draft · draft tampa - hillsborough county expressway authority board meeting november 26, 2018 at...

DRAFT TAMPA - HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY

BOARD MEETING November 26, 2018 at 1:30 P. M.

1104 East Twiggs Street, First Floor Board Room Tampa, Florida 33602

AGENDA

If any person wishes to address the Board, a sign-up sheet has been provided at the entrance of the meeting room. Presentations must be limited to three minutes. When addressing the Board, please state your name and address and speak clearly into the microphone. If distributing additional backup materials, please furnish 10 copies for the Authority members and staff. Any person who decides to appeal any decision of the Authority with respect to any matter considered at its meeting or public hearing will need a record of the proceedings and, for such purpose, may need to hire a court reporter to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which an appeal is to be based.

I. CALL TO ORDER, INVOCATION and PLEDGE OF ALLEGIANCE

II. PUBLIC INPUT / PRESENTATIONS

III. APPROVAL OF MINUTES OF THE OCTOBER 29, 2018 BOARD MEETING

IV. DISCUSSION ITEMS

A. Operations & Maintenance Committee – Bennett Barrow, Chair

1. South Selmon Expressway Median Safety Improvements Design-Build Project (Attachment) – Dave May, P.E., Staff

Purpose: Design-build services for the South Selmon Expressway Median Safety

Improvements project including all investigations, design, permitting coordination, final approved construction documents, and construction activities to complete this project.

Funding: Capital Budget – 2017 Bond Proceeds: $16.4 M Action: The Board selects Granite Construction Company / Parsons Transportation Group

and direct staff to negotiate and execute a contract for the South Selmon Expressway Median Safety Improvements project in the amount of $15,160,000 (10% to be sourced to SBE[s]). Contract execution is subject to final review and approval of THEA General Counsel.

Tampa-Hillsborough County Expressway Authority Agenda November 26, 2018

2. Construction Engineering and Inspection (CEI) Services ~ South Selmon Expressway Median Safety Improvements Design-Build Project (Attachment) – Dave May, P.E., Staff

Purpose: Construction Engineering and Inspection (CEI) Services for the South Selmon Expressway Median Safety Improvements Design-Build Project from a Florida Department of Transportation (FDOT) pre-qualified CEI firm.

Funding: Capital Budget – 2017 C Bond Proceeds $1.5 M Actions: Requests the Board:

a) Selection of KCCS Construction Services per the selection committee’s recommendations;

b) Authorize staff to negotiate the contract to an amount less than or equal to the amount authorized in the Bond Documents; and

c) Authorize THEA’s Chairman of the Board or Executive Director to sign the contract with KCCS Construction Services to perform Construction Engineering and Inspection Services for the Selmon South Safety Project. KCCS has allocated 15% to SBE(s). Contract execution is subject to final review and approval of THEA General Counsel.

Rank Firm Name Total Score Average Score

1 Granite Construction Company / Parsons Transportation Group

285.59

95.20

2 Cone & Graham / Cardno

264.81

88.27

3 Ajax Paving Industries of Florida / Wantman Group

245.95

81.98

Rank Firm Name Total Score

Average Score

1

KCCS Construction Services

280

93.3

2

EXP U.S. Services

276

92

3

Atkins North America

270

90


B. Planning Committee - Shawn Oxtal, Chair

1. Project Development and Environmental (PD&E) Study ~ South Selmon Expressway (Attachment) – Bob Frey, Staff

Purpose: Project Development and Environmental (PD&E) Study for the South Selmon

Expressway. This project is to evaluate the needs, costs and effects of constructing improvements which will increase traffic capacity on the South Selmon Expressway.

Funding: Capital Budget

Action: The Board selects HDR Engineering and direct staff to negotiate and execute

a contract for Project Development and Environmental (PD&E) Study of the South Selmon Expressway. HDR Engineering has allocated 15% to SBE(s). Contract execution is subject to final review and approval of THEA General Counsel.

Rank Firm Name Total

Score

Average Score

1

HDR Engineering

209

69.67

2

Kimley-Horn and Associates

206

68.67

3

Rummel, Klepper & Kahl (RK&K)

198

66

2. Pinellas County Interlocal Agreement – Toll Analysis (Attachment) – Bob Frey, Staff

1. Interlocal Agreement– (Attachment)

Purpose: This item refers to an Interlocal Agreement (ILA) between THEA and the Pinellas County Board of County Commissioners documenting the roles and responsibilities for investigating potential toll projects in Pinellas County. This ILA will allow THEA to perform “sketch level” analysis on corridors identified by Pinellas County staff. If a toll project is identified, a separate ILA specific to that project will be completed and brought back to the THEA Board and Pinellas County BCC for approval.

Action: Authorization for THEA’s Executive Director to negotiate and prepare the

Interlocal Agreement (ILA) with the Pinellas County Board of County Commissioners for the THEA Board Chairmen’s signature to allow THEA to investigate potential toll projects in Pinellas County in accordance with provisions set forth in the agreement. ILA execution is subject to final review and approval of THEA General Counsel.


