERS LLC 14-08-200-042-1223 1122 W Catalpa Ave P-120 CATALPA PARTNERS LLC 14-08-200-042-1224 1122 W Catalpa Ave P-121 CATALPA PARTNERS LLC 14-08-200-042-1225 1122 W Catalpa Ave P-122 CATALPA PARTNERS LLC 14-08-200-042-1226 1122 W Catalpa Ave P-123 CATALPA PARTNERS LLC 14-08-200-042-1227 1122 W Catalpa Ave P-124 CATALPA PARTNERS LLC 14-08-200-042-1228 1122 W Catalpa Ave P-125 CATALPA PARTNERS LLC 14-08-200-042-1229 1122 W Catalpa Ave P-126 CATALPA PARTNERS LLC 14-08-200-042-1230 1122 W Catalpa Ave P-127 CATALPA PARTNERS LLC 14-08-200-042-1231 1122 W Catalpa Ave P-128 CATALPA PARTNERS LLC 14-08-200-042-1232 1122 W Catalpa Ave P-129 CATALPA PARTNERS LLC 14-08-200-042-1233 1122 W Catalpa Ave P-131 CATALPA PARTNERS LLC 14-08-200-042-1234 1122 W Catalpa Ave P-132 CATALPA PARTNERS LLC 14-08-200-042-1235 1122 W Catalpa Ave P-133 CATALPA PARTNERS LLC 14-08-200-042-1236 1122 W Catalpa Ave P-134 CATALPA PARTNERS LLC 14-08-200-042-1237 1122 W Catalpa Ave P-135 CATALPA PARTNERS LLC 14-08-200-042-1238 1122 W Catalpa Ave P-136 CATALPA PARTNERS LLC 14-08-200-042-1239 1122 W Catalpa Ave P-138 CATALPA PARTNERS LLC 14-08-200-042-1240 1122 W Catalpa Ave P-139 CATALPA PARTNERS LLC 14-08-200-042-1241 1122 W Catalpa Ave P-140 CATALPA PARTNERS LLC 14-08-200-042-1242 1122 W Catalpa Ave P-141 CATALPA PARTNERS LLC 14-08-200-042-1243 1122 W Catalpa Ave P-143 CATALPA PARTNERS LLC 14-08-200-042-1244 1122 W Catalpa Ave P-144 CATALPA PARTNERS LLC 14-08-200-042-1245 1122 W Catalpa Ave P-145 CATALPA PARTNERS LLC 14-08-200-042-1246 1122 W Catalpa Ave P-150 CATALPA PARTNERS LLC 14-08-200-042-1247 1122 W Catalpa Ave P-151 CATALPA PARTNERS LLC 14-08-200-042-1248 1122 W Catalpa Ave P-152 CATALPA PARTNERS LLC 14-08-200-042-1249 1122 W Catalpa Ave P-153 CATALPA PARTNERS LLC 14-08-200-042-1250 1122 W Catalpa Ave P-154 CATALPA PARTNERS LLC 14-08-200-042-1251 1122 W Catalpa Ave P-155 CATALPA PARTNERS LLC 14-08-200-042-1252 1122 W Catalpa Ave P-156 CATALPA PARTNERS LLC 14-08-200-042-1253 1122 W Catalpa Ave P-157 CATALPA PARTNERS LLC 14-08-200-042-1254 1122 W Catalpa Ave P-158 CATALPA PARTNERS LLC 14-08-200-042-1255 1122 W Catalpa Ave P-159 RONALD G TINDLE 14-08-200-042-1256 1122 W Catalpa Ave P-160 CATALPA PARTNERS LLC 14-08-200-042-1257 1122 W Catalpa Ave P-161 CATALPA PARTNERS LLC





