eastern coai,fields ltd.easterncoal.gov.in/notices/20130918coalrates.pdf · eastern coai,fields...

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EASTERN COAI,FIELDS LTD.(A subsidiary of Coal India Limited)

Office of the cM (CMC)Sanctori4 P.O. Dishergafg Dist. Burdwan {WB)

Pin-713333* * * t * t t * * * t i

Ref:-ECL/HQ/CMC/ TransporVSOR/ 491

ToAllCGMs/GtuIs,All Areas of ECL.

I,

Encl.: As above.

Copyto:1) TS to CMD2) TS to D (I)-oP3)TS to D(T)-P&P4) TS to D(F)5) CGM(IEDYEXPL.6) GIr4 (Financo)7) Associated Finatce to D(T)-OP, D(I)- P&P, D(P)8) Area Finance Manager, All Areas of ECL.9) DY. CE (fransport/ Dy. CME (Transpod)10) cM(F) (cMC)

Date: 11.09.2013

Sub.: Updated Schedule ofRates for Transportation ofCoal/ Sand effectivefrom 01/04/2013 to 31/03/2015

Dem Sir,Enclosed please find herewith the updated Schedule of Rates for Transportation

of CoaV Sand in ECL, effective for the period Ol/O4/2013 to 3l/O3/20I5. This SOR isupdated with HSD price as on 01.04.2013 and with updated terms, conditions withformats for e discount bidding.

Yours faithfullv.

4^'General Manager (C\4C)

,k,1. i. * ** *'1. 'lr

1

EASTERN COALFIELDS LIMITED CONTRACT MANAGEMENT CELL

CMD'S OFFICE, TECHNICAL BUILDING, 2ND FLOOR SANCTORIA, DISHERGARH -713333

SCHEDULE OF RATES FOR TRANSPORTATION

OF

COAL, SAND

AND

LOADING OF COAL BY PAYLOADERS, EXCAVATORS

IN TIPPERS/RAILWAY-WAGONS ALLIED JOBS

AND CRUSHING OF COAL BY MOBILE CRUSHER

EFFECTIVE

FROM

01.04.2013 TO 31.03.2015

PART-1

S.O.R TABLES & OTHER VALIDITIES

PART II

AWARD OF WORK: INSTRUCTIONS

PART III

AWARD OF WORK: TERMS & CONDITIONS

PART IV

TENDER NOTICE FOR DISCOUNT BIDDING

2

PART – I

S.O.R. TABLES AND OTHER VALIDITIES

3

PART – I S.O.R TABLES & OTHER VALIDITIES

1.0 The Schedule of Rates for the jobs of Transportation and Loading etc, as approved by E.C.L Board in its 260th Meeting held on 24/03/2013 & 262th meeting held on 06/06/2013 are given below with General Terms & Conditions, Additional Terms & Conditions and Special Terms & Conditions forming part of the Work Order given in Part – III of the S.O.R.

Base Rate:- The Base rate for the various jobs are placed in the following Tables of Part –I: Annexure-I.

FOR WEST BENGAL (i) TABLE-I A : Coal Transportation from Surface to Surface up to 30 Km, (ii) TABLE-II A : Coal Transportation from Surface to Surface beyond 30 Km,

(iii) TABLE-III A : Sand Transportation from Ajoy & Damodar Rivers, (iv) TABLE-IV A: Sand Transportation from Damodar River with construction of Wooden Bridge, (v) TABLE-VA : Sand Transportation from J. K. Ropeways (Mechanical Dump), (vi) TABLE-VI A : Sand Transportation from J.K. Ropeways (Manual Dump), (vii) TABLE-VII A : Loading of Coal in Tippers / Railway Wagons by Pay Loader, (viii) TABLE-VIII A: Coal Transportation from Quarry Bed to Surface, (ix) TABLE-IX A : Coal Transportation from Tippler without any Bunker/storage facility,

(x) TABLE-XA: Loading of coal by Excavator. (xi) TABLE-XIA: Coal transport beyond 40Km. distance. (xii) TABLE-XIIA: Crushing of coal by 400 TPH capacity Mobile Crusher.

FOR MUGMA AREA (JHARKHAND) (i) TABLE-I B : Coal Transportation from Surface to Surface upto 30 Km. (ii) TABLE-II B : Coal Transportation from Surface to Surface beyond 30 Km. (iii) TABLE-III B: Sand transportation from Barakar River.

(iv) TABLE-IV B: Loading of Coal in Tippers/Railway Wagons by Pay Loader. (v) TABLE-V B: Coal transportation from Quarry Bed to Surface. (vi) TABLE-VI B: Coal Transportation from Tippler without any Bunker/ storage facility, (vii) TABLE-VIIB: Loading of coal by Excavator. (viii) TABLE-VIIIB: Crushing of coal by 400TPH capacity Mobile Crusher. FOR S.P. MINES AREA (JHARKHAND) (i) TABLE-IC: Coal transportation from Chitra A & B to Jamtara Rly. Siding. (iii) TABLE-IIC: Rate of loading of coal by Pay Loader. (iv) TABLE-IIIC : Picking of Stone / Shale & other extraneous material from Coal, Breaking of Coal

to (-) 200 mm size related to transport of coal from Chitra mines to Jamtara Railway Siding and Loading of coal into wagons, security and other related jobs at the site related to coal transport at Chitra Mines to Jamtara Rly. Siding.

(v) TABLE-IVC: Loading of coal by Excavator. (vi) TABLE-VC: Crushing of coal by 400TPH capacity Mobile Crusher. FOR RAJMAHAL AREA (i) TABLE-I D : Coal Transportation from Interim CHP to Pirpainthi Rly. Siding. (ii) TABLE-II D : Coal transportation from Stock to Interim CHP. (iii) TABLE-III D : Rate of loading of coal by Pay loader. (iv) TABLE-IV D : (i) Breaking of Coal (-) 200 mm size, (ii) Loading of broken coal into wagons

and other allied jobs at Pirpainti Rly. Siding. (v) TABLE-VD : Coal transport from Quarry Bed to Main / Interim CHP. (vi) TABLE-VID : Coal transport from Simlong colliery to Kumarpur siding. (vii) TABLE-VIID : Loading of coal by Excavator. (viii) TABLE-VIIID: Crushing of coal by 400TPH capacity Mobile Crusher.

N.B:- The rates shown at Annexure-I are based on HSD price effective on 16.02.2013 and shall be revised for making the rates effective from 1.4.2013 (as applicable for different locations) and further as per escalation clause at Para 1.1.0 of Part – III of S.O.R.

4

PART-I: Page-(2) 3.0 THE FOLLOWING MAY BE NOTED IN THIS CONNECTION :- 3.1 The Base rate of Schedule of Rates (S.O.R), as on date as indicated in the TABLES of Annexure-I, are

the minimum rates subject to additional other allowances, as indicated in the following Para. 3.1.1 (A) Distance Measurement: In all cases, distance means the one-way least distance (shortest) of

transport route (average of both of the onward and return journey). Measurement of distances for all the cases shall be approved by C.G.M / G.M of the concerned Area based on the recommendation of the committee constituted by him consisting of A.G.M / G.M (OP) and any officer conversant with the situation, Area Finance Manager, Agent concerned and a representative of I.E.D from Corporate HQ. However, in case of increase in lead slabs compared to the existing one / last approved one, approval of concerned Director (Tech.) shall be taken before processing the estimate. Further, in case if it observed that awarded lead increases (as certified by the Ghat inspection / Distance Measurement committee) due to change of Ghat / increase in river bed distance etc. during the course of execution of a sand transportation contract, the Area Management may continue the work for the sake of ensuring safety of the mine on taking administrative approval from the concerned General Manager of the Area. However, before making any payment for transportation against such increased lead, Area Management has to take an approval of concerned Director indicating additional financial implication against such increased lead.

3.1.1 (B) No measured approved route should be changed without the approval of the concerned C.G.M / G.M. In case of any change in the route, the above procedure is to be followed.

The distance of all the routes for transportation are to be re-measured without fail every 3 (THREE) years unless there is a change in the route during the internecine period. In case there is a change in route during the internecine period, distance has to be re-measured on following the above procedure.

3.1.2 The base rates for transportation are exclusive for distance-slab wise, and are not additive, e.g. for distance of transportation falling within +2 to 3 Km slab, the rate indicated against distance-slab of (+2 – 3) Km, will only be applicable.

3.1.3 The S.O.R for Sand transport does not include Royalty / Cess, and they are to be paid by the Management to the respective State Governments.

3.1.4 The S.O.R for sand transport from Damodar/Barakar River with Construction of Wooden Bridge (Ref: TABLE-IVA / IVB of Annexure-I) will not be payable, without the necessity of construction of temporary wooden bridge.

3.1.5 In case of Sand Transport, distance includes the length of road on the River Beds. Before allowing monsoon season rates, a Committee will be deputed at the beginning and end of monsoon season to inspect the river condition. River-bed distance is to be measured every year for the shortest route after the end of the Monsoon and / or as and when any change in River-bed / change of Ghat occur.

3.1.6 Discount bid shall be floated from Area in case of coal transportation up to a value of Rs, 1.50 crores and in case of sand transportation up to a value of Rs. 2.00 crores. Discount bid of any value exceeding these limits in respective cases shall be floated from HQ.

4.00 OTHER ALLOWANCES:- 4.10 River Bed Allowance:

An additional allowance for the adverse conditions, construction and maintenance of road over River-Bed will be payable @ Rs.0.46 per cum for every Km or part thereof, on the River-Bed. However, this allowance be payable when road over river-bed is more than 0.5 Km only.

4.20 Allowance of Unloading at CHP, Mechanised O.C Coal:- Condition Allowance on Rs./Te

Unloading of Coal at any CHP - - - 0.40

Mechanised O.C Coal - - - 0.40

N. B. For the routes where applicable rates with tippler loading will be allowed, allowance for unloading at CHP will not be applicable.

Contd…3

5

PART – I

ANNEXURE - I

6

ANNEXURE II Page- (1) APPLICABLE FOR WEST BENGAL AT DIESEL PRICE = Rs.52.85/Litres (AS ON 1.04.13) TABLE - IIIA

TABLE - IA SAND TRANSPORT FROM COAL TRANSPORT AJOY AND DAMODAR RIVER

RATE IN Rs./Te RATE IN Rs./CuM.

DISTANCE (Km)

REVISED RATE WITH EFFECT FROM 1-Apr-13

REVISED RATE W.E.F. April 1, 2013

0 - 0.5 17.10

DISTANCE (Km)

DRY SEASON MONSOON SEASON

+ 0.5 - 1 19.43 0 - 1 48.29 61.52 +1 - 2 23.83 +1 -2 60.41 73.64 +2 - 3 29.18 +2 - 3 73.78 87.01 +3 - 4 37.21 +3 - 4 85.07 98.30 +4 - 5 45.06 +4 - 5 99.49 112.72 +5 - 6 52.73 +5 - 6 113.54 126.77 +6 - 7 60.26 +6 - 7 127.23 140.46 +7 - 8 67.64 +7 - 8 130.67 144.98 +8 - 9 74.88 +8 - 9 143.06 157.38

+9 - 10 82.01 +9 -10 155.20 169.51 +10 - 11 89.02 +10 - 11 155.25 169.56 +11 - 12 95.91 +11 - 12 166.36 180.67 +12 - 13 102.72 +12 - 13 177.28 191.60 +13 - 14 109.43 +13 - 14 188.05 202.36 +14 - 15 116.05 +14 - 15 198.67 212.98 +15 - 16 122.59 +15 - 16 209.13 223.44 +16 - 17 129.04 +16 - 17 219.46 233.77 +17 - 18 135.44 +17 - 18 229.66 243.97 +18 - 19 141.75 +18 - 19 239.75 254.07 +19 - 20 148.01 +19 - 20 249.72 264.04 +20 - 21 154.21 +20 - 21 259.59 273.90 +21 - 22 160.34 +21 - 22 269.36 283.67 +22 - 23 166.42 +22 - 23 279.03 294.15 +23 - 24 172.46 +23 - 24 288.60 303.73 +24 - 25 179.45 +24 - 25 299.87 315.00 +25 - 26 186.43 +25 - 26 311.13 326.26 +26 - 27 193.43 +26 - 27 322.39 337.51 +27 - 28 200.42 +27 - 28 333.66 348.78 +28 - 29 207.40 +28 - 29 344.92 360.04 +29 - 30 214.40 +29 - 30 356.18 371.30

+30 - 31 367.43 382.56 +31 - 32 378.70 393.83 +32 - 33 389.96 405.09 +33 - 34 401.22 416.34 +34 - 35 412.49 427.61 +35 - 36 423.75 438.87 +36 - 37 435.00 450.13 +37 - 38 446.27 461.40 +38 - 39 457.53 472.66

+39 - 40 468.79 483.91

7

Page (2) ANNEXURE II TABLE - IVA TABLE - IIA SAND TRANSPORT "WITH" CONSTRUCTION OF WOODEN

COAL TRANSPORT BRIDGE BEYOND "30 Km" DISTANCE ONLY FOR DAMODAR RIVER

RATE IN Rs./Te. RATE IN Rs./ CuM.

DISTANCE (Km)

WITH EFFECT FROM 1-April, 2013

REVISED RATE W.E.F. April 1, 2013

+30 - 31 221.39

DISTANCE (Km)


+31 - 32 228.37 0 - 1 63.15 76.38 +32 - 33 235.37 +1 - 2 75.27 88.50 +33 - 34 242.36 +2 - 3 88.64 101.87 +34 - 35 249.34 +3 - 4 99.93 113.16 +35 - 36 256.34 +4 - 5 114.35 127.58 +36 - 37 263.33 +5 - 6 128.40 141.63 +37 - 38 270.31 +6 - 7 142.09 155.32 +38 - 39 277.31 +7 - 8 145.53 159.84 +39 - 40 284.30 +8 - 9 157.92 172.24

+9 - 10 170.06 184.37 +10 - 11 170.11 184.42 +11 - 12 181.22 195.53 +12 - 13 192.14 206.46 +13 - 14 202.91 217.22 +14 - 15 213.53 227.84 +15 - 16 223.99 238.30 +16 - 17 234.32 248.63 +17 - 18 244.52 258.83 +18 - 19 254.61 268.93 +19 - 20 264.58 278.90 +20 - 21 274.45 288.76 +21 - 22 284.22 298.53 +22 - 23 293.89 309.01 +23 - 24 303.46 318.59 +24 - 25 314.73 329.86 +25 - 26 325.99 341.12 +26 - 27 337.25 352.37 +27 - 28 348.52 363.64 +28 - 29 359.78 374.90

+29 - 30 371.04 386.16

8

ANNEXURE II Page (3) APPLICABLE FOR WEST BENGAL AT DIESEL PRICE = Rs.52.85/Litres (AS ON 1.04.13)

TABLE - VA TABLE - VIA

SAND TRANSPORT SAND TRANSPORT

(J. K. ROPEWAYS) (J. K. ROPEWAYS) MECHANICAL DUMP MANUAL DUMP

RATE IN Rs./CuM RATE IN Rs./CuM

DISTANCE (Km)


DISTANCE (Km) REVISED RATE WITH EFFECT FROM 1-Apr-13

0 - 1 44.09 0 - 1 51.76 +1 - 2 56.21 +1 - 2 63.88 +2 - 3 69.58 +2 - 3 77.25 +3 - 4 80.87 +3 - 4 88.54 +4 - 5 95.29 +4 - 5 102.96 +5 - 6 108.33 +5 - 6 117.01 +6 - 7 122.02 +6 - 7 130.70 +7 - 8 125.46 +7 - 8 134.14 +8 - 9 137.85 +8 - 9 146.53

+9 - 10 149.99 +9 - 10 158.67 +10 - 11 148.84 +10 - 11 158.72 +11 - 12 159.95 +11 - 12 169.83 +12 - 13 170.87 +12 - 13 180.75 +13 - 14 181.64 +13 - 14 191.52 +14 - 15 192.26 +14 - 15 202.14 +15 - 16 202.72 +15 - 16 212.60 +16 - 17 213.05 +16 - 17 222.93 +17 - 18 223.25 +17 - 18 233.13 +18 - 19 233.34 +18 - 19 243.22 +19 - 20 243.31 +19 - 20 253.19 +20 - 21 251.76 +20 - 21 263.06 +21 - 22 261.53 +21 - 22 272.83 +22 - 23 271.20 +22 - 23 282.50

+23 - 24 292.07 +24 - 25 303.34 +25 - 26 314.60 +26 - 27 325.86 +27 - 28 337.13

+28 - 29 348.39 +29 - 30 359.65

9

ANNEXURE II Page (4)

APPLICABLE FOR WEST BENGAL AT DIESEL PRICE = Rs.52.85/Litre (AS ON 01.04.2013)

TABLE - VIIIA

COAL TRANSPORT

(Q-Bed to Surface)

DISTANCE (Km)

REVISED RATE WITH EFFECT

FROM 1-Apr-13

0 - 0.5 20.12 +0.5 - 1 22.85 TABLE - VIIA TABLE - XA +1 - 2 28.02 +2 - 3 34.30 +3 - 4 43.75

REVISED RATE OF LOADING BY PAY

LOADER +4 - 5 52.96 (Rs./Te.)

RATE OF LOADING BY EXCAVATOR

+5 - 6 61.99 +6 - 7 70.84

(INTO WAGONS/ TIPPERS

(Rs./Te.)

+7 - 8 79.50 AS ON 01/04/2013 AS ON 01/04/2013 +8 - 9 88.02 10.04 11.20

+9 - 10 96.39

10

Page (5) TABLE - IXA COAL TRANSPORT FROM TIPPLER AT WB (without any Bunker/adequet storage capacity)

RATE IN Rs./Te.

DISTANCE

(Km) WITH EFFECT FROM 1-

April, 2013 0-0.5 22.42

+ 0.5 - 1 24.74 +1 - 2 29.44 +2 - 3 35.03 +3 - 4 44.19 +4 - 5 53.10 +5 - 6 61.79 +6 - 7 70.28 +7 - 8 78.56

N.B : Tha above rate shall be applicable only when the unit authority certifies that there was no stoppage of

production due to non availability of tippers under the tippler. In absence of the sam rate as at Table-IA shall

be applicable.

11

ANNEXURE II Page (6) TABLE - XIA COAL TRANSPORT BEYOND "40 Km" DISTANCE IN W.B. RATE IN Rs./Te.

DISTANCE (Km)

WITH EFFECT FROM 1-April,

2013

+40 - 41 291.28

+41 - 42 298.28 +42 - 43 305.27 +43 - 44 312.25 +44 - 45 319.25 TABLE - XIIA CRUSHING OF COAL BY MOBILE CRUSHER (400 TPH CAPACITY) IN WEST BENGAL RATE IN Rs./Te.

SL NO. PARTICULARS Rate (Rs/Te.) 1 Crushing of coal into (-) 100 mm. size (all dimensions) by mobile crusher

including feeding of coal to mobile crusher, loading of crushed coal into tippers by pay loader and providing and installing suitable and matching crushing arrangement with all infrastructure. The element includes operation and maintenance of the crushing arrangement also. (Electricity and water will be supplied free of cost)

21.42

12


APPLICABLE FOR MUGMA AREA (Jharkhand State) AT DIESEL PRICE = Rs.50.88/Litre (AS ON 1.04.2013)

TABLE - IB TABLE - IIIB

COAL TRANSPORT

SAND TRANSPORT FROM BARAKAR RIVER

RATE IN Rs./Te. RATE IN Rs./CuM.

DISTANCE (Km)



0 - 0.5 17.11

DISTANCE (Km)


+0.5 - 1 19.37 0 - 1 48.29 60.70 +1 - 2 23.66 +1 - 2 60.23 71.30 +2 - 3 28.89 +2 - 3 73.40 84.47 +3 - 4 36.80 +3 - 4 84.49 95.57 +4 - 5 44.52 +4 - 5 98.74 109.81 +5 - 6 52.08 +5 - 6 112.59 123.67 +6 - 7 59.47 +6 - 7 126.10 137.18 +7 - 8 66.72 +7 - 8 129.35 142.76 +8 - 9 73.84 +8 - 9 141.55 154.97 +9 - 10 80.84 +9 - 10 153.49 166.91 +10 - 11 87.73 +10 - 11 153.35 166.77 +11 - 12 94.50 +11 - 12 164.27 177.69 +12 - 13 101.17 +12 - 13 175.00 188.42 +13 - 14 107.75 +13 - 14 185.58 199.00 +14 - 15 114.24 +14 - 15 195.99 209.41 +15 - 16 120.65 +15 - 16 206.26 219.68 +16 - 17 126.99 +16 - 17 216.41 229.83 +17 - 18 133.25 +17 - 18 226.41 239.83 +18 - 19 139.44 +18 - 19 236.31 249.73 +19 - 20 145.56 +19 - 20 246.08 259.50 +20 - 21 151.63 +20 - 21 255.75 269.17 +21 - 22 157.64 +21 - 22 265.33 278.75 +22 - 23 163.60 +22 - 23 274.80 288.97 +23 - 24 169.50 +23 - 24 284.19 298.36 +24 - 25 176.37 +24 - 25 295.26 309.43 +25 - 26 183.22 +25 - 26 306.33 320.50 +26 - 27 190.09 +26 - 27 317.40 331.57 +27 -28 196.95 +27 - 28 328.46 342.63 +28 - 29 203.82 +28 -29 339.54 353.71 +29 - 30 210.68 +29 - 30 350.61 364.78 +30 - 31 361.68 375.85 +31 - 32 372.75 386.92 +32 - 33 383.81 397.99 +33 - 34 394.89 409.06 +34 - 35 405.96 420.13 +35 - 36 417.03 431.20 +36 - 37 428.10 442.27 +37 - 38 439.17 453.34 +38 - 39 450.24 464.41 +39 - 40 461.31 475.48

13

ANNEXURE II Page (2) APPLICABLE FOR MUGMA AREA (Jharkhand State) AT DIESEL PRICE = Rs.50.88/Litre (AS ON 1.04.2013)

TABLE - IIB TABLE - VB COAL TRANSPORT BEYOND "30Km"

DISTANCE COAL TRANSPORT (QUARRY-BED

TO SURFACE) RATE IN Rs./Te. RATE IN Rs./Te.

