e-tender notice no. dgipr/av/05/2019 e-tender number - 261 · 2019-06-19 · 19 directorate general...
TRANSCRIPT
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TENDER DOCUMENT
E-Tender Notice
No. DGIPR/AV/05/2019
E-Tender Number - 261
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Directorate General of Information & Public Relations, Government of Maharashtra,
Mantralaya, Mumbai-400 032
E-Tender Notice No. DGIPR/AV/05/2019
The Director General, Directorate General of Information and
Public Relations, Mantralaya, Mumbai, is inviting sealed e-tenders to
provide facilities for Operating Media Monitoring Centre/Media
Analysis Centre established at DGIPR.
The e-tender forms and Schedule are available on Government
of Maharashtra website https://gad.maharashtra.etenders.in
The Director General, Directorate General of Information and
Public Relations, Mantralaya, Mumbai reserves the right to accept or
reject all e-tenders without giving any reasons.
Date :
Place : Mumbai
Director General
Directorate General of Information
and Public Relations, Mantralaya
Mumbai
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TENDER SCHEDULE
Please Note: All bid related activities (Process) like Tender Document
Download, Bid Preparation, and Bid Submission will be governed by the time
schedule given under Key Dates below:
Seq No
DGIPR Stages Contractor Stages Start Date & Time Expiry Date & Time
1 Release Tender - 19/06/2019 11:00:00 AM 19/06/2019 05:00:00 PM
2 - Tender Download 19/06/2019 05:01:00 PM 03/07/2019 05:00:00 PM
3 - Bid Preparation 17/06/2019 05:01:00 PM 03/07/2019 05:00:00 PM
Pre-Bid Meeting 24/06/2019 03:01:00 PM 24/06/2019 05:00:00 PM
4 Close For Technical Bid - 03/07/2019 05:01:00 PM 04/07/2019 5:00:00 PM
5 Close For Price Bid - 03/07/2019 05:01:00 PM 04/07/2019 5:00:00 PM
6 - Bid Submission 04/07/2019 05:01:00 PM 05/07/2019 05:00:00 PM
7 Technical Bid Opening - 05/07/2019 5:01:00 PM 07/07/2019 5:01:00 PM
8 Price Bid Opening - 05/07/2019 5:01:00 PM 07/07/2019 5:01:00 PM
Activities to be performed by the
Department
Activities to be performed by the
Bidders
* Dates mentioned here, are proposed dates for Bid Opening Activities. Exact
date of opening of technical and commercial bids shall be notified in the Press
Notice / Corrigendum section of the website before opening of the same.
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NOTICE DETAILS
Tender Reference no. DGIPR/AV/05/2019
Name of Work/Item
“To provide facilities for Operating Media
Monitoring Centre/Media Analysis Centre
established in DGIPR.”
Cost of blank tender document &
Mode of Payment
Form Fee Rs. 3,000/- (Rs. Three Thousand
only) (Non Refundable) to be paid through
Online Payment Modes i.e. Net Banking,
Debit Card and Credit Card during Tender
Document Download Stage.
EMD Amount & Mode of Payment
Rs.50,000 (Rupees Fifty Thousand Only) to
be paid through Online Payment Modes i.e.
Net Banking, Debit Card, Credit Card and
NEFT/RTGS during Bid Preparation Stage.
Pre-Bid Queries [email protected]
till 03.00 PM
Date, Time and Place of Pre Bid
Meeting
3rd
May 2019
Director General, Information & Public
Relations, (Audio Visual Branch) Ground
Floor, Mantralaya, Mumbai-400 032.
on 24th Jun 2019 at 3:00 PM
Venue of online opening of tender
Director General, Information & Public
Relations, Ground Floor, Mantralaya,
Mumbai-400 032
Address for Communication
Director General, Information & Public
Relations, (Audio Visual Branch) Ground
Floor, Mantralaya, Mumbai-400 032.