14-08-200-042-1258 1122 W Catalpa Ave P-162 CATALPA PARTNERS LLC 14-08-200-042-1259 1122 W Catalpa Ave P-202 CATALPA PARTNERS LLC 14-08-200-042-1260 1122 W Catalpa Ave P-203 CATALPA PARTNERS LLC 14-08-200-042-1261 1122 W Catalpa Ave P-204 CATALPA PARTNERS LLC 14-08-200-042-1262 1122 W Catalpa Ave P-209 CATALPA PARTNERS LLC 14-08-200-042-1263 1122 W Catalpa Ave P-214 CATALPA PARTNERS LLC 14-08-200-042-1264 1122 W Catalpa Ave P-217 CATALPA PARTNERS LLC 14-08-200-042-1265 1122 W Catalpa Ave P-219 THERESA ALLEN 14-08-200-042-1266 1122 W Catalpa Ave P-221 CATALPA PARTNERS LLC 14-08-200-042-1267 1122 W Catalpa Ave P-222 THERESA ALLEN 14-08-200-042-1268 1122 W Catalpa Ave P-223 CATALPA PARTNERS LLC 14-08-200-042-1269 1122 W Catalpa Ave P-224 CATALPA PARTNERS LLC 14-08-200-042-1270 1122 W Catalpa Ave P-234 CATALPA PARTNERS LLC 14-08-200-042-1271 1122 W Catalpa Ave P-235 CATALPA PARTNERS LLC 14-08-200-042-1272 1122 W Catalpa Ave P-236 CATALPA PARTNERS LLC 14-08-200-042-1273 1122 W Catalpa Ave P-238 CATALPA PARTNERS LLC 14-08-200-042-1274 1122 W Catalpa Ave P-239 CATALPA PARTNERS LLC 14-08-200-042-1275 1122 W Catalpa Ave P-252 D NELSON & T RATAJCZAK 14-08-200-042-1276 1122 W Catalpa Ave P-256 CATALPA PARTNERS LLC 14-08-200-042-1277 1122 W Catalpa Ave P-257 CATALPA PARTNERS LLC 14-08-200-042-1278 1122 W Catalpa Ave P-259 CATALPA PARTNERS LLC 14-08-200-042-1279 1122 W Catalpa Ave P-266 CATALPA PARTNERS LLC 14-08-200-042-1280 1122 W Catalpa Ave P-302 PATRICIA A MOONEY 14-08-200-042-1281 1122 W Catalpa Ave P-307 CATALPA PARTNERS LLC 14-08-200-042-1282 1122 W Catalpa Ave P-308 CATALPA PARTNERS LLC 14-08-200-042-1283 1122 W Catalpa Ave P-312 CATALPA PARTNERS LLC 14-08-200-042-1284 1122 W Catalpa Ave P-313 CATALPA PARTNERS LLC 14-08-200-042-1285 1122 W Catalpa Ave P-316 AMANDA R OLSON 14-08-200-042-1286 1122 W Catalpa Ave P-320 CATALPA PARTNERS LLC 14-08-200-042-1287 1122 W Catalpa Ave P-322 CATALPA PARTNERS LLC 14-08-200-042-1288 1122 W Catalpa Ave P-323 CATALPA PARTNERS LLC 14-08-200-042-1289 1122 W Catalpa Ave P-324 CATALPA PARTNERS LLC 14-08-200-042-1290 1122 W Catalpa Ave P-325 CATALPA PARTNERS LLC 14-08-200-042-1291 1122 W Catalpa Ave P-326 KITTISAK DANTHANACHAI 14-08-200-042-1292 1122 W Catalpa Ave P-332 JASON SZEKERES 14-08-200-042-1293 1122 W Catalpa Ave P-334 NICOLAS E MENDOZA 14-08-200-042-1294 1122 W Catalpa Ave P-335 MARY BURROWS 14-08-200-042-1295 1122 W Catalpa Ave P-336 CATALPA PARTNERS LLC 14-08-200-042-1296 1122 W Catalpa Ave P-338 CATALPA PARTNERS LLC 14-08-200-042-1297 1122 W Catalpa Ave P-339 CATALPA PARTNERS LLC 14-08-200-042-1298 1122 W Catalpa Ave P-341 CATALPA PARTNERS LLC 14-08-200-042-1299 1122 W Catalpa Ave P-343 CATALPA PARTNERS LLC 14-08-200-042-1300 1122 W Catalpa Ave P-344 CATALPA PARTNERS LLC 14-08-200-042-1301 1122 W Catalpa Ave P-346 CATALPA PARTNERS LLC 14-08-200-042-1302 1122 W Catalpa Ave P-347 CATALPA PARTNERS LLC 14-08-200-042-1303 1122 W Catalpa Ave P-348 CATALPA PARTNERS LLC 14-08-200-042-1304 1122 W Catalpa Ave P-350 CATALPA PARTNERS LLC 14-08-200-042-1305 1122 W Catalpa Ave P-351 CATALPA PARTNERS LLC 14-08-200-042-1306 1122 W Catalpa Ave P-352 CATALPA PARTNERS LLC 14-08-200-042-1307 1122 W Catalpa Ave P-355 CATALPA PARTNERS LLC 14-08-200-042-1308 1122 W Catalpa Ave P-358 MONA R PATEL 14-08-200-042-1309 1122 W Catalpa Ave P-359 CATALPA PARTNERS LLC 14-08-200-042-1310 1122 W Catalpa Ave P-360 CATALPA PARTNERS LLC 14-08-200-042-1311 1122 W Catalpa Ave P-361 CATALPA PARTNERS LLC 14-08-200-042-1312 1122 W Catalpa Ave P-362 CATALPA PARTNERS LLC 14-08-200-042-1313 1122 W Catalpa Ave P-363 CATALPA PARTNERS LLC 14-08-200-042-1314 1122 W Catalpa Ave P-364 CATALPA PARTNERS LLC 14-08-200-042-1315 1122 W Catalpa Ave P-365 CATALPA PARTNERS LLC 14-08-200-042-1316 1122 W Catalpa Ave P-367 CATALPA PARTNERS LLC 14-08-200-042-1317 1122 W Catalpa Ave P-368 SUZANNE BROUGHTON 14-08-200-042-1318 1122 W Catalpa Ave P-369 CATALPA PARTNERS LLC 14-08-200-042-1319 1122 W Catalpa Ave P-370 CATALPA PARTNERS LLC 14-08-200-042-1320 1122 W Catalpa Ave P-371 MONA R PATEL 14-08-200-042-1321 1122 W Catalpa Ave P-372 CATALPA PARTNERS LLC 14-08-201-001-0000 1055 W Bryn Mawr Ave ATA ASSOC LLC 14-08-201-008-0000 5550 N Kenmore Ave BRYN MAWR CO HOLS MGT





