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TRANSCRIPT
EBS Inquiry
Created on 11/8/2016 12:48:00 AM
Training Guide
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Table of Contents EBS Inquiry ................................................................................................................... 1
Receivables ............................................................................................................... 1 Query and Update Existing Customer Information .................................................................. 1 Query and View an Existing Customer .................................................................................... 5 Review an Invoice .................................................................................................................. 10
Grants .......................................................................................................................17 Review Revenue - CCF-CCH ................................................................................................ 17 Review Award Status ............................................................................................................. 22 Review and Release Revenue for All Projects ...................................................................... 34 Review Revenue After Revenue Accounting Events ............................................................. 41 Review Revenue Before Revenue Accounting Events .......................................................... 46
General Ledger .........................................................................................................51 Account Inquiry & Drill Down - ............................................................................................... 51 Funds Inquiry - Detail Account ............................................................................................... 63 Review Auto Allocation Journal .............................................................................................. 70 Review ADI Journal ................................................................................................................ 73
Projects.....................................................................................................................79 Review a Project Status for Labor By Person Other Than Project Manager ........................ 79 Review Expenditures.............................................................................................................. 83 Review Project Status ............................................................................................................ 87
Accounts Payable .................................................................................................. 100 Perform Invoice Inquiry ........................................................................................................ 100 Perform a Supplier Inquiry ................................................................................................... 103
Purchasing ............................................................................................................. 105 Verify Purchase Order History ............................................................................................. 105 View or Print Purchase Order .............................................................................................. 108 Open Purchase Order Report .............................................................................................. 114 View Requisition ................................................................................................................... 118
Training Guide
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EBS Inquiry
Receivables
Query and Update Existing Customer Information
Procedure This topic will cover: - Querying and Updating existing Customer Information Estimated time to complete this topic: 3 minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To query and update customer information, navigate to the Customers page. Note: The navigation path may vary, based on the responsibility selected. To select the correct responsibility, click the Customers link.
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Step Action
2. The Customers window is displayed. Use this window to search or create a customer. Click in the Account Number field.
3. Enter the customer account number into the Account Number field. In this example, enter "999002".
4. Click the Go button.
5. The queried customer is displayed. In this example, the search returned one result, "Illinois Department of Natural Resources". Click the ILLINOIS DEPT OF NATURAL RESOURCES link.
6. Click the Profile tab.
7. The Profile section is displayed. Click in the Organization Total field.
8. Enter the total number of employees into the Organization field. In this example, enter "90000".
9. Click the Organization Total Type list.
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Step Action
10. Click the Estimated list item.
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Step Action
11. Scroll down to see other fields in the Profile section. Click the Scrollbar.
12. Click the Scrollbar.
13. Click the Save button.
14. A Confirmation message is displayed. Click the Communication link.
15. The Communication tab is used to display the customer phone number, email address and communication methods with the customer. To add a telephone number, click the Go button next to Create: Telephone.
16. The Create Customer Phone page is displayed. Enter the customer phone details on this page. Click in the Country Code field.
17. Enter the country code into the Country Code field. In this example, enter "1".
18. Click in the Area Code field.
19. Enter the area code into the Area Code field. In this example, enter "217".
20. Click in the Number field.
21. Enter the telephone number into the Number field. In this example, enter "555-1212".
22. Click the Apply button.
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Step Action
23. Click the Save button.
24. A Confirmation message is displayed showing that the set changes have been saved.
25. This topic covered: - Querying and updating existing customer information End of Procedure.
Query and View an Existing Customer
Procedure This topic will cover: - Querying and viewing an existing customer Estimated time to complete this topic: 3 minutes
Step Action
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To query and view a customer, navigate to the Create Customer page. Note: The navigation path may vary, based on the responsibility selected. Click the Customers link.
2. Click the Scrollbar.
3. Click the Customers link.
4. The Customers window is displayed. There are usually two reasons why a user might want to query the customer list: - To search for the customer whose details you want to update. - To determine if a customer account already exists and minimize the possibility of creating duplicate party or customer accounts.
5. You can search for a specific Customer Type: organization or a person. It is, also, possible to search on any of the fields listed in the Simple Search section. Important: You must specify at least one search criterion. Click in the Customer field.
6. Enter any portion of the customer name into the Customer field. In this example enter, "ERP".
7. Click the Go button.
8. The results that match the submitted query are displayed. In this example, one result is returned from the search. Click the ERP Testing Company link.
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Step Action
9. The first customer record is selected by default, and the Accounts region displays this customer's accounts that match the search criteria. You can narrow your search to specific sites. Click the Purpose drop down list.
Step Action
10. The Purpose list of values is displayed. Select the relevant site purpose from the displayed list. In this example, search for a "Ship To site". Click the Ship To list item.