Contact Telephone Number 022-2204 83 41
e-Tendering Helpline Support:
Monday to Friday -
10:00 AM - 06:00 PM
Saturday- 10:00 AM - 03:00 PM
Telephone:
020 – 253 155 55
Email:
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I) MINIMUM QUALIFICATION CRITERIA :
1. The Annual turnover of the tender holder for last 3 financial years, i.e.
2015-16, 2016-17, 2017-18 should be average of Rs. 50 lakhs or above.
Audited turnover certificate certified by Chartered Accountant should be
attached with the tender. Without this certificate tender will be treated as
invalid.
2. Certified copy of income tax Returns for the financial year 2015-16, 2016-
17, 2017-18 should be attached with the tender. Tender without this copy
will be treated invalid.
3. Tender holder should have registered branch office at Mumbai and its
detailed address along with telephone number should be attached with
tender. Tenders without this information will not be considered.
4. EMD is mandatory to all the bidders for this tender, offers made without
EMD shall be rejected. Bidders claiming EMD exemption should submit
an appropriate document in its support. Certified Copy of MSME & NSIC
Registration should be attached with tender if applicable.
5. Tender holder should have to submit Certificate of minimum 3 years past
experience of providing services & maintaining of similar project.
6. Income Tax will be deducted from the bill amount under Income Tax
Department 194 (C) IT Act 1981.
7. Black listed companies/institutions are strictly not entitled to offer the e-
tender.
8. The Director General, DGIPR, has right to accept/reject any or all tenders
without assigning any reason.
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INSTRUCTIONS TO BIDDERS
I) GENERAL INSTRUCTIONS:
The bidders are requested to familiarize themselves with the use of the e-
Tendering portal of Government of Maharashtra well in advance.
To view- Tender Notice, Detailed Time Schedule, Tender Document for
this Tender and subsequently purchase the Tender Document and its supporting
documents, kindly visit following e-Tendering website of Government of
Maharashtra: https://gad.maharashtra.etenders.in
The Contractors participating first time for e-Tenders on GOM e-tendering
portal will have to complete the Online Registration Process for the e-Tendering
portal. A link for enrolment of new bidders has been provided on
https://maharashtra.etenders.in
All bidders interested in participating in the online e-Tendering process are
required to procure Class II or Class III Digital e-Token having 2 certificates
inside it, one for Signing/Verification purpose and another for
Encryption/Decryption purpose. The tender should be prepared & submitted
online using individual’s Digital e-Token.
e-Tendering Tool Kit for Bidders (detailed Help documents, designed for
bidders) has been provided on e-Tendering website in order to guide them through
different stages involved during e-Tendering such as online procedure for Tender
Document Purchase, Bid Preparation, Bid Submission.
Bidders will have to pay cost of Tender Document through online modes of
payment such as Net Banking, Debit Card and Credit Card during Tender
Document Download stage. This payment will not be accepted by the department
through any offline modes such as Cash, Cheque or Demand Draft.
The interested contractors / bidders will have to make online payment
(using credit card/debit card/ net banking) of Rs.1092/- (inclusive of all taxes) per
bid per tender to online service provider of e-Tendering system (Sify
NexTenders) at the time of entering Online Bid Submission stage of the tender
schedule.
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The date and time for online preparation followed by submission of
envelopes shall strictly apply in all cases. The Bidders should ensure that their
tender is prepared online before the expiry of the scheduled date and time and
then submitted online before the expiry of the scheduled date and time. No delay
on account of any cause will be entertained. Offers not submitted online will not
be entertained.
If for any reason, any interested bidder fails to complete any of online
stages during the complete tender cycle, department shall not be responsible for
that and any grievance regarding that shall not be entertained.
Any amendment to the tender will be placed on sub portal of the
Department, who have invited the bids, on e-tendering portal of the Govt. of
Maharashtra. The Bidder will not be communicated separately regarding the
amendment.
If any assistance is required regarding e-Tendering (registration / upload /
download) please contact GoM e-Tendering Help Desk on number: 020-25315555
(Pune Helpline), [email protected]
Online bidding process consists of following 3 stages:
1. Online Tender Document Purchase and Download
2. Online Bid Preparation
3. Online Bid Submission
All of 3 stages are mandatory in order for bidders to successfully complete Online
Bidding Process.
