JOB VACANCY ANNOUNCEMENTPEACE CORPS - ACCRA

March 3, 2017Number: PC 17-003

Position: Medical Assistant

Office: U. S. Peace Corps

Open to: All Interested Candidates

Work hours: 40+ a week

Closing Date: March 20, 2017

PERSONAL SERVICES CONTRACTOR (PSC)

The Peace Corps is a United States federal agency that promotes international peace, friendship and sustainable development by providing trained men and women to serve in local communities. In Ghana, these trained men and women (Peace Corps Volunteers) work in the areas of Health, Education, and Agriculture. The agency in Ghana is seeking to hire a Medical Assistant to assist with its operations throughout Ghana.

Duties include but are not limited to:

• Routine primary health care to Peace Corps Trainees and Volunteers including treatment of common illnesses and injuries in accordance with Peace Corps medical guidelines as appropriate based on clinical expertise and in coordination and with oversight from Peace Corps Medical Officers (PCMOs)

• Response to emergency medical situations • Assist with presentation of health training sessions • Site visits to Peace Corps Volunteers throughout Ghana • Administrative tasks of the medical office including backup Medical Secretary • Inventory of medical supplies and equipment • Alternate 24 hour on-call duty with the PCMOs

Desired Qualifications and Statement of Work: Please see the attached Desired and Required Qualifications, and the Statement of Work.

Compensation: Competitive

Position subject to funding availability.

Interested applicants for this position must submit the following or the application will not be considered:

Application materials must include the following:- Cover Letter & - CV/ Résumé- One professional medical references from medical colleagues who have directly observed the applicant in a clinical setting. (must have worked with them within previous year)- Valid, Active license and any professional registrations- Diploma or degree from a professional school, or a statement of qualifications from previous employer(s) describing on the job training and skills.

- Completed MA privilege form (Attachment B) & - Completed skills checklist (Attachment C)

Application materials may be submitted in any one of the following two ways:

Email: jobs@gh.peacecorps.govMail: US Peace Corps

PO Box 5796Accra NorthAccra, Ghana

All application materials, including a Cover Letter and CV, must be received in the Accra office no later than 5:00 p.m. on March 20, 2017. Any applications received after this time will not be considered for employment.

U. S. Peace Corps – Ghana Medical AssistantNumber of Positions: 1Duty Station: Accra

REQUIRED QUALIFICATIONS

Graduate of accredited school Current license At least 3 years experience in a professional practice, hospital or clinic setting Ability to communicate effectively in oral /written English Knowledge in managing mental health issues Knowledge in training design and presentation of health related material Working knowledge of Microsoft Word, Excel, Access, Outlook Ability to work effectively as part of an intercultural team Hardworking, reliable and diligent with good inter-personal skills Willing to travel to sites throughout Ghana on a routine schedule and for emergencies Ability to work with minimal supervision

DESIRED QUALIFICATIONS

Experience working in a cross-cultural setting Experience working in a fast paced, demanding environment Knowledge and understanding of US values and culture particularly as related to health needs

U.S. PEACE CORPS GHANA

STATEMENT OF WORK:Medical Assistant

Position FunctionThe Medical Assistant (MA) performs a variety of clinical and administrative duties in support of the

health unit. The MA reports to the Country Director (CD) for administrative issues and works under the direction of the Peace Corps Medical Officers (PCMOs).

The MA is responsible for providing administrative support and, to the extent credentialed, clinical support, including but not limited to, working as the health unit receptionist, actively assisting the PCMO in clinical procedures (*), screening phone calls, taking messages, maintaining records of all international phone calls and faxes, coordinating requests, medical appointments, distribution of medicines to PCVs (includes Peace Corps Trainees and Response Volunteers) under PCMO oversight, and other clerical and administrative functions in support of the PCMO(s).

(*) Clinical duties will be performed as approved by the Medical Director/Chief of Clinical Programs, Volunteer Support, with clinical oversight by the PCMO.

MAJOR DUTIES AND RESPONSIBILITIES

Support to the Health UnitThe MA coordinates responsibilities directly with the PCMO. Must adhere to confidentiality regarding PCVs medical issues and possess excellent interpersonal skills.

Clinical Support 60% Serves as chaperone. Responsible for sterilization of equipment. Responsible for follow up on results and consultation forms from medical service providers.