DISTANCE (Km)


DISTANCE (Km)


+30 - 31 217.55

0 - 0.5 20.13

+31 - 32 224.40 +0.5 - 1 22.78 +32 - 33 231.27 +1 - 2 27.83 +33 - 34 238.13 +2 - 3 33.97 +34 - 35 245.00 +3 - 4 43.27 +35 - 36 251.86 +4 - 5 52.35 +36 - 37 258.73 +5 - 6 61.24 +37 - 38 265.58 +6 - 7 69.93 +38 - 39 272.45 +7 - 8 78.46 +39 - 40 279.31 +8 - 9 86.83

+9 - 10 95.06

TABLE -IVB TABLE -VIIB RATE OF LOADING BY PAY LOADER RATE OF LOADING BY EXCAVATOR

(INTO WAGONS / TIPPERS) (Rs./Te.) AS ON 01/04/2013 AS ON 01/04/2013

(Rs./Te.) 9.83 10.97

14

ANNEXURE II Page (3) TABLE - VI B COAL TRANSPORT FROM TIPPLER AT MUGMA (without any Bunker/adequet storage capacity)

RATE IN Rs./Te.

DISTANCE (Km) WITH EFFECT FROM 1-April, 2013

0-0.5 22.44

+ 0.5 - 1 24.69 +1 - 2 29.30 +2 - 3 34.75 +3 - 4 43.79 +4 - 5 52.58 +5 - 6 61.15 +6 - 7 69.50 +7 - 8 77.67

N.B : Tha above rate shall be applicable only when the unit authority certifies that there was no stoppage of

production due to non availability of tippers under the tippler. In absence of the same rate as at Table-IB shall

be applicable.

15

ANNEXURE II Page (4) TABLE - VIIIB CRUSHING OF COAL BY MOBILE CRUSHER (400 TPH CAPACITY) IN MUGMA RATE IN Rs./Te.

SL NO. PARTICULARS Rate (Rs/Te.)

1

Crushing of coal into (-) 100 mm. size (all dimensions) by mobile

crusher including feeding of coal to mobile crusher, loading of

crushed coal into tippers by pay loader and providing and

installing suitable and matching crushing arrangement with all

infrastructure. The element includes operation and maintenance

of the crushing arrangement also. (Electricity and water will be

supplied free of cost)

21.23

16


RATES APPLICABLE FOR S.P. MINES AREA (JHARKHAND) FOR COAL TRANSPORTATION

TABLE - IC AT DIESEL PRICE = Rs.51.06/Litre AS ON 01.04.2013

ROUTE FROM TO

DISTANCE (Km) RATE IN Rs./Te W.E.F. 01/04/2013

Chitra -A Jamtara Rly. Sdg. 26 - 27 190.41

Chitra-B Jamtara Rly. Sdg. 28 - 29 204.16

LOADING OF COAL INTO TIPPERS BY PAYLOADERS

TABLE - IIC

RATE IN Rs./Te W.E.F. 01/04/2013 (At diesel price

of Rs.51.06/Ltr.) 9.85

TABLE - IIIC

ALLIED WORKS RELATED TO TRANSPORT WORK OF COAL FROM CHITRA MINES TO JAMTARA RAILWAY SIDING.

Jobs Base Rate (Rs./Te.)

1. Picking out stone/ shale or any Extraneous materials from the Coal stock of Chitra Mines of S.P.Mines Area.

2.75 2. Breaking of Clean Coal (-) 200mm size.

4.30

3. Loading of broken coal into wagons by Payloader and other allied jobs at Jamtara Rly. Siding - Details of Allied Jobs are as follows : Lime spraying on coal loaded in wagons, closing of wagon and door gutka fitting, cleaning of rail tracks operation of DG set and maintenance of lighting at siding, stacking and shifting of coal in the siding if required, maintenance of road in and around siding, maintenance of weigh bridge of the siding, if required and other related jobs in the said siding if any as directed by the controlling officer. Bidder will be liable for paying demmurage if any due to bidder's either in transport, loading or maintenance of siding. The bidder will also guard the coal for its security at the siding. For any shortage of coal at the siding, the bidder will be responsible.

16.50

N.B. : Special Conditions Picking of shale/ stone and other extraneous materials from coal means removal of all such pickable materials from the coal stock to make the same clean for crushing if any complain about presence of over sized coal in respect of any rake loaded with coal picked and sized by contractor is received from the consumers, the contractor shall be liable for the same and no payment for picking and crushing in respect of the quantity loaded in that particular rake will be payable to the contractor. Payment for loading and transportation for the estimated quantity of shale/ stone and other extraneous material will also not be paid to the contractor.

17

ANNEXURE II Page (2) TABLE - IVC RATE OF LOADING BY EXCAVATOR

RATE IN Rs./Te W.E.F. 01/04/2013 (At diesel price of Rs.51.06/Ltr of Jamtara)

10.99

TABLE - VC CRUSHING OF COAL BY MOBILE CRUSHER (400 TPH CAPACITY) IN S P MINES RATE IN Rs./Te.


1

Crushing of coal into (-) 100 mm. size (all dimensions) by mobile crusher

including feeding of coal to mobile crusher, loading of crushed coal into

tippers by pay loader and providing and installing suitable and matching

crushing arrangement with all infrastructure. The element includes operation

and maintenance of the crushing arrangement also. (Electricity and water will

be supplied free of cost)

21.25

18


RATES APPLICABLE FOR RAJMAHAL AREA (JHARKHAND) FOR COAL TRANSPORTATION AT DIESEL PRICE OF PIRPAINTI= Rs.52.95/Litre AS ON 01.04.2013 TABLE - ID

ROUTE FROM TO


Rajmahal

OCP Pirpainti Rly. Sdg. 32 - 33 235.80

TABLE - IID AT DIESEL PRICE OF MAHAGAMA= Rs.51.73/Litre AS ON 01.04.2013

ROUTE FROM TO


Stock of Rajmahal

OCP

Main/ Interim CHP

1 - 2 23.75

LOADING OF COAL INTO TIPPERS BY PAYLOADERS TABLE - IIID

RATE IN Rs./Te W.E.F. 01/04/2013

9.93 AT DIESEL PRICE OF MAHAGAMA= Rs.51.73/Litre AS ON 01.04.2013

TABLE - IVD

ALLIED WORKS RELATED TO TRANSPORT OF COAL FROM RAJMAHAL MINES TO PIRPAINTI RAILWAY SIDING

Jobs Base Rate (Rs./Te.)

1. Breaking of clean coal (-) 200mm. Size 6.00

2. Loading of broken coal into wagons by Payloader and other allied jobs at Pirpainti Rly. Siding - Details of Allied Jobs are as follows : Lime spraying on coal loaded in wagons, closing of wagon and door gutka fitting, cleaning of rail tracks operation of DG set and maintenance of lighting at siding, stacking and shifting of coal in the siding if required, maintenance of road in and around siding, maintenance of weigh bridge of the siding, if required and other related jobs in the said siding if any as directed by the controlling officer. Bidder will be liable for paying demmurage if any due to bidder's either in transport, loading or maintenance of siding. The bidder will also guard the coal for its security at the siding. For any shortage of coal at the siding, the bidder will be responsible.

21.00

TABLE - VIID RATE OF LOADING BY EXCAVATOR

RATE IN Rs./Te W.E.F. 01/04/2013 (At diesel price of Rs.51.73/Ltr of Mahagama)

11.06

19


TABLE - VD COAL TRANSPORT (QUARRY-BED TO

MAIN/INTERIM CHP AT RAJMAHAL)

AT DIESEL PRICE = Rs.51.73/Litre (AS ON 01.04.2013) RATE (Rs/Te) DISTANCE w.e.f 01/04/13 +0- 0.5 20.14 +0.5 - 1 22.83 +1 - 2 27.93 +2 - 3 34.14 +3 - 4 43.50 +4 - 5 52.65 +5 - 6 61.60 +6 - 7 70.36 +7 - 8 78.96

TABLE - VID

COAL TRANSPORT (SIMLONG COLLIERY TO KUMARPUR SIDING

AT RAJMAHAL) AT DIESEL PRICE = Rs.51.73/Litre (AS ON 01.04.2013) RATE (Rs/Te)

DISTANCE w.e.f 01/04/13 +40-41 288.49 +41-42 295.41 +42-43 302.33 +43-44 309.25 +44-45 316.17 +45-46 323.09 TABLE - VIIID CRUSHING OF COAL BY MOBILE CRUSHER (400 TPH CAPACITY) IN RAJMAHAL RATE IN Rs./Te.


1

Crushing of coal into (-) 100 mm. size (all dimensions) by mobile crusher

including feeding of coal to mobile crusher, loading of crushed coal into tippers

by pay loader and providing and installing suitable and matching crushing

arrangement with all infrastructure. The element includes operation and

maintenance of the crushing arrangement also. (Electricity and water will be

supplied free of cost)

21.33

20

TABLE - IXD Page- (3) APPLICABLE FOR RAJMAHAL AREA AT DIESEL PRICE = Rs.51.73/Litres (AS ON 01.04.13) OF MAHAGAMA (SIMLONG TO PIRPAINTI SIDING/ RAJMAHAL WHARF WALL SIDING) COAL TRANSPORT (RATE IN Rs./Te)

DISTANCE (Km)

TRANSPORTATION RATE WITH EFFECT

FROM 1-Apr-13 DISTANCE

(Km)

TRANSPORTATION RATE WITH EFFECT FROM 1-

Apr-13 45-46 323.12 80-81 565.35 46-47 330.04 81-82 572.27 47-48 336.96 82-83 579.2 48-49 343.88 83-84 586.12 49-50 350.8 84-85 593.04 50-51 357.72 85-86 599.96 51-52 364.64 86-87 606.88 52-53 371.56 87-88 613.8 53-54 378.49 88-89 620.72 54-55 385.41 89-90 627.64 55-56 392.33 90-91 634.56 56-57 399.25 91-92 641.48 57-58 406.17 92-93 648.41 58-59 413.09 93-94 655.33 59-60 420.01 94-95 662.25 60-61 426.93 95-96 669.17 61-62 433.85 96-97 676.09 62-63 440.77 97-98 683.01 63-64 447.7 98-99 689.93 64-65 454.62 99-100 696.85 65-66 461.54 100-101 703.77 66-67 468.46 101-102 710.69 67-68 475.38 102-103 717.62 68-69 482.3 103-104 724.54 69-70 489.22 104-105 731.46 70-71 496.14 105-106 738.38 71-72 503.06 106-107 745.3 72-73 509.98 107-108 752.22 73-74 516.91 108-109 759.14 74-75 523.83 109-110 766.06 75-76 530.75 76-77 537.67 77-78 544.59 78-79 551.51 79-80 558.43

21

PART – II

AWARD OF WORK: INSTRUCTION

22

PART-II: Page (3) AWARD OF WORK: INSTRUCTIONS

1.0 Award of Contracts on Schedule of Rate (S.O.R) : For coal / sand transportation work discount bidding at HQ. would be done for work value above Rs.350 lakhs and for values beyond these limits, discount bidding will be done by concerned Areas. Area CGM / GM will have overall command to award the wok under this SOR(on SOR Rate or discounted Rate) duly approved by competent Authority ( as per DOP given in part – II Annexure – I) and entitled to issue work order to any registered contractors. Such awards shall be amongst valid registered transporters of ECL. While awarding the contracts the Area CGMs/GMs should (a) Take into account the capacity / capability of the contractor against the requirement of work and

verify their credential as under - (i) The bidder shall have executed similar transportation work (Coal / Sand)* during any of the

preceding 7 years at least 25% of the work value tendered (job wise). (ii) The bidder is required to give an undertaking in the form of an affidavit in the prescribed

format expressing willingness to deploy matching equipments / tippers / pay loaders / excavator / mobile crusher etc. as per discount bid either owned or hired / partially both.

(b) Ensure the following: (i) The work is awarded to the lowest bidder (Job wise). (ii) In case of equal / same discount on SOR, the works are equally distributed amongst the

participants who have quoted equal rates considering their capability and capacity. (c) Ensure that such award of work is within the Revenue Budget for transportation of coal &

sand allocated to the Area. (d) Ensure that departmental tipping trucks / trucks are fully utilised. For this purpose the

minimum work load per day per tipper or truck on roll as fixed should be achieved before engagement of contractors’ tippers / trucks. He should also ensure that departmental and contractual works are not operated simultaneously, at any particular place.

(e) In all cases, Earnest Money (If any) shall be converted into performance security as per provisions of security deposit clause (Refer terms and conditions). Security deposit shall be ensured / effected as per provisions of security deposit clause.

(f) A consolidated statement of work awarded should be sent to G.M (CMC) along with copies of Work Orders giving the following details:

(1) Name & address of the party, (2) Name of the Mine, (3) Transportation from ………………. To ………………., (4) Rate awarded, (5) Quantity awarded, (6) Period of contracts from date to date, (7) Total value of contract. (8) Manpower deployed by contractor for the awarded work.

(g) Payment to the Sand Transport Contractor shall be made, only after necessary reconciliation of transport of sand to bunker and stowing underground jointly measured with J.K.Ropeways and Colliery Authority not exceeding TWO months. However 80% payment may be released on the basis of UG measurement done by the Unit before the reconciliation. Payment should be done strictly as per Clause 6 of Specimen Work Order, Part-III.

(h) Payment to the coal transport contractor shall be made on the basis of following criterion:- (1) Manager / Agent of the colliery sending the transport bill for payment should clearly certify

on the face of the bill, the quantity of coal transported and admitted for payment. This should be done by him after ensuring that each trip of transport is properly recorded both at the loading end and at unloading end and as per approved route and distance. *From Govt / Semi Govt / Public Sector / Joint Sector / Public Limited Cos in Private Sector.

Contd….4

23

PART-II: Page – (4) (2) Monthly reconciliation of coal transport should be made with despatch quantity as per

Clause 1.7.0 of Part-III. (3) Reconciliation of the coal transport will be the responsibility of the Colliery Agent. After

this exercise, a certificate should be given from his end that “Coal Transport quantity has been reconciled with R/R and / OR despatch quantity and there is no shortage”.

(4) On reconciliation of coal transport, if there is a shortage, the value of the same is to be recovered from the contractor for the quantity, beyond the permissible limit as envisaged in Weights & Measures Act.

(5) The surplus and shortage can not be offset against each other after the Monthly reconciliation.

(i) Work Order:-In all cases of award of contract, proper Work Order shall be issued as per

specimen copy of Work Order given vide PART-III of the scheme including the General Terms & Conditions and Additional Terms & Conditions and an Agreement shall be executed accordingly for work value of more than Rs. 5.00 lakhs No payments shall be made on running on account bill against any award (under SOR) having awarded value more than Rs. 5.00 Lakhs unless the contractors signs agreement with the management as per the terms & conditions of the contract.

2.0 System of Reconciliation :

System of Reconciliation should be as per Clause 1.7.0 of Part-III. 3.0 Monsoon Payment For Sand Transport (From River Bed) :

Payment against monsoon shall generally be restricted to the period 15th July to 15th October only. However, G.Ms may make wet season payment beyond this period when there is rain and river gets flooded, which is to be verified by the Joint Committee Consisting GMs of Concerned Areas (i.e. For Damodar River – Satgram, Sripur, Kunustoria Areas, For Ajoy River – Pandaveswar, Bankola, Kenda, Kunustoria and Kajora Areas and for Barakar River – Mugma Area, Sodepur Area). This system will also be made applicable for the period 15th July to 15h October, as such no payment will be made during that period also if there is dry season either in between OR due to delayed monsoon OR due to early finish of the monsoon.

4.0 Posting of Sand Munshi: Sand Munshi is to be posted at each bunker for issuing Challan / Receipt of sand transported from either River OR JK Ropeways Dump. Sand Munshies are also to be posted at River Ghats, from where sand is being lifted. The Munshi will record, the time of entry of empty and exist of the loaded truck along with Registration Number and date. This practice is to be followed without fail in Areas where sand is transported from both river Ghats and JK Ropeways dumps. In cases where the sand is transported from JK Ropeways dumps, Sand Munshies at the JK Ropeways Dumps will take Dip-Stick measurement at THREE Different Points of the truck body i.e. Front, Middle & Rear and record it on the Challan. The Sand Munshies at the receiving end will also follow the same producer.

5.0 Distance From the River Ghat To Bunker : For each of the sand stowing bunker, the Committee constituted by the C.G.M / G.M of the Area along with one representative from I.E.D HQ as specified in Para 3.1.5 of Part – I. The Committee will determine the distance from nearest Ghat to a particular bunker. In no case clubbing of Ghat / Averaging of Ghat distances is permitted.

5.0 (A) After every monsoon, the sand should be lifted and transported from the nearest point on the river-ghat and if necessary fresh measurement may be done.

Contd…. (5)

24

PART – II Annexure-1

D.O.P. AS APPROVED BY BOARD/FDs OF ECL

Delegation of Power for transportation of coal and sand- Discount bidding and SOR in case of emergency as per Schedule of Rates approved by the Board of Directors of ECL:

Nature of Power Competent Authority Reference Power to award for loading & transportation of coal / sand to registered contractors on “Schedule of Rates” approved by Co. HQ. through discount Bidding.

CGM/GM of Area Upto Rs.1.50 crore (One crore fifty lakh) in each Case restricted to annual limit of approved budget of the Area.

Sanction reference No. ECL: CS: 27(U)/ 6th of 2013 / 13 dated 03.06.2013.

Power to award loading & transportation of coal, sand without inviting tender in emergency on approved schedule of rates to registered contractors.

CGM/GM of Area Rs 15 lakh in each case.

Sanction reference No. ECL:CS:27(N)/7435 dated 08.09.2009

Power to award for loading & transportation of coal / sand to registered contractors on “Schedule of Rates” approved by Co. HQ. through discount Bidding.

Director (Tech.) Up to Rs.3 (three) Crores in each case subject to annual limit of approved budget of the individual Area

Sanction reference No. ECL:CS:87/228 dated 09.10.2012


Director (Tech.) Rs 30 lakh in each case.


Power to award for loading & transportation of coal / sand to registered contractors on “Schedule of Rates” approved by Co. HQ. through discount Bidding.

CMD Upto Rs.5.00 (five) Crores in each case subject to annual limit of approved budget of the individual Area.

Sanction reference No. ECL:CS:87/228 dated 09.10.2012


CMD Rs 50 lakh in each case.


25

PART-II: Page – (5)

6.0 ADDITIONAL INSTRUCTIONS FOR TRANSPORTATION FROM Q-BED :

6.1 CGM / GM of the concerned Area shall ensure that all proposals relating to Quarry Bed transportation cover utilisation of existing HEMM fleet for obtaining prior approval of Director (T) / CMD / ECL – Board ( as per DOP given in Part-II, Annexure – I).

6.2 CGM / GM of the Area should ensure that such award of work within the revenue budget for transportation of coal and bears prior approval of concerned Director (Tech.) as far as quantum of coal transportation and distance slabs are concerned.

6.3 The S.O.R will be operated only where proper weighing arrangement exists / or is installed. 6.4 The GM / CGM of the concerned Area should justify the use of Excavator, in case of loading

of coal by Excavator and certify the bills of the contractor for loading of coal by Excavator.

7.0 Allocation and Fixing the Budget for Transportation of Coal, Sand, O.B / Matti and Stone for the Area as a whole on S.O.R: An Area level Committee will fix the production points along with budgeted coal production and

sidings from where coal of different points is to be despatched, so that each production point will have its budget depending on the distances of loading points to the despatch points in order to allocate and fix the budget for the Areas as a whole. This job is to be taken up during the beginning of the financial year. In case any alteration is required for the above plan & programme, prior approval is to be obtained from CGM / GM of the concerned Area.

8.0 Period of Contract:

The contract may be awarded at a time for a period of one year only. 9.0 Validity :

The scheme will be valid for twenty four months w.e.f. 01.04.2013 (i.e. upto 31.03.2015) which can be extended for further additional duration at the discretion of management of ECL.

The scheme shall be subject to such revision as the Management may deem fit.

***** *****

26

PART-III

AWARD OF WORK: TERMS & CONDITIONS

WITH SPECIMEN WORK ORDER

27

-6-

SPECIMEN WORK ORDER

EASTERN COALFIELDS LIMITED ……………………….. AREA

Address………………………………. Ref. No: Date: To M/S…………………………., ………………………. Sub: Work Order for Transportation of Coal / Sand From………………….. to…………..……… For ………………………………….Colliery Dear Sirs, Pursuant to your offer No……….. dated…… for transportation of Coal / Sand from ……….. to……… as per the SOR rate /…..percent discount on SOR rate and terms & conditions of the scheme of award of work on SOR to registered contractors, the management of ECL having decided to award the work in your favour, the work is awarded to you for a period of………………., commencing from………….., on the terms & condition & other conditions as elaborated below of S.O.R. Note: Discount shall be applicable on SOR rate valid from time to time and allowance admissible (applicable during the period of contract). Work Description:……………………………

Quantity of Transportation of Coal / Sand: ………………………………. At the following rates:

Items of Work Quantity Base Rate Allowance Value in Rs. per M.T/ cum (i) - - - - - - - - - - - - - - - (ii) - - - - - - - - - - - - - - - (iii) - - - - - - - - - - - - - - -

and so on _______________ Total - - - _______________ Less ……% discount --- ---------------------- Grand Total --------------------- Minimum quantity of Coal / sand to be transported, shall be …………………..M.T / CuM per day and

…………………..M.T / cum per week. Security Deposit 3. The contractor / contractors shall permit the company at the time of making any payment to him / them for work done under the contract, to deduct such sums as along with the amount of earnest money already deposited, would amount to 5% of the contract sum. The security deposit will not carry any interest. The Earnest money deposited by the successful contractor / s will be converted to initial Security Deposit. The balance amount of security deposit shall be recovered from the contractor’s running on account bills to be submitted for the work done under the contract and shall remain at the disposal of the company as security for the satisfactory execution and completion of the work in accordance with the provision of the contract. The aggregate amount of initial security deposit and security deposit recovered shall not exceed 5% of the awarded or revised value of the contract as the case may be, whichever is lower.

