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    CLERK, CIVIL DISTRICT COURT FOR THE PARISH OF ORLF.ANS

    SALARY FUND

    ANNUAL FINANCIAL STATEMENTS

    YEAR ENDED .HINF. : n lOHR

    ^^nder provisions of state law. this report is a public document. Acopy of the report has been submitted to the entity and other appropnate public officials. The report is available for public inspection at the Baton Rouge office ofthe LegislativeAuditor and, where appropriate, at the office of the parish clerkofcourt.

    Release Date duM-

  • Clerk, Civil District Court for the Parish of Orleans

    Management's Discussion and Analysis Year Ended June 30,2008

    TABLE OF CONTENTS

    Page Management's Discussion and Analysis 3-8

    Independent Auditor's Report 9

    Financial Statements:

    Govemment-Wide Financial Statements: Statement of Net Assets 10 Statement of Activities 11

    Fund Financial Statements: Balance Sheet - Govemmental Fund 12 Reconciliation of the Balance Sheet - Govemmental Fund to the Statement of Net Assets 13 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Fund 14 Reconciliation ofthe Statement of Revenues, Expenditures, and Changes in Fund Balance -

    Govemmental Fund to the Statement of Activities 15 Notes to Financial Statements 16-25

    Required Supplementary Information:

    Budgetary Comparison Schedule - General Fund 27

    Reports Required by GAO:

    Schedule of Findings and Questioned Costs 29

    Independent Auditor's Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards 31-32

  • Clerk, Civil District Court for the Parish of Orleans

    Management's Discussion and Analysis Year Ended June 30, 2008

    MANAGEMENT'S DISCUSSION AND ANALYSIS

    Management's discussion and analysis (MD&A) of the Clerk, Civil District Court for the Parish of Orleans (the Clerk) fmancial performance is designed to provide an overview ofthe financial activities as of and for the fiscal year ended June 30, 2008. This information should be read in conjimction with the basic fmancial statements and the accompanying notes to the financial statements.

    OVERVIEW OF THE FINANCIAL STATEMENTS

    The MD&A is required infonnation that provides an overview ofthe Clerk's basic financial statements and financial activities. Our auditor has provided assurance in his independent auditor's report that the basic fmancial statements are fairly stated in all material aspects. A user of this report should read the independent auditor's report carefully to ascertain the level of assurance being provided on these reports.

    This annual report consists of a series of financial statements. The Clerk's basic financial statements consist ofthe followmg components: Government-Wide Financial Statements and Fund Financial Statements.

    Government-Wide Financial Statements

    The Statement of Net Assets reflects the fmancial position ofthe Clerk's office. The unrestricted fund balance for the Salary.Fund, as reflected in this statement consists of fiands available for future spending to meet the needs ofthe Clerk's Office.

    The Statement of Activities reflects the changes in net assets. Net assets, the difference between assets and liabilities, is one way to measure the financial health of an entity. Over time increases or decreases in net assets are one indicator of whether an entity's financial health is improving or deteriorating.

    The Statement of Net Assets and the Statement of Activities report information on the Clerk of Court as a whole and about its activities m a way that shows the overall financial health ofthe office. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private sector companies. All of the current year's revenues and expenses are taken into accomit regardless of when cash is received or paid.

    Fund Financial Statements

    Fund financial statements report detailed information on several distmct and separate funds maintained by the Clerk's office. Some funds are estabhshed as mandated by State laws.

    The Clerk of Court uses govemmental funds for basic services. Govemmental fimds focus on how money flows into and out of the operating accounts and reflect the balances left at year-end that are available for spendhig. These funds are reported under the modified accmal accounting method, which measxires cash and all other financial assets that can readily be converted to cash.

  • Clerk, Civil District Court for the Parish of Orleans

    Management's Discussion and Analysis Year Ended June 30, 2008

    Fund Financial Statements (continued)

    The govemmental fund statements provide a detailed short-term view ofthe general govemment operations and the basic services it provides. Govemmental fund infonnation helps you detennine whether there are more or fewer fmancial resources that can be spent in tlie near fiiture to finance the Clerk of Court's programs.