14-08-204-002-0000 5451 N Broadway St TOM OMALLEY 14-08-204-003-0000 5449 N Broadway St TRANDAI NGUYEN PROPERT 14-08-204-004-0000 5447 N Broadway St TUAN TRAN 14-08-204-005-0000 5441 N Broadway St JILL METZ 14-08-204-006-0000 1123 W Catalpa Ave KHALID J SIDDIQUI 14-08-204-008-0000 5425 N Broadway St KENMORE BUILDING MGMT 14-08-204-009-0000 5423 N Broadway St C & K LTD LIABILITY CO 14-08-204-010-0000 5405 N Broadway St HENRY MINGELGRIN 14-08-204-011-0000 5401 N Broadway St DUONG 1000042687 14-08-204-012-0000 1124 W Balmoral Ave KHALID MAHMOOD 14-08-204-027-0000 5457 N Broadway St MOHAMMED F RAHMAN 14-08-204-028-0000 5457 N Broadway St THOMAS C OMALLEY 14-08-204-032-0000 5439 N Broadway Ave KENMORE BUILDING MGMT 14-08-204-033-1001 5437 N Broadway Ave 1 5427-37 N. BROADWAY, L 14-08-204-033-1002 5435 N Broadway Ave 2 5427-37 N. BROADWAY, L 14-08-207-001-0000 5357 N Broadway St HOA HING LLC 14-08-207-002-0000 5351 N Broadway St HOA HING LLC 14-08-207-003-0000 5345 N Broadway St PHOENIX CHUTES LLC 14-08-207-004-0000 5343 N Broadway St PHOENIX CHUTES LLC 14-08-207-005-0000 5307 N Broadway St PHOENIX CHUTES LLC 14-08-207-006-0000 5301 N Broadway St PHOENIX CHUTES LLC 14-08-207-007-0000 5343 N Broadway Ave PHOENIX CHUTES LLC 14-08-210-001-0000 1147 W Berwyn Ave BERWYN BROADWAY LLC 14-08-210-002-0000 5245 N Broadway St BERWYN BROADWAY LLC 14-08-210-004-0000 5219 N Broadway St JAMES BOUSIS 14-08-210-005-0000 5205 N Broadway St JAMES BOUSIS 14-08-210-006-0000 5205 N Broadway St JAMES BOUSIS 14-08-210-007-0000 5201 N Broadway St JAMES BOUSIS 14-08-210-008-0000 1122 W Foster Ave PATRICIA ENTERPRISES 14-08-210-009-0000 1101 W Berwyn Ave ERNST WALTER 14-08-210-020-0000 5237 N Broadway St BERWYN & BROADWAY LLC 14-08-210-021-0000 5235 N Broadway St BERWYN & BROADWAY LLC 14-08-500-002-8006 1116 W Berwyn Ave 8006 1ST NATL REALTY DEV 14-08-500-002-8007 1119 W Berwyn Ave 8007 1ST NATL REALTY DEV 14-08-500-002-8008 1115 W Bryn Mawr Ave 8008 DAVID BARR 14-08-500-002-8009 1121 W Bryn Mawr Ave 8009 REAL ESTATE TAXPAYER 14-08-500-002-8010 1120 W Berwyn Ave 8010 STATION CLEANERS

ARDMORE

THORNDALE

ELMDALE

NORWOOD

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CLA

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ITAG

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EARLY

VICTORIAVICTORIALA

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DBRYN MAWR

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48th Ward

40th Ward

49th Ward

ARGYLE

WINNEMAC

AINSLIE

GUNNISON

LAWRENCE

Edgewater SSA Proposed Boundaries

0 0.50.25Miles

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April 19, 2012

Dear Property/Business Owner: Special Service Area (SSA) #26 was created in 2003 to provide needed commercial services not otherwise provided by other sources. Since its creation, the SSA has funded unique amenities and improvements on Broadway, Granville, Thorndale, Bryn Mawr, and Berwyn. SSA #26 is managed by the Edgewater Chamber of Commerce, which is also sponsoring the proposed reconstitution and expansion of this SSA. According to the City of Chicago’s website, www.cityofchicago.org, an SSA is “a taxing district that is an economic development tool. Created by state statute and city ordinance, SSAs are an additional real estate property tax levy that funds additional services beyond municipal services in a defined district.” SSA property tax funding is generated and overseen by a local Commission of property and business owners. “SSA Commissions are volunteers from the community that provide local oversight on SSA services, budget and the SSA Agency. Commissioners are selected locally with Aldermanic approval, are appointed by the Mayor, and confirmed by City Council. The Service Provider Agency provides daily management of the SSA and helps assess program performance.” Creation and maintenance of an SSA is a two-fold decision. First, property owners and organizations work with the local aldermen and the Department of Housing and Economic Development (HED) to evaluate whether an SSA is the right tool for their district. After the sponsoring community agency submits an application to HED that is reviewed by various departments, the City Council votes on an “SSA Establishment Ordinance.”

For nearly ten successful years now, SSA #26 funds have resulted in:

• Encouraging walkability and local artists through the award-winning Artists in Motion storefront displays.

• Beautifying the district with planters showcasing multiple season landscaping.

• Activating the district with the Edgewater Farmers Market, Edgewater Arts Festival, Edge Fest, and others.

• Keeping sidewalks clear, clean and safe with sidewalk snow removal, seasonal pressure washing, trash receptacles and a sidewalk maintenance crew.

• Branding the district with street pole banners and holiday decorations.

• Providing graffiti removal services, including rebates to repair over 30 acid-etched storefront windows This year, SSA #26 would need to be reconstituted to continue funding these services. Based in input thus far from stakeholders, adjacent areas to the SSA are in need of similar services, so the local SSA Advisory Committee is considering expanding the SSA boundaries to extend services to Devon Avenue (Broadway to Clark) and Clark Street (Devon to Victoria) and Broadway (Granville to Devon). The 18-member Advisory Committee composed of local property and business owners has been working on developing boundaries, programs and services, a budget, and corresponding tax rates and tax rate caps. We invite you to discuss these recommendations at two upcoming meetings. Feedback will be taken at the first Community Meeting and any adjustments to the SSA scope based on input from this first meeting and other factors will be presented at the second Community Meeting. Tuesday, May 1 Wednesday, May 9 7:00pm - 8:30pm 8:30am - 10:00am Broadway Armory/5917 N. Broadway Broadway Armory/5917 N. Broadway Given the preliminary 2013 budget developed by the Advisory Committee, the average annual tax payment at a 0.4682% tax rate would cost on average $159 for a condo owner, $2,048 for a one-story commercial property owner and $1,862 for a mixed-use commercial/residential property over 20,000 square feet. Properties already in the existing SSA would see a decrease in their SSA tax levy costs. We hope to see you at one or both of these meetings. If you are unable to attend, please feel free to contact Tom Jerome, SSA #26 Program Manager at [email protected] or 773-561-6000 or stop by the Chamber office at 1210 W. Rosedale. Changes or updates from the first meeting will be available at www.edgewater.org. Hard copies of this information will be available at the Chamber office, 1210, W. Rosedale. Sincerely, Barclay Welch, Chair, SSA Advisory Committee and Tom Jerome, SSA #26 Program Manager


Edgewater SSA Reconstitution & Expansion Advisory Board Meeting Wednesday, March 7, 2012 - 3:00pm