Ensure this information is relayed to the PCMO for review. Conducts follow up with laboratories when results are not received. Files and uploads all results in

corresponding medical charts when requested by the PCMOs. Coordinates with support staff to retrieve PCV laboratory results and delivers PCV laboratory samples to ensure smooth processing of required tests.

Performs clinical privileges as approved by the Medical Director/Chief of Clinical Programs Maintains a routine schedule for visits to various offices and locations throughout Ghana to

provide medical service and support to Volunteers and Trainees Provides medical services, support and training during Volunteer events Supports PCMOs for emergency situations to include acting as a first responder

Administrative Support 15%In coordination with the Medical Secretary, the MA will provide administrative support to the MedicalUnit.

Screens office phone calls and takes messages when PCMO is unavailable. Places and returns telephone calls in the Medical unit, including scheduling, modifying, and

canceling appointments in coordination with PCVs, PCMO and other personnel, such as clinicians and laboratories.

Drafts correspondence such as letters, memos, ax covers, etc. at the request of the clinical staff to PCVs, laboratories, hospitals, etc.

Routes incoming correspondence to PCMO, stamps and files routine correspondence. Prepares mailings, including laboratory samples and medical supplies to be sent to PCVs, training

sites and other destinations and forwards them to the appropriate administrative staff for mailing by courier or ground transportation.

Assist with photocopying for the health unit as needed. Responsible for requesting office supplies and materials for use at the health unit in coordination

with PCMOs and Medical Secretary Regularly updates the list of medical facilities and medical service providers under the instruction

and oversight by PCMO. Assists PCMO in reviewing the PCV handbook in the areas corresponding to medical information

given to PCVs durin Pre-Service Training (PST). Updates medical facilities and medical providers’ addresses, contact information, and any other information required in this handbook.

Manages the medical library in the health unit. Maintains a detailed list of all books and media materials such as CDs, DVDs, etc.

Responsible, along with the Medical Secretary, for the reception, registration, and filing of all medical bills submitted by PCVs and local medical service providers. Submits bills to PCMO for approval, verifying name of Volunteer, date of services rendered, and that services were requested by PCMO.

Medical Supply Duties 20%In coordination with the Medical Secretary, the MA will provide Medical Supply support for the medicalUnit.

Ensures an adequate supply of disposable materials, maintains inventory within the medical unit, and keeps PCMO informed.

Responsible for updating medical inventory when medication/supplies are delivered:o Routinely informs the Medical Supply Inventory Control Clerk (MSICC)/General Services

Manager (GSM) of any updates or modifications to the medical supply inventory in order to maintain the Medical Inventory Workbook.

o Keeps an accurate control of the expiration dates of all medicines and alerts the PCMO of upcoming expired medications.

o Upon receipt of ordered medicines, medical kits, and vaccines by Acceptance Point Clerk (APC) ensures their transfer to the health unit by the APC.

o Responsible for organization and re-shelving. Drafts and prepares orders for supplies based on needs, historical data, and inventory availability.

Collaborates with the PCMO to order medical supplies from PC/HQ. Prints completed form and files with all completed PL 2006 forms according to fiscal year.

Assists medical staff in the monitoring of the medical supplies budget. Files a copy of each transfer form from APC to the health unit in accordance with the corresponding order.

Other Duties 5% Attends staff meetings, in-service trainings, and retreats when indicated. Understands and complies with Peace Corps safety and security policies and procedures. Complies with Peace Corps code of ethics. Files and uploads all documents produced by the position in accordance with the Peace Corps

rules and regulations. Performs other assignments considered as necessary by the PCMOs and/or CD.

OTHER QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE

(1) Successful completion of a nursing school (technical/university degree), general medical school, medical assistant program, and valid registered clinical licensure/diploma or,

(2) Applicable knowledge and experience obtained through on-the-job training or under the direct guidance of a provider (supporting documentation must be submitted).

(3) Two years progressively responsible related experience with knowledge of administrative medical duties related to health services. Clerical and secretarial experience desirable.

(4) English fluency required.(5) Basic knowledge of administration of health units/facilities, including procurement of medical

supplies and inventory control.(6) Knowledge of Microsoft Office programs (Word, Power Point, Access, Outlook, and Excel).

Temporary Duties (TDY):- The contractor is subject to worldwide availability and may be requested by the Peace Corps to be

reassigned or transferred permanently to another Peace Corps Post/Headquarters or perform temporary duties (TDY) as required and to travel to other assignments within Peace Corps’ as assigned.

- Any such reassignment or transfer shall be subject to agreement of the Contractor. The Statement of Work as defined will remain the same: however the duties may be subject to change as determined by the Contracting Officer.