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Step Action
11. Click the Go button.
12. The Ship To site is displayed. Click the Purpose drop down list to query a different site..
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Step Action
13. Click the Deliver To list item.
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Step Action
14. Click the Go button.
15. The Deliver To site is displayed. You can view the details for this site. Click the Details object.
16. The Site Address and Site details are displayed. Click the Scrollbar.
17. Click the Scrollbar.
18. You can always go back to the Customer page after reviewing the required information. Click the Customer: ERP Testing Company link.
19. The Customer: ERP Testing Company window is displayed. Click the save button or apply button if any changes have been made. In this example no actions were made so, click the Cancel button.
20. This topic covered: - Querying and viewing an existing customer End of Procedure.
Review an Invoice
Procedure This topic covers: - Reviewing an invoice Estimated time to complete this topic: 2 minutes
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To review invoice transactions, navigate to the Transactions page. Note: The navigation path may vary, based on the responsibility selected. Click the CCP AR Invoice Processor link.
2. Click the Transactions link.
3. Click the Transactions submenu to open Oracle forms.
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Step Action
4. The Transactions window is displayed. To search for a particular transaction, click the Find... button.
5. The Find Transactions window is displayed. You can search on any number of fields in this window: - Transaction Numbers (single number or a range) - Customer Name or Account Number Any of the fields on this window could be searched individually as well as in combination with other fields.
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Step Action
6. In this example, we will limit the search to a single transaction number. Click in the Transaction Number Low field.
7. Enter the transaction number into the Transaction Number Low field. In this example, enter "10200".
8. Click in the Transaction Number High field.
9. The system will default the low transaction number into the High Transaction Number field. This can be changed to search for a range. Or, it can be left as a search for a single transaction. In this example, this will be a search for the single transaction. Click the Find button to execute the search.
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Step Action
10. The Transactions window is displayed with the fields auto-populated for transaction number 10200. Click the Line Items button to view the line details.
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Step Action
11. The Lines window is displayed. The original invoice line is displayed. Click the Close button.
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Step Action
12. You can review the details in the Balance Due section. Click the Details button.
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Step Action
13. The Balances window is displayed. The Balance Due is still $150.00. Click the Close button after the reviewing an invoice information.
14. This topic covered: - Reviewing an invoice End of Procedure.
Grants
Review Revenue - CCF-CCH
Procedure This topic covers: - Reviewing revenue in Grants Estimated time to complete this topic: 3 minutes
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To review revenue in Grants, navigate to the Find Revenue page. Note: The navigation path may vary, based on the responsibility selected. To select the correct responsibility, click the CCH GA Billing Processor link.
2. Click the View Revenues link.
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Step Action
3. The Find Revenue window is displayed. Click in the Project Number field.
4. Click the Award Number LOV (List of Values) button.
5. The Awards window is displayed. Enter all or a portion of an award number into the Find field. In this example, enter "%" to search the entire list.
6. Click the Find button.
7. The Awards list of vales is displayed. Click the 10008 award number.
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Step Action
8. Click the OK button.
9. Click the Find button.
Step Action
10. The Revenue Summary window for Award 10008 is displayed. Review the data in the fields on the Revenue Summary window. You may need to scroll to see additional fields. Click the Horizontal Scrollbar.
11. Click the Horizontal Scrollbar to see more fields.
12. Click the Horizontal Scrollbar.
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Step Action
13. Click the Horizontal Scrollbar to view the remaining fields.
14. You can view the line item details for the award. Click the Lines button.
Step Action
15. The Revenue Lines window is displayed. Click the Horizontal Scrollbar.
16. You have reached the end of the fields for the lines. Click the Close button.
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Step Action
17. Click the Close button.
18. This topic covered: - Reviewing revenue in Grants End of Procedure.
Review Award Status
Learning Objective: In this topic you will learn how to review award status.
Review Award Status
Award status inquiry enables users to view financial data at the award and project levels.
Users can view actual and commitment data for all projects funded by an award,
in addition to viewing award budget and expenditure data at the resource level for all projects funded by an award.
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Grants Accounting provides online status of awards using the award status inquiry.
For each award, users can view all actual and encumbrance expenditures in total. Grants Accounting provides a complete view of budget and expenditures by resource group across the entire award.
Procedure This topic covers: - Reviewing award status Estimated time to complete this topic: 4 minutes
Step Action
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To review an award status, navigate to the Award Status page. Note: The navigation path may vary, based on the responsibility selected. To select the correct responsibility, click the CCP GA Manager link.
2. Click the Award Status link.
3. The Find Award Status window is displayed. The Award Status window and its subsidiary windows allow users to view the following: • award information • summary amounts by award • summary amounts by project • detailed resource information at the award level and by project • actual cost and detailed commitment information at the award level and by project • detailed task information by project • invoice summary information by award The Find windows for both actual and commitment options allow users to view actual and commitment data based on query parameters.
