draft - ra code of ethics version 1.0 for public circulation

7/26/2019 DRAFT - RA Code of Ethics Version 1.0 for Public Circulation

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DRAFT Version 1.0Code of EthicsMay 31, 2016

9409 Old Courthouse Rd. Vienna, VA 22182 03.242.2016 !o"#e$

03.636.98 !%a&$

uantu( o*ernan#e.net


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Welcome

+thi#al leadershi- is leadershi- that is dire#ted /y a )enuinea--re#iation %or ethi#al /elie%s and *alues and %or the di)nity o%others. And so it is that our #o((unitys %ounder, Ro/ert . i(on,

as also Restons rst ethi#al leader. A(on) his e*en 5oals, outlinedin 1962, as +hat the i(-ortan#e and di)nity o% ea#h indi*idual /ethe %o#al -oint %or all -lannin)7

More than 0 years later, e e(/ared on a ne -ro:e#t that ould(ae Mr. i(on -roud the arti#ulation o% the Reston Asso#iations!RA$ rst Code o% thi#s !+Code$. he Code as truly a #olle#ti*ee;ort and as dra%ted ith su/stantial in-ut %ro( RA e trust that it ill hel- #lari%y and rein%or#ethe ty-es o% #ore *alues and ethi#al standards our #o((unity #an /e

-roud o% as ell as hel- the( to /e as e;e#ti*e as -ossi/le in #arryin)out their *ital leadershi- res-onsi/ilities. >e also trust that, o*er ti(e,this Code ill #ontinue to e*ol*e and /e i(-ro*ed.

?n essen#e, the Code is our rea"r(ation that ea#h and e*ery ith this ne Code o% thi#s, e indi*idually and #olle#ti*ely -led)eoursel*es on#e (ore to +@eadin) the (odel #o((unity here all #an

@i*e, >or, lay and 5et ?n*ol*edB and here the i(-ortan#e anddi)nity o% ea#h indi*idual re(ains the %o#al -oint %or our e;orts.

?DR ?5DAERFllen 5ra*esresident,


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T!le of Contents

O ?DR EOD COM@?OD

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#$r Core Vl$esAt RA, e rely on our Core Values to hel- dene our a#tions and/eha*iors. hese are the *alues u-on hi#h our Code o% thi#s are/uilt. >hen a s-e#i# Core tandard does not address a -arti#ular

#ir#u(stan#e or 'uestion you (ay ha*e, -lease *ie the issue throu)hthe lens o% the %olloin) Core Values.

>e #all u-on the( not only to sha-e our relationshi-s ith and a(on)


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-edershi' Jee- the #o((unity in*ol*ed and in%or(ed Meet #hallen)es to ad*an#e the #o((unity Mae #o((unity %o#used de#isions A##e-t res-onsi/ility and a#noled)e errors A#t ith /oth #on*i#tion and hu(ility ro*ide a #lear sense o% dire#tion

The Reston Assocition Core (tndrds

he %olloin) nine Core tandards under-in all that e do and aredesi)ned to assist us in %ulllin) our Core Values as ell as the rolesand res-onsi/ilities e ha*e /een #har)ed ith #arryin) out to the*ery /est o% our a/ilities.

1. +nte&rit. We *ill ct *ith 'ersonl nd 'rofessionlinte&rit.

2. -olt. We *ill !e lol to the Reston Assocition nd itsmission.

". Con/dentilit. We *ill 'rotect con/dentil informtion.

,. Res'ect. We *ill res'ect others nd s$''ort nd 'rotectdi)ersit.

. Res'onsi!ilit. We *ill mn&e o$r reso$rces in res'onsi!le mnner mimiin& o$r !ilit to d)nce theReston Assocition3s mission.

4. Trns'renc. We *ill !e o'en nd cndid !o$t o$rcti)ities nd o'ertions.

5. Go)ernnce. We *ill &o)ern tho$&htf$ll6 firl nde7ecti)el to !est d)nce the interests of the entirecomm$nit.

8. Com'lince. We *ill com'l *ith o$r Code of Ethics6 RA3sr$les nd re&$ltions nd federl6 stte nd locl l*s.

9. D$t. We *ill see% &$idnce concernin&6 nd re'ort!reches of6 o$r Code of Ethics.

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Core (tndrds

Core (tndrd 1: +nte&rit. >e ill a#t ith -ersonal and-ro%essional inte)rity.

1. >e ill #o((uni#ate #andidly, honestly and o-enly in thestate(ent o% any (aterial %a#ts related to our o"#ial duties anda#ti*ities.

2. >e ill treat ea#h other as ell as others %airly.3. >e ill stri*e to a#hie*e the hi)hest standards o% -er%or(an#e,

ser*i#e and eellen#e.4. >e ill ha*e the #oura)e to su))est i(-ro*e(ents hen

#ir#u(stan#es arrant it.. >e ill ee- our -ro(ises.6. >e ill /e a##urate, %air and ti(ely in our #o((uni#ations.