C. General Counsel – Patrick Maguire, Esq.

1. Land Acquisition (Attachment)

Purpose: Acquire vacant land adjacent to Selmon Expressway ramp. Funding: Capital Budget: $331,000

Action: Authorize THEA’s Chairman to accept offer from seller to purchase vacant

land adjacent to expressway. V. STAFF REPORTS

A. Operations & Maintenance (Dave May, P.E.)

B. Toll Operations (Rafael Hernandez)

C. Financial / Traffic & Revenue (Amy Lettelleir)

VI. EXECUTIVE REPORTS

A. Executive Director (Joe Waggoner)

1. Contracts Reporting

a. Contract Increases & Changes (No Report)

- Construction / Capital Improvements - Continuing

b. Upcoming Renewals & Expirations (Attachment)

c. Contract Close-out Report (No Report)

B. General Counsel (Patrick Maguire)

C. Chair (Vincent Cassidy, Chair)

1. Upcoming Meetings - 2018 Board Meeting Schedule (Attachment)

2018 FAV Summit – November 27-28, 2018 THEA Committees as a Whole – December 3, 2018 THEA Board Meeting – December 17, 2018


VII. OLD BUSINESS

VIII. NEW BUSINESS

IX. ADJOURNMENT

OCTOBER 29, 2018 MINUTES

DRAFT

Tampa-Hillsborough County Expressway Authority Minutes of October 29, 2018 Board Meeting

1104 E. Twiggs Street Tampa, FL 33602

The Tampa-Hillsborough County Expressway Authority held a public meeting at 1:30 p.m. on October 29, 2018, at the Authority’s Transportation Management Center, 1104 E. Twiggs Street, Tampa, Florida. The following were present: BOARD: Vincent Cassidy, Chairman

Bennett Barrow, Vice Chair Daniel Alvarez, Secretary Shaun Oxtal Mayor Bob Buckhorn

FDOT D-7 Secretary David Gwynn STAFF: Joe Waggoner, Patrick Maguire, Amy Lettelleir,

Sue Chrzan, David May, Bob Frey, Christina Kopp, Rafael Hernandez, Debbie Northington, Man Le, Elizabeth Gray, Max Artman, Brian Ramirez, Carl Shack, Shari Callahan, Anna Quinones, Donna Obuchowski

CRISDEL GROUP: Dixie Lamaureux F&N FINANCIAL: Jonathan Ruth HDR: Jason Starr HILLTOP SECURITIES: Alex Bugallo, Mathew Sansburg, Joel Tindal HNTB: Al Stewart, Chris Lory MASTERSON ADVISORS: Ed Stull PLAYBOOK: Todd Josko, Carlos Ramos, Sarah Lesch RAYMOND JAMES: Rick Patterson, Mary Beth Hargrove SPP: Jim Shimberg WSP: Jeff Diemer OTHER: R Depelphin I. CALL TO ORDER, INVOCATION and PLEDGE OF ALLEGIANCE

Chairman Vincent Cassidy called the meeting to order at 1:31 P.M., followed by General Counsel Maguire leading in the Invocation and recitation of the Pledge of Allegiance. A moment of silence was held for the families in Pittsburgh. Chairman Cassidy reported into record that Commissioner Les Miller is currently out on medical leave and will not be in attendance today and that we wish him well for a speedy recovery.

Tampa-Hillsborough County Expressway Authority Minutes of October 29, 2018

Page 2 of 9

II. PUBLIC INPUT/PRESENTATIONS

Chairman Cassidy called Mr. Jim Shimberg to the podium who introduced himself and addressed the Board. Mr. Shimberg announced he is the Executive Vice President of SPP here today for two purposes. The first is to thank THEA as well as Mr. Joe Waggoner, Mr. Patrick Maguire, and all who had a part in helping SPP with the Ardent Mills transaction which was closed on Friday, October 26th. Mr. Shimberg noted, as the Mayor knows, this transaction was something that everyone has been working on for a long time and he believes it is a very positive transaction all around as Ardent relocates to another site and keeps their operation going, but also gives a benefit to the public by providing an important connection (the east west connection at Cumberland), in addition to allowing for expansion of the SPP project into that property as future phases come to fruition. Secondly, on THEA’s Agenda today, item C.1., is the purchase from one of SPP’s subsidiaries, Brorein Partners, of the Brorein property that is owned by the Authority. This has been under contract for several years awaiting the final contingencies to be met. With the closing of the Ardent Mills transaction the releases from both CSX and Ardent Mills allows this transaction to go forward. Mr. Shimberg is here to answer any questions and again to thank THEA for their partnership with SPP on their project. Chairman Cassidy thanked Mr. Shimberg and noted the excitement about the project downtown and offered THEA’s cooperation with any help needed to facilitate their efforts in order to take care of THEA’s riders. Chairman Cassidy assured Mr. Shimberg we are here to support.

III. APPROVAL OF MINUTES OF THE AUGUST 27, 2018 BOARD MEETING and

OCTOBER 11, 2018 COMMITTEES AS A WHOLE MEETING

A motion was made by Mr. Daniel Alvarez and seconded by Mayor Bob Buckhorn to approve the Minutes of the August 27, 2018 Board Meeting and the October 11, 2018 Committees as a Whole Meeting. There was no discussion; the vote was called, and the motion carried.

IV. INFORMATIONAL / ACTION ITEMS

A. Operations & Maintenance Committee

1. Electrical Upgrade for Dynamic Message Signs (DMS) – David May, P.E., Staff

Mr. May addressed the Board noting a request for an electrical upgrade to the electrical supply to the Dynamic Message Signs. The existing system is not up to the current standards of the National Electric Code. THEA has gone through an extensive redesign of the system to analyze what needed to be done. It was noted the conductor sizes were insufficient with an insufficient number of conductors. There was a lot of underground work to get the new wire to the new system which was originally not anticipated. Several requests for bids were noticed with only one response which was felt to be too high and above the estimate of $800,000 from HNTB. THEA continued to pursue other bidders and found one through THEA’s electrical engineer. Their proposal came in under the HNTB estimate at $687,316. They are a well qualified electrical contractor in the area. It


Page 3 of 9

was noted the abundance of work in the area caused the limited response. TECO’s subcontractors were approached; both of which declined due to not having the time to prepare proposals.