1. Purchase and Download of Tender Form:
The tender document will be uploaded / released on Government of Maharashtra,
(GOM) e-tendering website https://gad.maharashtra.etenders.in. Tender document
and supporting documents may be purchased and downloaded from following link
of Directorate General of Information & Public Relations on e-Tendering website
of Government of Maharashtra, https://gad.maharashtra.etenders.in by making
payment through Online Payment Modes i.e. Net Banking, Debit Card and Credit
Card.
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If for any reason a bidder fails to make this payment through online modes,
system won't allow the bidder proceed further for next stage resulting in his/her
elimination from Online Bidding Process.
This payment will not be accepted by the department through any offline
modes such as Cash, Cheque or Demand Draft.
Subsequently, bid has to be prepared and submitted online ONLY as per the
schedule.
The Tender form will be available online only. Tender forms will not be
sold /issued manually.
The bidders are required to download the tender document within the
prescribed date & time mentioned in online tender schedule. After expiry of the
date and time for tender document download, Department will not be responsible
for any such failure on account of bidders for not downloading the document
within the schedule even though they have paid the cost of the tender to the
Department. In such case the cost of the tender paid by the bidders will not be
refunded.
2. Preparation of bids
Both the Bids (Technical as well as Commercial) shall have to be prepared
and subsequently submitted online only. Bids not submitted online will not be
entertained.
A. In Bid Preparation stage, bidders get access to Online Technical and
Commercial Envelopes where they require uploading documents related to
technical eligibility criteria and quote commercial offer for the work / item in
respective online envelopes.
B. Technical bid - Documents mentioned in the tender should be uploaded in
Online Technical Envelope (T1) in PDF format, if required can be zipped as well
and then uploaded. These documents need to be digitally signed by individual
contractor’s digital signature and uploaded during Online Bid Preparation stage.
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C. Commercial bid
All commercial offers must be prepared online (An online form will be provided
for this purpose in Online Commercial Envelope (C1), during Online Bid
Preparation stage).
Any bidder should not quote his offer anywhere directly or indirectly in Technical
Envelope (T1), failing which the Commercial Envelope (C1) shall not be opened
and his tender shall stand rejected.
Note: During Online Bid Preparation stage, bidders are allowed to make any
changes or modifications in the bid data uploaded by them in Technical (T1) as
well as Commercial (C1) envelope.
Towards the end of Bid Preparation, bidder completes the Bid Preparation stage
by generating the Hash Values for T1 and C1. Post this, system won’t allow
him/her to make any further changes or modifications in the bid data.
3. Online bid submission
In this stage, bidders who have successfully completed their Bid Preparation stage
are required to transfer the data, already uploaded by them during Bid Preparation
stage, from their custody to department’s custody. They will have to pay Service
Provider fee of Rs. 1092/- by online mode.
Note: During this stage, bidders won’t have any capability to make any kind of changes or
editing into technical as well as commercial data.
OPENING OF BIDS:
The bids that are submitted online successfully shall be opened online as
per date and time given in detailed tender schedule (if possible), through e-
Tendering procedure only in the presence of bidders (if possible).
In case, the bids are opened in presence of bidders, they shall be opened
either in the presence of bidders or it’s duly authorized representatives. The
bidder representatives who are present shall sign a register evidencing their
attendance. Only one representative per applicant shall be permitted to be present
at the time of opening the tender.
TECHNICAL ENVELOPE (T1):
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First of all, Technical Envelope of the Bidder will be opened online through
e-Tendering procedure to verify its contents as per requirements.
At the time of opening of technical bid the Bidder should bring all the
original documents that have been uploaded in the Online Technical Envelope
(T1) so that same can be verified at the time of opening of technical bid.
If the Bidder fails to produce the original documents at the time of opening
of technical bid then the decision of the committee taken on the basis of document
uploaded will be final and binding on the Bidder.