Minutes

Present: Advisory Council: Chair - Barclay Welch, Dave Fredrickson, Helen Cameron, Rae Ann Cecrle, Don Cortleyou, Joe Guzzo, Tim Harrington, Cary Kerbel, Brian Koester, Jim McHale, Summer cRoberts, John Vranas, Ken Walchak, Scott Weddle, Almaz Yigizaw Edgewater Chamber of Commerce: Chair – Jennifer Clark Pres/Ceo: Jay Delaney SSA#26 Program Manager: – Tom Jerome PLACE Consulting – Kimberly Bares & Dan Butt Department of Housing and Economic Development – Gina Caruso, Joe Karson Barclay Welch called the meeting to order. Introductions for everyone in attendance followed. Jennifer Clark, as the Chairman of the Edgewater Chamber of Commerce, the Sole Service Provider for SSA#26 addressed the group to explain the Chamber’s role in the SSA. SSA#26 is reaching the end of its original term of existence and would be seeking to reconstitute for an additional period of time to be determined by the Advisory Board. She explained that the Advisory Board was brought together as a group of invested community leaders whose expertise and interest in the area would be beneficial in determining how to move forward in the reconstitution process. Gina Caruso addressed the group to explain briefly the SSA program, the City of Chicago’s involvement with the program and the Sole Service Provider’s Role in the program. She explained how SSA#26 was originally developed and what an SSA was meant to provide to the community. Jay Delaney introduced Kimberly Bares and Dan Butt, PLACE Consulting, as the agency chosen to provide the necessary groundwork to determine the appropriate avenues to address in terms of the boundaries and budgetary considerations. They proceeded to explain the reconstitution process that is required for an SSA when it reaches the end of its original agreement with the City of Chicago. One of the major concerns of this particular reconstitution is determining whether to expand the original boundaries to include additional area of Edgewater that need to be addressed. The original boundaries consisted mainly of Broadway from Foster to Granville, The expansion may include Devon and/or Clark depending upon the recommendations of the Advisory Board. Dan proceeded to explain how the funding for an SSA works and the taxing implications and presented documentation on how this tax would affect the property owners within the designated areas. He provided different scenarios for possible boundary parameters. This information included scenarios by which the areas of Devon and Clark would need to address should they not be included into the expanded areas of SSA#26.

The needs assessment, which was a survey conducted within the area to identify what areas of concern the business community saw as imperative to the success of the area, was addressed. This survey included data on “willingness to pay” for these proposed initiatives. Tom Jerome addressed the group to discuss the budgetary considerations in providing these services to an expanded area. Tom explained all of the services currently being provided and how vendors were chosen for these initiatives. He then explained that these vendors were asked to provide representative figures for providing these services for the proposed expansion areas of Devon and Clark. This information will be necessary in determining a budget so that the appropriate tax rates and Tax Caps can then be determined. Dan, again addressed the group to explain how the Tax Rates and Tax Caps would be decided upon and how these proposed rates compared with other similar SSAs within the City. Jay addressed the group to propose the next steps in the reconstitution process including the Advisory Board priorities and plan for the next meeting where decisions will need to be made in order to move forward with the process. The next meeting was scheduled for 3/27 at 3:00pm Meeting adjourned.


Edgewater SSA Reconstitution & Expansion Advisory Board Meeting Tuesday, March 27, 2012 - 3:00pm

Minutes

Present: Advisory Council: Chair - Barclay Welch, Dave Fredrickson, Helen Cameron, Rae Ann Cecrle, Don Cortleyou, , Tim Harrington, Cary Kerbel, Brian Koester, Jim McHale, Summer Roberts, John Vranas, Ken Walchak, Scott Weddle. Edgewater Chamber of Commerce: Chair – Jennifer Clark Pres/CEO - Jay Delaney SSA#26 Program Manager: – Tom Jerome PLACE Consulting – Kimberly Bares & Dan Butt Department of Housing and Economic Development – Gina Caruso, Joe Karson Barclay Welch called the meeting to order. Jay Delaney led the discussion about the previously identified priorities to be addressed by the Advisory Board. The main issue to be addressed concerned determining what the boundaries should be for SSA#26 in the reconstitution effort. Discussions began about the effects of adding Devon and Clark to the SSA and the effect on the budget. Also it was addressed that because of the TIFs impact on Clark and Devon, these areas would be prohibited from establishing their own SSA since it would require an extremely high Tax RATE AND Tax Cap in order to be able to provide the necessary services and initiatives as expressed in the needs assessment survey. Tom Jerome, addressed the individual areas on concern about the initiatives as it is expressed in the budgetary documentation to be submitted to the City each year and how the Devon and Clark additions would affect these budgets. A decision was reached that the reconstitution effort would progress with the expansion of Broadway north to Devon, Devon between Broadway and Clark, and Clark between Devon and Victoria. After reviewing the proposed budgets for 2013 for the expanded area, it was agreed that additional funds would be allocated into the areas of Tenant Retention and Façade Rebate as well as Parking/Transit/Accessibility in order to address some of the concerns expressed in the needs assessments. These additions will be added to the budget and should still keep the budget number well below the previous Tax Rate for the 2012 Budget under the previous SSA#26 agreement. Discussions as to the five-year budget estimates and Tax Cap rates followed and it was agreed that in order to assure that the Tax Cap was not prior to the end of the 15 year extension, that the Tax Cap should be set at .550$ of EAV. No additional meeting was set. Should a meeting be required, times and dates will be agreed upon at a later date. Meeting adjourned.


Edgewater SSA Reconstitution & Expansion Community Meeting Tuesday, May 1, 2012 at 7:00 p.m.

Minutes

Present: Advisory Council: Chair - Barclay Welch, Dave Fredrickson Edgewater Chamber of Commerce: Chair – Jennifer Clark SSA#26 Program Manager: – Tom Jerome PLACE Consulting – Kimberly Bares & Dan Butt Department of Housing and Economic Development – Gina Caruso 49th Ward – Mike Land on behalf of Alderman Moore NOTE: All presentation materials will be provided on this website. I. Call to Order: Barclay Welch convened the meeting and asked if the attendees had specific questions before we began. II. Department of Housing & Economic Development: Presentation on how SSA’s work was given by Gina Caruso. III. Kimberly Bares: Gives a short explanation of SSAs IV. Tom Jerome: Speaks about the services provided by the SSA including sidewalk cleaning, sidewalk snow clearing, award-winning landscaping, festivals and events, marketing and branding initiatives (including the new banners on Broadway). Tom also spoke about the tentative plans for the future of the expansion areas.