Mr. Alvarez made the following motion, seconded by Mayor Buckhorn to approve the selection of MJM Electric Inc. of Tampa, Florida in the amount of $687,316 for the modification of the DMS electrical supply circuits and authorize staff to negotiate a contract for said services for signature by the Executive Director. Contract execution is subject to final review and approval by THEA General Counsel.

Chairman Cassidy questioned if THEA had done business with MJM Electric before. Mr. May explained that we have not but commented that they have an excellent reputation and having researched MJM Electric on the Better Business Bureau found they are well qualified contractors and Mr. May is confident they can complete the work and possibly be able to support THEA in future efforts. FDOT D-7 Secretary Gwynn questioned if it was confirmed that MJM does work with public agencies. Mr. May confirmed.

There being no further questions or need for further clarification, the vote was called, and the motion carried.

B. Planning Committee

1. Selmon Greenway –Bob Frey, Staff Mr. Frey explained due to the dramatic changes seen along the Greenway corridor, the “Master Plan” needs to be revisited to ensure that the concepts adopted, match what THEA would like to see compliment these new developments. THEA adopted a “Conceptual Master Plan” in April 2015 for the Selmon Greenway which runs from Ashley through 19th. The Master Plan identified areas along the Selmon Greenway to be beautified and developed as amenities for users of the trail. The documents are in need of updating based on the changes that are occurring in the area along the trail in addition to the SPP development/Water Street development in downtown, Channelside, and the potential changes that could be occurring in Ybor. It is time for updating to take into consideration the current environment. Once the update is completed, the revised Master Plan will be brought back to the Board for final approval and adoption. Funding for this would be not to exceed $65,000 from the Capital Budget.

Mayor Buckhorn made the following motion, seconded by Mr. Barrow for approval for the Executive Director to execute a Task Work Order for WSP Parsons Brinckerhoff, in an amount not to exceed $65,000, for the Selmon Greenway Master Plan update.


Page 4 of 9

Mr. Alvarez questioned what goes into a Master Plan update and what costs $65,000. Mr. Frey explained the cost is to identify future projects, the cost estimates for that, and how that will fit into the 5-year work program. A workshop will be provided in order to ensure the direction of the strategic plan and the Board is taken into consideration. Chairman Cassidy noted approximately 40% of the Greenway beautification has been completed leaving approximately 60% more remaining.


C. General Counsel – Patrick Maguire, Esq.

1. Brorein Sale Closing

Mr. Maguire explained in June 2016 THEA entered into a contract with SPP’s affiliate, Brorein Partners, to sell the “S”-movement which was condemned by the Authority back in 1973 because there was no cut-through from Meridian to Cumberland. The preferred alignment for THEA’s feeder roads was Cumberland, but at that time DOT would not give a permit to go through the rail yard. Since that time the City conveyed Meridian to THEA, the rail yard was reconfigured, and the ability to go through Cumberland was only impeded by a lease and now one piece of track, which you are familiar with. The property has been appraised. The sale price is $100/SF. The conditions in the Agreement need to be met precedent to the closing. The first condition is that a Developer Agreement has been entered into with the City and SPP to improve Cumberland in a manner acceptable to THEA. This is also tied into the ILA which includes lane widths, traffic movements, etc. (The re-platted Cumberland into Meridian is completely under the control of THEA in the ILA and will have the release of that lease November 1, 2020). The second condition relates to having a MOT in place to move traffic through while certain things occur. Lastly the ILA, was approved by the City and the THEA Board at the October 17, 2018 meeting.

Mr. Alvarez made the following motion, seconded by Mayor Buckhorn, to find that all conditions precedent in the Agreement for Purchase and Sale have been met and upon receipt of the Releases from CSX and Ardent Mills as required by the First Amendment to Interlocal Agreement between THEA and the City of Tampa, authorize THEA’s Chairman to execute all documents necessary to close the sale, including a Second Amendment to Conagra Lease attached hereto.

Chairman Cassidy requested confirmation that Counsel is assuring the Board that all conditions have been met. Mr. Maguire confirmed absolutely all conditions have been met.



Page 5 of 9

2. Hillsborough County Property Related to Meridian Ultimate Concept

Mr. Maguire explained THEA wanting to offer to purchase two parcels from Hillsborough County in the amount of $5,261,560. The County has agreed to the terms. These parcels are needed to reconfigure and open Whiting Street. The connection to Whiting Street and extension to Meridian is part of THEA’s obligation. Appraisals have been performed. The smaller parcel results were $75/SF and $70/SF; agreeing on $72.50/SF. The initial appraisals on the larger piece were $175/SF and $155/SF by the two appraisers. FDOT D7 reviewed these appraisals in accordance with the DOT standards. The lower appraisal was fully compliant in their view. The higher appraiser was asked to re-review his appraisal based upon the information received from FDOT D7 which came back from $175/SF down to $165/SF making the agreed upon price at $160/SF. The County is taking this to their Board of County Commissioners at their November 8th meeting.

Mayor Buckhorn made the following motion, seconded by Mr. Barrow, to authorize the Executive Director to execute the offer to Hillsborough County to purchase two parcels in the amount of $5,261,560, attached hereto. There being no further questions or need for further clarification, the vote was called, and the motion carried.