- This position can act as an occasional money holderThe PSC may be requested to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to PST/IST training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to PC trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer

TG 110, Attachment B Clinical Privileges for Medical Assistants

Name: Please Print Your Name and Credentials Country

CLINICAL PRIVILEGES REQUESTEDThese clinical privileges are granted at the discretion of the PCMO, the Director of Management and Operations/Country Director, with clinical oversight by the PCMO.

QUALIFICATIONS FOR CLINICAL PRIVILEGESTo be eligible for core clinical privileges, the applicant must meet the following qualifications: Successful completion of a nursing school, medical school, or medical assistant program and valid clinical licensure/diploma,

or Applicable knowledge and experience obtained through on-the-job-training or under the direct guidance of a provider

(supporting documentation must be submitted).

CLINICAL CORE PRIVILEGES

Core Clinical Privileges – Privileges to perform duties that fall within the typical scope of a Medical Assistant (MA).

Clinical privileges that fall within the typical scope of MA

*These privileges will be granted pending demonstration of competency under the direct order and approval of the PCMO

Initiate life support when necessary (BLS) Assist with maintaining an adult immunization

program Assist in the filing and management of current,

complete clinical records Adhere to Peace Corps Medical Technical Guidelines Accompany PCVs/Ts to medical appointments Assist in providing health education to

Trainees/Volunteers Measure height, weight, vital signs, and

record chief complaints Serve as a chaperone Assist with office procedures

Peripheral venipuncture Gross vision check with Snellen Eye chart PPD test placement Stool for occult blood testing Urine dipstick testing Thick and thin malaria smear preparation Office testing of HIV, strep, mono, pregnancy using

commercial kits Pulse oximeter and peak flow meter readings ECG lead placement Glucose testing (fingerstick) Administer vaccines

ACKNOWLEDGEMENT

I have requested only those clinical privileges for which, by education, training, current experience, and demonstrated performance, I am qualified to function as a Medical Assistant.

I understand that in conducting any clinical privileges granted, I am constrained by the Peace Corps Office of Health Services policies and rules.

Applicant Signature: Please Sign Your Name Date

PCMO Signature: Please Sign Your Name Date

CLINICAL SERVICE RECOMMENDATIONCore Clinical PrivilegesI have reviewed the requested clinical privileges and supporting documentation for the above named medical assistant and recommend action on the privileges as noted below:

Provisional approval pending proof of competency under the supervision and observation of the PCMO

Signature DateChair, Credentialing Committee

Approved

Signature DateChair, Credentialing Committee

Denied

Signature DateChair, Credentialing Committee

Comments

Attachment C

Peace Corps/Office of Health ServicesMEDICAL ASSISTANT SKILLS CHECKLIST

INSTRUCTIONS Please check the level of experience and expertise you have in each skill category, using the following scale:

CLINICAL SKILLS 0 1 2 3   4Basic Office Skills/Procedures           Basic Life Support (BLS)             Chaperone           Aseptic Technique           Measure height, weight, vital signs, record chief complaints

         

Wound care and dressing change           Filing/managing medical record          Injections          

Intramuscular          Intradermal          Subcutaneous          PPD test placement

Specimen Collection           Stool           Capillary Blood           Malaria Smears (thick and thin)           Urine           Throat Swab           Peripheral venipuncture           Wound swab Collection          Administer Vaccines          

In Office Testing (Point of Care/Commercial Tests)

         

Rapid Strep           HIV           Mono            

#0= Not Applicable (N/A)

#1= Familiar with procedure but will usually

or almost always require

some assistance.

#2= Competent and familiar with procedure:I can perform this

procedure with

excellence, usually

without assistance.

#3= Very competent:I have at least 12 months

experience and can perform

this procedure with

excellence and without

assistance.

#4= Competency Confirmed by PCMO (initials required after observation)

Stool for Occult Blood testing           Glucose testing (fingerstick)           Pregnancy (urine using commercial kits)           Urine dipstick          Health Screening           ECG lead placement           Gross vision check tests with Snellen or equivalent

Hearing Screening            

Peak Flow Meter Readings          

Peak Oximetry Readings

Certification:I hereby certify all statements and claims as true and that any misrepresentation of the facts on this skills checklist is sufficient cause for dismissal at any time without prior notice.

Applicant Full Name (print) Date

Applicant Signature

Reviewed by (PCMO’s Signature) Date