www.ebms.com.au

Business management made easy

www.ebms.com.au

Are you boxed in by your current management systems?

Are you limited by the following frustrations:

Too reliant on Spreadsheets

SharePoint sites driving you nuts

Too many ‘silo solutions’

Old inflexible legacy systems or databases

Unique processes which you would like to automate

Budget constraints

www.ebms.com.au

The business management system that doesn’t box you in.

Our cloud-based management platform is

nimble enough to wrap around your business

processes – whatever its shape or size.

www.ebms.com.au

What’s in it for you?

Fast ROI & benefit

realisation

Longer lifecycle

Flexible reporting &

workflow

Easy to scale up

Easy integration

Lower cost due to

‘self maintenance

model’ & DIY

Easy to manage and

maintain

Everything in one

place

Meeting your specific needs

www.ebms.com.au

Thinking outside the box.

Developing systems that

are mobile and easy to

configure, but do not

carry an expensive price

tag.

At the end you can expect an ability to:

Load multiple data sets via web forms

Create your own data capturing forms (DIY)

Design & display data in real time dashboards

Offer ‘best fit’ continuous improvement

Workflow, alerts, escalations

Auto loading of data feeds from multiple sources

Lower support fees due to ‘self service model’

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System technology to create

X Incident Management

X Tender, quotation & contract

X Vendor management

X Risk & opportunity

X Human resource

X Training & development

X Safety & incidents

X Job Management

X Quality Control

X Application forms

X Grant funding management

X Building survey & maintenance

X Automate council specific processes

X Fleet management

X Induction management

Customised Tools & Solutions

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How we do it? Step1:We offer you our platform technology which is feature rich and nimble enough to optimise and streamline your business processes.

X SQL database

X Branded navigation portals

X Automatic business rule scheduler

X Calendar integration

X Permission based security

X Document and policy library

X Dashboard & drill down Reporting

X Real time data management

X Tailored data forms

X Effective & flexible workflow

X Email integration

X Versatility of data integration

X Clear audit trail

X Fully customisable ‘way of work’

X Automated reminders

X Dynamic ‘parent & child’ data relationships

X Drag & Drop configuration

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How we do it? Step2:We then shape it around your unique requirements

Our platform is like playdough. We

can shape and configure it around

your exact data capturing,

management and reporting needs,

helping you to drive outcomes,

achieve compliance and gain more

control.

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We configure…. Not code…. So easy, you can do it too

The ‘Playdough’ effect ?

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40% baseline improvement in:

XCompliance XEfficiency XCollaboration

Businesses who choose eBMS can expect an estimated

www.ebms.com.au

Key Features:

There is a wide variety of ways to configure automated email communication in order to

drive the correct action management e.g. notifications, reminders, sign-offs.

01. Automated reminders & communication

Use easy to understand “Report Creator” to build your own portfolio of reports,

including “drill-down”, charting and dashboards, giving you management information

on your finger tips.

02. Flexible Dashboard and Tabular Reporting

Get the right people to view and perform the right actions.

03. Internal security & user profiles

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Our system can be configured to meet your unique workflow objectives. This

leads to better control and compliance.

04. Effective workflow & sign-offs

We understand the importance of enabling someone else to do the work of an

absent colleague. The eBMS Platform allows any selected user to take on the

system identity of a person who is absent. Built-in audit logging will record the

actual user and the assumed identity separately for the management of security.

05. Management of absence and substitutions

Get the right people to do permissions, approvals and escalations. For more rigid

department structures, we can accurately reflect the structure and roles of people.

06. Hierarchical department structures

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These include a number of possibilities, e.g.:

X Set standards

X Conduct induction & training

X ‘“Learn as you go” options.

07. Video and information buttons

You dream it, we configure it by offering you unprecedented configuration capabilities through the use of

X Drag & Drop Configuration tool (ideal for self service capabilities )

X Dynamic ‘parent & child’ database relationships

08. Easy to use & configure templates for data capturing

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Simply press a button and documents will be created based on set templates and

layout formats – no need to retype information already captured in eBMS platform.

Benefits include:

X Better management of document retention and version control

X Faster production of contracts

X More focus on higher value activities

X Reduced clerical errors

X Increased visibility through peer and expert reviews

10. Document assembly

Use easy to use functionality to export data into various file formats enabling you to

use it for external use e.g. slide presentations, spreadsheet modelling, etc

09. Export to Excel, PDF, MS Word, PNG, CSV

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This is a library to store your key policy and other documents for quick referencing.

There are a variety of ways to attach documents to your records which will ensure

better case management.

12. Inbuilt policy and document library

MailMerge is a feature that allows for the population of a template document

with information related to the recipient of a document. With eBMS MailMerge,

users can populate a template with data from their platform.

11. MailMerge

The capability for users external to the eBMS Platform (i.e. who does not have a

username & password) to access and complete data entry activities e.g. logging

incidents, lodging application forms, submitting complaints, etc

13. Public Forms

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Users can send the email that needs to be logged to a particular email address. The

email will automatically be received by the eBMS platform and logged in.

The benefits of this are:

X Reduction of double handling and manual data entry

X All email communications can be kept in a centralised location

X If someone is absent, another user can view the communication history and complete the work

14. Email capture against records

Adding policy and ‘the reasons why’ embedded in your data capturing forms will

help users to gain better clarity on performing their tasks. It helps them to stay

compliant and it will help managers to implement policies with greater success.