3. City of Tampa Metered Parking Increased Rate

Mr. Maguire reported the City of Tampa (City) is buying 14 new metered parking devices that covers 404 parking spaces that do not accept coin thereby increasing the hourly rate by $0.25.

Mayor Buckhorn made the following motion, seconded by Mr. Alvarez, to approve the City’s increase in metered parking rates from $0.75/hour to $1.00/hour. There being no further questions or need for further clarification, the vote was called, and the motion carried.

D. Chairman – Vincent Cassidy

1. Acceptance of the Board Members’ Evaluations of the Executive Director and

General Counsel

Chairman Cassidy thanked the Board Members for providing evaluation of THEA’s Executive Director and General Counsel. Chairman Cassidy explained speaking with both individuals about the comments received and all parties are in agreement.


Page 6 of 9

V. STAFF REPORTS

A. Operations & Maintenance - (Dave May, P.E.)

Mr. May provided an update on the Selmon West Extension displaying a chart on the pay out curve depicting how it is paying out with respect to what the contractor originally projected. If you look at the October timeframe, we happen to be right in line with their projection. This shows an expenditure that has not been finalized or approved yet, but it is close at $3.0-$3.2 million for the last month. Chairman Cassidy requested clarification regarding the level blue line and asked if it is because the actual has not yet happened. Aerial pictures were presented showing improvements starting to take shape and the progress being made. Pictures of the lifter for the segments was shown and the operation of which was explained. A video was shown of how the lifter moves and then another of the truck with the test segment driving down the road from the casting yard up onto the Selmon Expressway and down onto Gandy Blvd. which meets all the requirements and restrictions. Mr. May explained to date THEA has provided a little over a month in terms of Holidays and rain days. The contractor has requested additional time that has not been granted for two different items (an aggressive review of process that has taken longer than they felt was necessary; and the other is time spent for a water line that was not anticipated and not shown in any drawings). We do not have word back from our counsel that is providing their construction analysis for us to see whether we should and/or will authorize those requested times, negotiate or deny.

B. Communications - (Sue Chrzan) Ms. Chrzan provided an update on monthly events including the Officer of the Month, this month both officer and fire fighter of the month were recognized. Newsletters are sent out for four different topics and social media for five different things. THEA received the Planning Commission’s Planning & Design Award of Merit for the Selmon Greenway Pocket Parks. The Planning Commission also presented Mr. Waggoner with their Chairman’s Award. Ms. Chrzan was presented with the Tampa Bay Business Journal Business Woman of the Year Award. Ms. Chrzan recognized the five different pieces of public art out in the community. In Brandon, there is the People Wall and the Brandon Spoonbill Tower. There is Frames on Franklin where THEA worked with the City of Tampa. Tampa Play at the Kotfila Dog Park and Tampa Together that we also worked with the City of Tampa on. In March we will be displaying the Selmon statue in one of the parks out on the Selmon Greenway which ties it all together. There have been a lot of different presentations; mostly on the CV Pilot, but in multiple different areas. THEA held a traffic reporters tour of the Expressway Authority. Mr. Frey presented at Smart Cities. Mr. Waggoner attended and presented at the ITS 5C Conference. Mr. Frey and Ms. Chrzan both attended and presented at the IBTTA Annual Meeting. Mr. Le presented at the COMTO Annual Meeting for the CV Pilot and Ms. Quinones presented at the ITS World Congress. Ms. Obuchowski attended, and Ms. Chrzan attended and presented at the Florida Transportation Commission.


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Recent and upcoming events include the USF Career Fair where Ms. Northington and the two interns attended. Mr. Ramirez attended the South Tampa Chamber Business Expo. Ms. Antolinez and Mr. Pekala attended the Telemundo Family Fair. Mr. Le attended the Pinellas County Reversed Trade Show. Social Media included the left lane law with over 11,000 people viewing; 400 reacted to it; 1,000 who clicked through to the story; and 100 people shared it. Wrong way drivers story, which was immediately following the incident that happened, was done which also explained that the CV Pilot was helping with over 5,000 views. There was also a social media blog on the CV Pilot recruitment which reached over 5,000 people; 300 people clicked through it and 60 individuals shared it. This all indicating that THEA is receiving good traction on the social media front. The FAV Summit will be held November 27-28, 2018 at the Marriott Waterside. Demonstrations for the Summit will be held at the Convention Center as well as at THEA. Registration is open. Please visit https://favsummit.com/ for more information. Mr. Waggoner noted a special thank you to the City of Tampa for helping with the demonstration logistics portion of the event. November 29, 2018 is the USDOT Required CV Pilot Operational Showcase working with HART to showcase the transit operations of the CV Pilot.

C. Toll Operations (Rafael Hernandez) Mr. Hernandez reported a brief update on THEA’s toll transactions and accounts noting THEA continues to grow on a year to year comparison for August 2018 with an 8.9% growth in unique account processing and a 7.5% increase on total transaction processing. Average daily traffic for the month of August 2018 reveals a 6.7% growth on the west group and on the east group there is a 6.3% growth in traffic. You may notice a decrease of 1.7% which was felt to be due to some maintenance to the REL during the month of August 2018. Chairman Cassidy questioned when you calculate year over year, since we did not collect tolls for September 2017, were you still able to see who was on the road. Mr. Hernandez confirmed THEA is able to account for the traffic on the road. Mr. Hernandez provided an update on CCSS noting THEA continues to work with the Florida Department of Transportation and received notice on October 19, 2018 that the date for the upcoming Toll by Plate (TBP) invoicing is projected for some time within the month of November 2018.