Contd…/7.

28

- 7 - The company shall be at liberty to deduct appropriate sum from the security deposit such sums as are due and payable by the contractor to the company as may be determined in terms of the contract and the amount appropriated from security deposit shall have to be restored by further deduction from the contractor’s subsequent on account running bills, if any. The security deposit shall be refunded after expiry of 3 (three) months from the date of satisfactory completion of the work as per the work order or from the date of termination of work by the management , subject to recovery of the company’s dues from the contractor on the date of termination. The amount of security deposit shall bear no interest.

Payment of Bills 4. You shall submit monthly running on account bills supported with receipted challans for the measurement of work / certified by the official authorised by the company for the purpose.

Progress Payments (I) In case of Sand Transport :

(a) 80% payment on presentation of the underground measurement done by the unit before the reconciliation and 12% to be paid after joint reconciliation (with J.K. Ropeways & Colliery authorities) which is to be done at every TWO months.

(b) 3% of the Running Account bill to the deducted for deposition with appropriate authority towards income tax.

(c) Retention money to be deducted @ 5% from Running Account bills (As per terms & conditions related to Security deposit.)

(II) In case of Coal Transport :

(a) 92% payment of the bill may be done on monthly reconciliation. (b) 3% of the Running Account bill to be retained towards income tax. (c) Retention money to be deducted @ 5% from Running Account bills (As per terms & conditions

related to Security deposit.) Statutory Obligations – on Contractor’s Account

5. Statutory obligations for engagement of contract labour (to be on Contractor’s Account) are to be specified under: (a) Maintenance of statutory records, (b) Payment of workmen’s compensation, (c) Holding of license as required under statute, (d) Compliance with the provisions of safety regulations, (e) Provision of medicines/ medical facilities to workmen to be engaged by the contractor, (f) The contractor/contractors shall not pay less than the minimum wages to the labours engaged by

him/them as per Minimum Wages Act / such other legislation / the Minimum wages fixed by the respective State Government / the rate specified by the company, whichever is higher. The contractor(s) shall make necessary payments of the Provident Fund for the workmen employed by him/them as per the laws prevailing under the provisions of CMPF and Allied Schemes and Miscellaneous Provisions Act. 1948 or Employee’s Provident Fund and Miscellaneous Provisions Act 1952 as the case may be.

Contd… /8.

29

- 8 -

Penal Clauses / recovery of Damages 6. Penal clauses / recovery of damages are to be specified under:

(a) Any shortfall in the quantum of work done by the contractor is to be done by the company at the risk and responsibility of the contractor,

(b) Contractor to remain liable to reimburse such extra cost/ expenditure as is incurred by the company, (c) Forfeiture of security deposit due to unsatisfactory performance / violations / breach of terms of

contract, (d) Recovery of monetary loss/ damage to the company arising out of any action on the part of the

contractor, (e) Recovery for shortfall in case of variation in the quantity of coal/sand transported will be dealt as

per the Clause given in Part – III, Para 1.8.0, (f) Any other items of special nature for a particular unit.

Maintenance of Private Roads other than P.W.D Roads where Trucks/Tipping Trucks to Ply

7. Construction of access/ service road and maintenance of Kuttcha Road / Private road / approach road to River/River bed being utilized by trucks/tippers shall be responsibility of contractors. However, maintenance of ECL Road/Roads of other organization / District Board Roads / PWD Roads / Gram Panchayat Roads where tipping trucks or trucks ply shall

not be the responsibility of contractor. Change in Scope / Nature of Work during Progress of Work

8. In case of any change in the scope/ nature of work during its progress, the contractor is to inform the management immediately and act as per the direction of the management. Appointment of Sub-Contractor by Contractor

9. This is not permitted generally except under special circumstances and reasons beyond control, with the approval of the company (e.g. strike by contractor’s workmen or any other reasons of special nature beyond control).

Termination / Cessation of Work with Notice 10. The management reserves the right to terminate the work by giving 15 days notice by displaying such

notice on the colliery/ Area notice board, without assigning any reason. The measurement of the transportation shall in such eventuality, be taken upto the date of such termination by the management.

Termination of Contract without Notice 11. The management reserves the right to terminate the contract under the following specific conditions/

circumstances: a) Unsatisfactory performance of the contracted work, b) Involvement in action causing breach of peace and discipline within the company/ area premises, c) Failure to comply with terms and conditions of the contract, d) Moral turpitude, e) Violation of the provisions under various laws and awards in force from time to time as are

applicable to the work, f) Any action on the part of the contractor which in the opinion of the management is detrimental to

the interest of the company.

Contd…. (9)

30

Page – (9) Production of Evidence for Payment of Govt. Dues Connected with the Work 12. The contractor is to produce evidence of payment of Government dues (e.g. toll taxes, Service tax)

which he is under legal obligation to pay to State Government or any other legal authority to the company every month.

Escalation in the Rates 13. The rates for the work will remain firm during the period of contract and any change in rate will be

applicable only for change in price of H.S.Diesel, as per the Clause No. 1.1.1 of Part-III of S.O.R.

Fleet Strength 14. The contractor shall submit to the Area General Manager concerned, before commencement of the work,

a list of trucks / tipping trucks to be deployed for the work, with the respective registration marks and the names and addresses of the owners of vehicles, incase not owned by the contractor. Any change in the list furnished, during progress of work, shall be intimated immediately to the concerned Area General Manger

Contractor’s Representation at Site 15. The contractor shall depute his agent / representative to be in charge of the work during the period of

contract. The agent / representative shall receive instructions on the contractor’s behalf, from the Area General Manager or any official authorized by him for the purpose.

16. The above terms and conditions are, however, subject to review by the management and may be

revised/ altered in the interest of the work.

17. Trucks/ Tippers used for contractual coal transportation should cover the following information on both side body of trucks/ Tippers.

1) On ECL duty in Bold letters. 2) Name of the Area in Bold letters. 3) Registration number of the Vehicle. 4) Period of contract in Bold letters.

Note:- the above information shall cover a space of 4’ x 2 ½’

The above information should be marked in red letters. Size of the letters should be bold enough so that it is clearly visible. The driver of the truck must carry the copy of the Work Order to be shown to inspecting authority of ECL or State Government.

18. Tipping trucks loaded with coal should be covered by tarpaulin during transportation.

19. The Work Order is being issued to you in duplicate. Please return the duplicate duly signed on all pages, as a token of your acceptance.

Yours faithfully, Chief General Manager / General Manager, ……………. Area C.C to: 1) A.F.M ….Area 2) Agent / Sr. Manager (Fin) …Colliery 3) G.M (I.E & Expl.), ECL HQ, Sanctoria 4) GM (Finance), Sanctoria

31

-10- TERMS AND CONDITIONS

1.0 ADDITIONAL TERMS & CONDITIONS

The following additional terms & conditions are also acceptable to the Company. 1.1.0 Rate & Escalation Clause: 1.1.1 The rate for the work will remain firm during the period of contract and any change in rate will be applicable only for change in price of H.S.Diesel. The escalation / de-escalation rates due to change in price of diesel will be calculated and conveyed by the G.M(CMC) after approval of the Director (Tech), Op. The escalation / de-escalation will be calculated as per the following formulae. 1.2.0 FOR COAL TRANSPORT ESCALATION / DE – ESCALATION: I = 0.066 x D x (P1-P0) 1.3.0 FOR SAND TRANSPORT

ESCALATION / DE – ESCALATION: I = 0.1026 x D x (P1-P0) 1.4.0 FOR LOADING OF COAL BY PAY LOADER

ESCALATION / DE – ESCALATION: I = 0.066 x (P1-P0) 1.5.0 FOR LOADING OF COAL BY EXCAVATOR ESCALATION / DE – ESCALATION: I = 0.12 x (P1-P0) -------------------------------------------------------------------------------------------------------------------- WHERE (Common for above formulae) Escalation / De – escalation = I = Change in Rate in Rs / Unit applicable from the date of Change in price of H.S Diesel on the reference date. D = Average one way distance of transport in Km P0 = Prices of HS Diesel on 01/04/2013 in Rs. / Litre.

P1 = The price of HS Diesel on date of reference in Rs. / Litre

Contd… (11)

32

-11-

1.6.0 Payment Clause : -

(A) For Coal Transport : Payment to the coal transport contractor shall be made on the basis of following criterion:-

1.6.1 Manager / Agent of the colliery sending the transport bill for payment should clearly certify on the face of the bill, the quantity of coal transported and admitted for payment. This should be done by him after ensuring that each trip of transport is properly recorded both at the loading end and at unloading end and as per approved route and distance.

1.6.2 Monthly reconciliation of coal transport should be made with despatch quantity. 1.6.3 Reconciliation of the coal transport will be the responsibility of the Colliery Agent. After this

exercise, a certificate should be given from his end that “Coal Transport quantity has been reconciled with R/R and / OR despatch quantity and there is no shortage”.

1.6.4 On reconciliation of coal transport, if there is a shortage, the value of the same is to be recovered from the contractor for the quantity, beyond the permissible limit as envisaged in Weights & Measures Act.

1.6.5 The surplus and shortage can not be offset against each other after the Monthly Reconciliation.

(B) For Sand Transport : 1.6.6 Payment to the Sand Transport contractor shall be made, only after necessary reconciliation of

transport of sand to bunker and stowing underground jointly with J.K. Ropeways and Colliery Authority not exceeding TWO months. However, 80% payment may be released on the basis of UG measurement done by the Unit before reconciliation. Payment should be done strictly as per Clause 6 of Specimen Work Order, as given in Part-III.

1.7.0 System of Reconciliation:

System of Reconciliation should be as under: - (A) For Coal Transport :

1.7.1 The places where the Weighbridge exists both at loading and unloading end, weighment should be taken at both ends. The coal value needs to be recovered from the contractor for any shortage arising beyond the permissible limit as per Clause 1.8.0 (Penalty for Shortage of Coal).

1.7.2 If there is Weighbridge only at the loading end the weighment as recorded at the weighbridge is to be reconciled with R/R and / OR Despatch quantity for the month and value of coal for the shortage beyond the permissible limit as laid down in Para 1.8.0 (Penalty for Shortage of Coal) needs to be recovered from the contractor.

1.7.3 The places where weighment facility is not available, it should be ensured by the Colliery Agent / Manager that each loaded vehicle reaches the destination and adequate regular surprise check should exist on such transport.

1.7.4 The next Challan will be issued only when the earlier Challan issued, is returned duly endorsed from the receiving end.

Contd… (12)

33

-12- (B) For Sand Transport: 1.7.5 Number of trips carried out from each-way be reconciled by the sender & receiver and on monthly

basis. Agent concerned will be made responsible for reconciliation of the trips and quantity of sand. 1.7.6 The sender must ensure that receipted Challan is handed over by the truck driver / Munshi both at the

loading end and receiving end. 1.7.7 The next Challan will be issued only when the earlier Challan issued is returned to the Munshi at

the sender’s end. 1.7.8 The measurement of sand by Sand Munshi using “Three Dip Stick Measurement System” must be

done at both ends. The figures regarding quantity of sand and receipted initially on Challan will be treated as “Provisional”.

1.7.9 Monthly reconciliation of sand supplied and received at bunker shall invariably be done by all units / colliery concerned on UG measurement on the basis of Offset Plan.

1.7.10 Payment of sand transport to the contractor shall be made on the basis of Joint UG Measurement of Sand Stowed with the representative of J.K.Ropeways and Colliery Concerned on the basis of reconciliation done once in two months.

1.7.11 In case of sand supplied by J.K.Ropeways, after reconciliation with the different Units / Collieries attached with J.K.Ropeways, further reconciliation of Sand Stock and Ropeways Dumps / Pontoons is to be done by J.K.Ropeways itself accordingly within the permissible limit. The permissible limit will be determined by a Committee having Representative of J.K.Ropeways, Representative of the Concerned Area and a Representative of G.M (CMC). The permissible limit should have approval of Director (Tech), Op. Shrinkage beyond the permissible limit will be considered as shortage and penalty for the same will be as per the Clause 1.8.0 (B) of Part-III.

1.8.0 PENALTY FOR SHORTAGE: 1.7.0 (A) Penalty for Shortage of Coal:

In case, there is any variation beyond the permissible limit as per Weights & Measures Act, in the

quantity of coal transported as per the weighment at the loading end Weigh Bridge and R/ R weighment, the recovery for such short fall shall be made at the rate of DOUBLE the Notified Value of Coal from the bills of the contractor.

The transportation charge should be given on the R / R weighment on monthly reconciliation basis. The places where the weighbridge exists both at the loading & unloading end, weighment should be

taken at both ends.

1.8.0 (B) Penalty for Shortage of Sand:

In case, there is any shortage of sand supplied from J.K.Ropeways’ dumps, the Penalty for shortage beyond the permissible limit (as explained in Para 1.7.11), will be the cost of sand per cum as calculated by JK Ropeways for the case and the same will be recovered from the bill of the sand transport contractor.

1.9.0 PENALTY CLAUSE FOR DEMURRAGE etc.:

1.9.1 The contractor shall ensure that there is no detention of wagons at the railway siding due to failure of

transportation of sufficient quantity of coal to the siding and in case of such failure the contractor shall be held responsible and demurrage if any paid by the Company shall be recovered from the contractor’s bill / dues / security deposit.

Contd… (13)

34

-13- 1.9.2 The contractor engaged for loading the Railway Wagon, shall also ensure that wagons are loaded as

per their capacity and no overloading and under loading is done. The loading of wagons should be done under the supervision of the Colliery Management, who will ensure that no overloading and under loading is done.

1.9.3 The work shall have to be performed by the contractor round the clock on all the days OR as advised by the Company OR Controlling Officer.

1.9.4 The contractor shall give the required progress stipulated by the Company / Controlling Officer. In the event of the contractor’s failure to comply with the required progress in terms of the agreed time and progress chart of to complete the work and clear the site on or before the date of completion of contract or extended date of completion, he shall without prejudice to any other right or remedy available under the law to the company on account of such breach, shall become liable to pay for penalty as under :

(a) If the average daily progress of work during the calendar months is less than the stipulated rate indicated in the detailed tender notice, penalty as detailed below will be levied.

(i) If the average daily progress of work executed during the calendar month is more than 80% and less than 100% of stipulated rate of progress, penalty equal to 10% of the contract value of the short fall in work shall be levied.

(ii) If the average daily progress of work executed during the calendar month is less than 80% of stipulated rate, penalty equal to 20% of contract value of the short fall in work shall be levied.

(iii) The aggregate of the penalties so levied shall not exceed 10% of the total contract value. Penalties will be calculated every month and withheld. The contractor shall be allowed to makeup the shortfall in the succeeding month within the stipulated time of completion. (b) The Company may waive the payment of compensation, depending upon merit of the case, on request received from the contractor if the entire work is completed within the date as specified in the contract or as validity extended without stipulating any penalty.

1.9.5 Payment for the work done by the contractor shall be made on the basis of the weighment of each

tipping truck on the weighbridge of colliery which should be counter checked with the weighment at the Siding and also with the actual despatch from the Siding/ R.R of wagons. Payment shall be made by the Area Finance Manager of the Area for the bills submitted on MONTHLY basis subject to such verifications as he may consider necessary and making deductions on account of income-tax, security deposit, and penalty / recoveries etc. as per terms & conditions and statutory obligations. The payment should be done on R/R weighment.

The reconciliation of transport quantity will be made by taking into account at the loading end and unloading points along with the quantity as per R.R weighment for the billed period after adjusting for opening and closing stock, if any.

1.9.6 The contractor shall post an authorised representative at the site of the work who shall be available all times and receive all communications / instructions from the Controlling Officer / Company and arrange compliance of the same.

1.9.7 The contractor shall arrange at his own cost accommodation, water, medical treatment etc for his employees and all necessary arrangement for execution of the work.

1.9.8 The contractor shall maintain all records as required under different statutes and as directed by the Controlling Officer / Company and shall submit the same to the Controlling Officer / Company / Govt. Departments as required.

Contd….14

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-14-

1.9.9 The contractor will have to start the work maximum within 10 (Ten) days from the date of issue of

the Letter of Acceptance, failing which the earnest money may be forfeited and the Letter of Intent may be cancelled.

1.9.10 The contractor shall have no claim for idleness of his equipment for any neither reason whatsoever, nor will there be any financial liability on the Company on this account.

1.9.11 The contractor shall be fully responsible for all payments and perquisites to his employees as per Award / Laws applicable in case non-payment or short-payment to the employees, the amount as assessed by the Company or by the concerned Statutory Authority, shall be recovered from the contractor’s bills / dues / security deposit payable to him.

1.9.12 It will be absolute responsibility and liability of the contractor to pay full compensation for any injury / accident to his and / or Company’s employee and / or any member of Public arising out of an in course of operation of this contract.

1.9.13 The contractor shall indemnify the Company against any claim which may be made against it, by any

member of the public or any third party for any damage or loss suffered by him by contractor’s equipment or any act of omission or commission on their part of the contractor and / or his employees.

1.9.14 The contractor shall compensate the Company for any damage or any loss suffered by it due to

stoppage of work by the contractor or his employee’s on his / their own accord or damage to any property of the Company by contractor’s equipment / employees or any damage / loss suffered by the Company due to any act of omission or commission on the part of the contractor and / or his employees. The assessment made by the Company in this regard shall be final and binding to the contractor.

1.9.15 The contractor or his employee shall fully abide by the Rules & Regulations of the Company and

will fully abide by the instructions of Controlling Officer in carrying out the work and execution of the contract. In case of any disobedience / misbehavior of the contractor and / or his employees, the contract may be terminated without any notice or the contractor may be called upon to forthwith remove any employee from the site for such disobedience/ misbehavior. Non-compliance of such instructions may lead to termination of the contract forthwith.

1.9.16 The Company may for any reason ask the contractor to suspend the work and the contractor shall be

bound to comply with such instructions without having any claims for the idleness of his equipments and / or employees or for any loss suffered by him due to such suspension.

1.9.16(a) The contract may be terminated without any notice and with immediate effect for unsatisfactory

performance or for breach of terms & conditions and for administrative reason. Company’s decision in this matter will be final and binding on the contractor without any claim. In the event of such termination, the contractor will be paid only for the work satisfactorily completed as directed by the Company and the contractor shall have no further claims on this account. If the contractor stops the work of his own accord without completing the work, the Company reserves the right to impose such penalty on the contractor as it considers appropriate and recover the same from contractors bills / dues / security deposit.

Contd… (15)

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-15-

1.9.16(b) If the Company decides to discontinue for any reason including executing the job in any other term / method or if the performance of the contractor is not satisfactory or in case of breach of contract by the contractor, in that event the Company may terminate the contract by giving 10 (Ten) days notice and for such termination the contractor shall not be entitled for any compensation. 1.9.17 In the case of failure of the contractor to give the required progress the Company reserves the right to

engage any other contractor / agency or make alternative arrangement to execute the work and recover extra expenditure incurred by the Company.

1.9.18 The contractor shall not sublet the work or engage any sub-contractor for executing the work. 1.9.19 The contractor should provide footwear, helmets and protective equipments as required to its

employees at his own cost. In case of failure on the part of the contractor, this may be provided by the Company and the value of the same will be recovered from the bills/ dues / security deposit.

1.9.20 No claim whatsoever shall lie with the Company for any loss or damage suffered by the contractor due to Act of God, War, Commotion, Strike, Bandh, lock Out, Natural Calamity, Excessive Flood or on account of circumstances beyond the control of the Company.

1.9.21 No claim for payment will be entertained by the Company after expiry of three months from the date of completion / termination of the work.

1.9.22 The contractor should load the coal into wagon at desired Railway Siding, free from shale, stone and other extraneous materials. If any complain about presence of any oversize coal / stone, shale or extraneous material in respect of any Rake loaded with coal picked and sized by the contractor if received from the consumer, the contractor shall be liable for the same and if any amount is deducted by the consumer on this account, the same will be recovered from the contractor’s bills/ dues/ security deposit. This clause will be applicable where scope of work, includes “picking out shale / stone or and any other extraneous matters”, in the contract.

1.9.23 In case of the contractor fails to accept the Letter of Intent/ Work Order and to take up the work

within stipulated period, his earnest money deposit may be forfeited. 1.9.24 In case of any dispute or in the matter of interpretation of any of the terms & conditions, the decision

of the Functional Director (Tech) of the Company to whom the case is referred, shall be final and binding on the contractor(s).

1.9.25 The contractor shall also be subjected to the other terms & conditions as enclosed and as may be applicable but in the event of any conflict between the provisions, the provision of additional terms and conditions shall prevail.

2.0 GENERAL TERMS & CONDITIONS 2.1.0 DEFINITION: 2.1.1 The word “Company” wherever occurs in the conditions, means the Eastern Coalfields Limited,

represented at the Headquarter of the company by the Chairman-cum-Managing Director or his authorised representative or any other officer specially deputed for purpose.

2.1.2 The word “Contractor / Contractors” wherever occurs means successful tenderer / tenderers who has / have given written intimation about the acceptance of tender and shall include legal representative of such individual or persons composing a firm or the successors and permitted assignees of such individual, firm or company as the case may be.

2.1.3 The “Site” shall mean the site of the contract work including land and any building and erections thereon and any other land allotted by the company for contractor’s use.

2.1.4 The term “Sub-Contractor” as employed herein, includes goes having a direct contract with contractor either on piece rate, item rate, time rate or on any other basis and it includes one who furnishes work to a special design according to the plans or specifications of this work but does not include one who merely supplies materials.

Contd…/16

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- 16- 2.1.5 “Accepting Authority” shall mean the management of the company and includes an authorized

representative of the company or any other person / persons or body of persons empowered in this behalf by the company.

