ecc 6.0 fi mm change document[1]

PA State System of Higher Education

SyTEC Shared Services Center

Notable Finance/Materials Management

Differences Between

ECC 6.0

and

Enterprise 4.72

April 2009

http://www.sytecpa.org/bbb/default.asp

http://www11.sap.com/index.epx

http://www11.sap.com/index.epx

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Table of Contents General ...................................................................................................................................... 3

Passwords .............................................................................................................................. 3

Excel Exporting ...................................................................................................................... 3

Variants .................................................................................................................................. 6

FB03 Document Environment -> Accounting Documents ....................................................... 8

Funds Management ..................................................................................................................10

Former Budgeting Reports ....................................................................................................10

FMSA – Create Fund Center .................................................................................................11

S_P99_41000147 – Earmarked Funds Journal .....................................................................13

FMX1 – Create Funds Reservation .......................................................................................13

Carry Forward Process ..........................................................................................................14

Accounts Payable .....................................................................................................................16

F110 – Payment Transactions ...............................................................................................16

FBPM – ACH Payment Medium Creation ..............................................................................18

FBL1N – Vendor Line Item Display ........................................................................................19

Controlling .................................................................................................................................21

KS01 – Create Cost Center ...................................................................................................21

Materials Management ..............................................................................................................23

MMBE – Stock Overview .......................................................................................................23

ME21N – Create Purchase Order – Service PO ....................................................................24

ME21N – Create Purchase Order – Not Partnered to an APAY Vendor ................................25

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General

Passwords

Currently, passwords are not case sensitive and limited to eight characters. Under ECC 6.0,

passwords are now case sensitive and can be up to 40 characters in length. Your password will

remain the same in the new system on April 27th, and the case will be the same as when it was

originally created.

Enterprise 4.72

ECC 6.0

Excel Exporting

Current spreadsheet exporting allows to Microsoft Excel as a table or pivot table. Under ECC

6.0, other spreadsheet formats are now available. There is also a selection to keep the chosen

format; however, we recommend that users DO NOT click the “Always Use Selected

Format” checkbox. If you do click this checkbox, contact SyTEC for instructions on how to

reset it.

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Enterprise 4.72

The steps to export to a spreadsheet under Enterprise 4.72 are shown below.

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ECC 6.0

The steps to export to a spreadsheet under ECC 6.0 (as the same format under Enterprise

4.72) are shown below.

We recommend that

you DO NOT check

this box!!

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Variants

The layout of “Save Variant” has changed between Enterprise 4.72 and ECC 6.0. There is no

change in functionality.

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Enterprise 4.72

ECC 6.0

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FB03 Document Environment -> Accounting Documents

A new viewing icon is available in ECC 6.0 when viewing the various documents in Document

Environment -> Accounting Documents. The Separate button on the List of Documents will

open the selected document in another session rather than in the same session.

Enterprise 4.72

ECC 6.0

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Funds Management

Former Budgeting Reports

Fields have been removed and added in the former budgeting reports Selection screen.

Fields removed: Key Date, Hierarchy Variant, Year Commitment Item

Fields added: Fund Groups, Fund Center Groups, Commitment Item Groups

The new fields will not apply to the former budgeting reports since these reports are prior to

BCS and groups were not used in former budgeting.

Enterprise 4.72

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ECC 6.0

FMSA – Create Fund Center

In ECC 6.0, an Expiration Date field has been added. If the expiration date is reached, no

additional commitments can be created from this date on. However, existing commitments can

be cleared.

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Enterprise 4.72

ECC 6.0

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S_P99_41000147 – Earmarked Funds Journal

The output of the Earmarked funds journal has changed in appearance. In Enterprise 4.72, the

journal is in a list format; in ECC 6.0, it is in a table format.

Enterprise 4.72

ECC 6.0

FMX1 – Create Funds Reservation

Business area is now available in ECC 6.0 during the creation of a funds reservation. There is

no need to populate this as each university creates funds reservations for their own business

areas only. Only the amount, commitment item, and the funds center need to be entered, and

then hit the green check or the enter key to populate the remaining data.

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Enterprise 4.72

ECC 6.0

Carry Forward Process

The changes to the carry forward process are related to the upgrade from Former

Budgeting to BCS (not from Enterprise 4.72 to ECC 6.0).

Under BCS, the ZFMJ2 transaction will now be used to carry forward the commitments and the

associated budget. There is no longer a need for separate transactions to carry forward the

budget for the commitments.

Transactions ZFMJA, ZFMJB, and ZFMJC no longer exist in BCS. Under former budgeting,

these transactions were used in succession to carry forward budget (both budget for

commitments and residual budget).

The new transaction used to carry forward residual budget is FMMPCOVR and this will be

covered at the Year End workshop.

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Old menu path:

New menu path:

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Accounts Payable

F110 – Payment Transactions

The payment proposal currently is in a list format in Enterprise 4.72. In ECC 6.0, the payment

proposal is a table (grid) format. Payment Display (vendor summary) and Line Item Display

default layouts have been created by SyTEC to resemble Enterprise 4.72. ECC 6.0 also has

available the option to view the proposal in SAP List Viewer or Microsoft Excel.

Enterprise 4.72

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ECC 6.0

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FBPM – ACH Payment Medium Creation

In ECC 6.0, a field was added and a field description changed to the screen with a selected

variant. Functionality remains the same; neither will affect normal processing procedures.

Field added: Form Type

Field description change: Alternative Form (4.72) is now Accompanying Letter (6.0)

Enterprise 4.72

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ECC 6.0

FBL1N – Vendor Line Item Display

In ECC 6.0, the status and due date legends do not appear by default. However, these legends

can be turned on for the current logon session by the Settings menu (once logged out, the

setting will revert back to “off”). In addition, Fund is no longer an available field for display.

Enterprise 4.72

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ECC 6.0

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Controlling

KS01 – Create Cost Center

A new field has been added to the creation of a cost center in ECC 6.0. The new field, User

Responsible, is located on the Basic tab. User Responsible must be a valid SAP logon. This

field is not required.

Enterprise 4.72

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ECC 6.0

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Materials Management

MMBE – Stock Overview

The screen appearance of this transaction has changed between Enterprise 4.72 and ECC 6.0.

There is no change in functionality.

Enterprise 4.72

ECC 6.0

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ME21N – Create Purchase Order – Service PO

Currently, service purchase orders (with a “D” in the item category) cannot be placed “on Hold.”

In ECC 6.0, as long as all error messages are resolved, the document can now be placed “on

Hold.”

Enterprise 4.72

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ECC 6.0

ME21N – Create Purchase Order – Not Partnered to an APAY Vendor

Currently in Enterprise 4.72, if a purchasing vendor is not partnered with an APAY vendor, the

purchasing vendor will pull into the purchase order as the PI (Invoice Presented by) partner. In

ECC 6.0, if a purchasing vendor is not partnered with an APAY vendor, the PI partner line will

not display.

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Enterprise 4.72

ECC 6.0