D. Financial / Traffic & Revenue (Amy Lettelleir)

Ms. Lettelleir reported a summary of where THEA is post “Go Live” as it relates to finance. Actual revenues for SunPass alone more than cover monthly OM&A and debt service. The Selmon West Extension, South Selmon Safety and Meridian Improvement projects are all

https://favsummit.com/


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fully funded by bond proceeds and do not require any revenue funding. The renewal and replacement project is fully funded also at the start of the fiscal year. Indicated traffic and revenue continues to be higher than projected so CCSS is just a timing of collecting revenue issue. THEA toll revenue and expenditures are tracking fairly well with approximately $377 million in cash and investments. Revenue from CCSS was reported at the Workshop related to the FTE advances that they had been sending. In September 2018 they started sending actual wires. The actual wires are only SunPass. The FTE advances included estimated monthly revenue. Through the end of September 2018 revenue totals $21 million. Ms. Lettelleir provided information on indicated transactions for July 2018 which was $5.7 million; August 2018 was $5.4 million, and September 2018 equaled $4.7 million. As shown in the slide provided the difference in September is a result of the transactions that were caught here and sent to CCSS. TBP has not been invoiced yet, although THEA has been informed that this will happen sometime in November. All in all THEA has strong cash flow.

VI. EXECUTIVE REPORTS

A. Executive Director (Joe Waggoner)

1. Contract Reporting

a) Contract Renewals & Expiration

Mr. Waggoner reported the one item on the contract renewal and expiration report is with contractor Arthur Gallagher who brokers insurance services for the Agency. The initial 3-year contract is up. There are 2 additional 1-year options to renew. THEA would like to exercise that option for the coming year which would start April 2019. Mr. Waggoner reported they have done a good job for THEA with better coverage and reduced rates year to year and therefore the intent is to renew at its first renewal come April 2019. This is the advance notice to the Board. THEA will ask for direction at the next Board Meeting if it differs from this intended direction.

B. General Counsel (Patrick Maguire) Mr. Maguire had no new report. C. Chair (Vincent Cassidy, Chairman)

1. Upcoming Meetings


Page 9 of 9

Chairman Cassidy indicated the November 5, 2018 Board Committees as a Whole Meeting will not be necessary. There will be regularly scheduled November and December 2018 Board meetings. The 2019 THEA Board Meeting schedule was distributed.

VII. ADJOURNMENT There being no further business to come before the Board, Chairman Cassidy adjourned the meeting at 2:09 p.m.

MINUTES OF THE October 29, 2018 AUTHORITY BOARD MEETING

APPROVED: _____________________________ ATTEST: ______________________ Chairman: Vincent J. Cassidy Vice Chair: Bennett Barrow DATED THIS _27th ____DAY OF _November _, 2018

IV. A. 1.

South Selmon Expressway Median Safety Improvement Design-Build Project

Operations & Maintenance Committee

Purpose: Design-build services for the South Selmon Expressway Median Safety

Improvements project including all investigations, design, permitting coordination, final approved construction documents, and construction activities to complete this project.

Funding: Capital Budget – 2017 Bond Proceeds: $16.4 M

Action: The Board selects Granite Construction Company / Parsons Transportation Group and direct staff to negotiate and execute a contract for the South Selmon Expressway Median Safety Improvements project in the amount of $15,160,000 (10% to be sourced to SBE[s]). Contract execution is subject to final review and approval of THEA General Counsel.


Average Score

1 Granite Construction Company / Parsons Transportation Group

285.59

95.20

2 Cone & Graham / Cardno

264.81

88.27

3 Ajax Paving Industries of Florida / Wantman Group

245.95

81.98

NOTICE OF INTENDED DECISION

Date: November 13, 2018

Project: South Selmon Expressway Median Safety Improvement Project RFP No.: O-00518

The Evaluation Review Committee met on November 13, 2018, to evaluate and score the proposals submitted for the above referenced RFP.

Final ranking and scoring is as follows:

Rank Firms Total Score

Average Score

1

Granite Construction Company / Parsons Transportation Group

285.59

95.20

2

Cone & Graham / Cardno

264.81

88.27

3

Ajax Paving Industries of Florida / Wantman Group

245.95

81.98

Tampa Hillsborough County Expressway Authority staff intends to recommend approval to negotiate and execute a contract with Granite / Parsons at the Authority Board Meeting scheduled for November 26, 2018. If negotiations are unsuccessful, staff shall negotiate with the next highest ranked firm, if necessary. All notices are posted on the Authority’s website ( www.tampa-xway.com) and on the DemandStar system. For questions regarding this notice, please contact the Authority's Procurement Manager, Man Le, [email protected] .

Posting Notice November 13, 2018

http://www.tampa-xway.com/

mailto:[email protected]

IV. A. 2.

Construction Engineering and Inspection (CEI) Services South Selmon Expressway

Median Improvements Design-Build Project Operations & Maintenance Committee

Purpose: Construction Engineering and Inspection (CEI) Services for the South Selmon

Expressway Median Safety Improvements Design-Build Project from a Florida Department of Transportation (FDOT) pre-qualified CEI firm.

Funding: Capital Budget – 2017 C Bond Proceeds $1.5 M

Action: Requests the Board:

a) Selection of KCCS Construction Services per the selection committee’s recommendations;

b) Authorize staff to negotiate the contract to an amount less than or equal to the amount authorized in the Bond Documents; and

c) Authorize THEA’s Chairman of the Board or Executive Director to sign the contract with KCCS Construction Services to perform Construction Engineering and Inspection Services for the Selmon South Safety Project. KCCS has allocated 15% to SBE(s). Contract execution is subject to final review and approval of THEA General Counsel.