2.1.6 A “Day” shall mean a day of 24 hours from midnight to midnight. 2.1.7 The “Agent / Manager / Engineer-in-charge” shall mean the officer appointed by the company in

the engineering / technical cadre / discipline who is competent to direct supervisors and deputed to be incharge of the works for purposes of this contract.

2.1.8 The “Contract” shall mean the Work Order, as accepted by the company and the contractor and the formal agreement executed between the company and the contractor together with the documents refereed to therein including general terms & conditions, special conditions, if any, specifications, designs & drawings including those to be submitted during progress of work, schedule of quantities with rates and amounts.

2.1.9 The “Works” shall mean the works required to be executed in accordance with the contract or parts thereof as the case may be and shall include all extra or additional, altered or substituted works, any work of emergent nature which in the opinion of the engineer-in-charge become necessary during the progress of the works to obviate any risk or accident or failure or become necessary for security.

2.1.10 “Schedule of Rates (S.O.R)” referred to in these conditions shall mean the standard schedule of rates prescribed by the company and the amendments issued from time to time.

2.1.11 “Contract Amount” shall mean : (a) In the case of lump sum contracts, the total sum for which tender is accepted by the

company. (b) In case of other types of contracts the total sum arrived as based on the individual rates

quoted by the tenderer or for the various items shown in the bill of quantities of the tender documents as accepted by the company with or without any alteration as the case may be.

2.1.12 Written Notices” shall mean a notice or communication in writing and shall be deemed to have been

duly served if delivered in person to the individual or to a member of the firm or to an office of the Corporation / Company for whom it is intended, or if delivered at or sent by registered mail to the last business address known to him who gives the notice.

2.2.0 CONTRACT DOCUMENT : The following documents shall constitute the contract documents:-

(i) Articles of Agreement / Work Order, (ii) General Terms & Conditions of Contract, Additional Terms & Conditions, Special Conditions, if

any etc forming part of the agreement, (iii) Specifications where it is part of the tender documents, (iv) Bills of Quantities / Schedule of Work / quantities, contract. (v) Route map etc. / finalized work programme, if any. (vi) General Information.

2.2.1 After award of work and on execution of contract / issue of work order, as the case may be, the contractor shall be furnished, free of charge, TWO copies of Contract Documents (Certified True Copies) excepting these drawings to be supplied during the progress of work. The contractor shall keep copy of these documents on the site / place of work in proper manner so that these are available for inspection at all reasonable times by the Engineer-incharge, his representatives or any other officials authorized by the company for the purpose.

2.2.2 None of these documents shall be used by the contractor for any other purpose other than this contract and the contractor shall ensure that all persons employed for this contract strictly adhere to this and maintain secrecy as required of such documents.

2.2.3 The bidder is to submit Power of Attorney along with Part-I of the tender if he himself is not signing the bid.

Contd…/17

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- 17 -

2.3.0 DISCREPANCIES & ADJUSTMENTS THEREOF: 2.3.1 The documents forming part of the contract are to be treated as mutually explanatory of another and

in case of discrepancy between the schedule of quantities, the specification and / or drawings for following order of preference shall be observed.

(1) Description in Schedule of Quantities, (2) Particular Specification and Special Conditions, if any

(3) Drawings, if any (4) General Specifications

2.3.2 In the event of varying or conflicting provisions made in any of the document / documents forming

part of the contract, the Accepting Authority’s decision / clarification shall hold good with regard to the intention of the document or contract, as the case may be.

2.3.3 Any error is in description, quantity or rate in schedule of quantities or any omission there form, shall not vitiate the contract or release the contractor from discharging his obligations under the contract including execution of work according to the drawings and specifications forming part of the particular contract document.

2.3.4 Any difference detected in the tender / tenders submitted, resulting from : (a) Discrepancy between description in words and figures of the rate which corresponds to the works

quoted by the contractor shall be taken as correct. (b) Discrepancy in the amount quoted by the contractor due to calculation mistake of the unit rate and

quantity, the unit rate shall be regarded as firm and amount corrected. (c) Discrepancy in totaling or carry forwards in the amount quoted by the contractor shall be corrected.

The tendered sum so corrected and altered shall be substituted for the sum originally tendered and considered for acceptance instead of the original sum quoted by the tenderer along-with other tender / tenders. Rounding off to the nearest rupee shall be done in the final summary of the amount instead of in totals of various sections of schedule of quantities.

2.4.0 Security Deposit

The contractor / contractors shall permit the company at the time of making any payment to him / them for work done under the contract, to deduct such sums as along with the amount of earnest money already deposited, would amount to 5% of the contract sum. The security deposit will not carry any interest. The Earnest money deposited by the successful contractor / s will be converted to initial Security Deposit. The balance amount of security deposit shall be recovered from the contractor’s running on account bills to be submitted for the work done under the contract and shall remain at the disposal of the company as security for the satisfactory execution and completion of the work in accordance with the provision of the contract. The aggregate amount of initial security deposit and security deposit recovered shall not exceed 5% of the awarded or revised value of the contract as the case may be, whichever is lower. The company shall be at liberty to deduct appropriate sum from the security deposit such sums as are due and payable by the contractor to the company as may be determined in terms of the contract and the amount appropriated from security deposit shall have to be restored by further deduction from the contractor’s subsequent on account running bills, if any. The security deposit shall be refunded after expiry of 3(three) months from the date of satisfactory completion of the work as per the work order or from the date of termination of work by the management , subject to recovery of the company’s dues from the contractor on the date of termination. The amount of security deposit shall bear no interest.

Contd…18.

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- 18 -

2.5.0 DEVIATION / VARIATION IN QUANTITIES – EXTENT AND PRICING : 2.5.1 The quantities given in the Schedule of Quantities are provisional and are meant to indicate the

extent of the work and any variation either by addition or omission shall not vitiate the contract. 2.5.2 In the event of any deviation being ordered which in the opinion of the contractor changes radically

the original scope and the nature of the contract, the contractor shall under no circumstances suspend the work either original or altered or substituted and the dispute/ dis-agreement as to the nature of deviation or the rate / rates to be paid therefore shall be resolved separately with the company.

2.6.0 TERMINATION, SUSPENSION, CANCELLATION AND FORECLOSURE OF

CONTRACT : 2.6.1 The company shall in addition to other remedial step to be taken as provided in the condition of contract be entitled to cancel the contract in full or in

part if the contractor : (a) make default in preceding with the works with due diligence and continues to do so even after a

notice in writing from the Engineer-incharge, then on the expiry of the period as specified in the notice.

OR (b) commits default / breach in complying with any of the terms & conditions of the contract and

does not remedy it or fails to take effective step for the remedy to the satisfaction of the Engineer-incharge, then on the expiry of the period as may be specified by the Engineer-incharge in a notice in writing.

OR (c) fails to complete the work or items of work with individual date of completion on or before the

date/ dates of completion or as extended by the company, then on expiry of the period as may be specified by the Engineer-incharge in a notice in writing.

OR (d) shall offer or give or agree to give any person in the service of the company or to any other

person on his behalf any gift or consideration of any kind as an inducement or reward or act / acts or favour in relation to the obtaining or execution of this or any other contract for the company.

OR (e) obtains a contract with the company as a result of ring-tendering or other non-bonafide methods

of competitive tendering. OR

(f) transfers / sublet assigns the entire work or any portion thereof without the prior approval in writing from the Engineer-incharge. The Engineer-incharge may give a written notice to cancel the whole contract or portion of it in default.

2.6.2 The contract shall stand terminated under the following circumstances :-

(a) If the contractor being an individual in the case of Proprietary concern or in the case of Partnership firm, any of its partner is declared insolvent under the provision of Insolvency Act for the time being in force or makes any convenience or assignment of his effects or composition or agreements or the benefit of his creditors amounting to preceding for liquidation or composition under any Insolvency Act.

Contd….19

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(b) In the case of the contractor being a company, its affairs are under liquidation either by a

resolution passed by the company or by an order of Court, not being a voluntary liquidation proceedings for the purpose of amalgamation or re-organisation or a Receiver or Manager is appointed by the Court on the application by the debenture holders of the company, if any.

(c) If the contractor suffers an execution being levied on his / their goods estates and allow it to be continued for a period of 21 (twenty one) days.

(d) On the death of the contractor being a Proprietary concern or any of the partner in the case of a Partnership concern and the company is not satisfied that the legal representative of the diseased proprietor or the other surviving partners of the Partnership concern are capable of carrying out and completing the contract the decision of the company in this respect shall be final and binding which is to be intimated in writing to the legal representative or to the Partnership concern.

2.6.3 On cancellation of the contract or on termination of the contract the Engineer-incharge shall have

powers :- a) To take possession of the site and any materials, constructional plant, implements, stores etc

thereon, b) To carry out the incomplete work by any means at the risk of the contractor,

c) If the progress of the work or of any portion of the work is unsatisfactory, the Engineer-in-

Charge, after giving the contractor 15 days’ notice in writing, without canceling or terminating the contract, shall be entitled to employ another agency for executing the job or to carry out the work departmentally or contractually through tendering / limited tendering process, either wholly or partly, debiting the contractor with cost involved in engaging another agency or with the cost of labour and the prices of materials, as the case may be. The certificate to be issued by the Engineer-in-Charge for the cost of the work so done shall be final and conclusive and the extra cost, if any, shall be borne by the contractor. However, when this clause is invoked, penalty will not be applicable.”

d) To recover the amount determined as above, if any, from any moneys due to the contractor on any

account or under any other contract and in the event of any shortfall, the contractor shall be called upon to pay the same on demand.

The need for determination of the amount of recovery of any extra cost / expenditure or of any loss / damage suffered by the Company shall not however arise in case of termination of the contract for death / demise of the contractor as stated in Para 2.6.2 (d).

2.7.0 RESPONSIBILITY OF THE CONTRACTOR : 2.7.1 The company reserves the right to let other contractors in connection with the project and the

contractor / contractors shall co-operate in the works for the introduction and the stores and materials and execution of his / their works.

2.7.2 The contractor / contractors shall keep on the work during the progress a competent Superintendent

and necessary assistance who shall represents the contractor / contractors in his / their absence important instructions shall be confirmed to the contractor / contractors in writing. If the contractor / contractors in course of the works finds / find any discrepancy between the drawing forming part of the contract documents and physical condition of the locality of any errors or omissions in drawings except those prepared by himself / themselves and not approved by the Engineer-incharge, it shall be his/ their duty to immediately inform the Engineer-incharge in writing and the Engineer-incharge shall verify the same. Any work done after such discovery and without intimation as indicated above will be done at the risk of the contractor/ contractors.

Contd….20

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-20- 2.7.3 The contractor / contractors shall employ only competent skillful and orderly men to do the work.

The Engineer-incharge shall have the right to ask the contractor / contractors to remove from the work site any men of contractor / contractors who in his opinion is undesirable and the contractor / contractors will have to remove him within 3 (three) hours of such orders.

2.7.4 Precautions shall be exercised at all times for the protection of persons (including employees) and

properties. The safety required or recommendations by all applicable laws, codes, statutes and regulations will be observed. In case of accidents, he/ they shall be responsible for compliance with all the requirements imposed by the Workmen Compensation Act or any other similar Laws in force and shall indemnify the company against any claim on this account.

All scaffoldings, ladders and such other structures which the workmen are likely to use shall be examined by the Engineer-incharge or his authorised representative whenever they want and the structure must be strong, durable and such designed as required by them. In no case any structure condemn by the Engineer-incharge or his authorised representative shall be kept on the work and such structures must be pulled down within three hours of such condemnation and any certificates or instructions, however shall in no way detract the contractor/ contractors from his/ their responsibility, as an employer, as the company shall in no way be responsible for any claim.

The contractor/ contractors shall act all times exercise reasonable precautions for the safety of employees in the performance of his/ their contract and shall comply with all applicable provisions of the Safety Laws drawn up by the State or Central Governments or Municipalities and other Authorities in India. The contractor/ contractors shall comply with the provisions of the Safety Handbook as approved and amended from time to time by Government of India.

2.7.5 The contractor / contractors shall familiarise themselves with and be governed by all laws and rules of India and local statutes and orders and regulations applicable to his / their work.

2.7.6 The contractor / contractors shall furnish to the Engineer-incharge or his authorised representative(s) with work reports from time to time regarding the contractor / contractors organization and the progress made by him/ them in the execution of the work as per the agreement.

2.7.7 All taxes, whether local, Municipal, Provincial or Central etc. are payable or may become payable

during the entire periods of contract shall be to the contractor/contractors account. The above taxes do not however, covers Service Tax and Toll Tax. Such Service Tax & Toll Tax if payable / applicable for any approved route (as the case may be) shall be reimbursed with the approval of Director (Tech.).

2.7.8 The contractor / contractors shall make their own arrangements for carriage of all materials, tools,

staff and labourer required for the contract which shall include the cost of lead, lift, loading & unloading, railway freight, recurring expenses and any other charges for the completion of the work to the entire satisfaction of the company.

2.7.9 The work shall not be sublet to any other party, unless approved by the Engineer-incharge, in

writing.

Contd….21

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- 21 - 2.7.10 The contractor/ contractors shall not pay less than the minimum wages to the labourers engaged by

him/ them as per Minimum Wages Act or such other legislation or award or the Minimum Wages fixed by the respective State Government/ the rate specified by the company, whichever is higher. The contractor(s) shall make necessary payments of the provident fund for the workmen employed by him/them as per the laws prevailing under the provisions of CMPF and Allied Schemes and Miscellaneous Provisions Act. 1948 or Employee’s Provident Fund and Miscellaneous Provisions Act.1952 as the case may be.

2.7.11 All accounts shall be maintained in English and the company shall have the right of access and

inspection of all such books of accounts etc relating to the payment of labourer considered necessary and the company may arrange for witnessing the payment to the labourer by its representatives.

2.7.12 The contractor shall in addition to any indemnity provided by law indemnify and keep indemnified.

(a) The company or any agent or employee of the company against any action, claim or proceeding relating to infringement or use of any patent or design rights and shall pay any royalties or other charges which may be payable in respect of any article or material included in the contract. However, the amount so paid shall be reimbursed by the company in the event such infringement has taken place in complying with the specific directions issued by the Company or the use of such article or material was the result of any drawing and/ or specifications issued by the company after submission of tender by the contractor. The contractor must be notified immediately after any claim being made or any action brought against the company, or any agent or employee of the company in respect of any such matter.

(b) The company against all losses and claims for injuries or damage to any third party or to any

property belonging to any third party which may arise out of or in consequence of the construction or maintenance or performance of the work under the contract and against all claims, demands, proceedings, damages, cost, charges and expenses whatsoever in respect of or in relation thereto.

(c) The company against all claims, damages or compensation under the provisions of Payment of

Wages Act’1938, Minimum Wages Act’1948, Employer’s Liability Act’1938, The Workmen’s Compensation Act’1923, Industrial Disputes Act’1947. The Employees State Insurance Act’1948 and Maternity Benefit Act’1961 or any modifications thereof or of any other law relating thereto and rules made thereunder from time to time, as may be applicable to the contract, which may arise out of or in consequence of the construction or maintenance or performance of the work under the contract and also against costs, charges and expense of any suit, action or proceedings arising out of any accident or injury.

2.7.13 Insurance - The contractor shall take full responsibility to take all precautions to prevent loss or

damage to the works or part thereof for any reasons whatsoever (except for reasons which are beyond control or Act of God, e.g. Flood, Riots, war, earthquake etc) and shall at his own cost repair and make good the loss / damage to the work so that on completion. The work shall be in good order and condition and conformity with the requirements of the contract and instructions of the Engineer-in-charge, if any.

Contd….22

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(a) In the case of constructions works, without limiting the obligations and responsibilities under the

contract, the contractor shall take insurance policy for the works and for all materials at site, so that the value or the works executed and the materials at site upto date, are sufficiently covered against risk of loss / damage to the extent as permissible under the law of insurance. The contractor shall arrange insurance in joint names of the company and the contractor and all moneys payable by the insurers shall be recovered by the company which shall be paid to the contractor in installments as may be certified by the Engineer-incharge for the purpose of rebuilding or replacement or repair of works and/or goods destroyed or damaged for which payment was received from the insurers.

(b) Where any company building or part thereof is used, rated or leased by the contractor for the

purpose of storing or using materials of combustible nature, the contractor shall take separate insurance policy for the entire building and the policy shall be deposited with the company.

(c) The contractor shall at all times during the pendency of the contract indemnify the company

against all claims, damages or compensation under the provisions of the Workmen’s Compensation Act and shall take insurance policy covering all risks, claims, damages or compensation payable under the Workmen’s Compensation Act under any other law relating thereto.

(d) The contractor shall ensure that the insurance policy/policies are kept alive till full expiry of the

contract by timely payment of premiums and shall not be cancelled without the approval of the company and a provision is made to this effect in all the policies, and similar insurance policies are also taken by his sub-contractor if any. The cost of premium shall be borne by the contractor and it shall be deemed to have been included in the tendered rate.

(e) In the event of contractor’s failure to effect or to keep in force the insurance referred to above or

any other insurance which the contractor is required to effect under terms of the contract, the company may effect and keep in force any such insurance and pay such premium / premiums as may be necessary for that purpose from time to time and recover the amount thus paid from any moneys due by the contractor.

2.8.0 TIME FOR COMPLETION OF CONTRACT – EXTENSION THEREOF, DEFAULTS &

COMPENSATION FOR DELAY:

Immediately after the contract is conducted the Engineer-in-charge and the contractor shall agree upon time and progress chart prepared on the basis of a transportation schedule to be submitted by the contractor showing the order in which the work is proposed to be carried out within the time specified in the contract document. For the purpose of this time and progress chart, the work shall be deemed to have commenced on the expiry of 10 (ten) days from the issue of letter of acceptance / work order or handing over the site of work.

2.8.1 If the contractor, without reasonable cause of valid reason, commits default in commencing the

execution of the work within the aforesaid date, the company shall, without prejudice to any other right or remedy, be at liberty, by giving 15 days notice in writing to the contractor to commence the work, failing which to forfeit the Earnest Money deposited by him.

Contd…23

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-23-

2.8.2 In the event of the contractor’s failure to comply with the required progress in terms of the agreed time and progress chart or to complete the work and clear the site on or before the date of completion of contract or extended date of completion, he shall without prejudice to any other right or remedy available under the law to the company on account of such breach, shall become liable to pay for penalty as under :

a) If the average daily progress of work during the calendar months is less than the stipulated rate

indicated in the detailed tender notice, penalty as detailed below will be levied. (i) If the average daily progress of work executed during the calendar month is more than

80% and less than 100% of stipulated rate of progress, penalty equal to 10% of the contract value of the short fall in work shall be levied.

(ii) If the average daily progress of work executed during the calendar month is less than 80% of stipulated rate, penalty equal to 20% of contract value of the short fall in work shall be levied.

(iii) The aggregate of the penalties so levied shall not exceed 10% of the total contract value. Penalties will be calculated every month and withheld. The contractor shall be allowed to make up the shortfall in the succeeding month within the stipulated time of completion.

2.8.3 The company may waive the payment of compensation, depending upon merit of the case, on request

received from the contractor if the entire work is completed within the date as specified in the contract or an validity extended without stipulating any penalty.

2.8.4 Extension of date of completion – on happening of any events causing delay as stated here under,

the contractor shall intimate immediately in writing the Engineer-in-charge:

a. abnormally bad weather b. serious loss or damage by fire c. civil commotion, strikes or lockouts affecting any of the trades employed on the work d. delay on the part of the contractors or tradesmen engaged by the company not forming part of

the contract, holding up further progress of the work. e. Any other causes which, at the sole discretion of the company is beyond the control of the

contractor

A “Hindrance Register” shall be maintained by both the Company and the Contractor at site to record the various hindrances, as mentioned above, encountered during the course of execution. The contractor may request the company in writing for extension of time within 14 days of happening of such event causing delay stating also, if practicable, the period for which extension is desired. The company may, considering the eligibility of the request, give a fair and reasonable extension of time for completion of the work. Such extension shall be communicated to the contractor in writing by the company through the Engineer-in-charge within 1 month of the date of receipt of such request. The contractor shall however use his best efforts to prevent or make good the delay by putting his endeavors constantly as may be reasonably required of him to the satisfaction of the Engineer-in-charge.

Contd….24

45

-24-

2.8.5 Provisional extension of time may also be granted by the Engineer-in-charge during the course of execution, on written request for extension of time within 15(fifteen) days of happening of such events as stated above, reserving the company’s right to impose/waive penalty at the time of granting final extension of time as per contract agreement.

2.8.6 When the period fixed for the completion of the contract is about to expire, the question of extension

of the contract may be considered at the instance of the Contractor or the Company or the both. The extension will have to be by party’s agreement, expressed or implied.

In case the Contractor does not apply for grant of extension of time within 15 (fifteen) days of hindrance occurring in execution of the work and the Company wants to continue with the work beyond the stipulated date of completion for reason of the work having been hindered, the Engineer-in-charge at his sole discretion can grant provisional extension of time even in the absence of application from the Contractor. Such extension of time granted by the Engineer-in-charge is valid provided the Contractor accepts the same either expressly or implied by his actions before and subsequent to the date of completion. Such extension of time shall be without prejudice to Company’s right to levy compensation under the relevant clause of contract.

2.8.7 (a) The Successful bidder / contractor will advise, in the event of his having resort to this clause by a

registered letter duly certified by the local chamber of commerce or statutory authorities, the beginning and end of the cause of delay, within fifteen days of the occurrence and cessation of such Force Majeure conditions. In the event of delay lasting over one month, if arising out of Force Majeure, the contract may be terminated at the discretion of the company. (b) For delays arising out of Force Majeure, the bidder / contractor will not claim extension in completion date for a period exceeding the period of delay attributable to the causes of Force Majeure and neither company nor the bidder shall be liable to pay extra costs (like increase in rates, remobilization advance, idle charges of labour and machinery etc.) provided it is mutually established that the Force Majeure conditions did actually exist. (c) If any of the Force Majeure conditions exists in the place of operation of the bidder / contractor even at the time of submission of bid he will categorically specify them in his bid and state whether they have been taken into consideration in their quotation.