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Step Action
4. Click in the Number field.
5. Enter the award number into the Number field. In this example, enter "10006".
6. Click the Find button.
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Step Action
7. The Award Status window is displayed. Click the Scrollbar to scroll right to see more data.
8. For more details, click on any of the buttons displayed at the bottom of the award status window. Click the Actuals button.
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Step Action
9. The Find Expenditure Items window is displayed. You can search by a specific parameter or search for all expenditure items. Click the Find button to search for all expenditure items.
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Step Action
10. The Expenditure Item Details window is displayed. Click the Scrollbar to the right to see more details.
11. Click the Totals button.
12. Click the Scrollbar to view the total.
13. Totals for Raw Cost and for Burdened Cost are displayed. Click the Close button.
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Step Action
14. Click the Commitments button.
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Step Action
15. The Find Commitments window is displayed. You can search by a specific parameter or search for all commitments. In this example, click the Find button to find all commitments.
Step Action
16. The Commitments window is displayed. Click the Totals button.
17. Click the Scrollbar to view the total.
18. Totals for Raw Cost and Burdened Cost are displayed. Click the Close button.
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Step Action
19. Click the Resource Status button.
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Step Action
20. The Resource Status window is displayed. Click the Scrollbar to view more information.
21. Click the Project Status button.
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Step Action
22. The Project Status window is displayed. Click the Scrollbar to view details.
23. Click the Close button.
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Step Action
24. The Commitment Amount, Total Cost, Available Balance and % Complete are displayed. Click the Close button after completing the process.
25. This topic covered: - Reviewing award status End of Procedure.
Review and Release Revenue for All Projects
Procedure This topic covers: - Reviewing and releasing revenue in Grants Estimated time to complete this topic: 3 minutes
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To review and release revenue, navigate to the Find Revenue page. Note: The navigation path may vary, based on the responsibility selected. To select the correct responsibility, click the CCP GA Billing Processor menu.
2. Click the Billing menu.
3. Click the Scrollbar to see more options.
4. Click the Revenue Review link.
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Step Action
5. The Find Revenue window is displayed. Click in the Award Number field.
6. Enter the appropriate information into the Award Number field. In this example, enter "10014".
7. Click the Find button.
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Step Action
8. The Revenue Summary window is displayed. Click the Scrollbar to see more fields.
9. Click the Scrollbar.to view more options.
10. Click the Scrollbar.to view more options.
11. Click the Scrollbar to see the end of the fields.
12. Click the Scrollbar to scroll back to the left.
13. Click the Lines button to review lines items.
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Step Action
14. The Revenue Lines window is displayed. Click the Details button.
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Step Action
15. The Event Revenue Distribution Lines window is displayed. View revenue distribution lines detail, as needed. Click the Close button.
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Step Action
16. Click the Close button.
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Step Action
17. Click the Close button.
18. This topic covered: - Reviewing and releasing revenue in Grants End of Procedure.
Review Revenue After Revenue Accounting Events
Procedure This topic covers: - Reviewing revenue after revenue accounting events in Grants Estimated time to complete this topic: 2 minutes
Step Action
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To review revenue after revenue accounting events, navigate to the Find Revenue page. Note: The navigation path may vary, based on the responsibility selected. To select the correct responsibility, click the CCP GA Billing Processor link.
2. Click the Billing menu item.
3. Click the Revenue Review link.
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Step Action
4. The Find Revenue window is displayed. The find revenue window is used to select the relevant revenue summary. Click in the Award Number field.
5. Enter an appropriate award number into the Award Number field. In this example, enter "10024".
6. Click the Find button.
Step Action
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Step Action
7. The Revenue Summary window is displayed. Review the data in the fields on the Revenue Summary window. You will need to scroll to see additional fields. Click the Vertical Scrollbar.
8. Make note of the details shown for each relevant field. Click the Vertical Scrollbar to see more of the fields.
9. Click the Vertical Scrollbar to continue your review.
10. Click the Vertical Scrollbar.
11. Review revenue details including the Lines. Click the Lines button.
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Step Action
12. The Revenue Lines window is displayed. Make note of the line details. Click the Vertical Scrollbar.
13. The rest of the line fields are displayed. Click the Vertical Scrollbar.
14. Click the Details button.
Step Action
15. The Event Revenue Distribution Lines window is displayed. Click the Close button.
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Step Action
16. Click the Close button.
17. This topic covered: - Reviewing revenue after revenue accounting events in Grants End of Procedure.
Review Revenue Before Revenue Accounting Events
Reviewing revenue follows the same procedure in Grants Accounting as in Oracle
Projects.
Any difference between the burdened actual cost and the revenue amounts is updated
with the amount equal to the burdened cost amount as the revenue transaction amount.
The difference between the revenue calculated and the burdened cost is then shown as
the revenue rounding difference amount at the revenue line detail level.