Average Score

1


280

93.3

2

EXP U.S. Services

276

92

3


270

90



Project: CEI South Selmon Expressway ~ LOR No.: O-01118

The Evaluation Review Committee met on November 16, 2018, to evaluate and score the proposals submitted for the above referenced LOR.



Average Score

1


280

93.3

2

EXP U.S. Services

276

92

3


270

90

4

Kinard-Stone Inc.

266

88.67

4

Target Engineering Group

266

88.67

5

SAI Consulting Engineers

246

82

Tampa Hillsborough County Expressway Authority staff intends to recommend approval to negotiate and execute a contract with KCCS Construction Services at the Authority Board Meeting scheduled for November 26, 2018. If negotiations are unsuccessful, staff shall negotiate with the next highest ranked firm, if necessary. All notices are posted on the Authority’s website ( www.tampa-xway.com) and on the DemandStar system. For questions regarding this notice, please contact the Authority's Procurement Manager, Man Le, [email protected] .




IV. B. 1.

Project Development and Environmental (PD&E) Study South Selmon Expressway

Planning Committee

Purpose: Project Development and Environmental (PD&E) Study for the South Selmon

Expressway. This project is to evaluate the needs, costs and effects of constructing improvements which will increase traffic capacity on the South Selmon Expressway.

Funding: Capital Budget

Action: The Board selects HDR Engineering and directs staff to negotiate and execute a contract for Project Development and Environmental (PD&E) Study of the South Selmon Expressway. HDR Engineering has allocated 15% to SBE(s). Contract execution is subject to final review and approval of THEA General Counsel.


Average Score

1

HDR Engineering

209

69.67

2


206

68.67

3


198

66



Project: PD&E South Selmon Expressway Improvement Project RFP No.: O-01018

The Evaluation Review Committee met on November 13, 2018, to evaluate and score the proposals submitted for the above referenced RFP.



Average Score

1

HDR Engineering

209

69.67

2


206

68.67

3


198

66

Tampa Hillsborough County Expressway Authority staff intends to recommend approval to negotiate and execute a contract with HDR Engineering at the Authority Board Meeting scheduled for November 26, 2018. If negotiations are unsuccessful, staff shall negotiate with the next highest ranked firm, if necessary. All notices are posted on the Authority’s website ( www.tampa-xway.com) and on the DemandStar system. For questions regarding this notice, please contact the Authority's Procurement Manager, Man Le, [email protected] .




IV. B. 2.

Pinellas County Interlocal Agreement – Toll Analysis Planning Committee

Purpose: This item refers to an Interlocal Agreement (ILA) between THEA and the

Pinellas County Board of County Commissioners documenting the roles and responsibilities for investigating potential toll projects in Pinellas County. This ILA will allow THEA to perform “sketch level” analysis on corridors identified by Pinellas County staff. If a toll project is identified, a separate ILA specific to that project will be completed and brought back to the THEA Board and Pinellas County BCC for approval.

Funding: N/A

Action: Authorization for THEA’s Executive Director to negotiate and prepare the Interlocal Agreement (ILA) with the Pinellas County Board of County Commissioners for the THEA Board Chairmen’s signature to allow THEA to investigate potential toll projects in Pinellas County in accordance with provisions set forth in the agreement. ILA execution is subject to final review and approval of THEA General Counsel.

INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY AND THE TAMPA-HILLSBOROUGH COUNTY

EXPRESSWAY AUTHORITY TO IDENTIFY FUTURE TRANSPORTATION SOLUTIONS

This Interlocal Agreement (this “Agreement”), is entered into this _____ day of ______________________, 2018, between Pinellas County, a political subdivision of the State of Florida (hereinafter referred to as the “County”) whose address is 315 Court Street, Clearwater, FL 33756, and the Tampa-Hillsborough County Expressway Authority (hereinafter referred to as “THEA”) whose address is 1104 E. Twiggs Street, Suite 300, Tampa, FL 33602. The County and THEA are collectively referred to as “Parties” herein.

WITNESSETH: WHEREAS, this Agreement is made and entered into between the Parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969;” WHEREAS, in accordance with Florida Statutes Section 358.54(15) gives THEA the ability to develop and operate toll facilities outside of Hillsborough County by invitation of the host jurisdiction; WHEREAS, this Agreement invites THEA to assist Pinellas County in identifying potential transportation solutions for tolling opportunities and creating partnership opportunities on toll-viable corridors; WHEREAS, it is the mutual desire of the Parties to inform and educate the public regarding viable future transportation solutions; WHEREAS, Stakeholder and public education and involvement will be included in future agreements upon identification of viable toll road corridors; WHEREAS, the Parties agree that providing citizens with safe and effective transportation systems to support the efficient flow of people and commerce that strengthens regional connectivity is beneficial to citizens and critical for workforce growth and economic development; and WHEREAS, such partnerships result in a more efficient and cost-effective program for each governmental agency, and less duplication of efforts. NOW THEREFORE, in consideration of the premises and the mutual covenants, conditions and terms set forth herein, the Parties hereby mutually agree as follows: SECTION 1. DEFINITIONS

a. Project Development and Evaluation (PD&E) - project development activities as described in the Florida Department of Transportation’s PD&E manual. These activities

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may include those necessary to complete a State Environmental Impact Report (SEIR), Project Environmental Impact Report (PEIR), or National Environmental Policy Act (NEPA) assessment.

b. “Sketch Level Analysis” – “Sketch Level Analysis” for the purposes of this agreement is the preliminary analysis of a project to include toll road constructability, traffic demand/revenue analysis, and draft financing plan options. “Sketch Level Analysis” does not include public involvement, stakeholder involvement or other project development activities as described in the Florida Department of Transportation’s PD&E manual. Any such PD&E activities would be included in a subsequent project specific inter-local agreement.