If the various documents contained in this envelope do not meet the pre-
qualification and requirements, a note will be recorded accordingly by the tender
opening authority and the said Bidder’s Commercial Envelope will not be
considered for further action but the same will be recorded. Decision of the tender
opening authority shall be final in this regard.
The right to accept or reject any or all tenders in part or whole without
assigning any reason thereof is reserved with Tender Opening Authority and his
decision(s) on the matter will be final and binding to all.
The commercial bids shall not be opened till the completion of evaluation
of technical bids.
The commercial Bids of only technically qualified Bidders as mentioned
above will be opened.
COMMERCIAL ENVELOPE (C1):
The commercial envelope will be opened after the technical evaluation.
This envelope shall be opened online as per the date and time given in detailed
tender schedule (if possible), through e-Tendering procedure only.
Evaluation of Offers
Evaluation of bid documents submitted by bidders will have 60% weightage for
technical evaluation and 40% weightage for financial quotes.
Bids received and found valid will be evaluated to ascertain the best bid in
the interest of DGIPR. The Bidder should take enough care to submit all the
information sought by DGIPR in the desired formats. The bids are liable to be
rejected if information is not provided in desired formats. The proposals shall be
evaluated based on the Eligibility Criteria given above.
The Technical Proposals will be opened in front of bidders/authorized
representatives of the bidders present at the stipulated time indicated elsewhere in
this document or at such time informed separately by the DGIPR to all the
participating Bidders. After scrutinizing and evaluation of the Technical
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Proposals, the eligible bidders will be informed the date of opening of Financial
Proposals.
II) Breakup of marks for technical evaluation (Presentation):
Sr.
No. Particulars
Mark
s
1
● Experience and background of technical and creative manpower
to be made available full time for Operating Media Monitoring
Centre/Media Analysis Centre (three options each of the
following manpower)
Media Coordinator - 20 marks
Senior Level Assistant - 20 marks
(10 Marks each)
Junior Level Assistant - 20 marks
(10 Marks each)
60
Total of Technical Evaluation (ST) 60
Note:
1. Evaluation of bid documents submitted by bidders will have 60%
weightage for technical evaluation and 40% weightage for financial quotes.
III) Evaluation of Financial Proposal and Estimated Cost
In the second stage, the financial evaluation will be carried out. Each Financial
Proposal will be assigned a financial Score (SF). For financial evaluation the total
cost indicated in the financial proposal will be considered. The lowest financial
proposal (FM) will be given a financial score (SF) of 100 points. The financial
scores of other proposals will be computed as follows:
SF= 100 x FM/F (F= amount of financial proposal)
Combined and Final Evaluation
Proposals will finally be ranked according to their combined technical (ST) and
financial (SF) scores as follows:
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S = ST + SF x Fw
Where S is the combined score, Fw is the weight assigned to Financial Proposal
that shall be 40%.
The Selected Bidder shall be the first ranked Bidder (having the highest combined
score). The second ranked Bidder shall be kept in reserve and may be invited for
negotiations in case the first ranked bidders withdraws, or fails to comply with the
requirements.
Estimated Cost :
Estimated Cost of the project (for one year) is Rs. 25.00 lakhs. (Rs. Twenty
five lakhs). This is the amount the Directorate General of Information and Public
Relations will disburse to the successful bidder as per the terms and condition
mentioned in the tender document.
IV) Agreement and Security Deposit
A. Successful Bidder shall have to execute an agreement immediately from the
date of dispatch of acceptance letter of the tender and also have to deposit
security money equal to 5% of the estimated value of the work in the form of
Bank Guarantee of a Nationalised Bank.
B. Security deposit will be returned after successful completion of project.
C. The expenses of completing and stamping the agreement shall be paid by the
Bidder and the department shall be furnished free of charge with one
executed stamped counter part of the agreement.