Note: Grants Accounting is based on awards rather than projects and consequently
Project field names are generally replaced by Award field names.
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Procedure This topic covers: - Reviewing revenue before revenue accounting events in Grants Estimated time to complete this topic: 2 minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To review revenue before revenue accounting events, navigate to the Find Revenue page. Note: The navigation path may vary, based on the responsibility selected. To select the correct responsibility, click the CCP GA Billing Processor link.
2. Click the Billing menu item.
3. Click the Revenue Review link.
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Step Action
4. The Find Revenue window is displayed. The find revenue window is used to select the revenue summary. Click in the Award Number field.
5. Enter an appropriate award number into the Award Number field. In this example, enter "10024".
6. Click the Find button.
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Step Action
7. The Revenue Summary window is displayed. Review the data in the fields on the Revenue Summary window. You will need to scroll to see additional fields. Click the Vertical Scrollbar.
8. Make note of the details shown for each relevant field. Click the Vertical Scrollbar to see more of the fields.
9. Click the Vertical Scrollbar to continue your review.
10. Click the Vertical Scrollbar.
11. Click the Vertical Scrollbar to go back to the first field.
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Step Action
12. Review revenue details including the Lines. Click the Lines button.
Step Action
13. The Revenue Lines window is displayed. Make note of the line details. Click the Scrollbar.
14. The rest of the line details are displayed. Click the Close button to complete the review.
15. This topic covered: - Reviewing revenue before revenue accounting events in Grants End of Procedure.
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General Ledger
Account Inquiry & Drill Down -
Procedure This topic covers: - Account Inquiry & Drill Down Estimated time to complete this topic: 8 Minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed To inquire on an account & drill down, navigate to the Account Inquiry page. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP GL Super User link.
2. Click the Inquiry menu.
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Step Action
3. Click the Account link.
Step Action
4. The Account Inquiry window is displayed. The account inquiry window is used to display account information. Click in the Accounting Periods: From field.
5. Click the Accounting Periods: From LOV (List of Values) button.
6. The From Periods list of values is display. The From Periods window is used to search and select the from accounting period. Click in the Find field.
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Step Action
7. Search for the From Accounting Period. You may enter a full or partial value for the From Accounting Period or enter the wildcard "%" to represent one or multiple characters. Enter the appropriate information into the Find field. In this example, enter "16".
8. Click the Find button.
9. Click the Jan-16 Period.
10. Click the OK button.
11. The To Accounting Period field defaults with the value you selected for the From Accounting Period. Click the Accounting Periods: To LOV button.
12. The To Periods list of values is display. The To Periods window is used to search and select the to accounting period. Click in the Find field.
13. Search for the To Accounting Period. You may enter a full or partial To Accounting Period or enter the wildcard "%" to represent one or multiple characters. Enter the appropriate information into the Find field. In this example, enter "16".
14. Click the Find button.
15. Click the Dec-16 Period cell.
16. Click the OK button.
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Step Action
17. Enter Currency Type. Click the Currency Option LOV.
18. The Currency Type list of values is displayed. Click the Total list item.
19. Select a Primary Balance Type. Click the Actual option.
20. Enter Accounts information. Click in the Accounts: Drilldown Record Indicator field.
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Step Action
21. The Find Accounts window is displayed. The find accounts window is used to select the appropriate account. Select Fund. Click the Fund Low LOV button.
22. The Fund list of values is displayed. The fund window is used to select the fund value. Click the 11000 Fund.
23. Click the OK button.
24. Select Office. Click in the Office Low field.
25. Click the Office Low LOV button.
26. The Office list of values is displayed. The office window is used to select office value. Click the 0000 office.
27. Click the OK button.
28. Select Program Low. Click in the Program Low field.
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Step Action
29. Click the Program Low LOV button.
30. The Program list of values is displayed. The program window is used to select a program. Click the 00000 Program.
31. Click the OK button.
32. Select Object Account. Click in the Object Account Low field.
33. Click the Object Account Low button.
34. The Object Account list of values is displayed. Click the 110110 Object.
35. Click the OK button.
36. Select Interfund. Click in the Interfund Low field.
37. Click the Interfund Low LOV button.
38. The Interfund list of values is displayed. Click the 00000 Interfund.
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Step Action
39. Click the OK button.
40. Select Future. Click in the Future Low field.
41. Click the Future Low LOV button.
42. Since there is only one Future value, Future is populated by default. Click the OK button.
Step Action
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Step Action
43. The Account and Account Description are populated. To display balances for the selected account, click the Show Balances button.
Step Action
44. The Detail Balances window is displayed. The detail balances window is used to show balances by period. To view individual journal details for the JUN-16 period, click the Journal Details button.
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Step Action
45. The Journals window is displayed. The journal window is used to display detailed journal batch information. To view journal entry lines within a batch, select the appropriate batch. Click in the Batch field.