SECTION 2. PURPOSE The purpose of this Agreement is to set forth the relationship of the Parties with respect to their general responsibilities to provide analysis on potential toll facility solutions that will benefit the citizens of the County and will feature the development of a “Sketch Level Analysis” by THEA for approval by both Parties’ Boards in consideration of future transportation solutions and partnership opportunities. SECTION 3. PERFORMANCE OF SERVICES The County and THEA shall perform the services as described below:

a. THEA will be fully responsible for the total cost of any “Sketch Level Analysis” to the extent that it is provided for within the approved THEA Work Program (Traffic/Revenue, Constructability and Financial Options). Neither the County or THEA will have any funding obligations toward additional analysis until such time that a separate project specific Interlocal Agreement is brought forward before both the County and THEA Boards for approval to develop and proceed with additional phases of individual project development.

b. County staff will identify subject corridors and will have them approved by the Pinellas County Administrator’s Office before analysis commences.

c. THEA will reach out to necessary stakeholders, specifically for technical data (model data, traffic counts, planning documents, etc.) to complete “Sketch Level Analysis”. The County will assist as needed to ensure that the requested data are available.

d. The “Sketch Level Analysis” elements to be performed by THEA are to include: i. Traffic and Revenue

• Traffic modeling and revenue estimates for toll road ii. Concept Development

• Build Scenario • Constructability • Cost estimates

iii. Financial Plan • Develop financial options for subject corridor

e. THEA will present the “Sketch Level Analysis” to the Pinellas County Administrator’s

Office and Staff.

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f. Pinellas County will be responsible for gathering any feedback, recommendations or input from other agencies or partners on the “Sketch Level Analysis”. Examples of these agencies or partners include Forward Pinellas, FDOT and other municipalities.

g. The Pinellas County Administrator and THEA Executive Director will determine if project is suitable to present to their respective Boards.

h. If the Pinellas County Administrator determines that the project should go to the County Board, THEA will present completed “Sketch Level Analysis” to the Pinellas County Board of County Commissioners.

i. The Pinellas County Board of County Commissioners and THEA Board will decide if an Interlocal Agreement will be developed to proceed with additional phases for the project.

j. THEA will provide for all “Sketch Level Analysis” at THEA’s own expense. k. Public involvement is beyond the scope of the “Sketch Level Analysis” as these activities

will be included in future project specific agreements as additional project development phases are approved by the respective Boards, specifically at the PD&E, SEIR, or PEIR level, depending on the corridor.

l. If the County chooses to coordinate with other stakeholders beyond Section 3k via presentations, meetings, etc. it will be the County’s financial and staff responsibility during the “Sketch Level Analysis.”

SECTION 4. NOTICES All notices required under this Agreement between the Parties shall be in writing and delivered via USPS Certified Mail. Notice shall be considered delivered and received as reflected by certified mail delivery receipt. All notices between the Parties shall be sent to the following respective Project Managers at their following respective addresses: Pinellas County THEA Mr. Addie Javed, P.E. Mr. Robert Frey Director, Public Works Director, Planning & Innovation Pinellas County Tampa-Hillsborough County Expressway

Authority 22211 US 19 N., Bldg 1 1104 E. Twiggs Street, Suite 300 Clearwater, FL 33756 Tampa, FL 33602

Either party may designate a replacement Project Manager at any time, which shall become effective immediately upon receipt of notice of such replacement designation by the other party. SECTION 5. AMENDMENT This Agreement may only be amended by mutual written agreement of the Parties. SECTION 6. TERMINATION This Agreement may be terminated in writing by either party without cause upon fifteen (15) days of receipt of notice of termination by the other party. This Agreement may also be terminated at any time by mutual written agreement of the parties.

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In accordance with Section 4 above, any termination notice shall be sent by USPS Certified Mail and deemed delivered or received on the date reflected by the certified mail delivery receipt. SECTION 7. FILING, EFFECTIVE DATE, AND TERM As required by Section 163.01(11), Florida Statutes, this Agreement shall be filed with the Clerk of Circuit Court of Pinellas County, Florida, after the Agreement has been fully executed by the Parties, and shall take effect upon the date of filing. Unless terminated in accordance with Section Six (6) above, this Agreement shall expire on December 31, 2023, unless renewed in writing by mutual agreement of the Parties hereto for any additional length of time. SECTION 8. PAYMENT LIMITATIONS AND FISCAL NON-FUNDING This Agreement is not a general obligation of the County or THEA. It is understood that neither this Agreement nor any representation by any employee or officer of the County or THEA creates any obligation to appropriate or make monies available for the purpose of this Agreement beyond the fiscal year for which this Agreement is executed. No liability shall be incurred by the County or THEA, or any department of the County or THEA, beyond the monies budgeted and available for this purpose. If funds are not appropriated by the County or THEA for any or all of this Agreement, neither the County or THEA shall be obligated to pay any sums provided pursuant to this Agreement beyond the portion for which funds are appropriated. The County and THEA agree to promptly notify the other party in writing of such failure of appropriation, and upon receipt of such notice, this Agreement, and all rights and obligations contained herein, shall terminate without liability or penalty to the County or THEA. SECTION 9. INDEMNIFICATION AND NON-AGENCY RELATIONSHIP Each party shall be fully responsible for the negligence of its respective employees, officers, and employees, when such person is acting within the scope of his or her employment, and shall be liable for any damages alleged or claimed to have resulted or arisen from said negligence. Nothing contained herein is intended to serve as a waiver by either party of its sovereign immunity or to extend the liability of either party beyond the limits set forth in Section 768.28, Florida Statutes. Further, nothing herein shall be construed as consent by either party to be sued by third parties in any manner arising out this Agreement or contracts related thereto. SECTION 10. PUBLIC RECORDS The Parties acknowledge that the information and data they manage pursuant to this Agreement may be public records in accordance with Chapter 119, Florida Statutes, and agree to fully comply therewith. SECTION 11. SEVERABILITY If any word, clause, sentence, paragraph, or section of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall remain in full force and effect.