2.9 Contractor should submit Power of Attorney / authorization to bid on behalf of the bidder in tender document Part – I in case the bidder himself is not signing the tender document.

************

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SPECIAL TERMS & CONDITIONS FOR TRANSPORT CONTRACT 1.0 The contractor, before starting the work, shall furnish to the General Manager / Project Officer the list

of trucks / tipping trucks / pay loaders / equipment, proposed to be deployed for the work, with the related papers of registration, fitness certificate, permits, licenses, Insurance, driving licenses etc. for inspection. No tipping trucks / trucks / pay loaders / equipment shall be deployed for the work without the approval of the Project Office / General Manager.

1.01 Trucks/ Tippers used for contractual coal transportation should cover the following information on both side body of trucks/ Tippers.

1) On ECL duty in Bold letters. 2) Name of the Area in Bold letters. 3) Registration number of the Vehicle. 4) Period of contract in Bold letters.

Note:- the above information shall cover a space of 4’ x 2 ½’

The above information should be marked in red letters. Size of the letters should be bold enough so that it is clearly visible.

The driver of the truck must carry the copy of the Work Order to be shown to inspecting authority of ECL or State Government.

1.02 a) It is mandatory on the part of the contractor to ensure training as per Vocational Training Rules in the company’s training center and the concerned trainee will be entitled for receiving stipend as per VCT rules.

b) The cost of “stipend” paid during the training period shall be factored into while quoting price bid. c) It is mandatory on the contractor to impart VTC training to his workers before they are deployed in a mine. d) Training card shall be issued on completion of said training.

e) It should be made mandatory on the contractor that only Training Card holder is allowed to work in the mine.

1.03 Tipping trucks loaded with coal should be covered by tarpaulin during transportation. 2.00 The tippers/trucks/pay loaders / equipment deployed in any other project of the company or any

project of any subsidiary of Coal India Limited, shall not be diverted for the work without the approval of the company. Similarly, the tipping trucks/trucks/ pay loaders / equipment deployed for the work shall not be diverted to any other project without the approval of the General Manager.

3.01 The contactor shall deploy adequate number of tipping trucks/equipments for the satisfactory

execution of the work. 3.02 Only tipping trucks with mechanical unloading arrangements shall be deployed by the contractor and

in no case “Dala” trucks shall be deployed or permitted to be deployed for the work of coal transportation.

3.03 Only tipping trucks in good and safe condition having valid fitness certificate, permits / licenses etc.

and in respect of which the required taxes / fees have been deposited and which are properly covered by insurance shall be deployed for the work.

The company shall have the right to inspect or arrange inspection for the vehicles / equipment deployed by the contractor for the work at any time and declare any vehicle / equipment unsafe and ask for its immediate withdrawal from the site / operation. The contractor shall ensure prompt/immediate compliance of the same.

Contd…26

47

-26- 3.04 The contractor shall at his own cost, arrange for regular checking / maintenance / repair of the

tipping trucks/equipment and keep them in good and safe conditions at all times. Proper records of such checking / maintenance / repair shall be maintained in a Log Book kept on the vehicle for the purpose, which shall be readily available for inspection whenever required.

3.05 Only experienced, skilled and disciplined drivers of sound health, good behavior and antecedents

having valid and requisite driving license shall be deployed by the contractor for driving the tipping trucks / trucks / pay loaders / equipment deployed for the work. In no case any un-authorised driving of the tipping trucks or operation of pay loaders/ equipment shall be permitted by the contractor.

3.06 The tare-weight, gross weight, maximum carrying capacity of the truck and the dimensions of the

body of the truck shall be clearly indicated on the body of each tipping trucks deployed for the work and maintained in good legible condition, at all times.

3.07 No addition or alteration to the size of the body or any such truck shall be carried out, without prior

approval of the Project Officer / General Manager. The trucks shall be loaded only upto the maximum carrying capacity and shall not be overloaded under any circumstances.

3.08 The re-appropriation / re-allocation of the quantities may be done with the approval of Engineer-In-Charge within the stipulated contract period and contract value with approval of the approving authority of the contract. Incase the approving authority is Board then with the approval of the CMD of the Subsidiary Company.

4.00 No manual workers shall be engaged by the contractor for loading / unloading of the trucks or

loading of wagons, under any circumstances whatsoever. 5.00 The contractor shall bring / take back and arrange for the transportation of the trucks / equipment /

men and materials required for the work at his own cost. 6.00 Contractor’s trucks should ply only on specified routes / roads. In case, plying of the trucks on any

other route / road become necessary, due to any reason, prior approval for the same shall be taken by the contractor from the Project Officer / Chief General Manager. In case of violation of this provision penalty may be imposed on the contractor and / or the contract terminated.

7.00 The contractor shall not have any claim whatsoever for the idleness of his tipping trucks/trucks/ pay

loaders / equipment / employees for want of coal or non-availability of departmental equipment or lack of space available at the unloading site or any dislocation en-route and/ or for any other reason.

8.01 The contractor shall at his own cost arrange for all materials, stores, spares, tools, tackles etc. and

maintenance / repairs of the tipping trucks / pay loaders / equipment required / deployed for the work. The company shall have no liability whatsoever on this account.

8.02 In emergent situations and provided the contractor makes an application in this regard, POL, if

available with the company, may at the sole discretion of the company, be issued to him with the approval of the General Manager but value of the same along with the handling / departmental charges as per the then prevailing rules of the company shall be charged from him or recovered from his bills / security deposit.

Contd…/27

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-27-

9.00 The contractor shall maintain proper records in English / Hindi of the trucks / equipment / persons, etc.

deployed for the work, work done, daily attendance of the employees, payment to the employees etc. and the company shall have the right of access to and inspection of these records or to call for any or all these records or ask the contractor to submit such reports as it considers necessary and the contractor shall be bound to comply with such instructions.

10.00 The company shall have no responsibility/liability whatsoever for any accident/damage to the contractor’s vehicle/ equipments in transit or while engaged in the work.

- 11.00 The contractor shall familiarize himself and fully comply with the provisions of all the Acts / Rules /

Regulations / Bye-laws and orders of the Local authority / Municipality /State Govt. / Central Govt. applicable to the worker. Mines Act, Payment of Wages Act, Motor Vehicle Act., Workmen’s Compensation Act, etc. and shall be fully responsible and liable for due observance of the same. The company shall have no responsibility / liability whatsoever on these accounts and the contractor shall fully indemnify the company against any claim/ dispute/reference Award, etc. arising out of the same.

The contractor shall also ensure environmental control measures (as per Control of Pollution Act 1974 / Environmental Protection Act 1986) related to transportation of coal.

12.00 If the Company suffers any loss on account of suspension of production or idleness of its equipment /

employees or on any other account or damage to its property, due to any failure on the part of the contractor or due to any act of omissions or commission on the part of his representative/employees or from the trucks / equipment of the contractor, the value of the same as assessed by the company, shall be recovered from the contractor’s bill / security deposit. The decision of the company in this regard shall be final and binding on the contractor.

13.01 In the case of coal transportation from face to stock if the trucks / tipping trucks are not being weighed, payment shall be made on volumetric measurement of the coal transported, converted to weight, taking 40 cft. as one tonne, (irrespective of the fact that any other conversion factor is adopted by the company for any other purpose), duly reconciled with the measured opening and closing stocks for the month and off – take from stock to the siding / CHP and payment shall be made to the contractor (s) accordingly.

13.02 In case two or more contractors are engaged for the transportation work (i.e. transportation including picking / breaking and wagon loading, if any), the re-conciled total quantity for the month arrived shall be distributed between the transporting contractors, in proportion of the number of trips performed by each, during the month or in any other manner which the concerned General Manager considers more appropriate.

13.03 In case there is mixed contractual and departmental transportation to stock / CHP / Siding, the

quantity transported departmentally shall be separated to arrive at the quantity transported contractually. 14.00 In case the weighbridge of the loading end goes out of order or is not available, the Project Officer /

General Manager shall make alternative arrangement for weighment of the trucks or such arrangement(s) as he considers necessary to ensure that all coal loaded at the loading end reaches the destination.

15.00 If the work of transportation / removal of picked out band / shale / stone / extraneous materials /

overburden / washery rejects is contracted out payment for the same shall be made on the basis of volumetric measurement of trucks, duly verified against the volumetric measurement of such materials at the site of unloading where weighment of such materials is not possible.

Contd../28

49

- 28- 16.00 In case two or more contractors are engaged for loading of wagons at any siding, the allocation of

wagons to be loaded by each of them will be decided by the Project Officer / General Manager, which will be final and binding on each contractor.

17.00 Wagons supplied at the siding shall be loaded by the wagon loading contractor (s) within the free

loading time given by the Railways, which may vary from time to time. 18.01 The wagon loading contractor(s) shall be also responsible for cleaning of the siding tracks / between

the line and on both sides of the same, leveling of coal loaded into the wagons and lime washing on the top of the same, in respect of the wagons allotted to him / each of them. In case any rake is put on demurrage / any penalty is imposed on the company for failure on the accounts, the same shall be recovered from the contractor / s concerned.

18.02 In case any derailment of wagons occurs due to non-cleaning of the tracks by the wagon loading contractor(s) the charges/ penalties for the same levied by the Railways as also the demurrage charges for the same shall be recovered from the defaulting contractor (s).

18.03 All such charges / penalties shall be apportioned between the defaulting contractors, as the General

Manager thinks fit and reasonable and his decision in all the above cases shall be final and binding on the contractors concerned.

19.00 In order to ensure proper loading of wagon, the loading contractor shall ensure loading upto proper level keeping in view the stipulated carrying capacity of the wagons and the loading will be done as per directions of Colliery / Project / Area Officials responsible for the supervision of the loading of wagons at siding.

20.00 The wagon loading contractor shall load clean coal free from stone/ shale / bands / extraneous

materials and of stipulated size. 21.00 The daily rate of transportation shall be about the yearly quantity divided by the number of working

days in the year + 30% but the contractor may be called upon to transport still more / still less quantity and no claim whatsoever shall lie against company on account of such variations. The contractor / s shall make necessary arrangements and ensure transportation of coal, etc. on daily basis, as advised by the General Manager / Project Officer.

22.00 In case a contractor fails to deploy adequate number of pay loaders, the company may, without any

reference to the contractor, deploy its own pay loader / s and or make alternative arrangements for loading of the wagons / trucks for which double the wagon / truck loading charges payable to the contract / s, for the quantity loaded by the Company’s Pay-loader / s of extra expenditure incurred by the company on alternative arrangement made shall be recovered from the contractor.

23.01 The contractor shall post adequate number of competent, experienced, skilled and disciplined

persons having good antecedents for satisfactory execution of the work. A list of all such persons shall be kept in the office of the contractor and a copy of the same shall be furnished to the General Manager / Project Officer as and when required. All these persons shall be in the direct employment and under direct administrative control of the contractor and the management shall have no responsibility / liability whatsoever in this regard.

23.02 The contractor shall issue an identity card / employment card to each employee with photograph duly

attested by him which the employee shall always carry with him, while on work and produce for inspection whenever required.

24.00 The contractor shall not engage any person of less than 18 years of age or females during night hours

as required by relevant law.

Contd…/29

50

-29-

25.00 The contractor shall prepare the wages sheet for his employees in duplicate, a copy of which shall be regularly submitted to the Project Officer.

26.00 The responsibility of the contractor in respect of all payments to his employees will be complete and

absolute. The Company shall have no liability whatsoever in this regard and shall be fully indemnified by the Contractor against any claim arising out of any non-payment / short-payment / dispute / award.

27.00 The contactor shall arrange for the training of these employees in accordance with the Mines

Vocational Training Rules, 1966 as amended from time to time, at his own cost. 28.00 In case any accident occurs or any injury is caused to any employee of the Company by the vehicles/

equipments of the contractors or by any act of omission / commission on the part of the contractor’s representative / employees, the compensation for the same, as provided in law or as assessed by the company shall be recovered from the contractor along with the costs and expenses incurred by the company on the same.

29.0 The contractor shall provide footwear, helmets and other protective equipments, to his employees as

provided in the law, at his own cost. In case of failure on the part of the contractor to provide these protective equipments, the company may provide the same to the employees at the cost of the contactor.

30.0 Penalty for shortage of coal

Where no weighment facility is available both at loading and unloading end, shortage of coal shall be assessed by the Area Management and the penalty for shortage of coal shall be imposed upon the contractor as per clause 1.8.0 (A). In addition to above, the truck / tippers and its driver involved in such cases shall be blacklisted.

31.00 If desired by the Management, the transporter, awarded with the work for transportation of Coal, shall permit installation of such GPS based devices in their entire fleet of tipping trucks, deployed for execution of contract, for tracking / monitoring of the movement of truck during the hours of transportation. The Transporter shall be liable for imposition of penalty, as deemed fit (to be decided by the Management), in the event of any damages caused to such devices.

Contd…30

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-30-

31.01 SAFETY MEASURES FOR TIPPERS: 1) Cabin Guard Extension: For safety of operator 2) Exhaust / Retard Brake: As per DGMS circular 02 of 2004. 3) Propeller shaft guard: Propeller shall guard as per DGMS circular 10 of 1999. 4) Anti-collision protection:

Protection of cabin against hitting by tail gate: 5) Limiting speed: Speed governors of electronic or mechanical type of limit speed as desired by Manager. 6) Provision of two brakes: Only DGMS approved AVA shall be used. 7) Provision of two brakes: As per DGMS circular 09 of 1999 and one of them fail safe. 8) Body lifting position locking arrangement: A hooter along with an indication may be provided to show the body is lifted. 9) Fire suppression System: Only DGMS approved fire suppression may be provided to show the body is lifted. 10) Pressure Vessel / Air Receivers:

Pressure Vessel / Air Receivers installed shall be tested as per DGMS circular 7 of 2003 and test report insisted upon.

11) Blind spot mirror: Better view in front blind spot by operator. 12) Fire resistant hoses at hot zone: To decrease chance of fire. 13) Electric Wires and sleeves are to be of fire resistant quality. To decrease change of fire. 14) Turbo Charge Guard and exhaust tube coated with heat insulated paint: To decrease chance of fire. 15) Battery Cut off Switch: To decrease chance of fire. 16) Retro reflective reflectors on all sides: For visibility in night.

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-31-

INTEGRITY PACT Between

Eastern Coalfields Limited (ECL) hereinafter referred to as “The Principal” And

………………………………….. hereinafter referred to as “The Bidder/Contractor” Preamble

The Principal intends to award, under laid down organizational procedures, contracts for _________________. The Principal values full compliance with all relevant laws and regulations, and the principles of economic use of resources, and of fairness and transparency in its relations with its Bidder/s and Contractor/s. In order to achieve these goals, the Principal cooperates with the international “Non-Governmental Organisation” “Transparency International” (TI). Following TI’s national and international experience, the Principal will appoint an external independent Monitor who will monitor the tender process and the execution of the contract for compliance with the principles mentioned above. Section 1 – Commitments of the Principal (1) The Principal commits itself to take all measures necessary to prevent corruption and to observe the following principles:-

1. No employee of the Principal, personally or through family members, will in connection with the tender for, or the execution of a contract, demand, take a promise for or accept, for him/herself or third person, any material or immaterial benefit which he/she is not legally entitled to.

2. The Principal will, during the tender process treat all Bidders with equity and reason. The Principal will in particular, before and during the tender process provide to all Bidders the same information and will not provide to any Bidder confidential/additional information through which the Bidder could obtain an advantage in relation to the tender process or the contract execution.

3. The Principal will exclude from the process all known prejudiced persons. (2) If the Principal obtains information on the conduct of any of its employees which is a criminal offence under the relevant Anti-Corruption Laws of India, or if there be a substantive suspicion in this regard, the Principal will inform its Vigilance Office and in addition can initiate disciplinary action.

Section 2 – Commitments of the Bidder / Contractor (1) The Bidder/Contractor commits itself to take all measures necessary to prevent corruption. He commits himself to observe the following principles during his participation in the tender process and during the contract execution.

1. The Bidder/Contractor will not, directly or through any other person or firm offer, promise or give to any of the Principal’s employees involved in the tender process or the execution of the contract or to any third person any material or immaterial benefit which he/she is not legally entitled to, in order to obtain in exchange any advantage of any kind whatsoever during the tender process or during the execution of the contract.

2. The Bidder/Contractor will not enter with other Bidders into any undisclosed agreement or

understanding, whether formal or informal. This applies in particular to prices, specifications, certifications, subsidiary contracts, submission or non-submission of bids or any other actions to restrict competitiveness or to introduce cartelization in the bidding process.

3. The Bidder/Contractor will not commit any offence under the relevant Anti-corruption Laws of

India, further the Bidder/Contractor will not use improperly for purposes of competition or personal gain, or pass on to others, any information or document provided by the Principal as part of the business relationship regarding plans, technical proposals and business details including information contained or transmitted electronically.

Contd….32

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-32-

4. The Bidder/Contractor will, when presenting his bid, disclose any and all payments he has made, is committed to or intends to make to agents, brokers or any other intermediaries in connection with the award of the contract.

(2) The Bidder / Contractor will not instigate third persons to commit offences outlined above or be an accessory to such offences.

Section 3 – Disqualification from tender process and exclusion from future contracts If the Bidder, before contract award has committed a transgression through a violation of Section 2 or in any other form such as to put his reliability or credibility as Bidder into question, the Principal is entitled to disqualify the Bidder from the tender process or to terminate the contract, if already signed, for such reason. (1) If the Bidder/Contractor has committed a transgression through a violation of Section 2 such as to put his reliability or credibility into question, the Principal is entitled also to exclude the Bidder / Contractor from future contract award process. The imposition and duration of the exclusion will be determined by the severity of the transgression. The severity will be determined by the circumstances of the case, in particular the number of transgression, the position of the transgressors within the company hierarchy of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years. (2) The Bidder accepts and undertakes to respect and uphold the Principal’s absolute right to resort to and impose such exclusion and further accepts and undertakes not to challenge or question such exclusion on any ground, including the lack of any hearing before the decision to resort to such exclusion is taken. This undertaking is given freely and after obtaining independent legal advice. (3) If the Bidder/Contractor can prove that he has restored/recouped the damage caused by him and has installed a suitable corruption prevention system, the Principal may revoke the exclusion prematurely. (4) A transgression is considered to have occurred if in light of available evidence no reasonable doubt is possible.

Section 4 – Compensation for Damages (1) If the Principal has disqualified the Bidder from the tender process prior to the award according to Section 3, the Principal is entitled to demand and recover from the Bidder liquidated damages equivalent to 3% of the value of the offer or the amount equivalent to Earnest Money Deposit/Bid Security, whichever is higher.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is entitled to terminate the contract according to Section 3, the Principal shall be entitled to demand and recover from the Contractor liquidated damages equivalent to 5% of the contract value or the amount equivalent to Security Deposit/Performance Bank Guarantee, whichever is higher. (3) The bidder agrees and undertakes to pay the said amount without protest or demur subject only to condition that if the Bidder/Contractor can prove and establish that the exclusion of the Bidder from the tender process or the termination of the contract after the contract award has caused no damage or less damage than the amount of the liquidated damages, the Bidder/Contractor shall compensate the Principal only to the extent of the damage in the amount proved. Section 5 – Previous transgression (1) The Bidder declares hat no previous transgressions occurred in the last 3 years with any other Company in any country conforming to the TI approach or with any other Public Sector Enterprise in India that could justify his exclusion from the tender process. (2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender process or the contract, if already awarded, can be terminated for such reason.

Contd….33

54

-33- Section 6 – Equal treatment of all Bidders/Contractors/Subcontractors (1) The Bidder/Contractor undertakes to demand from all subcontractors a commitment in conformity with this Integrity pact, and to submit it to the Principal before contract signing. (2) The Principal will enter into agreements with identical conditions as this one with all Bidders, Contractors and Subcontractors. (3) The Principal will disqualify from the tender process all bidders who do not sign this pact or violate its provisions. Section 7 – Criminal charges against violating Bidders/Contractors/Subcontractors If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of an employee or a representative or an associate of a Bidder, Contractor or Subcontractor which constitutes corruption, or if the Principal has substantive suspicion in this regard, the Principal will inform the Vigilance Office. Section 8 – External Independent Monitor/Monitors (three in number depending on the size of the contract) (to be decided by the Chairperson of the Principal) (1) The Principal appoints competent and credible external independent Monitor for this Pact. The task of the Monitor is to review independently and objectively, whether and to what extent the parties comply with the obligations under this agreement. (2) The Monitor is not subject to instructions by the representatives of the parties and performs his functions neutrally and independently. He reports to the Chairperson of the Board of the Principal.

(3) The Contractor accepts that the Monitor has the right to access without restriction to all Project documentation of the Principal including that provided by the Contractor. The Contractor will also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and unconditional access to his project documentation. The same is applicable to Subcontractors. The Monitor is under contractual obligation to treat the information and documents of the Bidder/Contractor/Subcontractor with confidentiality. (4) The Principal will provide to the Monitor sufficient information about all meetings among the parties related to the Project provided such meetings could have an impact on the contractual relations between the Principal and the Contractor. The parties offer to the Monitor the option to participate in such meetings. (5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so inform the Management of the Principal and request the Management to discontinue or heal the violation, or to take other relevant action. The Monitor can in this regard submit non-binding recommendations. Beyond this, the Monitor has no right to demand from the parties that they act in a specific manner, refrain from action or tolerate action. (6) The Monitor will submit a written report to the Chairperson of the Board of the Principal within 8 to 10 weeks from the date of reference or intimation to him by the “Principal” and, should the occasion arise, submit proposals for correcting problematic situations. (7) Monitor shall be entitled to compensation on the same terms as being extended to/provided to Outside Expert Committee members/Chairman as prevailing with Principal. (8) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an offence under relevant Anti-Corrupt on Laws of India, and the Chairperson has no, within reasonable time, taken visible action to proceed against such offence or reported it to the Vigilance Office, the Monitor may also transmit this information directly to the Central Vigilance Commission, Government of India. (9) The word “Monitor” would include both singular and plural.

