e voting under companies act, 2013
TRANSCRIPT
E VOTING under
COMPANIES ACT 2013
CONCEPT OF e-VOTING
Small shareholders holding small lots can also vote
Maximum participation of shareholders
Step towards e – governance
CONCEPT OF e-VOTINGShareholder using Internet Connection on
herLAPTOP / Personal Computer / TABLET
can easily votewithout even attending the AGM
+
#SHAREHOLDER_GETS_ONLINE_CONTROL
CONCEPT OF e-VOTING
Neither exempts companies to conduct AGM
nor puts any restriction members on attending the
meetingExcept No Voting in AGM, if
voted electronically
MANDATORY e – voting Sec. 108 of Companies Act, 2013 read with Rule 20 of Company (Management & Administration) Rules, 2014
Listed Companies Companies having 1,000 or more share holders
All Listed Companies has to pass all the resolution of the meeting electronically : SEBI
e – VOTING : PROCESSAgreement with DEPOSITORY
NSDL www.evoting.nsdl.comCDSL www.evotingindia.comKARVY www.evoting.karvy.com
e – VOTING : PROCESSAgreement with SCRUTINIZER
Practicing Chartered AccountantPracticing Company SecretaryPracticing Cost & Works AccountantAdvocate
Well verse with the e – voting system & is not the employee of the company
e – VOTING : PROCESS
Agency issues USER i.d. and Password for
Maker Checker Scrutinizer
to the company
e – VOTING : PROCESSUpload the following with the help of RTA on the website :
RESOLUTIONSRegister of Member ( Physical & Demat ) –
as per the cut off date
e – VOTING : PROCESSAgency will generate
USER i.d. and PASSWORD for each member
e – VOTING : PROCESSDispatch Notice to the shareholder through
Registered Post Speed Post Courier E – mail Any other electronic means
Notice shall also be placed on the website of the company, in case of companies having a website,
and of the Agency.
e – VOTING : PROCESS
e – VOTING : PROCESSContent of Notice :1. company is providing e-voting facility and that the business
may be transacted through such voting.2. describe clearly the Remote e-voting procedure3. procedure of voting at the General Meting by Members who do
not vote by Remote e-voting4. clearly specify the date and time of commencement and end of
Remote e-voting and contain a statement hat at the end of Remote e-voting period, the facility shall forthwith be blocked.
5. contact details of the official responsible to address the grievances connected with voting by electronic means
6. clearly specify that any Member, who has voted by Remote e-voting, cannot vote at he Meting.
7. Mode of declaration of the results of e – voting.8. USER i.d & PASSWORD of the member
e – VOTING : PROCESSNEWSPAPER ADVERTISEMENT
- English & Vernacular Language
- Content :
Businesses to be transacted electronically
Cut-of date as on which the right of voting of the Members shall be reckoned
Date & time of commencement & end of e – voting
Statement that voting shall not be allowed beyond the said date & a Member may participate in the General Meting even after exercising his right to vote through Remote e-voting but shall not be entailed to vote again
Website of Agency
Contact details of the concerned person to address grievances
e – VOTING : PROCESS e – Voting Period
At least 3 days prior to AGM
1 – 3 days
The voting period shall close at 5 p.m. on the day preceding the date of the General Meting.
e – VOTING : PROCESSSCRUTINIZER COMPANY
• shall report to company within 48 hours from the conclusion of e – voting period , stating votes casted in favour / against and invalid votes
• Maintain a register with following details– Name of the Share holder, – Address, – Folio no., – Client ID– No. of shares held & Nominal Value– Type of Shares : Ordinary / Differential Voting Rights
The scrutinisers’ register, report and other elated papers received from the scrutiniser(s) shall be kept in the custody of the
Company Secretary or any other person authorised by the Board for this purpose.
DECLARATION OF RESULT
Within 2 days of submission of report from Scrutinizer
By CHAIRMAN / DIRECTOR authorized shall declare the result
Displayed on the notice board of the company at its Registered Office , Corporate Office , Website of Company & Agency
RESOLUTION IS DEEMED TO BE PASSED
DECLARATION OF RESULT
TRUE COPIES OF THE DOCUMENTS OF ITC HAVE BEEN TAKEN FROM THE
WEBSITE OF BOMBAY STOCK EXCHANGE & ITC PORTAL