VII. Dan Butt: Speaks about the map boundaries and answered questions.

VII. Key Questions & Responses:

Owner on Clark– Wanted to know what could be done with an SSA to the vacant lot at Thome and Clark. It was explained that clean up around the lot could be conducted and that there are examples, such as on Howard Street at Ashland in Rogers Park, where the lot can be creatively hidden. Owner on Clark – It was suggested that the vacant hospital on Ashland, just south of the proposed boundaries, should also be considered to be included. His belief was that within 10 years it would become a commercial development.

*Kimberly Bares adjourned the meeting at 8:15 pm – attendees were shown the specific tax

impact on their properties.

***Next Meeting Date: Monday, May 9, 2012 at 830 a.m.***


Edgewater SSA Reconstitution & Expansion Community Meeting Wednesday, May 9, 2012

Minutes

Present: Advisory Council: Chair - Barclay Welch, Rae Ann Cecrle Edgewater Chamber of Commerce: CEO – Sean SSA#26 Program Manager: – Tom Jerome PLACE Consulting – Kimberly Bares & Dan Butt Department of Housing and Economic Development – Gina Caruso 49th Ward – Mike Land on behalf of Alderman Moore 48th Ward – Representative for Alderman Osterman NOTE: All presentation materials will be provided on this website. I. Call to Order: Barclay Welch convened the meeting and asked if the attendees had specific questions before we began. II. Department of Housing & Economic Development: Presentation on how SSA’s work was given by Gina Caruso. III. Kimberly Bares: Gives a short explanation of SSAs IV. Tom Jerome: Speaks about the services provided by the SSA including sidewalk cleaning, sidewalk snow clearing, award-winning landscaping, festivals and events, marketing and branding initiatives (including the new banners on Broadway). Tom also spoke about the tentative plans for the future of the expansion areas.

VII. Dan Butt: Speaks about the map boundaries and answered questions.

VII. Key Questions & Responses:

Owner on Clark– How do TIFs work with SSAs? Are SSA funds portable? Owner on Clark – What will SSAs do for Clark Street? Don’t see the benefit. Woman – We need to promote the community more, not spend time on cleaning. People already have trouble paying property taxes.

Mike Land – Please explain how SSAs can affect façade improvements and branding efforts. (Tom Jerome explained) Reanne Cercle (owner) – I’ve been here since 1982. Cleaning up is important. Broadway used to be terrible and now its much better because of the SSA. All the programs it offers together are a good deal for the cost. The SSA is a key to creating programs to address problems facing businesses. Businesses tend to fill vacancies where its clean rather than a place that isn’t being maintained. One can’t do it alone, it has to be a district wide plan and effort to create change.

Man – Didn’t you pay money to recruit M Henrietta from outside the district to fill a vacancy? (It was explained that assistance came from the SBIF) 6146 N Clark – Was paying $6800 when he first bought his building and now its $19,000. The system is predjudiced. He is not making enough money to pay taxes. Neighbor with gift store also struggles to pay. Against the SSA. Owner – Worked with Sheli (past CEO of chamber) on SBIF façade program but it didn’t get done. Disappointed. Opposed to the SSA.

Owner from Clark – Who did you speak to on Clark? Who is in favor? Owner at Victoria/Rosehill – I’m at the end of the district. Please exclude me as power washing will damage my building and I already clean it. 6100 Block of N Clark Business – Old SSA didn’t do anything on Clark. Don’t want to pay for what others dont do but should.

*Kimberly Bares adjourned the meeting at 8:15 pm – attendees were shown the specific tax

impact on their properties.

***Next Meeting Date: Monday, May 9, 2012 at 830 a.m.***


Edgewater SSA Reconstitution & Expansion Advisory Board Meeting Wednesday, May 16, 2012 - 3:00pm

Minutes

Present: Advisory Council: Chair - Barclay Welch, Dave Fredrickson, Rae Ann Cecrle, , Tim Harrington, Summer Roberts, Ken Walchak, Scott Weddle. Edgewater Chamber of Commerce: Chair – Jennifer Clark Pres/CEO - Jay Delaney SSA#26 Program Manager: – Tom Jerome PLACE Consulting – Kimberly Bares & Dan Butt Department of Housing and Economic Development –Joe Karson Barclay Welch called the meeting to order. The purpose of this meeting was to address the concerns raised at the last Community Meeting held on May11th. At that meeting, there was a small group of property owners who in strong opposition to the expansion of SSA#26 into the Devon/Clark area. Because of this opposition, it was determined that the boundary delineation be addressed anew. Ken Walchak produced a document that was signed by 42 property owners on Clark who were addressing strong opposition to the increased taxes that would be required of them in order to become part of SSA#26. After much discussion it was agreed that it would not be prudent to try to include Clark into the expansion plans as Alderman O’Connor has expressed his reservations about the SSA Program in general and the inclusion of part of his constituency into SSA#26 and should he be approached with opposition from any part of the expanded areas, he might consider remove his support. The discussion of Devon came into play and Ken Walchak expressed his hesitancy to agree to become part of the program as well after hearing that his taxes would be increases by roughly $7000 annually. Without the support of some of the larger properties on Devon, it was decided that the expansion should now be restricted to north on Broadway to Devon, and west on Devon to the intersections of Glenwood, including all four corners of that intersection. An effort will be made to reach out to all of the property owners within this new expansion area in order to insure full support for the SSA expansion. No time was set for an additional meeting and should another meeting be required, times and dates will be agreed upon at a later date. Meeting adjourned.