D. Forfeiture of Security deposit : security deposit amount in full or part may be
forfeited in the following cases :
1. When any term and condition of the contract is breached.
2. When the Bidder fails to render services satisfactorily.
3. Notice of reasonable time will be given in case of forfeiture of security
deposit. The decision of DGIPR shall be final in this matter.
V) Duration of the Project:
Twelve months (Extendable up to 12 months upon satisfactory
performance) from the date of dispatch of the acceptance letter of the tender.
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VI) Payment Schedule
Bill (of every month) should be raised by the successful bidder. After successful
completion of work, the DGIPR will process the bill further & try to make
payment within 45 days.
VII) Other Conditions
1. If it is found out that the selected bidder is not complying with the approved
schedule or agreed terms and conditions the DGIPR will have right to initiate
action against the bidder for recovery of payment under Maharashtra Land
Revenue Code at any stage.
2. Salaries & Remuneration of the provided manpower will be paid by the
successful bidders. In no case, the salaries will be depended on the payment
made by DGIPR to the successful bidder.
3. The successful bidder will have to mandatory comply with all the terms &
conditions mentioned in शासन परिपत्रक क्र.संकीर्ण-2019/प्र.क्र.13/कामगार-8 दि. 22 फेब्रवुारी, 2019.
VIII) Pre-Bid Meeting
A Pre-Bid Meeting can be arranged if DGIPR feels it is necessary. Date
of the Pre-bid meeting will be communicated well in advance.
Dispute and Force Majeure:
The DGIPR and the successful bidder shall make every effort to resolve
amicably by direct informal negotiation, any disagreement or dispute arising
between them under or in connections with the Contract.
If the parties fail to resolve their differences by mutual agreement then the
dispute shall settled as follows:
(a) In accordance with the Indian Arbitration & Conciliation Act, 1996.
(b) Arbitration proceedings shall be held at Mumbai and the language of the
arbitration proceedings and that of all documents and communications
between the parties shall be English and in Marathi.
Force Majeure :
Notwithstanding the provisions of Terms and Conditions of Contract, the
successful bidder shall not be liable for forfeiture, liquidated damages, or
termination for default if and to the extent that the delay in performance or other
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failure to perform its obligations under the Contract, is the result of an event of
Force Majeure.
For purpose of this clause, “Force Majeure” means an event beyond the
control of the successful bidder and not involving the successful bidder’s fault or
negligence and not foreseeable. Such events may include, but are not restricted to,
acts of The DGIPR in its sovereign capacity, wars or revolutions, fires, foods,
epidemics, quarantine restrictions, if a Force Majeure situation arises, successful
bidder shall promptly notify The DGIPR in writing of such condition and the
cause thereof. Unless otherwise directed by DGIPR in writing, the successful
bidder shall continue to perform its obligations under the Contract as far as is
reasonably practical, and shall seek all reasonable alternative means for
performance not prevented by the Force Majeure event.
IX) SCOPE OF WORK
1. To provide facilities for Operating Media Monitoring Centre/Media Analysis
Centre established in DGIPR.
The successful Bidder has to
1.1. Make available following facilities (manpower) for Operating Media
Monitoring Centre/Media Analysis Centre full time onsite – (Even on
Sundays and Government holidays)
1.1.1. Media Coordinator 1
1.1.2. Senior Level Assistant (SLA) 2
1.1.3. Junior Level Assistant (JLA) 2
1.2. Make following arrangements with the help of above manpower –
1.2.1. Monitoring of 24 News Channel & Social Media platforms.
1.2.2. Crop the necessary news clip and labelling of the same.
1.2.3. Maintaining the database of all labelled news in server.
1.2.4. Sharing of requested news feed to editing team and higher authorities.
1.2.5. Crawling of Social media profiles using Insight social media monitoring
tool.
1.2.6. Generating social media report of requested profiles.
1.2.7. Maintenance and troubleshooting of electronic and social media server.
1.2.8. Maintaining the LAN network and all connected systems.
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1.2.9. Demo and explanation of features of Electronic media and social media
monitoring tools to MRC visitors.