Core (tndrd 2: -olt. >e ill /e loyal to RA and its (ission.

1. >e ill /e loyal to RA and its (ission not to any -arti#ularindi*idual or )rou- o% indi*iduals.

2. >e ill not en)a)e in any #ondu#t that ill under(ine the-u/li#Ks trust or ill tarnish RAs re-utation.

3. >e ill not en)a)e in any a#ti*ity or relationshi- that ill #reatea -otential or a#tual #onLi#t o% interest or ad*ersely a;e#t oura/ility to %aith%ully and loyally -er%or( our ser*i#e to RA.

5i%ts and 5ratuity

1. >e ill not soli#it or a##e-t )i%ts unless the ite( is eluded %ro(the denition o% a )i%t or %alls ithin a dened ee-tion.

2. >e ill not soli#it or #oer#e the o;erin) o% a )i%t, a##e-t a )i%t inreturn %or /ein) inLuen#ed in the -er%or(an#e o% an o"#ial a#t ora##e-t %re'uent )i%ts !e*en o% a s(all *alue$ su#h that areasona/le -erson is liely to #on#lude the indi*idual is usin) hisor her -osition %or -ri*ate )ain.

De-otis(

1. RA ill not e(-loy i((ediate %a(ily (e(/ers o% e&istin) e ill not ha*e (ana)e(ent or su-er*isory authority o*er a%a(ily (e(/er.

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Outside (-loy(ent or Volunteer O--ortunities

1. >e ill ensure that any outside e(-loy(ent or *olunteero--ortunities do not inter%ere ith our RA res-onsi/ilities and donot ad*ersely a;e#t RA or its (ission.

2. >e ill in%or( our (ana)er o% any si)ni#ant outside a#ti*itiesthat (i)ht i(-a#t our RA res-onsi/ilities.

eein) Other (-loy(ent

1. >e ill dis'uali%y oursel*es %ro( a -arti#ular (atter that, to ournoled)e, has an i(-a#t on the nan#ial interests o% a-ros-e#ti*e e(-loyer.

2. >e ill in%or( our (ana)er and tae hate*er ste-s arene#essary to ensure e are not -ersonally and su/stantially-arti#i-atin) in the (atter related to a -ros-e#ti*e e(-loyer.Gis'uali#ation is, there%ore, a##o(-lished in (ost #ases /y !1$not -arti#i-atin) in the -arti#ular (atterN !2$ noti#ation to oneKs(ana)erN and !3$ #o((uni#ations to the e(-loyeeKs #oHorersre)ardin) the dis'uali#ation.

Misuse o% osition

1. >e ill not use our -osition %or -ri*ate )ain, the endorse(ent o%

any -rodu#t, or the -ri*ate )ain o% any ser*i#e or enter-rise,%riends, %a(ily (e(/ers or -ersons ith ho( the


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either durin) or a%ter our e(-loy(ent or *olunteer relationshi-has ended.

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Vendor Relationshi-s

1. >e ill treat *endors %airly and a*oid %a*oritis(.2. >e ill o;er *endors the o--ortunity to o;er or 'uali%y their

-rodu#ts or ser*i#es on a %air, #o(-etiti*e /asis.

3. >e ill re%rain %ro( inLuen#in) the sele#tion o% *endors ho are%a(ily (e(/ers, -ersonal %riends or are a"liated ith, e(-loy orare e(-loyed /y a -erson ith ho( they ha*e a relationshi-that ould #reate a -otential or real #onLi#t o% interest.

=ull Gis#losure

1. >e ill (ae %ull dis#losure o% all -otential and a#tual #onLi#ts o%interest.

2. >e ill a/ide /y the o-erati*e rule o% thu(/ Phen in dou/t dis#lose.P

Core (tndrd ": Con/dentilit. >e ill -rote#t #ondentialin%or(ation.

1. >e ill not dis#lose to any unauthoriQed indi*idual oror)aniQation ithout the #onsent o% RAs @e)al Counsel or his orher e&-li#it desi)nee any #ondential, -ri*ile)ed or non-u/li#in%or(ation entrusted to us.

2. >e ill res-e#t the -ri*a#y o% others and -ri*ate in%or(ation.3. >e ill re#o)niQe that all in%or(ation, hether hard #o-y or

ele#troni#, is RAs -ro-erty and (ay not /e #o-ied or re(o*ed

ithout e&-ress -er(ission o% a (ana)er or, i% a--ro-riate, RAs@e)al Counsel or his or her e&-li#it desi)nee.