46. Click the Drilldown button.
Step Action
47. The View Journal Entry Lines window, with the parameters you selected, is displayed. The view journal entry lines window is used to view journal entry lines. To return to the previous window, Click the Java icon in the taskbar.
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Step Action
48. The Journals window is re-displayed. In this example, the appropriate batch is previously selected. To show journal line information, click the Show Full Journal button.
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Step Action
49. The Journals Lines window is displayed. View journal lines information, as needed. Click the Close button when done.
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Step Action
50. To view detail balances, select the appropriate journal batch and click the Detail Balances button. In this example, the appropriate batch is previously selected. Click the Detail Balances button.
51. The Detail Balances window is displayed. When done, close the current window. Click the Close button.
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Step Action
52. Click the Close button.
53. This topic covered: - Account Inquiry & Drill Down End of Procedure.
Funds Inquiry - Detail Account
Procedure This topic covers: - Performing a funds inquiry using a detail account Estimated time to complete this topic: 5 Minutes
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed To perform a funds inquiry, navigate to the Funds Available Inquiry page. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP GL Super User link.
2. Click the Inquiry link.
3. Click the Funds submenu to open Oracle forms.
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Step Action
4. The Funds Available Inquiry window is displayed. Click in the Period field to enter the correct period.
5. Click the Period LOV button to view more options.
6. The Periods window is displayed. All the available options are listed. Select the appropriate period from the list. In this example, click the JUN-16 option.
7. Click the OK button.
8. Click the Account Level dropdown list to view more options.
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Step Action
9. All the available options are listed. Select the appropriate option from the list. In this example, click the Detail list item.
10. In the Summary section, click in the Account field to activate the parameter window.
Step Action
11. The Find Accounts window is displayed. Enter all the necessary parameters in this window. To start, click in the Fund Low field.
12. Click the Fund LOV button to view more options.
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Step Action
13. The Fund window is displayed. All the available options are listed. Select the appropriate option from the list. In this example,click the 11000 COOK COUNTY CORPORATE option from the list.
14. Click the OK button.
15. Note: The High value is autopopulated. Alternatively you can select another value by looking in the list of available values. Click in the Office Low field to continue.
16. Click the Office LOV button to view more options.
17. The Office window is displayed. Select the appropriate option from the list. In this example, 0000 DEFAULT option is selected by default. Click the OK button to continue.
18. Note: The High value is autopopulated. Click in the Program Low field.
19. Click the Program LOV button to view more options.
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Step Action
20. The Program window is displayed. Select the appropriate option from the list. In this example, 00000 DEFAULT option is selected by default. Click the OK button to continue.
21. Note: The High value is autopopulated. Click in the Object Account Low field.
22. Click the Object Account LOV button to view more options.
23. The Object Account window is displayed. Select the appropriate option from the list. In this example, Click the 110110 CASH - COOK COUNTY option from the list.
24. Click the OK button.
25. Note: The High value is autopopulated. Click in the Interfund Low field.
26. Click the Interfund LOV button to view more options.
27. The Interfund window is displayed. Select the appropriate option from the list. In this example, 00000 DEFAULT option is selected by default. Click the OK button to continue.
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Step Action
28. Note: The High value is autopopulated. Click in the Future Low field.
29. Click the Future LOV button to view more options.
30. Note: The Future field is autopopulated with the available combinations. Click the OK button to continue.
Step Action
31. The Summary for the selected account combination and account description is displayed. Click the Close button after completing the process.
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Step Action
32. This topic covered: - Performing a funds inquiry using a detail account End of Procedure.
Review Auto Allocation Journal
Procedure This topic covers: - Review auto allocation journal Estimated to complete this topic: 2 minutes
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Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed To review auto allocation journal, navigate to the Find Journals page. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP GL Comptroller JE Processor link.
2. Click the Journals menu.
3. Click the Enter link.
Step Action
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Step Action
4. The Find Journals window is displayed. The find journals window is used to search for a journal using pre-defined search criteria. In this example, we will search by batch. Click the Batch LOV (List of Values) button.
5. The Batches window is displayed. The batches window is used to select the auto allocation batch. Click in the Find field.
6. Enter the appropriate information into the Find field. Enter "%oct%".
7. Click the Find button.
8. Select the relevant batch. Click the 1-Day Juror RJ: 10-Oct-16 21:43:46 batch cell.
9. Click the OK button.
10. To execute the search, click the Find button.
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Step Action
11. Review journal details. Select the appropriate journal batch. In this example, the relevant journal batch is highlighted by default. Accept the selection, click the Review Journal button to continue.
12. The Journals window is displayed. The journals window is used to review journal batch details.
13. This topic covered: - Review auto allocation journal End of Procedure.
Review ADI Journal
Procedure This topic covers: - Review ADI Journal
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Estimated to complete this topic: 4 minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed To review ADI journal, navigate to the Find Journals page. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP GL Comptroller JE Processor link.