Edgewater Chamber proposes expansion of SSA#26, Devon and Clark streets targeted for absorption by Inside-Booster & News-Star on Saturday, May 12, 2012 at 4:59pm · by Ronald Roenigk The Edgewater Chamber of Commerce is proposing an expansion of the Special Service Area #26 [SSA] that would take in both the north and south side of Devon Ave. from Broadway west to Clark St., and both the east and west sides of Clark St. from Devon Ave. south to Rosehill. With that expansion would come an immediate increase in property taxes paid to property owners and tenants in that area. SSA #26 currently serves the east and west sides of Broadway from Foster north to Devon Ave. In 2011 SSA#26 generated $407,000 in revenue while the 2012 budget is projected to be $438,000. While there is no firm number based on the new proposal, Tom Jerome, the Chamber's point man on the project, expects that the SSA#26 budget will grow to a total of $620-625,000 to meet the goals of their effort. Property taxes to fund the SSA will be increased by a proposed .4682% for both residential and commercial properties in that area. That would translate into an approximate $150 annual property tax increase for an average condo, a $2,050 increase for a one-story commercial property and $1,900 for a 20,000 square foot mixed use property. "Due to the need for SSA#26 to be reconstituted this year we knew that those two areas would not likely be able to pull off their own SSA because it is so expensive, so we decided to try and incorporate them into the existing SSA," said Jerome, SSA#26 Program Manager. While most SSA's last for a decade, SSA#26 is proposing a 15-year term. The newly composed SSA would then be governed by a local volunteer Board of Commissioner. An SSA is a local tax districts that funds expanded services and programs through a localized property tax levy within a contiguous areas. The enhanced services and programs are in addition to those currently provided through the City. SSA-funded projects typically include - but are not limited to: public way maintenance and beautification; district marketing and advertising; business retention/attraction, special events and promotional activities; auto and bike transit; security; façade improvements; and other commercial and economic development initiatives. The City contracts with local non-profits called a Sole Service Providers to manage SSA's, in this case that would be the Edgewater Chamber of Commerce. SSA Commissions are all volunteers from the community that pays the taxes and provides local oversight on SSA services, budget and the SSA Delegate Agency [The Chamber]. Commissioners are nominated by the Chamber and selected locally with aldermanic approval. The new SSA#26 will be located in parts of three wards: the 40th, 48th and 49th. The commissioners are then appointed by the Mayor's Office, and confirmed by full City Council. There are 44 active SSA's in Chicago with budgets ranging from $10,000 to $2.7 million with an average budget of $540,000. The city allows the Sole Service Providers to collect a management fee for maintaining the SSA of up to 18% for the gross tax. In SSA#26's case, that management fees has averaged about six percent. The letter that the Chamber sent to property owners stated that "Based on impute from stakeholders, adjacent areas [to SSA#26] are in need of similar service" to those now provided by the SSA along Broadway.

The Chamber's 18-member Advisory Committee composed of local property and business owners has been working on developing boundaries, programs and services, a budget and tax rates and has invited interested parties wishing to provide feedback to call Jerome for questions and concerns at 773-561-6000 or to stop by their offices at 1210 W. Rosedale. A community meeting will be held at the Broadway Armory, 5917 N. Broadway, on Wednesday, May 9, 8:30 a.m. to 10 a.m., to discuss the proposal.

PROCESS FOR NEW COMMISSIONER APPLICATIONS FOR SSA#26 SSA#26 currently has a commission size of nine (9). When a vacancy occurs, the existing commissioners, or representatives from the Edgewater Chamber of Commerce as the Sole Service Provider, will present recommendations for replacement at a quarterly SSA#26 Commissioners meeting for general discussion. Should no member of the commission present strong opposition and a majority of commissioners approve of the recommendation, the candidate will be approached and asked to participate in the SSA by becoming a commissioner. Should the candidate show interest and meet the SSA#26 Commissioner qualifications, the candidate will be asked to complete the commissioner application. This completed application will then be presented to the 48th Ward Alderman for approval. Should the Alderman approve of the recommendation, the candidate’s application, along with the Alderman’s letter of approval will be submitted to the Department of Housing and Economic Development, where the official approval process will take place. PROCESS FOR EXISTING COMMISSION CONTINUANCE

Commissioner terms are set at 2 years. At the end of each 2 year term, a Commissioner wishing to continue with the SSA will file all necessary paperwork with the Department of Housing and Economic Development in order to be approved for continuance. Each year the Alderman’s office will be asked to provide a letter of recommendation for each Commissioner seeking reinstatement.

SSA#26 COMMISSIONER QUALIFICATION

• A candidate should have a vested interest in the area designated as SSA#26. This may

include, but may not be limited to being a property owner within the designated SSA area.

• A candidate must be able to attend quarterly meetings which will be set at least 6 months in advance. These meeting will generally last approximately 2 hours, but may, on occasion last longer. Additional meetings may be necessary due to the activity of the SSA.

• A candidate must agree to complete all necessary documentation for approval including Affidavit of Child Support Compliance and City Board of Ethics Statements, and be cleared of all City debt reports.

• Candidates will be judged on their personal and business qualifications and every attempt will be made to provide diversity among the commission.

• Every attempt will be made to provide a geographical diversity among the commission.

EDGEWATER SPECIAL SERVICE AREA #26 BY-LAWS

ARTICLE I: NAME, LOCATION & BOUNDARIES

Section 1.0 NAME Section 2.0 LOCATION Section 3.0 BOUNDARIES

ARTICLE II: PURPOSE/POWERS ARTICLE III: AUTHORIZED SPECIAL SERVICES ARTICLE IV: MEMBERS

Section 1.0 COMPOSITION & TERM LENGTHS Section 2.0 COMMISSIONER APPOINTMENTS Section 3.0 RENEWAL Section 4.0 RESIGNATION Section 5.0 VACANCIES & TERMINATION Section 6.0 COMPENSATION

ARTICLE V: MEETINGS

Section 1.0 ILLINOIS OPEN MEETINGS ACT Section 2.0 ANNUAL MEETING Section 3.0 REGULAR MEETINGS Section 4.0 SPECIAL MEETINGS Section 5.0 NOTICE Section 6.0 QUORUM Section 7.0 INFOMAL ACTION