4. >e ill re'uire that all e ill -rohi/it all e ill :usti%y the relian#e that our Me(/ers, *endors and-artners ha*e in our a/ility to utiliQe and (ana)e in%or(ationith the hi)hest de)ree o% #ondentiality /y ensurin) that our

#o(-uter and (ana)e(ent in%or(ation syste(s are -rote#ted%ro( unauthoriQed use.

. >e ill res-e#t the -ri*a#y o% our Me(/ers and sa%e)uard the#ondentiality o% in%or(ation that a Me(/er reasona/ly oulde&-e#t to /e -ri*ate.

8. >e ill (ae the annual ?R %or( 990 ta& return and e&e(-ta--li#ation o% RA a*aila/le %or -u/li# ins-e#tion, as re'uired /yla. ?n doin) so, e ill ensure that the -ortions o% the %or( 990

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ta& return, that are not a*aila/le %or -u/li# ins-e#tion are sodesi)nated.

9. >hen -ro*idin) in%or(ation to the (edia, e ha*e an o/li)ationto re-ort a##urately and #o(-letely all rele*ant (aterial %a#ts. ?norder to ensure that e #o(-ly ith this o/li)ation, e ill res-e#t others and su--ort and-rote#t di*ersity.

1. >e ill treat others e'uita/ly and res-e#t%ully in all as-e#ts o%our a#ti*ities ithout re)ard to ra#e, #olor, reli)ion, #reed, a)e,se&, national ori)in or an#estry, (arital status, *eteran status,se&ual orientation, or status as a 'ualied disa/led orhandi#a--ed indi*idual.

2. >e ill su--ort e'ual o--ortunity throu)hout all our e;orts.3. >e ill, in the %urtheran#e o% our RA res-onsi/ilities, re%use to

en)a)e in any %or( o% dis#ri(ination or harass(ent.4. >e ill res-e#t -ersonal and %a(ily #o((it(ents and su--ort a

healthy %a(ilyHor /alan#e %or our ta; in %urtheran#e o% the RA(ission.

. >e ill su--ort a healthy or en*iron(ent, /y (aintainin) anal#ohol and dru)H%ree or-la#e.

6. >e ill listen #are%ully ith res-e#t and #i*ility and re#o)niQethat healthy di*ersity (eans di*erse -oints o% *ie.

Core (tndrd : Res'onsi!ilit. >e ill (ana)e our resour#es ina res-onsi/le (anner (a&i(iQin) our a/ility to ad*an#e RAs (ission.

Res-onsi/le O-erations

1. >e ill (aintain a##urate nan#ial re#ords and re-ort ournan#ial results in an a##urate and ti(ely (anner.

2. >e ill /e honest and %aith%ul du#iaries and -rote#t the %undsentrusted to us.

3. >e ill use RAs resour#es, e'ui-(ent and (aterial only %or thene#essary -er%or(an#e o% our duties.

4. >e ill #o(-ly ith all li(itations on in#urrin) e&-enses in the#ourse o% authoriQed a#ti*ities %or RA and ill not see or re#ei*erei(/urse(ent %or e&-enses not in#urred.

. >e ill ado-t a -ro#edure %or the sele#tion o% outside *endorsthat ensures a %air -ri#e and a*oids any #onLi#t o% interest.

6. ?n -ro*idin) ser*i#es to Me(/ers, e ill esta/lish #lear,-u/li#lyHstated #riteria #on#ernin) ho these ser*i#es are#har)ed. he -rin#i-les o% %airness and )ood steardshi- re'uire

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that ser*i#es su#h as o*erhead #har)es and -led)e loss #osts /ea##urately and %airly assessed.

. >e ill -ro*ide e ill esta/lish an RA thi#s Co((ittee, #o(-rised o%. he thi#s Co((ittee, in #on:un#tion ith the %ull


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Res-onsi/le CitiQenshi-

1. >e ill #onsider and (onitor the i(-a#t o% RAs -ro:e#ts onRestons en*iron(ent.

2. >e ill stri*e to ensure that that our or is #ondu#ted in an

en*iron(entally res-onsi/le (anner.3. >e ill res-e#t and #o(-ly ith sound en*iron(ental -rin#i-lesand rules.

4. >e ill en#oura)e our e ill not *isit e/sites nor donload #ontent %ro( the ?nternetthat is -rohi/ited /y RA.

3. >e ill not -ost in%or(ation a/out RA, its Me(/ers,


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Core (tndrd 5: Go)ernnce. >e ill )o*ern thou)ht%ully, %airlyand e;e#ti*ely to /est ad*an#e the interests o% the #o((unity.

1. >e ill stri*e %or eellen#e and -ro%essionalis( in all RAHrelateda#ti*ities.

2. >e ill #o((it oursel*es to RAs (ission and #o(-etently,e"#iently and -ro%essionally -er%or( the duties and tass ea)reed to assu(e.

3. >e ill or #oo-erati*ely ith ea#h other alays stri*in) to /e or /e#o(e )enuinely united in our a#tions and de#isions.