1.2.10. Handling of responsibilities for new campaigning and social activities.
1.2.11. Looking after the maintenance of different facilities in MRC like TV,
AC, Internet, D2H and Hathway services.
2. The selected bidder will enter into an agreement with the DGIPR. The basis of
the agreement will be scope of work and the terms and conditions mentioned
in this bid document.
3. Initially, tenure of the contract will be one year. The DGIPR will enter into an
agreement with the successful bidder for the same. On the basis of the quality
of the shows, produced by the bidder, the DGIPR reserve the right to give
extension to the successful bidder for additional maximum one year.
4. The DGIPR has full right to continue or discontinue the work given to the
successful bidder at any point of time, without giving any reason.
*********
X) Deliverables
The successful bidder will have to achieve targets against the scope
of work mentioned in the tender document.
XI) List of Documents
1. Following is the list of documents for Technical Envelope. The documents
should be arranged as per following serial number with proper flagging of each
form. These documents should also be uploaded online.
Sr.
No. List of Documents
1. Form 1 : Application Letter
2. Form 2 : Particulars of the Bidder
3. Form 3 : Particulars of the technical personnel
4. Form 4 : Power of Attorney
5. Goods and Service Tax Certificate
6. Copy of Certificate of Incorporation under Companies Act, Factory
Act 1948 & copy of Shops & Establishment Act 1948 as applicable.
7. Copies of Income Tax Returns for the financial year 2013-14, 2014-
15, 2015-16
8. Copy of Audited turnover certificate of the tender holder as Annual
turnover should be average of Rs. 50 lakh or above for last 3 financial
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years, i.e. 2015-16, 2016-17, 2017-18. It must be certified by
Chartered Accountant.
9. Copy of MSME and NSIC registration of the bidder should be
attached with the tender, if any.
10. Previous work orders (3 years) for similar project along with
successful completion certificates.
2. Financial offer in separate envelope and to be uploaded online.
The price of the tender form for Rs. 10,000 / - (non-refundable)
Tender Serial Number:
Part - 1 Technical e-tender
Form-A
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Form - 1 : Application Letter
Date:
To,
The Director General,
Directorate General of Information and Public Relations,
Subject : E-Tender for provide facilities for Operating Media Monitoring
Centre/Media Analysis Centre established in DGIPR.
Reference : E-Tender Notice Number -
We are hereby submitting are offer for providing facilities for Operating
Media Monitoring Centre/Media Analysis Centre established in DGIPR.
1. Also find attached copies of CVs of following technical persons (3 options
each) we wish to make available for above mentioned job. We understand
that if the work is allotted to us, we abide by our commitment to provide
services of one of the three options given with this offer, failing which will
attract penalty and/or discontinuation of contract and forfeiture of bank
guarantee.
1. Media Coordinator - One
2. Senior Level Assistant - Two
3. Junior Level Assistant - Two
-------------------------
(Signature)
------------------------
(Name of the Person)
-------------------------
(In the capacity of)
Company Seal
-------------------------
(Name of firm)
Duly authorized to sign Proposal for and on behalf of Bidder
(Fill in block capitals)
-------------------------------------------------------------------------------------
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Form - 2 : Particulars of the Bidder
1. Applicant’s Name : ..........................................................
2. Complete office Address : ..........................................................
: ..........................................................
3. Registered branch Address :……………………………………..
(if office address is not available)…………………………………….
4. Contact Number - Office : ..........................................................
Email : ..........................................................
5. Name of the Chairman : ..........................................................
Mobile Number : ..........................................................
Residential Address : ..........................................................
6. Name of the Managing Director : ..........................................................
Mobile Number : ..........................................................
Residential Address : ..........................................................
(Names and details of the other directors should be attached separately)
7. Nature of main business of the company: .............................................
Date : -------------------------------------------
Venue : Name, Signature and Seal
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Form 3: CVs of Technical personnel
The successful Bidder has to give detailed information of the following personnel
Sr. No.