    FINANCIAL HIGHLIGHTS

    The financial statements provide details ofthe current year's operations:

    As of June 30, 2008, the Clerk, Civil District Court for the Parish of Orleans maintained an Unrestricted Fund balance of $3,525,580 representing the portion available to maintain the continuing obligations to citizens. Unrestricted Net Assets represents the net balance of all types of assets accumulated by the Clerk in excess of the amount invested in "capital assets" and any "restricted assets". Restricted assets are those that are constrained by creditors, grantors, contributors, or by laws and regulations. As of June 30, 2008, the Clerk did not have "restricted assets".

    Total assets as of June 30, 2008 were $ 3,968,940 and total liabihties were $ 443,360. In accordance with statutory requirements, the Clerk has no bonded indebtedness or long-tenn notes.

    The most significant continuing revenue sources for govenmiental activities were court filing fees.

    The Statement of Net Assets and the Statement of Activities reports only one type of activity ~ govemmental activities. All of the basic judicial services are reported as this type. Court filing fee charges to the public finance most of these services.

    ORLEANS PAiaSH CLERK OF COURT AS A WHOLE

    Because the Registry ofthe Court Agency Fund is on a calendar yeai" basis and is reported in a separate audit report, only the Salary Fund is included in this discussion and analyses.

    FINANCIAL ANALYSIS OF THE CLERK OF COURT AS A WHOLE (GWFS)

    The Statement of Net Assets and the Statement of Activities report only one type of activity - govemmental activities. Most of the basic judicial services are reported as this type. Fees charged to tlie public finance all of these activities.

  • Clerk, Civil District Court for the Parish of Orleans

    Management's Discussion and Analysis Year Ended June 30,2008

    Our analysis below focuses on the net assets ofthe governmental-type activities;

    Condensed Statement of Net Assets

    Total Net Assets 3,525,580 1,877,668 $ 1,647,912

    Total

    Current and Other Assets Capital Assets Total Assets

    Current Liabilities Long Term Liabilities Total Liabihties

    Unrestricted

    2008

    $ 3,931,865 $ 37,075

    3,968,940

    443,360

    443,360

    3,525,580

    2007

    2,014,617 $

    2,014,617

    136,949

    136,949

    1,877,668

    Dollar Change

    1,917,248 37,075

    1,954,323

    306,411

    306,411

    1,647,912

    Percent Change

    95% 100% 97%

    224% %

    224%

    88%

    88%

    The Clerk's net assets increased by $1,647,912 as a result of this years operations. Tlie increase in current assets was mainly in cash used for expenses for govemmental activities. The increase of $37,075 in capital assets was due to purchased furniture and equipment. Unrestricted net assetsthe part of net assets tliat can be used to finance day-to-day operations without constraints established by debt covenants, enabling legislation, or other legal requirementsincreased as a result of this years operations. Tlie balance in net assets represents the accumulated results of all past years' operations.

    Condensed Statement of Activities

    End of Year $ 3,525,581 1,877,668 $ 1,647,913

    Total

    Total Program Expense Total Program Revenues Net Program Income

    General Revenues Change in Net Assets

    Net Assets: Beginning ofthe yeai-

    2008

    $ (3,403,063) $ 4,952,358 1,549,295

    98,618 1,647,913

    1,877,668

    2007

    (2,895,200) $ 4,704,069 1,808,869

    41,985 1,850,854

    26,814

    Dollar Change

    (507,863) 248,289

    (259,574)

    56,633 (202,941)

    1,850,854

    Percent Change

    18% 5%

    -14%

    135% 11%

    6903% 87%

    The Clerk's total revenues for fhe year in governmental activities were $5,050,976 ($4,952,358 in program revenues and $98,618 in general revenues). The total cost of all programs and services was $3,403,063.

  • Clerk, Civil District Court for the Parish of Orleans

    Management's Discussion and Analysis Year Ended June 30, 2008

    FINANCIAL ANALYSIS OF THE CLERK OF COURT'S SALARY FUND

    As noted earher, the Clerk uses funds to control and manage money for particular puiposes. However, only the Salary Fund is included in this report. Analyzing these funds helps to determine whether the Clerk is using her resources in a responsible manner and maintaining the financial integiity ofthe office.

    The Salary Fimd reported a fund balance increase of $ 1,647,913.

    Condensed Statement