4. >e ill honor the de(o#rati# -ro#ess and su--ort the nalde#isions o% the e ill %ully and #andidly dis#uss issues entrusted to us andres-e#t othersK *ie-oints.

6. >e ill in*est in the edu#ation and trainin) o% our e ill ensure that e are #o(-etent to a##o(-lish the tass

assi)ned to us and, i% not su"#iently #o(-etent, ill as %orassistan#e so that e (ay /e#o(e #o(-etent.

8. >e ill -ersonally and -ro%essionally endea*or to /e a#ti*elisteners and learners, e(/ra#in) o--ortunities %or others toe&-ress their ideas.

9. >e ill -ro*ide a )enuine o--ortunity to all 'ualied a--li#ants%or


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4. >e ill #onsider nonH#o(-lian#e ith a--li#a/le las to /e adis#i-linary o;ense su/:e#t to dis#i-linary (easures.

Core (tndrd 9: D$t. >e ill see )uidan#e #on#ernin), andre-ort /rea#hes to, our Code o% thi#s.

1. >e ill see )uidan#e #on#ernin) the Code o% thi#s, itsi(-li#ations and its a--li#ation to our a#tions and de#isions.

2. >e ill re-ort -otential or a#tual /rea#hes o% the Code o% thi#s.3. >e ill treat re-orts o% -otential or a#tual /rea#hes o% the Code

o% thi#s or las as #ondentially as the la ill allo. ?% a/solute#ondentiality #annot /e (aintained, the indi*idual dis#losin)the -otential or a#tual /rea#h ill /e notied.

4. Retaliation a)ainst an indi*idual or )rou- ho re-orts a -otentialor a#tual /rea#h o% the Code o% thi#s is an inde-endent *iolationo% this Code and ill not /e tolerated.

. >e ill (ae all reasona/le e;orts to %airly, and in a ti(ely(anner, in*esti)ate and resol*e all re-orts #on#ernin) -otentialor a#tual /rea#hes o% the Code o% thi#s.

+nformtion nd Reso$rces

=or More ?n%or(ation

?% you ha*e a 'uestion on ho to inter-ret the -ro*isions in this Code o%thi#s, you #an alays /e)in /y asin) your (ana)er, RAs Chie%&e#uti*e O"#er ho #an /e rea#hed dire#tly at ?DR


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RA %or/ids retaliation a)ainst any


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/y the Chair o% the


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re%resh(ents, su#h as so%t drins, #o;ee and donuts, o;ered other thanas -art o% a (ealN !2$ 5reetin) #ards and ite(s ith little intrinsi#*alue, su#h as -la'ues, #erti#ates, and tro-hies, hi#h are intendedsolely %or -resentationN !3$ @oans %ro( /ans and other nan#ialinstitutions on ter(s )enerally a*aila/le to the -u/li#N !4$ O--ortunities

and /enets, in#ludin) %a*ora/le rates and #o((er#ial dis#ounts,a*aila/le to the -u/li#, hether or not restri#ted on the /asis o%)eo)ra-hi# #onsiderationsN !$ Reards and -riQes )i*en to #o(-etitorsin #ontests or e*ents, in#ludin) rando( drain)s, o-en to the -u/li#unless the e(-loyeeKs entry into the #ontest or e*ent is re'uired as-art o% his o"#ial dutiesN !6$ ension and other /enets resultin) %ro(#ontinued -arti#i-ation in an e(-loyee el%are and /enets -lan(aintained /y a %or(er e(-loyerN or !$ Anythin) %or hi#h (aret*alue is -aid /y the e(-loyee.

=n&er HH A (ana)er is anyone at RA !on'$!lic +nformtion Don-u/li# in%or(ation is any /usiness,nan#ial or -ersonal in%or(ation that is not idely non or -u/li#lya*aila/le.

Pri)ile&ed +nformtion HH ri*ile)ed in%or(ation is a #o((uni#ationthat is -rote#ted %ro( dis#losure /y le)ally re#o)niQed -ri*ile)es su#has attorneyH#lient, do#torH-atient, and others.

Retlition Retaliation is any ad*erse a#tion taen a)ainst an

indi*idual %or lin) a #o(-laint or su--ortin) another indi*iduals#o(-laint.

VendorHH A *endor is an indi*idual or entity that -ro*ides ser*i#es toRA %or a %ee.

Vol$ntr Act HH A *oluntary a#t is an intentional a#tion or de#ision(ade ithout #oer#ion or duress.

Vol$nteer HH A Volunteer is all (e(/ers o% the


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thi#s. he thi#s Co((ittee re-orts dire#tly to the &e#uti*eCo((ittee o% the


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? -led)e to a/ide /y the Reston Asso#iation Code o% thi#s

?DR ?5DAER

draft - ra code of ethics version 1.0 for public circulation

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