Particular Qualification
1) Media Coordinator
1) Bachelor of Engineering or equivalent. 2) 3 to 5 years Exp. of Social Media
2) Senior Level Assistant
1) Bachelor of Engineering or equivalent. 2) 3 years Exp. of Social Media
3) Junior Level Assistant
1) Bachelor of Engineering or equivalent. 2) 2 years Exp. of Social Media
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Form 4 : Power of Attorney
Know all men by these presents, We ………………………………
…………….. (name of the firm and address of the registered office) do hereby
irrevocably constitute, nominate, appoint and authorise Mr/Ms(name),
……………………………son/daughter/wife of ………………..………………
and presently residing at …………………., who is presently employed with us
as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do
in our name and on our behalf, all such acts, deeds and things as are necessary
or required in connection with or incidental to submission of our application for
……………………………………. (“Assignment Name”) proposed or being
developed by the ……………………………………(the “Authority”) including
but not limited to signing and submission of all applications, Bids and other
documents and writings, participate in Pre-Bids and other conferences and
providing information/responses to the Authority, representing us in all matters
before the Authority, signing and execution of all contracts including the
Concession Agreement and undertakings consequent to acceptance of our Bid,
and generally dealing with the Authority in all matters in connection with or
relating to or arising out of our Bid for the said Project and/ or upon award
thereof to us and/or till the entering into of the Concession Agreement with the
Authority.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all
acts, deeds and things done or caused to be done by our said Attorney pursuant
to and in exercise of the powers conferred by this Power of Attorney and that all
acts, deeds and things done by our said Attorney in exercise of the powers
hereby conferred shall and shall always be deemed to have been done by us.
We also declare that we are not blacklisted by any State or Union Government
Department or its undertaking.
We hereby declare that there is no any criminal offence registered against any
of bidder member in any court of law.
IN WITNESS WHEREOF WE, …..…………………………., THE ABOVE
NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY
ON THIS ……… DAY OF ...................
For
…………………………..
(Signature, name, designation and address)
Witnesses:
1.
2.
Accepted ……………………………
(Signature)
(Name, Title and Address of the Attorney)
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Notes:
▪ The mode of execution of the Power of Attorney should be in accordance
with the procedure, if any, laid down by the applicable law and the charter
documents of the executants (s) and when it is so required, the same should
be under common seal affixed in accordance with the required procedure.
▪ Wherever required, the Bidder should submit for verification the extract of
the charter documents and documents such as a board or shareholders’
resolution/ power of attorney in favor of the person executing this Power of
Attorney for the delegation of power hereunder on behalf of the Bidder.
▪ For a Power of Attorney executed and issued overseas, the document will
also have to be legalized by the Indian Embassy and notarized in the
jurisdiction where the Power of Attorney is being issued. However, the
Power of Attorney provided by Bidders from countries that have signed the
Hague Legislation Convention 1961 are not required to be legalized by the
Indian Embassy if it carries a conforming Apostile certificate.
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Directorate General of Information and Public Relations,
Mantralaya, Mumbai-400032
Tender Serial Number: AV 05/2019
Part - 2
Financial Offer Form-B
40
(To be submitted on the letterhead of the company)
To,
The Director General,
Directorate General of Information and Public Relations,
Mantralaya,
Mumbai-400032
Subject : E-Tender for providing facilities for Operating Media Monitoring
Centre/Media Analysis Centre established in DGIPR.
Reference : E-Tender Notice Number – DGIPR/AV/ 05/2019
We hereby submit our financial proposal to provide manpower and facilities
for Operating Media Monitoring Centre/Media Analysis Centre on the basis of
terms and conditions mentioned in the above referred E-Tender.
Our financial offer for one year (including all taxes and levies as applicable) is
Rs. ----------------------------------
In words ---------------------------------------------------- only.
Date :----------------------
Venue : Applicant’s Name, Signature and Seal
(The Bidders should not quote financial offer 20% less or 10% more than the
estimated cost (Rs. 25 Lacs). If it is offered 20% less or 10% more than the
estimated cost, the bid will not be considered, irrespective of the score it got in
technical and financial evaluation.)