2. Click the Journals menu.
3. Click the Enter link.
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Step Action
4. The Find Journals window is displayed. The find journals window is used to search for a journal using pre-defined search criteria. In this example, we will search by source. Click the Source LOV (List of Values) button.
5. Click the Source LOV button.
6. The Sources window is displayed. The sources window is used to select source of the journal. Click in the Find field.
7. Enter the appropriate information into the Find field. Enter "%spreadsheet%".
8. Click the Find button.
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Step Action
9. Click the Spreadsheet source cell.
10. Click the OK button.
11. Click the Find button.
Step Action
12. The Enter Journals window is displayed. The enter journals window is used to manage search results listing. Click in the Batch Status Select field.
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Step Action
13. To check funds are available, click the Check Funds button.
14. A Note window is displayed. Note the transaction passed funds check. Click the OK button.
15. To reserve funds for the relevant journal batch, click the Reserve Funds button.
16. A Note window is displayed. Note the transaction passed funds reservation. Click the OK button.
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Step Action
17. To send the selected journal batch to a approver for approval, click the Approve button.
18. A Note window is displayed. Note the journal batch was forwarded to an approver. Click the OK button.
19. Click the Close button.
Step Action
20. Click the Close button.
21. This topic covered: - Review ADI Journal End of Procedure.
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Projects
Review a Project Status for Labor By Person Other Than Project Manager
Procedure This topic covers: - Review a Project Status for Labor by Person Other Than Project Manager Estimated time to complete this topic: 2 minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed To review a project status for labor by person other than project manager, click the valid responsibility link. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP PA Processor link.
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Step Action
2. Click the Project Status link.
Step Action
3. The Find Project Status (CCP (OU)) window is displayed. The find project status window is used to search for a project using pre-defined search criteria.
4. To search for the project to review by project number, click the Project: Number LOV (List of Values) button.
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Step Action
5. The Project Numbers window is displayed. The project numbers window is used to select a project number from a list of values.
6. Click in the Find field.
7. Enter the appropriate project number, or a partial value followed by the percent sign ( % ) into the Find field. In this example, enter "%".
8. Click the Find button to perform the search.
9. The results of the submitted query are displayed. Select the relevant project from the displayed list. In this example, select project number 20028.
10. Click the OK button.
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Step Action
11. Click the Find button to perform the search.
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Step Action
12. Since you are not the project manager of the project, you are unable to see the project status of the project and no transactions are returned from the search. Note: The highlighted message shows no transactions are returned.
13. Click the Close button.
Step Action
14. This topic covered: - Review a Project Status for Labor By Person Other Than Project Manager End of Procedure.
Review Expenditures
Procedure This topic covers: - Reviewing expenditures in Grants Estimated time to complete this topic: 1 minute
Training Guide
Page 84
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To review expenditures, navigate to the Find Project Expenditure Items page. Note: The navigation path may vary, based on the responsibility selected. To select the correct responsibility, click the CCP GA Manager link.
2. Click the Expenditures submenu.
3. Click the Expenditure Inquiry submenu.
4. Click the Actuals link.
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Step Action
5. The Find Project Expenditure Items window is displayed. You can search by any single criteria or any combination of criteria. Enter a project number into the Project Number field. In this example, enter "20028".
6. Click the Find button.
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Step Action
7. The Project Expenditure Items page is displayed. Scroll to the right to view additional fields. Click the Vertical Scrollbar.
8. Additional fields are displayed. Scroll to the right to view additional fields. Click the Vertical Scrollbar.
9. The rest of the fields are displayed. Click the Close button.
10. This topic covered: - Reviewing expenditures in Grants End of Procedure.
Training Guide
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Review Project Status
Procedure This topic covers: - Review Project Status Estimated time to complete this topic: 5 Minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed To review a project status, click the valid responsibility link. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP PA Processor link.
2. Click the Project Status link.
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Step Action
3. The Find Project Status (CCP (OU)) window is displayed. The find project status window is used to search for a project using pre-defined search criteria.
Step Action
4. To search for a project by name, click in the Project: Name field.
5. Search by selecting from a list of values, click the Project: Name LOV (List of Values) button.
6. The Project Names window is displayed. The project names window is used to select the project name from a list of values.
7. Enter the name of the project to be queried into the Find field. You may enter a partial name or use the wildcard "%" to represent one or several characters. In this example, enter "%".
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Step Action
8. Click the Find button to initiate the search.
9. The project names list of values are displayed. Select the appropriate project name from the displayed list. In this example, click the CCB/CCAB Renu/Repl Projs Project Name cell.
10. Click the OK button.
11. Click the Find button to initiate the search.
12. The Project Status (CCP (OU)) window is displayed. The project status (CCP (OU)) window is used to view status information of the project.