Contd….34

55

-34- Section 9 – Pact Duration This Pact begins when both parties have legally signed it. It expires for the Contractor 12 months after the last payment under the respective contract, and for all other Bidders 6 months after the contract has been awarded. If any claim is made/lodged during this time, the same shall be binding and continue to be valid despite the lapse of this pact as specified above, unless it is discharged/determined by Chairperson of the Principal. Section 10 – Other provisions (1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the Registered Office of the Principal, i.e. Sanctoria. (2) Changes and supplements as well as termination notices need to be made in writing. Side agreements have not been made.

(3) If the Contractor is a Partnership or a consortium, this agreement must be signed by all partners or consortium members. (4) Should one or several provisions of this agreement turn out to be invalid, the remainder of this agreement remains valid. In this case, the parties will strive to come to an agreement to their original intentions. ------------------------------------ -------------------------------- For the Principal for the Bidder/contractor Place ………………………… Witness 1 ……………………………….. Date Witness 2 ………………………………..

56

- 35 -

PROFORMA FOR AFFIDAVIT TO BE SUBMITTED BY THE BIDDER ALONG WITH PART – I OF THE BID DOCUMENT

(For genuineness of the information furnished and authenticity of the documents submitted in support of the information furnished for his eligibility)

In Non Judicial Stamp Paper (minimum value of 10.00).

AFFIDAVIT

I / We, ----------------------------------------------------, Partner / Legal Attorney / Accredited Representative of M/s ----

-------------------------------------------------, solemnly declare that: 1. I / We am / are submitting Tender for the Work -------------------------------------------------------------------------

----------------------------------------------------------against Discount Bid No.:………………………………………………..dated…………

2. I / We accept all the terms and conditions of SOR & Discount Bid unconditionally 3. I / We declare that neither any of the partner / s of our firm / company is / are related to any of the

employees of ECL / CIL or any of its subsidiaries nor the proprietor / partners is / are employed in ECL / CIL or any of its subsidiaries.

4. I / We confirm the submission of an Affidavit (duly solemnised by 1st Class Magistrate / Executive Magistrate) in non – judicial stamp paper of value Rs. 10.00/- expressing my / our willingness to deploy matching equipment / tipper / pay loader / excavator / mobile crusher etc. as per the specified format given along with the tender document.

5. All documents furnished by me / us in respect of fulfilment of eligibility criteria and qualifying information of this Discount Bid is complete, correct and true.

6. If any information / documents furnished by me / us towards our qualification as per eligibility criteria, is found to be false / incorrect at any time, the department may cancel my / our Bid and action as deemed fit may be taken against me / us, including termination of the contract, forfeiture of Earnest Money and banning / de – listing of our firm and all partners of the firm for a minimum period of 01 (one) year.

7. I / We have never been banned or de – listed by any Govt. or Quasi Govt. Agency or any Public Sector Undertaking.

OR

I / We have been banned by the organization named “---------------------------------------“for a period of ------------------- year / s, effective from ------------------- to ---------------

Signature of the Bidder Dated------------------- Signature & Seal of Notary

57

-36- Format for Affidavit for matching Equipment / Tipper / Pay – loader / Excavator

(In Non-Judicial Stamp paper of Rs. 10.00/-.)

AFFIDAVIT

I, ……………………………………………………………………….., Partner / Legal Attorney / Accredited Representative of M/s…………………………………………………, solemnly declare that : 1. We are submitting tender for the work ………………………………………………………

…………………………………………………………………………………...................... against Discount Bid No…………………….……………… dated………………………...

2. We undertake to deploy matching Equipments / Tipper / Pay – loaders / Excavator / Mobile Crusher etc.

towards fulfillment of eligibility criteria, Clause – 2 by owning, through hiring or partially both. The list of equipment to be deployed by owning / hiring is given below as per the proforma given in your Discount Bid which is as under:

Requirements of equipments are detailed below:

Number Sl. No Equipments Required

Nos. Make & Model Capacity Owned Hired Total

1 Tipping Trucks / Trucks (9 /10Te. Capacity)

2 Pay loader 3 Excavator

4 Mobile Crusher (400 TPH Capacity)

1) Affidavit shall cover only the relevant equipments as per Discount Bid. 2) Capacity certification shall be based on manufacturers’ certificate. 3) In case of the ownership of higher capacity equipments / tippers etc (owned / hired), the total number

of equipments equivalent to the total capacity shall also be considered towards meeting required eligibility criteria. However, the successful bidder may be asked by the engineer in – charge to deploy such capacity of equipments / tippers etc. having road worthiness, as found appropriate, for proper execution of work / as per Discount Bid for successful execution of awarded work.

Signature of the tenderer Dated ……………… Seal of Executive Magistrate / 1st class magistrate

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-37- AGREEMENT FORM

This agreement made the ………. Day of ………….. 20 between ………….. (name and address of the Employer) ( hereinafter called “ the Employer” ) and ( name and address of contractor ) ( hereinafter called “ the Contractor “ of the other part). Whereas the Employer is desirous that the Contractor execute ……………. ………………………………..(name and identification number of Contract) ( hereinafter called “ The Works”) and the Employer has accepted the Bid by the Contractor for the execution and completion of such works and the remedying of any defects therein. NOW THIS AGREEMENT WITNESSETH as follows: 1. In this agreement, works and expressions shall have the same meanings as are respectively assigned

to them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed as part of this agreement.

2. In consideration of the payment to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein conformity in all respects with the provisions of the Contract.

3. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of the defects wherein the Contract price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. 4. The following documents shall be deemed to form and be read and construed as part of this Agreement Viz.

(i) Letter of Acceptance (ii) Notice to proceed with the work, (iii) Contractor‘s Bid. (iv) Conditions of Contract.

(v) Specifications (vi) Drawings

(vii) Bill of Quantities (viii) Integrity Pact.

and any other document listed in the Contract Data as forming part of the contract. * IN witness whereof the parties have caused this Agreement to be executed the day and year first before written. The common seal of …………. Was hereunto affixed in the presence of …………… Signed, Sealed and delivered by the said ………………………….. In presence of …………………….. Binding Signature of Employer ………….. Binding signature of the Contractor………………

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PART – IV

TENDER NOTICE

FOR

DISCOUNT BIDDING

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EASTERN COALFIELDS LIMITED

(A subsidiary of Coal India Limited) Office of the General Manager (_____) Area

(Further address, if any)

Ref. No.: Date. __ . __. ____

e –Tender Notice for Transportation of Coal (Discount Bidding System)

Discount bid on SOR are invited online on the website https://ecltenders.gov.in from Registered

Transport contractors of ECL having Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India and which can be traced up to the chain of trust to the Root Certificate of CCA, for the work of “(Name of Work to be specified)” as per the detail given here under.

Particulars of coal (loading and transportation).

From To

Approx one way Distance

(KM)

Approx. qty.

(Te)

Estimated Contract

Value (ECV)*

( )

EMD ( )

Period of

work (days)

Total:

* As per SOR as on __.__.____ and at a diesel price of __.__ / Ltr.

The above work has been proposed to be executed from or after 01.04.20__. As such, the work shall be awarded from 1st April 20__ or from the date of competent approval, whichever is later. The above quantities are as per plan and projections. This may vary due to unavoidable circumstances beyond control of management, for which no claim from the contractors will be admissible by the management. This bid shall be guided by ‘Terms & Conditions of applicable SOR’ and the ‘Guidelines for e-Procurement for “Works and Services” in ECL’ approved by the Board of Directors of ECL. Note: The Guidelines of e-Procurement for “Works & Services” in ECL will be available on http://www.easterncoal.gov.in/notices/impnoticeheader.html

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2. Time Schedule of Tender :

Sl. No. Particulars Date Time

1. e-Publication date 00.00.0000 00.00 Hrs 2. Document download start date 00.00.0000 00.00 Hrs 3. Document download end date 00.00.0000 00.00 Hrs 4. Bid Submission start date 00.00.0000 00.00 Hrs 5. Bid submission end date 00.00.0000 00.00 Hrs 6. Start date for seeking Clarification online 00.00.0000 00.00 Hrs 7. Last date for seeking Clarification online 00.00.0000 00.00 Hrs 8. Last date of receipt of EMD in original 00.00.0000 00.00 Hrs 9. Technical Bid (Part – I) Opening date 00.00.0000 00.00 Hrs

3. Deposit of EMD: Earnest Money can be deposited in the form of Demand Draft (DD) from any

scheduled Bank drawn in favour of “Eastern Coalfields Limited” Payable at “Asansol”. In order to deposit the EMD through DD, the bidder has to furnish the DD Number, date of issue, expiry date, amount and name of issuing bank, while submitting the tender online. The bidder has to deposit the original DD against EMD in person only, which must be received in the office of the General Manager (____) Area / ECL, HQ on any working day after e-publication of Discount Bid and up to 3 (Three) working days after the last date of submission of bid. In case, if the “EMD” is not received within the specified period, the bidder will be debarred for 6 (Six) months from participating in tenders in ECL. This penal action will be enforced from the date of issue of such order. In case of any discrepancy between the information submitted online regarding the instrument for EMD and the original instrument being submitted by the Bidders, the latter shall prevail if the instrument is valid on the date of submission of the Discount Bid by the Bidder and if it does not change the eligibility status of the Bidder.

Earnest Money will be forfeited in case of failure of the party to start the work within 10 days from the date of issue of LOA / Work Order. Earnest Money of the unsuccessful bidders will be refunded after finalisation of bid. The bidders should submit MANDATE FORM for e-Payment along with EMD, as per the format given in the bid document at Annexure – III. The company is not under any obligation to accept the lowest bidder / bidders and reserves the right to reject any or all the tenders without assigning any reason whatsoever, and also to distribute the work and allot the work / works to more than one bidder, at its sole discretion. 4. Eligible Bidders: The invitation for bid is open to all registered bidders of ECL under SOR including an

individual, proprietorship firm, partnership firm or company having eligibility to participate as per the eligibility criteria stipulated below and having Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India and which can be traced up to the chain of trust to the Root Certificate of CCA.

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5. Eligibility Criteria:

(1) The bidder shall have executed similar* transportation work (Coal) during any of the preceding 7 (Seven) years at least 25% of the work value tendered ( job – wise) in Govt / Semi Govt / Public Sector / Joint Sector / Public Limited Cos in Private Sector.

* The definition of similar work shall be as follows: Any work involving loading and / or transportation(as per the items of work specified in the proposed job) of Coal only from the Colliery Tippler / Dump / Quarry Coal Face / Quarry Bed Stock etc. (source) to the CHP / RLS / Railway Siding of any colliery or OCP / Central Railway Siding / any other site of use (destination) will be considered as similar work. In respect of the above eligibility criteria, the bidders are required to furnish the following information on – line:

i). Start date of the year for which work experience of bidder is to be considered for eligibility.

ii). Start date & end date of each qualifying experience (similar work) iii). Agreement Number / Work Order Number of each experience iv). Work Order Issuing authority of each experience v). Percentage (%) share of each experience (100% in case of an individual / proprietary

firm or a partner in a partnership firm.) vi). Executed Value of work against each experience

(2) The bidder is required to give an undertaking in the form of an affidavit as per the prescribed format to deploy matching equipments / tippers / pay loaders / excavator / mobile crusher etc. as per discount bid either owned or hired / partially both. The matching equipment / tippers / pay loaders / excavator / mobile crusher for the proposed work under the instant discount bid are as follows:

Sl. No.

Approximate qty. to be

transported / loaded per day

(Te)

No. of tipping Trucks required

(9 / 10 Te capacity)

No. of Pay Loaders / Excavator required

No. of mobile crusher required

(400 TPH capacity)

(3) Registration shall be required for transportation of Coal and / or loading by Pay Loader as per the subject work requirement.

6. Permanent Account Number (PAN): The bidder should possess Permanent Account Number (PAN)

issued by Income Tax department, Govt. of India. In respect of the above eligibility criteria, the bidders are required to furnish the following information

online:

Confirmation of possessing the Permanent Account Number (PAN), in the form of Yes / No.

7. General Instructions for Submission of Discount Bid:

a. In order to submit the Bid, the bidders have to get themselves registered online on the e-Procurement portal (https://ecltenders.gov.in) with valid Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India. The online Registration of the Bidders on the portal will be free of cost and one time activity only. The prospective bidder should register in the above website for bidding through the option available in online e-Tendering portal of ECL as “Click here to Enroll”. The registration should be in the name of bidder, whereas DSC holder may be either bidder himself or his duly authorized person.

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b. The bidders have to accept unconditionally the online user portal agreement which contains the

acceptance of all the Terms and Conditions of NIT including General and Special Terms & Conditions and other conditions, if any, along with online undertaking in support of the authenticity of the declarations regarding the facts, figures, information and documents furnished by the Bidder online in order to become an eligible bidder.

Note: No conditional bid shall be accepted. c. Letter of Bid (LOB): The format of Letter of Bid (as given along with the Discount Bid Terms &

Conditions) will be downloaded by the bidder and will be printed / typed on his letter head. This document will be signed by the bidder or authorized person of bidder or DSC holder bidding online with authorization from bidder and the scanned copy of the same will be uploaded during bid submission in cover-I. This will be the covering letter of the bidder for his submitted bid. The content of the “Letter of Bid” uploaded by the bidder must be the same as per the format downloaded from website and it should not contain any other information.

In case the Tender Committee finds that there is some error / omission in scanning & uploading the

cover – I document i.e. Letter of Bid by a bidder, the same will be specified online under shortfall documents by Evaluator normally within 3 days of Technical bid (Cover - I) opening, indicating the start date and end date giving 3 days time for online submission by bidder. The bidders will get this intimation on their personalized dash board under “Upload shortfall document link”. Additionally, information shall also be sent by system generated email and SMS, but it will be the bidder’s responsibility to check the updated status / information on their personalized dash board at least once daily after opening of bid. No separate communication will be required in this regard. Non – receipt of e – mail and SMS will not be accepted as a reason of non – submission of documents within the prescribed time. The bidder will re – upload the requested documents within the specified period and no additional time will be allowed for on – line submission of documents.

d. Price Bid: The Price Bid containing the Bill of Quantity (BOQ) will be in Excel format and will be

downloaded by the bidder and he / they will quote the rates for all items on this Excel file. Thereafter, the bidder will upload the same Excel file during bid submission in cover – II. The Price Bid will be in Discount Rate BOQ format and the bidder will have to quote discount on overall tendered value. The L – 1 bidder will be decided on overall value after allowing discount. The Price Bids of the bidders will have no condition. The Price Bid, which is incomplete and not submitted as per instruction given above, will be rejected. Discount offered by the bidder shall be considered only up to 2 (Two) digits after the decimal.

8. All bids are to be submitted online on the website https://ecltenders.gov.in. No bid shall be accepted

offline.

9. It is the bidder’s responsibility to comply with the system requirement i.e. hardware, software and internet connectivity at bidder’s premises to access the e-Tender portal. Under any circumstances, ECL shall not be liable to the bidders for any direct / indirect losses or damages incurred by them arising out of incorrect use of the e-Tender system or internet connectivity failures.

10. After receipt of “EMD” as stated earlier, the Technical bid will be decrypted and opened online on or after the scheduled date & time by the Bid Openers with their Digital Signature Certificate (DSC). The bidder can view bid opening remotely on their personalized dash board under “Bid Opening (Live)” link. Thereafter, the Technical bid shall be evaluated by the system online based on the information furnished by bidders online in accordance with above Eligibility Criteria requirements. This online evaluation will be validated by ECL.

11. After evaluation of Technical bid, all the bidders will get the information regarding their eligibility on website. Thereafter, a system generated email confirmation will be sent to all successful bidders communicating the date and time of opening of Price bid.

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12. The Price bid of the successful bidders (qualified in Technical bid) will be decrypted and opened on line, on or after the scheduled date & time by the Bid Openers with their Digital Signature Certificate (DSC). The bidder can view the bid opening remotely on their personalized dash board under “Bid Opening (Live)” link. The bidders will get the information regarding the status of their financial bid and ranking of bidders on website.

13. After opening of Price bid, the list of documents required to be submitted by L-1 bidder as enlisted in the ‘Check List’ at Sl. No. 13 of this Discount Bid will be specified online by the evaluator indicating the start date and end date giving 7 days time for online submission by the bidder. The L-1 bidder will get this information on their personalized dash board under confirmatory document link. Additionally, information shall also be sent by system generated email and SMS, but it will be the bidder’s responsibility to check the updated status / information on their personalized dash board at least once daily after opening of Price bid.

No separate communication will be made in this regard. Non-receipt of email and SMS will not be accepted as a reason of non-submission of documents within prescribed time. The L-1 bidder will upload the scanned copy (self certified and duly attested by notary public) of all the specified documents in support of the information / declarations furnished by them online within the specified period of 7 days and simultaneously will submit the original Affidavits (for authenticity of information and deployment of matching equipments) in the prescribed format as specified in the tender Document in person only to the Tender Inviting Authority within 10 days from the last date of online submission of above documents.

CHECK LIST:-

Sl. No. Particulars

Scanned copy of documents (Self Certified and attested by Notary Public) to be uploaded by L – 1 bidder in support of information / declaration furnished online by the bidder against Eligibility Criteria (CONFIRMATORY DOCUMENT)

1. Work Experience

(Ref. Clause No.5(1) of Discount Bid)

Satisfactory Work Completion Certificate issued by the employer against the experience of similar work containing all the information furnished by bidder on – line.

2.

Permanent Account Number

(Ref. Clause No.6) of Discount Bid)

PAN card issued in the name of bidder by the Income Tax department, Govt. of India

3. Legal Status of the bidder

Any one of the following document (as applicable) 1. Trade License to prove proprietorship / Individual status of the bidder. 2. Registered valid Partnership deed containing name of partners. 3. Memorandum & Article of Association with certificate of

incorporation containing name of bidder. * If the bidder is submitting the tender on behalf of the owner / partner / s

of the Firm / Company, then Power of Attorney authorizing the bidder should be submitted along with the above, as the case may be.

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Sl. No. Particulars


4. Digital Signature Certificate (DSC)

If the bidder himself is the DSC holder bidding online then no document is required. However, if the DSC holder is bidding online on behalf of the bidder then the Power of Attorney or any sort of legally acceptable document for the authority to bid on behalf of the bidder. The bidder is required to give an undertaking in the form of an affidavit (executed by Executive / 1st Class Magistrate) as per the prescribed format to deploy matching equipments / tippers / pay loaders / excavator / mobile crusher etc. as per discount bid either owned or hired / partially both. An undertaking in the form of Affidavit (duly Notarised) regarding genuineness of the information furnished by him on – line and authenticity of the documents uploaded in support of the information furnished online for his eligibility.

5.

Fleet Requirement (Ref. Clause No.

5(2) of Discount Bid

And Affidavit in support

of the authenticity of information and

documents submitted online.

Both the above undertakings (for authenticity of information and deployment of matching equipments) are to be given in a separate non – judicial stamp paper of minimum value of 10 each as per the format given in the bid document.

6. Integrity Pact As specified in the Bid Document.

7. Proof of Registration in ECL.

Letter / certificate issued by the competent authority of ECL indicating the validity of registration in desired category on the date of opening of bid.

Note: Only one file in .PDF format can be uploaded against each eligibility criteria. Any additional relevant documents to support the information / declaration furnished online by the bidder against eligibility criteria may also be attached by the bidder in the same file to be uploaded against respective eligibility criteria.

The Tender Committee will examine the uploaded documents against information / declarations furnished by the L – 1 bidder online. If it conforms to all of the information / declaration furnished by the bidder online and does not change the eligibility status of the bidder then the bidder will be considered eligible for award of Contract. In case the Tender Committee finds that there is some deficiency in uploaded documents or documents have not been uploaded by L-1 bidder within the stipulated period then the same will be specified online by Evaluator clearly indicating the omissions/shortcomings in the uploaded documents and indicating start date and end date giving 7 days time for online resubmission by L-1 bidder. The L-1 bidder will get this information on their personalized dash board under confirmatory document link. Additionally, information shall also be sent by system generated email and SMS, but it will be the bidders sole responsibility to check the updated status/information on their personalized dash board at least once daily after opening of Price bid. No separate communication will be required in this regard. Non-receipt of email and SMS will not be accepted as a reason of non–submission of documents within prescribed time. The bidder will upload the scanned copy (self certified and duly attested by notary public) of those specified documents within the specified period of 7 days and in case of Affidavit, will simultaneously submit the original Affidavits (for authenticity of information and deployment of matching equipments) in person only to the Tender Inviting Authority within 10 days of last date of online submission / re – submission of scanned documents. No additional time will be allowed to the bidder for online submission of scanned documents.

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a. In case the L-1 bidder submits requisite documents online as per Discount Bid, then the bidder will be considered eligible for award of Contract.

b. In case the L-1 bidder fails to submit requisite documents online as per Discount Bid or if any of the information/declaration furnished by L-1 bidder online is found wrong by Tender Committee during evaluation of scanned documents uploaded by bidder, which changes the eligibility status of the bidder (for the first time), then the EMD of L-1 bidder will be forfeited and retender will be done. In this retender, offer from this bidder will not be accepted. This penal action will be enforced from the date of issue of such order.

c. If the L-1 bidder fails to submit the requisite documents online as per NIT or if any of the information / declaration furnished by L-1 bidder online is found wrong by Tender Committee during evaluation of scanned documents uploaded by bidder, which changes the eligibility status of the bidder, in two tenders, floated by the same tender inviting authority, within a span of one year (to be counted with respect to date of e-Publication of Discount Bid), then the EMD of L-1 bidder will be forfeited and this bidder will be debarred for one year from participating in tenders in ECL and re-tender will be done. This penal action will be enforced from the date of issue of such order.

d. The Tender Committee will make its recommendations based on the scanned copy of documents uploaded online by L-1 bidder and the TCR will go through all stages of processing but before approval of Tender Accepting Authority the receipt of original Affidavits will be ensured.