ARTICLE VI: COMMITTEES ARTICLE VII: OFFICERS

Section 1.0 POSITIONS, TERMS Section 2.0 DUTIES Section 3.0 VACANCIES

ARTICLE VIII: BOOKS & RECORDS ARTICLE IX: FISCAL YEAR ARTICLE X: WAIVER OF NOTICE ARTICLE XI: AMENDMENT OF BY-LAWS ARTICLE XII: MANNER OF ACTING

ARTICLE XIII: AUTHORITY OF THE CITY OF CHICAGO

ARTICLE I

NAME, LOCATION & BOUNDARIES

Section 1.0 NAME: The name of this organization shall be Broadway Commercial District Special Service Area #26 Commission (“Commission”). Section 2.0 LOCATION: The Commission shall continuously maintain in Illinois a registered office, which shall be its principal office and a registered agent whose office is identical with such office. Section 3.0 BOUNDARIES: The Special Service Area #26 boundaries shall be the boundaries provided in the SSA #26 legal description. The general boundaries are the properties fronting Broadway Street from Rosemont Avenue on the north to Foster Avenue on the south.

ARTICLE II

PURPOSE/POWERS

The purpose/powers of the Commission are to:

• recommend the rate or amount of the Service Tax and an annual budget to the City Council; and

• recommend a Sole Service Provider contract, including a scope of services and a

contractor therefore, to the City Council for the provision of the Special Services.

ARTICLE III

AUTHORIZED SPECIAL SERVICES

Services authorized by the Establishment Ordinance for SSA #26 include, but are not limited to:

• maintenance and beautification activities;

• security services, including, but not limited to, the development of safety programs;

• recruitment and promotion of new businesses to the Area and retention and

promotion of existing businesses within the Area;

• coordinated marketing and promotional activities;

• strategic planning for the general development of the Area;

• financing of storefront facade improvements;

• other technical assistance activities to promote commercial and economic development including, but not limited to, streetscape improvements, strategic

transit/parking improvement including parking management studies, and enhanced land use oversight and control initiatives; and

• Special Services shall be in addition to services provided to

and by the City of Chicago generally.

ARTICLE IV

MEMBERS

Section 1.0 COMPOSITION & TERM LENGTHS: There shall be no more than nine (9) members (“Commissioners”) on the Commission or such greater or lesser number as shall be determined by ordinance of the City Council of the City of Chicago. Of the initial Commission members, five (5) members shall be appointed to serve for (2) two-year terms, and four (4) shall be appointed to serve for (1) one-year terms. After the initial term all members will serve (2) two-year terms. Section 2.0 COMMISSIONER APPOINTMENTS: The Mayor of the City of Chicago (“Mayor”) shall, with the approval of the City Council, appoint the initial Commission members from a list of nominees submitted by the Edgewater Chamber of Commerce (“Organization”). For mid-term vacancies, see Section 5.0. Section 3.0 RENEWAL: Other than the initial Commissioners, each Commission member shall be appointed by the Mayor, with the approval of City Council, to serve for a (2) two-year term and until a successor is appointed. Section 4.0 RESIGNATION: Any commissioner may resign by filing a resignation with the Commission Second Vice-Chairperson/Secretary with copy to DPD. Section 5.0 VACANCIES & TERMINATION: In the event of a vacancy on the Commission due to term expiration, resignation, death, inability to serve, removal by the Mayor, or other reason, the Mayor, with the approval of City Council, shall appoint a successor from a list of nominees submitted by the Organization. Each successor so appointed shall serve for the remaining term for which he/she was appointed. Section 6.0 COMPENSATION: Voting members shall not receive compensation for their services as Commissioners; however, Commissioners may be reimbursed for reasonable out-of-pocket expenses incurred on behalf of the Commission. Reimbursements shall be approved by two-thirds vote of the Commission.

ARTICLE V

MEETINGS

Section 1.0 ILLINOIS OPEN MEETINGS ACT: Meetings shall be held in accordance to the Illinois Open Meetings Act and any other City of Chicago open meetings ordinances. Section 2.0 ANNUAL MEETING: The Commission shall hold an annual meeting, the date to be

determined by the Commission no later than December 31 of the previous year. Section 3.0 REGULAR MEETINGS: In addition to the annual meeting, meetings shall be held on a regular basis at such time and place as the Chairperson shall designate. A “regular basis” is defined as the frequency necessary to fulfill the duties and obligations of the Commission. Section 4.0 SPECIAL MEETINGS: In addition to the aforesaid meetings, the Commission may meet at the call of the Chairperson or on the written request of three (3) Commission members. Section 5.0 NOTICE: All notices of regularly scheduled meetings shall be mailed at a U.S. Postal Station or Mail Box in Chicago at least fourteen (14) days prior to the date of the meeting and shall be deemed received when mailed. Notice of special meetings shall be given by telephone or by return-receipt electronic mail at least 72 hours prior to the time and place of said meeting. Notice of the meeting will also be published in a local general circulation newspaper. The Executive Committee shall be composed of the duly elected officers of the Commission. Section 6.0 QUORUM: A simple majority of the Commissioners then serving shall be necessary to constitute a quorum for the transaction of business at any meeting of the Commission, otherwise specifically provided in these By-Laws. The Commission may increase the quorum ratio for special meetings as they deem necessary. Section 7.0 INFORMAL ACTION: Any action that is required or may occur at a Commissioner’s meeting may be taken without a meeting provided consent in writing, setting forth the action so taken, shall be signed by all the Commissioners then in office. The “consent in writing” may be collected via electronic mail. Such consent serves as a unanimous vote provided a motion is adopted at the next regular or special meeting that ratifies the action taken.

ARTICLE VI

COMMITTEES

The Commission may through resolution designate any number of special committees it deems necessary. The motion to create a committee shall also designate Commissioners to serve on the committee. The Commission shall determine terms and duties of committees. The committees may meet under their own terms provided they are in compliance with the Illinois Open Meetings Act.

ARTICLE VII

OFFICERS

Section 1.0 POSITIONS, TERMS: At its charter meeting, the Commission shall elect an executive committee to serve until the first annual meeting. At its annual meeting each year, the Commission shall elect a Chairperson, First Vice-Chairperson/Treasurer, Second Vice-Chairperson/Secretary, and such other officers as it may deem necessary. Officers shall serve not more than two (2) successive (2) two-year terms.