Step Action
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Step Action
13. Click the Events button to view the project event information.
14. The Events Details window is displayed and displays the project event details.
Step Action
15. View project event details and close the window when done. Click the Close button.
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Step Action
16. Click the Invoices button to view project invoice information.
17. The Invoice Summary window (CCP (OU)) window is displayed. The invoice summary window (CCP (OU)) window display invoice summary details.
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Step Action
18. View project invoice details and close the window when done. Click the Close button.
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Step Action
19. Click the Commitments button to view project commitment information.
20. The Find Commitments (CCP (OU)) window is displayed. The find commitments (CCP (OU)) window is used to search for project commitments.
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Step Action
21. Find and view project commitments and close the window when done. Click the Close button.
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Step Action
22. Click the Resource Status button to view project resource status information.
23. The Resource Status (CCP (OU)) window is displayed. The resource status window is used to display project resource status details.
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Step Action
24. View resource status details and close the window when done. Click the Close button.
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Step Action
25. Click the Task Status button to view project task status information.
26. The Task Status (CCP (OU)) window is displayed. The task status (CCP (OU)) window is used to display project task details.
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Step Action
27. View project tasks details and close the window when done. Click the Close button.
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Step Action
28. Click the Close button.
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Step Action
29. Click the Close button.
30. This topic covered: - Review Project Status End of Procedure.
Accounts Payable
Perform Invoice Inquiry
Procedure This topic covers: - How to perform an invoice inquiry.
Training Guide
Page 101
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed To perform an invoice inquiry, click the valid responsibility link. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP AP Sheriff Invoice Processor link.
2. Click the Invoices link.
3. Click the Inquiry link.
4. Click the Invoices link.
5. You can perform an invoice inquiry by either of the following methods: - Trading Partner - Invoice Number - Invoice Status
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Step Action
6. The Find Invoices window is displayed. Use this window to search for the invoice. In this example, click in the Trading Partner Name field.
7. Click the Name LOV button to view more options.
8. The Trading Partner search window is displayed. Enter the desired trading partner name into the Find field. In this example enter "Dig%".
9. Click the Find button to execute the search.
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Step Action
10. The Trading Partner list of names is displayed. Select the appropriate name form the list. In this example select Digbys Detective & Security Agency option.
11. Click the OK button.
12. Click the Find button to execute the search.
13. The Invoice Workbench window is displayed. You can select the invoice from the list displayed to perform the inquiry.
14. This topic covered: - How to perform an invoice inquiry. End of Procedure.
Perform a Supplier Inquiry
Procedure This topic covers: - How to perform a Supplier Inquiry
Training Guide
Page 104
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To perform a Supplier Inquiry, navigate to the Invoice Workbench window Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP AP Supplier Admin link.
2. Click the Suppliers link.
3. Click the Entry link to open Oracle forms.
4. The Supplier Search window is displayed. Use this window to search for a supplier,enter part of the supplier name or number to improve your search. Note: Search fields are case sensitive. Click in the Supplier Name field.
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Step Action
5. Enter the desired information into the Supplier Name field. In this example enter "Vision Global 2".
6. Once you have at least one search criteria click the Go button.
7. The queried supplier is displayed. Ensure that the supplier name and number match the supplier you queried prior to making any changes. Click the Save button to save any changes.
8. This topic covered: -How to perform a Supplier Inquiry End of Procedure.
Purchasing
Verify Purchase Order History
Learning Objective : In this topic you will learn how to verify purchase order history.
Purchasing displays the document approval action Sequence number, the Date of the approval action, the Revision number, the Action performed (Accept, Approve, Approve and Reserve, Cancel, Forward, Import, Reject, Reserve, or Submit), the user whom the action was Performed By, and any Notes.
When the Action field is empty, the Performed By field displays the name of the employee in whose approval queue the document currently resides.
Upon completion of this topic you will be able to:
Verify purchase order history.
Procedure This topic will cover: - Verifying Purchase Order History
Training Guide
Page 106
Time to complete: 5 minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To create verify purchase order history click the valid responsibility link. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCF PO Buyer link.
2. Click the Purchase Orders link.
3. Click the Purchase Order Summary submenu link to open Oracle form.
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Step Action
4. The Find Purchase Order window is displayed. Enter the appropriate search criteria in any of the field to find a particular purchase order. In this example, click the Find (B) button to search for all available purchase order. Click the Find (J) button.
5. The Purchase Orders Headers window is displayed. The search lists all available purchase orders. Choose the valid order to view the action history. In this example, click in the 3000000040 order.
6. Click the Inquire menu.
7. Click the View Action History menu.
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Step Action
8. The Standard Purchase Order window is displayed. The form show all the action this particular purchase order went through along with the date and time stamp. Click the Close button after verifying.