13. Policy embedded in templates

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Automated activities can be triggered through our scheduler or at the push of a

button.

This allows you to:

X Activate automated reminders and notifications

X Alter content within records

X Import and export data

X Add records

X Raise record priority

15. Automated business rules

The platform is intelligent and intuitive. It includes an advanced formula engine,

supporting Excel functionality. Sophisticated behaviour can be attached to many

aspects of forms. Behaviours can be triggered from form interaction or

scheduled events.

16. Advanced formula creation

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Easy to use with own ‘Look & Feel’

Complete customisation around your processes

flows

Start with one solution and add over time as your needs unfold

Your own look & feel with maximum scalability

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Easy to use templates for data capturing‘You dream it, we configure it’

Collapsible forms - more user friendly

With dynamic parent & child relationships

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Flexible Reporting & Workflow

The interrogation of data is quick and easy

Charting of data in customised management dashboards

We customise your workflow needs to best fit your organisation

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Users can build their own selection of reports – Including ‘drill-down’ & Charting Reports

Grouping of data for improved “drill down”

Various profile reports which is quick and easy to design by the user. Once designed, the reports are available at their finger tips – this turns out to be a huge time saver for staff.

Use easy to understand ‘Report Creator’ to build your own portfolio of reports

www.ebms.com.au

Effective Workflow & Sign-OffsFor better control and compliance

We achieve your workflow objectives through the many ways we can configure it.

Responsible person, status, and priority for all forms

Manager Approvals

My eForms ‘To-do List’As complex as your need dictates

When a person leaves your organisation for good, what do you do with all their work in progress? We have a bulk workflow management tool to re-assign each of their tasks in one location.

www.ebms.com.au

Management of Temporary Absence and Substitutions For when users go on leave or are sick

23

We have a secure area where Administrators can set the necessary arrangements for absent users

X At any given time, there is probably at least one person on leave from your organisation.

X We understand the importance of having someone else to be able to complete their work while they are away. This is especially important for systems that have very structured workflow.

X eBMS Platform encompasses the functionality to allow any selected user to take on the system identity of a person who is absent.

X The main advantage is the management of security – you are not allowed to change the original user’s account settings without their password. Built-in audit logging will record the actual user and the assumed identity separately.

Now you can access the system and act on behalf of an absent user

www.ebms.com.au

Escalation, notifications & remindersStay informed

There is a wide variety of ways to configure automated email communication in order to drive the correct action management e.g. notification, reminders, sign-offs, etc

www.ebms.com.au

Email Capture against records

Your Email Software

Your Contract Record

Sent Folder

X Users will send the email that needs to be logged to a particular email address

X The email will automatically be received by and logged in the eBMS Platform

X Reduction in double handling and manual data entry

X All email communications can be kept in a centralised location

X If someone is absent, another user can simply view the communication history and complete an absentee's work/follow up while they are away

www.ebms.com.au

Have imbedded video or information buttons which offers a number of possibilities e.g.- Set standards- Conduct induction & training- ‘Learn as you go’ options.

Video and Information ButtonsMaking it easy for everyone to engage with the system

www.ebms.com.au

Load multiple data sets via web formsBring data into your platform quick and easy

Data Source: Select your spreadsheet

Data Target : Easy to select your data

Link & Validate , then import - quick & easy

www.ebms.com.au

Internal Security & User ProfilesGetting the right people to view and perform the right actions

Add & Configure unlimited user groups

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What will it cost?Purchase eBMS Platform includes the following components:

These include:

X Installation & Set-up

X Configuration

X Licence Fees

X Training via Train-the-trainer model

X Support

www.ebms.com.au

Cost components:.

X Cloud Hosted or

X Self Hosted

The eBMS platform to be hosted within an environment of your choice

Installation Configuration

X Rental of technology

X Contribute to ongoing R&D funding

X Free bug fixing & Platform maintenance

Licence Fees for X 20% Requirements

X 20% Architecture

X 35% Configuration

X 20% Test & Correct

X 5% Go-live

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Training

X Mentor & Partner approach

X eBMS to maintain ‘Training Site’

X Train-the-trainer approach

X Self Training via ‘Training Site’

X Simple processes - within a week

Easy to Scale-Up

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Scale-up via Train-the-Trainer Model & Online Training Site

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Support

X eBMS to

- assist for self service model

- focus on product improvements

Self Service Model

Scale-up via Self Service Model

Support at a negotiated hourly rate

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Some of our current clientsX Corporate Businesses

X Government departments

X City / shire councils

X Professional service providers

X Not-for-profit organisations

X Referral partners

X Small & medium sized manufacturers

www.ebms.com.au

The people behind the platform.eBMS – Product Owner

A Melbourne based company and technology owner of the product - ‘The eBMS

Platform’. Established in 1995, it mainly focussed on crafting solutions within the

spreadsheet and database field. Eight years ago it recognised the need for

management systems to be more mobile, easy to configure and to be more

affordable. The eBMS Platform has been available over the last 5 years and are

currently used throughout Australia with clients also in Thailand and USA. This

proven and dynamic product is used by a number of high profile clients , but also a

group of smaller organisations who we’ve freed successfully from ‘spreadsheet

slavery’.

www.ebms.com.au

Contact us:info@ebms.com.au +61 3 8678 1856www.ebms.com.au