Section 2.0 DUTIES: The Chairperson shall be the chief executive officer of the Commission, shall preside at all regular and special Commission meetings, and shall perform all the usual functions of such office. The First Vice-Chairperson/Treasurer shall assist the Chairperson and perform the duties of Chairperson in his or her absence or inability to act. The First Vice Chairperson/Treasurer shall oversee the budget management and financial records as managed by the Sole Service Provider. Second Vice-Chairperson/Secretary shall assist the Chairperson and/or First Vice-Chairperson/ Treasurer and perform the duties of Chairperson or First Vice-Chairperson/Treasurer in his or her absence or inability to act. Said officer will keep a current, accurate list of all Commissioners and shall also act as clerk at Commissioner meetings and ensure compliance with these By-Laws and the Illinois Open Meetings Act. All books and records not held by the First Vice-Chairperson/Treasurer are to be held by the Second Vice-Chairperson/Secretary. Section 3.0 VACANCIES: The First Vice-Chairperson/Treasurer shall act in place of the Chairperson in the absence or inability of the Chairperson to perform his or her duties for the duration of his or her term.

ARTICLE VIII

BOOKS & RECORDS

The Commission shall keep correct and complete books and records of account and shall also keep minutes of its meetings. It shall keep at its principal offices a record giving the names and addresses of all voting members of the Commission. Any member or his/her agent or attorney, for any proper purpose at any reasonable time, may examine all books and records.

ARTICLE IX

FISCAL YEAR

The fiscal year shall be January 1 through December 31.

ARTICLE X

WAIVER OF NOTICE

Whenever any notice is required to be given under the provisions of the By-Laws of the Commission, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Attendance by a member at a meeting of the Commission shall constitute a waiver of notice of such meeting except where such person attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called.

ARTICLE XI

AMENDMENT OF BY-LAWS

These By-Laws may be amended by three-fourths vote of Commissioners at any regularly scheduled Commission meeting provided that Commissioners have been served notice by U.S. Mail postmarked in Chicago and properly stamped as First Class Mail no less than fourteen (14) business days prior to the meeting at which the amendment is to be acted upon. It is the intent of these By-Laws to authorize the Commission to perform all duties deemed necessary to achieve the goals of the Commission.

ARTICLE XII

MANNER OF ACTING

Where not otherwise provided, Robert’s Rules of Order, most recent edition, shall be the standard of parliamentary authority for all meetings of the Commission.

ARTICLE XIII

AUTHORITY OF THE CITY OF CHICAGO

Any provision of these By-Laws that shall conflict with the SSA #26 establishment ordinance of the City of Chicago or with Illinois Special Service Area Tax Law (35 ILCS 200/27-5 through 27-95) shall be null and void.

SSA #26 Operations Plan The management plan for SSA #26 consists of two staff that will work on SSA programs, services, compliance and outreach. Tom Jerome, Program Manager, is part-time and is responsible for administering the programs and services, developing the budgets and workplans, coordinating SSA meetings, submitting commissioner paperwork, posting information to the SSA website, evaluating vendors and issuing RFPs for services. Sean Smith, CEO of the Edgewater Chamber of Commerce, supervises the Program Manager, attends Commission meetings, conducts outreach to business and property owners in the SSA, and provides reports and updates to the Edgewater Chamber of Commerce Board of Directors. Sean also provides input and reviews workplans, budgets, cost allocation plans, vendor reviews and RFPs. Tom and Sean work together with the Accountant to provide timely and accurate financial information to the SSA Commission and Edgewater Chamber of Commerce Board of Directors. Financial procedures are outlined in the SSA Fiscal Policies, which are attached. In summary, any project, program or service that exceeds a cost of $5,000 per year will be bid via Request for Proposal. RFPs will be posted on the SSA website. Disbursements will be authorized by the Program Manager, checks will be written by the Accountant and two signatures will be required. The Commission will receive financial statements at each Commission meeting. Cost allocation planning took into consideration the staff time needed for providing highly effective programs and services while being efficient with resources. The Program Manager’s compensation is 100% related to SSA work; the CEO’s compensation is charged to the SSA for 10% of his time. Other costs charged to the SSA relate to overhead directly associated with SSA programs and services as a component of the function of the Chamber office and are charged to the SSA accordingly. The SSA will communicate with the public and stakeholders using a variety of methods. First, all Commission meetings are open to the public and will be held in venues that the public can access. Notice of meetings will be posted 48 hours in advance of the meetings at the location of the meeting. Notice will also be posted on the SSA website. Notice will consist of the meeting agenda. Minutes of SSA meetings will be posted after they have been reviewed, corrected, if necessary, and approved by the SSA Commission. Information will also be disseminated via fliers, posters, postcards, and other written materials as needed and available. The Chamber of Commerce has a large email list that it uses for its email blasts. Information pertaining to SSA communications will be included in the email blasts as needed or desired. The SSA will comply with the Freedom of Information Act and IL Open Meetings Act. Programs and services that cost more than $5,000 on an annual basis will be let to bid in a competitive process through a RFP. RFPs will be issued to vendors, current and potential, through email notification and will be posted on the SSA’s website in order to allow all potential bidders to submit a proposal. Bids will be evaluated on a variety of factors, including, but not limited to, past experience, capacity, capability, references, cost, local employment opportunities, local business/non-local business, etc. The lowest bid may not be the bid that is accepted. Vendors may be assessed through a variety of methods, depending on the appropriateness of the following methods relative to the program or service bring provided: online surveys, door-to-door surveys, customer intercept surveys, stakeholder interviews, spot-checks, community meetings, Commissioner/Board member feedback, Aldermanic meetings, written reports and/or

documentation and other methods as developed. Assessment will be a review of the program or service provided against the scope of work agreed to in the contract. Not all vendors will necessarily be assessed or evaluated nor will they be assessed or evaluated in the same manner. Equipment purchases, for example, will not require an assessment.

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