14. One Bid per Bidder: Each Bidder shall submit only one Bid, either individually, or as a partner in a

partnership firm or a public limited firm / company.

15. Refund of EMD: The Earnest Money will be retained in case of successful Bidder and refunded to the unsuccessful Bidder/s in due course of time after finalisation of the discount bid and will not carry any interest. The unsuccessful bidder for this purpose means the bidders who have not qualified for opening of Price bid and those who have not emerged as L-1 Bidder after opening of Price bid. The Earnest Money deposited by the L-1 bidder in the form of Demand Draft shall be adjusted against the Security Deposit (SD).

16. Site Visit: The Bidder, at the Bidder’s own responsibility, cost and risk, is encouraged to visit and

examine the Site of works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for execution of the works. The cost of visiting the Site shall be at the Bidder’s own expense.

It shall be deemed that the Bidder has visited the site / area and got fully acquainted with the working conditions and other prevalent conditions and fluctuations thereto whether he actually visits the site/area or not and has taken all the factors into account while quoting his rates.

17. Cost of Bidding: The bidder shall bear all costs associated with the preparation and submission of his bid and the Employer will in no case be responsible and liable for those costs.

18. Canvassing in connection with the tenders in any shape or form is strictly prohibited and tenders submitted by such Bidders who resort to canvassing shall be liable for rejection.

19. Bid Validity: The validity period of the tenders shall be 75 (Seventy Five) days from the last date of

submission of bid. In exceptional circumstances, prior to expiry of the original time limit, the Employer may request the bidders to extend the period of validity for a specified additional period. The employer’s request and the bidder’s responses shall be made in writing. A bidder may refuse the request without forfeiting his bid security. A bidder agreeing to the request will not be required or permitted to modify his bid but will be required to extend the validity of his bid security. The Bidders shall not, during the said validity period or within the period extended by mutual consent, revoke or cancel his tender or alter the tender or any terms/conditions thereof without consent in writing of the company. In case the Bidder violates/refuses to abide by this, the Company will be entitled to take action as per clause No. 20 (Modification and Withdrawal of Bid) of the Discount Bid.

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20. Modification and Withdrawal of Bid:

Modification of the submitted bid shall be allowed online only before the deadline of submission of tender and the bidder may modify and resubmit the bid online as many times as he (bidder) wishes.

The bidder may withdraw his bid online within the end date of bid submission and his EMD will be refunded. However, if the bidder once withdraws his bid, he will not be able to resubmit the bid in this tender. For withdrawal of bid after the end date of bid submission, the bidder will have to make a request in writing to the Tender Inviting Authority. Withdrawal of bid may be allowed till issue of Work Order / LOA with the following provision of penal action:

a. If the request of withdrawal is received before online notification for opening of price bid, the EMD will be forfeited and bidder will be debarred for 6 months from participating in tenders in ECL. The Price bid of remaining bidders will be opened and the tender process shall go on.

b. If the request of withdrawal is received after on – line notification for opening of price bid, the EMD will be forfeited and the bidder will be debarred for 1 year from participating in tenders in ECL. The Price-bid of all eligible bidders including this bidder will be opened and action will follow as under:

If the bidder withdrawing his bid is other than L-1, the tender process shall go on.

If the bidder withdrawing his bid is L-1, then re – tendering will be done.

(The penal action against clause (a) & (b) above will be enforced from the date of issue of such order.) 21. Bid Prices: The Bidders shall offer for the whole work based on the priced Bill of Quantities

submitted by the bidder. However, the employer reserves the right to allot part of the work at their discretion and no claims, whatsoever, shall be entertained in this regard. The Bidder shall fill – in overall discount for all items of the work described in the Bill of Quantities. The rate of discount quoted by the Bidder shall be fixed for the duration of the contract and shall not be subject to variations on any account except to the extent variations allowed as per the conditions of the contract of the bidding document. The base diesel price will be specified in BOQ by the company.

22. All duties, taxes, incidental, overheads, etc. (excluding service tax & toll tax, if any) and other

levies payable by the Contractor under the Contract, or for any other cause as applicable on the last date of submission of tender, shall be included in the rates submitted by the Bidder.

Service Tax shall be paid separately, as applicable. However, the bidder must have registration with the Service Tax Department.

Toll Tax etc, if applicable, shall be paid as per the provision of SOR.

23. The Company reserves the right to postpone the date of receipt and opening of tenders or to cancel the tenders without assigning any reason whatsoever.

24. e – Tender document will also be displayed in the website www.easterncoal.gov.in and can be downloaded during the period of publication of tender document.

25. Clarification of Bid: The bidder may seek clarification online within the specified period. However, the management will clarify as far as possible the relevant queries. The bidders have to accept the online user portal agreement which contains the acceptance of all the Terms and Conditions of NIT and tender document, undertakings and the e-Tendering system through https://ecltenders.gov.in in order to become an eligible bidder. This will be a part of the agreement.

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26. Cancellation of LOA / Work order The contractor shall have to start the work within 10 days from the date of issue of Letter of Acceptance / Work order as applicable and also maintain desired progress failing which the LOA / work order may be cancelled.

27. Signing of Agreement For work value more than 5.00 Lakhs, an Agreement is to be executed by the successful bidder on award of work as per the enclosed format of bid document within 28 days from the date of issue of Work Order.

28. Signing of Integrity Pact* The bidders are required to express their willingness to sign the integrity pact (if applicable) as per the format given in Annexure-I of Terms & Conditions in the form of YES or NO while bidding online at General Technical Evaluation (GTE). The bidder will have to sign, scan and upload the integrity pact as per the format given at Annexure-I of Terms & Conditions Document during the submission of confirmatory documents on being L-1 bidder.

Name, address & contact No. of the Independent External Monitor:

Sl. No. Name Address

1. Sri Sujit Sankar Chattopadhyay, IAS (Retd.)

CK - 205, Sector I, Salt Lake, Kolkata – 700091 Phone No. 033 – 23216602

* Signing of Integrity Pact shall be required for tendered value of Rs. 2.00 crore & above.

General Manager (____) Area Distributions / Copy to:

As per prevailing practice

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Format of Letter of Bid (LOB)

LETTER HEAD OF BIDDER

(AS ENROLLED ONLINE AT e–TENDERING PORTAL OF ECL) To, The Tender Committee, __________ Area Eastern Coalfields Limited. (Further address, if any)

Sub: “(Name of Work `as specified in the NIT)” Ref.: 1. Discount Bid No.:

2. Tender ID No.: Dear Sir,

We offer to execute the work as per our offered bill of quantity in accordance with the terms &

conditions of the Discount Bid document as available in the website. The details of the EMD being submitted by us has been furnished online.

This Bid and your subsequent Letter of Acceptance / Work Order shall constitute a binding

contract between us. We hereby confirm our acceptance of all the terms and conditions of the Discount Bid document

unconditionally. Yours faithfully (Signature of Bidder; OR Authorised person of

bidder; OR DSC Holder bidding online with Authorisation from bidder)

1. Name of the Signatory: 2. Status of Signatory: (Whether he is the Bidder himself OR authorised person of bidder OR DSC Holder bidding online with

authorisation from bidder) 3. Address: 4. e – mail ID: 5. Mobile Number: 6. FAX Number: 7. Telephone Number:

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BILL OF QUANTITY Tender Inviting Authority: GENERAL MANAGER (______) Area / ECL, HQ

Name of Work:

Discount Bid reference no.

Bidder Name:

DISCOUNT (-) 0.00 %

SPECIAL NOTES 1) Break up of others applicable for relevant work. Others = Loading + allowance, as admissible. 2) All the rates mentioned may vary. 3) Rates mentioned are provisional and currently applicable based on Diesel Price of __.__.____ i.e. Rs. __.__ Ltr. 4) For payment, discount shall be applicable on prevailing SOR Rates (inclusive of others). 5) All duties, taxes, incidental, overheads, etc. (excluding service tax & toll tax, if any) and other levies payable by the Contractor under the contract, or for any other cause as applicable on the last date of submission of tender, shall be included in the rates submitted by the Bidder. 6) Service Tax shall be paid separately, as applicable. However, the bidder must have registration with the Service Tax Department. 7) Toll Tax etc. if applicable shall be paid as per the provision of SOR. 8) Discount shall be quoted on overall value in respect of each composite work as per the discount bid. Different discounts (%age) as per the items of work (due to variations in source / destination or others) in case of a specific work shall not be agreeable. 9) No conditional offer shall be accepted.

Estimated Rate Sl. No.

Description of work No. or

Qty.

Unit

Figure Words

AMOUNT Rs. P

1.00 ITEM NUMBER 1 0.00 0.00 Rupees only 0.00



Total Estimated Cost in Figures 0.00 Quoted Amount 0.00 0.00 Quoted Rate in Words Rupees only

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PROFORMA FOR AFFIDAVIT TO BE SUBMITTED BY THE L – 1 Bidder

(For genuineness of the information furnished online and authenticity of the documents uploaded in support of the information furnished online for eligibility)

Non Judicial Stamp Paper (minimum value of 10.00).

AFFIDAVIT

I / We, ----------------------------------------------------, Partner / Legal Attorney / Accredited Representative of M/s -----------------------------------------------------, solemnly declare that:

1) I / We am / are submitting Tender for the Work ------------------------------------------------------------------------------

-----------------------------------------------------against Discount Bid

No.:………………………………………………..dated…………

2) I / We accept all the terms and conditions of SOR & Discount Bid unconditionally

3) I / We declare that neither any of the partner / s of our firm / company is / are related to any of the employees of

ECL / CIL or any of its subsidiaries nor the proprietor / partners is / are employed in ECL / CIL or any of its

subsidiaries.

4) I / We confirm the submission of an Affidavit (duly solemnised by 1st Class Magistrate / Executive Magistrate)

in non – judicial stamp paper of value Rs. 10.00/- expressing my / our willingness to deploy matching equipment

/ tipper / pay loader / excavator / mobile crusher etc. as per the specified format given along with the tender

document.

5) I / We agree to sign the Integrity Pact (if applicable) and submit the copy as per the format given in Tender

Document, on being selected as L – 1 bidder as confirmatory documents.

6) All scanned copy of documents uploaded by me / us in support of the information furnished on – line by me / us

towards eligibility, are valid and authentic.

7) If any information / documents furnished by me / us towards our qualification as per eligibility criteria, is found

to be false / incorrect at any time, the department may cancel my / our Bid and action as deemed fit may be taken

against me / us, including termination of the contract, forfeiture of Earnest Money and banning / de – listing of

our firm and all partners of the firm for a minimum period of 01 (One) year.

8) I / We have never been banned or de – listed by any Govt. or Quasi Govt. Agency or any Public Sector

Undertaking.

OR


Signature of the Bidder

Dated-------------------

Signature & Seal of Notary

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Format of Affidavit for matching Equipment / Tipper / Pay – loader / Excavator / Mobile Crusher

(In Non-Judicial Stamp paper of 10.00)

AFFIDAVIT

I, ……………………………………………………………………….., Partner / Legal Attorney / Accredited Representative of M/s…………………………………………………, solemnly declare that : 3. We are submitting tender for the work ……………………………………………………….. …………………………………………………………………………………...................... against Discount Bid No…………………….……………… dated………………………... 4. We undertake to deploy matching Equipments / Tipper / Pay – loaders / Excavator / Mobile Crusher etc. towards fulfillment of eligibility criteria, Clause 5 (2) of Discount Bid by owning, through hiring or partially both. The list of equipment to be deployed by owning / hiring is given below as per the proforma given in your Discount Bid which is as under:




2 Pay loader 3 Excavator

4 Mobile Crusher (400 TPH Capacity)

1) Affidavit shall cover only the relevant equipments as per Discount Bid. 2) Capacity certification shall be based on manufacturers’ certificate. 3) In case of the ownership of higher capacity equipments / tippers, etc. (owned / hired), the total number

of equipments equivalent to the total capacity shall also be considered towards meeting required eligibility criteria. However, the successful bidder may be asked by the engineer in – charge to deploy such capacity of equipments / tippers, etc. having road worthiness, as found appropriate, for proper execution of work / as per Discount Bid for successful execution of awarded work.

Signature of the tenderer

Date……………… Seal of Executive Magistrate / 1st class magistrate

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ANNEXURE – III

MANDATE FORM FOR ELECTRONIC FUND TRANSFER / INTERNET BANKING PAYMENT To, The Tender Committee, __________ Area Eastern Coalfields Limited, (Further address, if any) Sub: Authorisation for release of payment due from Eastern Coalfields Limited, HQ, Sanctoria, through

Electronic Fund transfer / Internet Banking (SBI - NET), RTGS Transfer. Ref: Order No. _______________ Date _____________ and / or Tender / Enquiry / Letter No.____________

Date ________________. (Please fill in the information in CAPITAL LETTERS, Please TICK wherever it is applicable)

From: 1. Name of the Party: …………………………………………………………………………………………… 2. Address of the Party:…………………………………………………………………………………………. City: ……………………. Pin Code:……………………Tel / Mob:………………… Fax:……………………………., E – Mail Id:……………………………………….. Permanent Account Number:………………………………………………………… 3.

Particulars of Bank. 4. Date from which the mandate should be effective. I hereby declare that the particulars given above are correct and complete. If any transaction is delayed or not effected for reasons of incomplete or incorrect information, I shall not hold Eastern Coalfields Limited responsible. I also undertake to advise any change in the particulars of my account to facilitate updation of records for purpose of credit of amount through SBI Net / RTGS transfer. Place : Date : Signature of the Party / Authorised Signatory Certified that particulars furnished above are correct as per our records. Banker’s Stamp : Date : (Signature of the Authorised official from the Bank.)

Bank Name Branch Name Branch Place Branch City Pin Code Branch Code MICR No. CIF Number IFS Code (Digital code number appearing on the MICR Band of the cheque supplied by the Bank. Please attach xerox copy of a cheque of your bank for ensuring accuracy of the bank name, branch name and code number ) RTGS CODE

Account Type Savings Current Cash Credit Account Number (as appearing in the Cheque Book)

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EASTERN COALFIELDS LIMITED

(A subsidiary of Coal India Limited) Office of the General Manager (____ Area)

(Further address, if any)

Ref. No.: Date: __.__.20__.

e –Tender Notice for Transportation of Sand (Discount Bidding System)

Discount bid on SOR are invited online on the website https://ecltenders.gov.in from Registered Transport contractors of ECL having Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India and which can be traced up to the chain of trust to the Root Certificate of CCA, for the work of “(Name of Work to be specified)” as per the detail given here under.

Particulars of Sand transportation.

From To

Approx one way distance

(KM)

Approx. quantity (cum)

Estimated Contract

Value (ECV)* ( )

EMD ( )

Period of work

(in days)

_____ River, _____ Ghat

(Dry Season)

_______ Pit Sand

Bunker ___ – ___

____ River, _____ Ghat (Monsoon Season)

_______ Pit Sand

Bunker ___ – ___

___ Dump, JKR (Manual / Mech. Dump)

_______ Pit Sand

Bunker ___ – ___

Total:

* As per SOR as on __.__.____ and at a diesel price of __.__ / Ltr.

The above work has been proposed to be executed from or after 01.04.20__. As such, the work shall be awarded from 1st April 20__ or from the date of competent approval, whichever is later. The above quantities are as per plan and projections. This may vary due to unavoidable circumstances beyond control of management, for which no claim from the contractors will be admissible by the management. This bid shall be guided by ‘Terms & Conditions of applicable SOR’ and the ‘Guidelines for e-Procurement for “Works and Services” in ECL’ approved by the Board of Directors of ECL. Note: The Guidelines of e-Procurement for “Works & Services” in ECL will be available on http://www.easterncoal.gov.in/notices/impnoticeheader.html

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4. Time Schedule of Tender :

Sl. No. Particulars Date Time

1. e-Publication date 00.00.0000 00.00 Hrs 2. Document download start date 00.00.0000 00.00 Hrs 3. Document download end date 00.00.0000 00.00 Hrs 4. Bid Submission start date 00.00.0000 00.00 Hrs 5. Bid submission end date 00.00.0000 00.00 Hrs 6. Start date for seeking Clarification online 00.00.0000 00.00 Hrs 7. Last date for seeking Clarification online 00.00.0000 00.00 Hrs 8. Last date of receipt of EMD through DD. 00.00.0000 00.00 Hrs 9. Technical Bid (Part – I) Opening date 00.00.0000 00.00 Hrs

5. Deposit of EMD: Earnest Money can be deposited in the form of Demand Draft (DD) from any

scheduled Bank drawn in favour of “Eastern Coalfields Limited” Payable at “Asansol”. In order to deposit the EMD through DD, the bidder has to furnish the DD Number, date of issue, expiry date, amount and name of issuing bank, while submitting the tender online. The bidder has to deposit the original DD against EMD in person only, which must be received in the office of the General Manager (_____) Area / ECL, HQ on any working day after e-publication of Discount Bid and up to 3 (three) working days after the last date of submission of bid. In case, if the “EMD” is not received within the specified period, the bidder will be debarred for 6 (Six) months from participating in tenders in ECL. This penal action will be enforced from the date of issue of such order. In case of any discrepancy between the information submitted online regarding the instruments for EMD and the original instrument being submitted by the Bidders, the latter shall prevail if the instrument is valid on the date of submission of the Discount Bid by the Bidder and if it does not change the eligibility status of the Bidder.

Earnest Money will be forfeited in case of failure of the party to start the work within 10 days from the date of issue of LOA / Work Order. Earnest Money of the unsuccessful bidders will be refunded after finalisation of bid. The bidders should submit MANDATE FORM for e – Payment along with EMD, as per the format given in the bid document at Annexure – III. The company is not under any obligation to accept the lowest bidder / bidders and reserves the right to reject any or all the tenders without assigning any reason whatsoever, and also to distribute the work and allot the work / works to more than one bidder, at its sole discretion. 4. Eligible Bidders: The invitation for bid is open to all registered bidders (under SOR) of ECL including

an individual, proprietorship firm, partnership firm or company having eligibility to participate as per the eligibility criteria stipulated below and having Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India and which can be traced up to the chain of trust to the Root Certificate of CCA.

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5. Eligibility Criteria:

(3) The bidder shall have executed similar* transportation work (Sand) during any of the preceding 7 (Seven) years at least 25% of the work value tendered ( job – wise) in Govt / Semi Govt / Public Sector / Joint Sector / Public Limited Cos in Private Sector.

* The definition of similar work shall be as follows: Any work involving transportation of Sand only from river / JK Ropeways Dump (source) to the sand bunker of any colliery / any other site of use will be considered as similar work. In respect of the above eligibility criteria, the bidders are required to furnish the following information on – line:

i). Start date of the year for which work experience of bidder is to be considered for eligibility.

ii). Start date & end date of each qualifying experience (similar work) iii). Agreement Number / Work Order Number of each experience iv). Work Order Issuing authority of each experience v). Percentage (%) share of each experience (100% in case of an individual / proprietary

firm or a partner in a partnership firm.) vi). Executed Value of work against each experience

(4) The bidder is required to give an undertaking in the form of an affidavit in the prescribed format to deploy matching equipments / tipping trucks / trucks as per discount bid either owned or hired / partially both. The matching equipment / tipping trucks / trucks for the proposed work under the instant discount bid are as follows:

Sl. No. Approximate quantity to be

transported per day (cum)

No. of Tipping Trucks / Trucks required

(9 / 10 Te capacity)

(3) Registration shall be required for transportation of sand as per the subject job requirement. 6. Permanent Account Number (PAN): The bidder should possess Permanent Account Number (PAN)

issued by Income Tax department, Govt. of India. In respect of the above eligibility criteria, the bidders are required to furnish the following information

online:

Confirmation of possessing the Permanent Account Number (PAN), in the form of Yes / No.

7. General Instructions for Submission of Discount Bid: b. a. In order to submit the Bid, the bidders have to get themselves registered online on the e-

Procurement portal (https://ecltenders.gov.in) with valid Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India. The online Registration of the Bidders on the portal will be free of cost and one time activity only. The prospective bidder should register in the above website for bidding through the option available in online e-Tendering portal of ECL as “Click here to Enroll”. The registration should be in the name of bidder, whereas DSC holder may be either bidder himself or his duly authorized person.

d. The bidders have to accept unconditionally the online user portal agreement which contains the

acceptance of all the Terms and Conditions of NIT including General and Special Terms & Conditions

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and other conditions, if any, along with online undertaking in support of the authenticity of the declarations regarding the facts, figures, information and documents furnished by the Bidder online in order to become an eligible bidder. No conditional bid shall be accepted. Note: No conditional bid shall be accepted.

e. Letter of Bid (LOB): The format of Letter of Bid (as given along with the Discount Bid Terms &

Conditions) will be downloaded by the bidder and will be printed / typed on his letter head. This document will be signed by the bidder or authorized person of bidder or DSC holder bidding online with authorization from bidder and the scanned copy of the same will be uploaded during bid submission in cover-I. This will be the covering letter of the bidder for his submitted bid. The content of the “Letter of Bid” uploaded by the bidder must be the same as per the format downloaded from website and it should not contain any other information.

In case the Tender Committee finds that there is some error / omission in scanning & uploading the cover – I document i.e. Letter of Bid by a bidder, the same will be specified online under shortfall documents by Evaluator normally within 3 days of Technical bid (Cover - I) opening, indicating the start date and end date giving 3 days time for online submission by bidder. The bidders will get this intimation on their personalized dash board under “Upload shortfall document link”. Additionally, information shall also be sent by system generated email and SMS, but it will be the bidder’s responsibility to check the updated status / information on their personalized dash board at least once daily after opening of bid. No separate communication will be required in this regard. Non – receipt of e – mail and SMS will not be accepted as a reason of non – submission of documents within the prescribed time. The bidder will re – upload the requested documents within the specified period and no additional time will be allowed for on – line submission of documents.

d. Price Bid: The Price Bid containing the Bill of Quantity (BOQ) will be in Excel format and will be

downloaded by the bidder and he will quote the rates for all items on this Excel file. Thereafter, the bidder will upload the same Excel file during bid submission in cover – II. The Price Bid will be in Discount Rate BOQ format and the bidder will have to quote discount on overall tendered value and the L – 1 will be decided on overall value after allowing discount. The Price Bids of the bidders will have no condition. The Price Bid, which is incomplete and not submitted as per instruction given above, will be rejected. Discount offered by the bidder shall be considered only up to 2 (two) digits after the decimal.