9. The process is complete, click the Close button.
10. This topic covered: - Verifying Purchase Order History End of Procedure.
View or Print Purchase Order
Learning Objective : In this topic you will learn how to print or view the purchase order
document.
Upon completion of this topic you will be able to:
View or print purchase order document.
Procedure This topic will cover: - Printing or viewing purchase order. Time to complete: 5 minutes
Training Guide
Page 109
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To print or view a purchase order click the valid responsibility link. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP PO Buyer link.
2. Click the Purchase Orders link.
3. Click the Purchase Order Summary submenu to open Oracle forms.
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Step Action
4. The Find Purchase Order window is displayed. Click the Find (J) button to execute the search for all available purchase orders.
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Step Action
5. The Purchase Order Headers window is displayed. All the available purchase orders are displayed. Select the appropriate purchase order to print or view the document. In this example, click in the 4000000037 number.
6. Click the Open button.
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Step Action
7. The Purchase Order Summary window is displayed. To print or view the purchase order document, click the Inquire menu.
8. Click the View Document menu.
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Step Action
9. The Open document window is displayed. Select the appropriate option you wish to perform. In this example, click the Open with option to view the purchase order document.
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Step Action
10. Click the Srollbar to view the lower portion of the document.
11. Click the Close button after viewing the document. You can also Save the document and print it using your local printer.
12. This topic covered: - Printing or viewing purchase order. End of Procedure.
Open Purchase Order Report
Learning Objective : In this topic you will learn how to run open purchase order report.
The Open Purchase Orders Report (by Buyer) lists all or specific open purchase orders that relate to buyers. Purchasing lets you specify the open purchase orders you want to review. An open purchase order is one that references an item that your supplier has not yet fully billed or received. The report excludes closed, final closed, and cancelled orders.
Upon completion of this topic you will be able to:
Run open purchase order report.
Procedure
Training Guide
Page 115
This topic will cover: - Running Report - Open Purchase Order Report Time to complete : 8 minutes
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To run a report click the valid responsibility link. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCP PO Buyer link.
2. Click the Scrollbar to view more options.
3. Click the Reports link.
4. Click the Run submenu link to open Oracle forms.
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Step Action
5. The Submit a New Request window is displayed. You can submit a Single Request or a Request Set depending on the report needs. In this example, we will submit a single request and it is selected by default. Click the OK button.
6. The Submit Request window is displayed. Click in the Name field.
7. Click the Name LOV button to view more options.
8. The Reports window is displayed. Click in the Find field to enter the search criteria.
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Step Action
9. Enter the appropriate report name into the Find field. Enter all or part of the report name in the search field using the “%” wildcard character, if needed. In this example, enter "Open%".
10. Click the Find button to execute the search.
11. All the available options are listed. Select the appropriate option. In this example, Open Purchase Orders Report (by Buyer) is selected by default. Click the OK button.
12. The Parameters window is displayed. Enter all the necessary parameters if needed. In this example, we will not enter any parameter. Click the OK button to continue.
13. Click the Submit button to execute the report.
14. The Decision window is displayed. Click the No button if you do not need to run another report.
15. The Navigator window is displayed. To view the report output, click the View menu.
16. Click the Requests menu.
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Step Action
17. The Find Requests window is displayed. Click the Find button to find the request you executed. Note: You can use the other parameters to find a particular request.
18. The Requests window is displayed. All the requests are displayed. The last request displays at the top of the list. The report Phase and Status shows the performance of the report.
19. Once the report phase changes to Completed, it is ready for you to view the output. Click the View Output button to view the report results.
20. The Report output is displayed in a webpage for you to view.
21. This topic covered: - Running Report - Open Purchase Order Report End of Procedure.
View Requisition
Learning Objective : In this topic you will learn how to view an already existing requisition.
You can view existing requisitions for various purposes such as to view the status, to make edits or to review details.
Upon completion of this topic you will be able to:
View existing requisitions.
Procedure This topic covers: - Viewing a Requisition. Time to complete : 5 minutes
Training Guide
Page 119
Step Action
1. After logging on with your username and password, the Oracle Applications Home Page is displayed. To view a requisition, click the valid responsibility link. Note: The navigation path may vary, based on the responsibility selected. In this example, click the CCF iProcurement link.
2. The iProcurement home page is displayed. The Shop tab is active. You will land in this page when you open the iProcurement home page. You can perform various actions on this page including viewing a requisition.
3. Click the Requisitions tab to view a requisition and its details.
4. The Requisitions page is displayed. To view the requisition details, select the appropriate requisition. In this example, click the 3000000031 link.
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Step Action
5. The Requisition header details are displayed. Click the Detail button to view more details.
6. Click the scrollbar to view more information.
7. After viewing all information, click the Return link to get back to the header details.
8. This topic covered: - Viewing a Requisition. End of Procedure.