8. All bids are to be submitted online on the website https://ecltenders.gov.in. No bid shall be accepted

offline.

9. It is the bidder’s responsibility to comply with the system requirement i.e. hardware, software and internet connectivity at bidder’s premises to access the e-Tender portal. Under any circumstances, ECL shall not be liable to the bidders for any direct / indirect losses or damages incurred by them arising out of incorrect use of the e-Tender system or internet connectivity failures.

10. After receipt of “EMD” as stated earlier, the Technical bid will be decrypted and opened online, on

or after the scheduled date & time by the Bid Openers with their Digital Signature Certificate (DSC). The bidder can view bid opening remotely on their personalized dash board under “Bid Opening (Live)” link. Thereafter, the Technical bid shall be evaluated by the system online based on the information furnished by bidders online in accordance with above Eligibility Criteria requirements. This online evaluation will be validated by ECL.

11. After evaluation of Technical bid, all the bidders will get the information regarding their eligibility on

website. Thereafter, a system generated email confirmation will be sent to all successful bidders communicating the date and time of opening of Price bid.

14. The Price bid of the successful bidders (qualified in Technical bid) will be decrypted and opened on line,

on or after the scheduled date & time by the Bid Openers with their Digital Signature Certificate (DSC). The bidder can view the bid opening remotely on their personalized dash board under “Bid Opening

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(Live)” link. The bidders will get the information regarding the status of their financial bid and ranking of bidders on website.

15. After opening of Price bid, the list of documents required to be submitted by L-1 bidder as enlisted in the

‘Check List’ at Sl. No. 13 of this Discount Bid will be specified online by the Evaluator indicating the start date and end date giving 7 days time for online submission by the bidder. The L-1 bidder will get this information on their personalized dash board under confirmatory document link. Additionally, information shall also be sent by system generated email and SMS, but it will be the bidder’s responsibility to check the updated status / information on their personalized dash board at least once daily after opening of Price bid.

No separate communication will be made in this regard. Non-receipt of email and SMS will not be accepted as a reason of non-submission of documents within prescribed time. The L-1 bidder will upload the scanned copy (self certified and duly attested by notary public) of all the specified documents in support of the information / declarations furnished by them online within the specified period of 7 days and simultaneously will submit the original Affidavit (for authenticity of information and deployment of matching equipments) in the prescribed format as specified in the tender Document in person only to the Tender Inviting Authority within 10 days from the last date of online submission of above documents.

CHECK LIST:-

Sl. No. Particulars


1.

Work Experience (Ref. Clause

No.5(1) of Discount Bid)

Satisfactory Work Completion Certificate issued by the employer against the experience of similar work containing all the information furnished by bidder on – line.

2.

Permanent Account Number

(Ref. Clause No.6) of Discount Bid)

PAN card issued in the name of bidder by the Income Tax department, Govt. of India

3. Legal Status of the bidder

Any one of the following document (as applicable) 1. Trade License to prove proprietorship / Individual status of the bidder. 2. Registered valid Partnership deed containing name of partners. 3. Memorandum & Article of Association with certificate of

incorporation containing name of bidder. * If the bidder is submitting the tender on behalf of the owner / partner / s

of the Firm / Company, then Power of Attorney authorizing the bidder should be submitted along with the above, as the case may be.

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Sl. No. Particulars


4. Digital Signature Certificate (DSC)

If the bidder himself is the DSC holder bidding online then no document is required. However, if the DSC holder is bidding online on behalf of the bidder then the Power of Attorney or any sort of legally acceptable document for the authority to bid on behalf of the bidder. The bidder is required to give an undertaking in the form of an affidavit (executed by Executive / 1st Class Magistrate) as per the prescribed format to deploy matching equipments / tipping trucks / trucks etc. as per discount bid either owned or hired / partially both. An undertaking in the form of Affidavit (duly Notarised) regarding genuineness of the information furnished by him on – line and authenticity of the documents uploaded in support of the information furnished online for his eligibility.

5.

Fleet Requirement (Ref. Clause No.

5(2) of Discount Bid

And Affidavit in support

of the authenticity of information and

documents submitted online.

Both the above undertakings (for authenticity of information and deployment of matching equipments) are to be given in separate non – judicial stamp paper of minimum value of 10 each as per the format given in the bid document.

6. Integrity Pact As specified in the Bid Document.

7. Proof of

Registration in ECL.

Letter / certificate issued by the competent authority of ECL indicating the validity of registration in desired category on the date of opening of bid.

Note: Only one file in .PDF format can be uploaded against each eligibility criteria. Any additional relevant documents to support the information / declaration furnished online by the bidder against eligibility criteria may also be attached by the bidder in the same file to be uploaded against respective eligibility criteria.

The Tender Committee will examine the uploaded documents against information / declarations furnished by the L – 1 bidder online. If it conforms to all of the information / declaration furnished by the bidder online and does not change the eligibility status of the bidder then the bidder will be considered eligible for award of Contract. In case the Tender Committee finds that there is some deficiency in uploaded documents or documents have not been uploaded by L-1 bidder within the stipulated period then the same will be specified online by Evaluator clearly indicating the omissions/shortcomings in the uploaded documents and indicating start date and end date giving 7 days time for online resubmission by L-1 bidder. The L-1 bidder will get this information on their personalized dash board under confirmatory document link. Additionally, information shall also be sent by system generated email and SMS, but it will be the bidders sole responsibility to check the updated status/information on their personalized dash board at least once daily after opening of Price bid. No separate communication will be required in this regard. Non-receipt of email and SMS will not be accepted as a reason of non–submission of documents within prescribed time. The bidder will upload the scanned copy (self certified and duly attested by notary public) of those specified documents within the specified period of 7 days and in case of Affidavit, will simultaneously submit the original Affidavits (for authenticity of information and deployment of matching equipments) in person only to the Tender Inviting Authority within 10 days of last date of online submission / re – submission of scanned documents. No additional time will be allowed to the bidder for online submission of scanned documents.

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a. In case the L-1 bidder submits requisite documents online as per Discount Bid, then the bidder will be considered eligible for award of Contract.

b. In case the L-1 bidder fails to submit requisite documents online as per Discount Bid or if any of the

information/declaration furnished by L-1 bidder online is found to be wrong by Tender Committee during evaluation of scanned documents uploaded by bidder, which changes the eligibility status of the bidder (for the first time), then the EMD of L-1 bidder will be forfeited and retender will be done. In this retender, offer from this bidder will not be accepted. This penal action will be enforced from the date of issue of such order.

c. If the L-1 bidder fails to submit the requisite documents online as per NIT or if any of the information /

declaration furnished by L-1 bidder online is found to be wrong by Tender Committee during evaluation of scanned documents uploaded by bidder, which changes the eligibility status of the bidder, in two tenders, floated by the same tender inviting authority, within a span of one year (to be counted with respect to date of e-Publication of Discount Bid), then the EMD of L-1 bidder will be forfeited and this bidder will be debarred for one year from participating in tenders in ECL and retender will be done. This penal action will be enforced from the date of issue of such order.

d. The Tender Committee will make its recommendations based on the scanned copy of documents uploaded

online by L-1 bidder and the TCR will go through all stages of processing but before approval of Tender Accepting Authority the receipt of original Affidavit shall be ensured.

14. One Bid per Bidder: Each Bidder shall submit only one Bid, either individually, or as a partner in a

partnership firm or a public limited firm / company. 15. Refund of EMD: The Earnest Money will be retained in case of successful Bidder and refunded to the

unsuccessful Bidder/s in due course of time after the finalisation of the discount bid and will not carry any interest. The unsuccessful bidder for this purpose means the bidders who have not qualified for opening of Price bid and those who have not emerged as L-1 Bidder after opening of Price bid. The Earnest Money deposited by the L-1 bidder in the form of Demand Draft shall be adjusted against the Security Deposit (SD).

16. Site Visit: The Bidder, at the Bidder’s own responsibility, cost and risk, is encouraged to visit and

examine the Site of works and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for execution of the works. The cost of visiting the Site shall be at the Bidder’s own expense.

It shall be deemed that the Bidder has visited the site / area and got fully acquainted with the working conditions and other prevalent conditions and fluctuations thereto whether he actually visits the site/area or not and has taken all the factors into account while quoting his rates.

17. Cost of Bidding: The bidder shall bear all costs associated with the preparation and submission of his

bid and the Employer will in no case be responsible and liable for those costs. 18. Canvassing in connection with the tenders in any shape or form is strictly prohibited and tenders

submitted by such Bidders who resort to canvassing shall be liable for rejection. 19. Bid Validity: The validity period of the tenders shall be 75 (Seventy Five) days from the last date of

submission of bid. In exceptional circumstances, prior to expiry of the original time limit, the Employer may request the bidders to extend the period of validity for a specified additional period. The employer’s request and the bidder’s responses shall be made in writing. A bidder may refuse the request without forfeiting his bid security. A bidder agreeing to the request will not be required or permitted to modify his bid but will be required to extend the validity of his bid security.

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The Bidders shall not, during the said validity period or within the period extended by mutual consent, revoke or cancel his tender or alter the tender or any terms/conditions thereof without consent in writing of the company. In case the Bidder violates/refuses to abide by this, the Company will be entitled to take action as per clause No. 20 (Modification and Withdrawal of Bid) of the Discount Bid.

20. Modification and Withdrawal of Bid:

Modification of the submitted bid shall be allowed online only before the deadline of submission of tender and the bidder may modify and resubmit the bid online as many times as he (bidder) may wish.

The bidder may withdraw his bid online within the end date of bid submission and his EMD will be refunded. However, if the bidder once withdraws his bid, he will not be able to resubmit the bid in this tender. For withdrawal of bid after the end date of bid submission, the bidder will have to make a request in writing to the Tender Inviting Authority. Withdrawal of bid may be allowed till issue of Work Order / LOA with the following provision of penal action:

c. If the request of withdrawal is received before online notification for opening of price bid, the EMD will be forfeited and bidder will be debarred for 6 months from participating in tenders in ECL. The Price bid of remaining bidders will be opened and the tender process shall go on.

d. If the request of withdrawal is received after on – line notification for opening of price bid, the EMD will be forfeited and the bidder will be debarred for 1 year from participating in tenders in ECL. The Price-bid of all eligible bidders including this bidder will be opened and action will follow as under:

If the bidder withdrawing his bid is other than L-1, the tender process shall go on.

If the bidder withdrawing his bid is L-1, then re – tendering will be done.

(The penal action against clause (a) & (b) above will be enforced from the date of issue of such order.) 22. Bid Prices: The Bidders shall offer for the whole work based on the priced Bill of Quantities submitted

by the bidder. However, the employer reserves the right to allot part of the work at their discretion and no claims, whatsoever, shall be entertained in this regard.

The Bidder shall fill – in overall discount for all items of the work described in the Bill of Quantities. The rate of discount quoted by the Bidder shall be fixed for the duration of the contract and shall not be subject to variations on any account except to the extent variations allowed as per the conditions of the contract of the bidding document. The base diesel price will be specified in the BOQ by the company.

22. All duties, taxes, incidental, overheads, etc. (excluding service tax & toll tax, if any) and other

levies payable by the Contractor under the Contract, or for any other cause as applicable on the last date of submission of tender, shall be included in the rates submitted by the Bidder.

Service Tax shall be paid separately, as applicable. However, the bidder must have registration with the Service Tax Department.

Toll Tax etc, if applicable, shall be paid as per the provision of SOR.

25. The Company reserves the right to postpone the date of receipt and opening of tenders or to cancel the

tenders without assigning any reason whatsoever.

26. e-Tender document will be displayed in the website www.easterncoal.gov.in and can be downloaded during the period of publication of tender document.

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25. Clarification of Bid: The bidder may seek clarification online within the specified period. However, the management will clarify as far as possible the relevant queries. The bidders have to accept the online user portal agreement which contains the acceptance of all the Terms and Conditions of NIT and tender document, undertakings and the e-Tendering system through https://ecltenders.gov.in in order to become an eligible bidder. This will be a part of the agreement.

26. Cancellation of LOA / Work order The contractor shall have to start the work within 10 days from the date of issue of Letter of Acceptance /

Work order as applicable and also maintain desired progress failing which the LOA / work order may be cancelled.

27. Signing of Agreement For work value more than Rs.5.00 Lakhs, an Agreement is to be executed by the successful bidder on award of work as per the enclosed format of bid document within 28 days from the date of issue of Work Order.

28. Signing of Integrity Pact*

The bidders are required to express their willingness to sign the integrity pact (if applicable) as per the format given in Annexure – I of Terms & Conditions in the form of YES or NO while bidding online. The bidder will have to sign, scan and upload the integrity pact as per the format given at Annexure-I of Terms & Conditions Document during the submission of confirmatory documents on being L-1 bidder. Name, address & contact No. of the Independent External Monitor:

Sl. No. Name Address

1. Sri Sujit Sankar Chattopadhyay, IAS (Retd.)

CK-205, Sector I, Salt Lake, Kolkata-700091 Phone No. 033-23216602

* Signing of Integrity Pact shall be required for tendered value of Rs. 2.00 crores & above.

General Manager (______) Area Distributions / Copy to: As per prevailing practice.

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Format of Letter of Bid (LOB)

LETTER HEAD OF BIDDER

(AS ENROLLED ONLINE AT e–TENDERING PORTAL OF ECL) To, The Tender Committee, __________ Area Eastern Coalfields Limited. (Further address, if any)

Sub: “(Name of Work `as specified in the NIT)” Ref.: 1. Discount Bid No.:

2. Tender ID No.: Dear Sir,

We offer to execute the work as per our offered bill of quantity in accordance with the terms &

conditions of the Discount Bid document as available in the website. The details of the EMD being submitted by us has been furnished online.

This Bid and your subsequent Letter of Acceptance / Work Order shall constitute a binding

contract between us. We hereby confirm our acceptance of all the terms and conditions of the Discount Bid document

unconditionally. Yours faithfully (Signature of Bidder; OR Authorised person of

bidder; OR DSC Holder bidding online with Authorisation from bidder)

1. Name of the Signatory: 2. Status of Signatory: (Whether he is the Bidder himself OR authorised person of bidder OR DSC Holder bidding online with

authorisation from bidder) 3. Address: 4. e – mail ID: 5. Mobile Number: 6. FAX Number: 7. Telephone Number:

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BILL OF QUANTITY Tender Inviting Authority: GENERAL MANAGER (______) Area / ECL, HQ

Name of Work:

Discount Bid reference no.

Bidder Name:

DISCOUNT (-) 0.00 %

SPECIAL NOTES 1) Break up of others applicable for relevant work. Others = Loading + allowance, as admissible. 2) All the rates mentioned may vary. 3) Rates mentioned are provisional and currently applicable based on Diesel Price of __.__.____ i.e. Rs. __.__ Ltr. 4) For payment, discount shall be applicable on prevailing SOR Rates (inclusive of others). 5) All duties, taxes, incidental, overheads, etc. (excluding service tax & toll tax, if any) and other levies payable by the Contractor under the contract, or for any other cause as applicable on the last date of submission of tender, shall be included in the rates submitted by the Bidder. 6) Service Tax shall be paid separately, as applicable. However, the bidder must have registration with the Service Tax Department. 7) Toll Tax etc. if applicable shall be paid as per the provision of SOR. 8) Discount shall be quoted on overall value in respect of each composite work as per the discount bid. Different discounts (%age) as per the items of work (due to variations in source / destination or others) in case of a specific work shall not be agreeable. 9) No conditional offer shall be accepted.

Estimated Rate Sl. No.

Description of work No. or

Qty.

Unit

Figure Words

AMOUNT Rs. P

1.00 Transportation of Sand from ________ Ghat, _______ River to __________ Pit Sand Bunker, _________ Colliery within a lead range of __ - ___ KM during Dry Season

0.00 0.00 Rupees only 0.00

2.00 Transportation of Sand from ______ Ghat, ______ River to ________ Pit Sand Bunker,________ Colliery within a lead range of __ - ___ KM during Monsoon.

0.00 0.00 Rupees only 0.00

3.00 Transportation of Sand from ___ Dump of J K Ropeways to______ Pit Sand Bunker, ______ Colliery within a lead range of __ - __ KM

0.00 0.00 Rupees only 0.00

Total Estimated Cost in Figures 0.00 Quoted Amount 0.00 0.00 Quoted Rate in Words Rupees only

85

ANNEXURE – IV

PROFORMA FOR AFFIDAVIT TO BE SUBMITTED BY THE L – 1 Bidder

(For genuineness of the information furnished online and authenticity of the documents uploaded in support of the information furnished online for his eligibility)

Non Judicial Stamp Paper (minimum value of 10.00).

AFFIDAVIT

I / We, ----------------------------------------------------, Partner / Legal Attorney / Accredited Representative of M/s -----------------------------------------------------, solemnly declare that:

1) I / We am / are submitting Tender for the Work ---------------------------------------------------------------------------

--------------------------------------------------------against Discount Bid

No.:………………………………………………..dated…………

2) I / We accept all the terms and conditions of SOR & Discount Bid unconditionally

3) I / We declare that neither any of the partner / s of our firm / company is / are related to any of the employees

of ECL / CIL or any of its subsidiaries nor the proprietor / partners is / are employed in ECL / CIL or any of

its subsidiaries.

4) I / We confirm the submission of an Affidavit (duly solemnised by 1st Class Magistrate / Executive

Magistrate) in non – judicial stamp paper of value Rs. 10.00/- expressing my / our willingness to deploy

matching equipment / tipper / pay loader / excavator / mobile crusher etc. as per the specified format given

along with the tender document.

5) I / We agree to sign the Integrity Pact (if applicable) and submit the copy as per the format given in Tender

Document, on being selected as L – 1 bidder as confirmatory documents.

6) All scanned copy of documents uploaded by me / us in support of the information furnished on – line by me /

us towards eligibility, are valid and authentic.

7) If any information / documents furnished by me / us towards our qualification as per eligibility criteria, is

found to be false / incorrect at any time, the department may cancel my / our Bid and action as deemed fit may

be taken against me / us, including termination of the contract, forfeiture of Earnest Money and banning / de –

listing of our firm and all partners of the firm for a minimum period of 01 (one) year.

8) I / We have never been banned or de – listed by any Govt. or Quasi Govt. Agency or any Public Sector

Undertaking.

OR


Signature of the Bidder

Dated-------------------

Signature & Seal of Notary

86

Format of Affidavit for matching Equipment / Tipping Trucks / Trucks

(In Non-Judicial Stamp paper of 10.00)

AFFIDAVIT

I, ……………………………………………………………………….., Partner / Legal Attorney / Accredited Representative of M/s…………………………………………………, solemnly declare that : 5. We are submitting tender for the work ………………………………………………………..

…………………………………………………………………………………...................... against Discount Bid No…………………….……………… dated………………………...

6. We undertake to deploy matching Equipments / Tipping Trucks / Trucks etc. towards fulfillment of

eligibility criteria, Clause – 2 by owning, through hiring or partially both. The list of equipment to be deployed by owning / hiring is given below as per the requirement given in the Discount Bid:

Requirements of equipments are detailed below:




1) Affidavit shall cover only the relevant equipments as per Discount Bid. 2) Capacity certification shall be based on manufacturers’ certificate. 3) In case of the ownership of higher capacity equipments / tippers / trucks etc (owned / hired), the total

number of equipments equivalent to the total capacity shall also be considered towards meeting required eligibility criteria. However, the successful bidder may be asked by the engineer in – charge to deploy such capacity of equipments / tippers etc. having road worthiness, as found appropriate, for proper execution of work / as per Discount Bid for successful execution of awarded work.

Signature of the tenderer Dated ……………… Seal of Executive Magistrate / 1st class magistrate

87

ANNEXURE – III

MANDATE FORM FOR ELECTRONIC FUND TRANSFER / INTERNET BANKING PAYMENT To, The Tender Committee, __________ Area Eastern Coalfields Limited, (Further address, if any) Sub: Authorisation for release of payment due from Eastern Coalfields Limited, HQ, Sanctoria, through

Electronic Fund transfer / Internet Banking (SBI - NET), RTGS Transfer. Ref: Order No. _______________ Date _____________ and / or Tender / Enquiry / Letter No.____________

Date ________________.

(Please fill in the information in CAPITAL LETTERS, Please TICK wherever it is applicable) From: 1. Name of the Party: …………………………………………………………………………………………… 2. Address of the Party:………………………………………………………………………………………….

City: ……………………. Pin Code:……………………Tel / Mob:…………………

Fax:……………………………., E – Mail Id:……………………………………….. Permanent Account Number:…………………………………………………………

3. Particulars of Bank. 4. Date from which the mandate should be effective. I hereby declare that the particulars given above are correct and complete. If any transaction is delayed or not effected for reasons of incomplete or incorrect information, I shall not hold Eastern Coalfields Limited responsible. I also undertake to advise any change in the particulars of my account to facilitate updation of records for purpose of credit of amount through SBI Net / RTGS transfer. Place : Date : Signature of the Party / Authorised Signatory Certified that particulars furnished above are correct as per our records. Banker’s Stamp : Date : (Signature of the Authorised official from the Bank.)

Bank Name Branch Name Branch Place Branch City Pin Code Branch Code MICR No. CIF Number IFS Code (Digital code number appearing on the MICR Band of the cheque supplied by the Bank. Please attach xerox copy of a cheque of your bank for ensuring accuracy of the bank name, branch name and code number ) RTGS CODE

Account Type Savings Current Cash Credit Account Number (as appearing in the Cheque Book)