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SECTION 12. ENTIRE AGREEMENT

This document embodies the whole Agreement between the Parties. There are no promises, terms, conditions or allegations other than those contained herein, and this document shall supersede all previous communications, representations, and/or agreements, whether written or verbal, between the Parties hereto. SECTION 13. APPLICABLE LAW This agreement shall be governed by the laws of the State of Florida. The Parties agree that venue of all legal and equitable proceeding related to disputes under this Agreement shall be situated in Pinellas County, Florida.

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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the day and year first above written. TAMPA-HILLSBOROUGH COUNTY EXPRESSWAY AUTHORITY, a body politic and corporate existing under the laws of the

PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS

By: _______________________________

By:

Print: Print: Kenneth T. Welch

Title: Title: Chairman

ATTEST: By:_________________________________ Approved as to Content and Form: By: THEA Attorney (designee)

ATTEST: Ken Burke, Clerk of the Circuit Court By:_________________________________ Deputy Clerk Approved as to Form: By: Office of the County Attorney

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IV. C. 1.

Vacant Land Acquisition General Counsel

Purpose: Acquire vacant land adjacent to Selmon Expressway ramp.

Funding: Capital Budget: $331,000

Action: Authorize THEA Chairman to accept offer from seller to purchase vacant land adjacent to expressway.

V. A.

Staff Reports

Operations & Maintenance Report David May, P.E.

V. B.

Staff Reports

Toll Operations Rafael Hernandez

Tampa Hillsborough Expressway Authority – Toll Operations DepartmentCustomer Base – September 2018

September 2018 2017 Y2Y Y2Y (%)Unique SunPass Accounts 294,990 224,186 70,804 31.6%Unique Toll-By-Plate Accounts 202,679 115,406 87,273 75.6%

Total Accounts 497,669 339,592 158,077 46.5%Indicated SunPass Transaction Count 3,331,556 1,506,115 1,825,441 121.2%Indicated Toll-By-Plate Transaction Count 1,465,039 747,020 718,019 96.1%

Total Transactions 4,796,595 2,253,135 2,543,460 112.9%

Tampa Hillsborough Expressway AuthorityAverage Daily Traffic (ADT) for September 2018 (Avg. Tue/Wed/Thu)

V. C.

Staff Reports

Finance Report Amy Lettelleir, Esq.

VI. A. 1.

Executive Reports

Executive Director – Joe Waggoner

Contracts Reporting

Upcoming Renewals & Expirations

CONTRACT RENEWAL

and

EXPIRATION REPORT

(> $30,000)

Report for the month of: November 2018hh

Project Manager Consultant Description of

ServicesContract Amount

Contract Effective

Date

Expiration Date of Full

Contract Term

Original Term of Contract (Years)

Renewal Options

Bid / Renew /

End

Amy Lettelleir

FirstSouthwest, a Division of

Hilltop Securities, Inc.

Financial Advisory Services

$75,000 (FY19) 12/1/2013 5/31/2019

3.5 Years + 2 one-year

renewal

None Available

Bid aaaaaaaa a

(Services will be issued for

competitive bid)

VI. B.

Executive Reports

General Counsel – Patrick Maguire, Esq.

VI. C.

Executive Reports

Chair – Vincent Cassidy, Chairman

Upcoming Meetings

and

Proposed 2019 Meeting Schedule

2019 Board Meeting Schedule

Note: Meetings of Committees as Whole will be held in the Expressway’s 3rd floor conference room. Monthly Board meetings will be held in the Expressway’s 1st floor Board room

Tampa-Hillsborough County Expressway Authority

1104 East Twiggs Street . Suite 300

Tampa, FL 33602

Ph: 813.272.6740 . fax: 813.273.3730

www.tampa-xway.com

January 1/14/2019 Board Committees as a Whole Meeting 1:30 p.m. 1/28/2019 Board Meeting 1:30 p.m. February 2/11/2019 Board Committees as a Whole Meeting 1:30 p.m. 2/25/2019 Board Meeting 1:30 p.m. March 3/11/2019 Board Committees as a Whole Meeting 1:30 p.m. 3/25/2019 Board Meeting 1:30 p.m. April 04/08/2019 Board Committees as a Whole Meeting 1:30 p.m. 04/22/2019 Board Meeting 1:30 p.m. May 05/06/2019 Board Committees as a Whole Meeting 1:30 p.m. 05/13/2019 Board Meeting 1:30 p.m. June 06/03/2019 Board Committees as a Whole Meeting 1:30 p.m. 06/17/2019 Board Meeting 1:30 p.m. July 07/08/2019 Board Committees as a Whole Meeting 1:30 p.m. 07/22/2019 Board Meeting 1:30 p.m. August 08/12/2019 Board Committees as a Whole Meeting 1:30 p.m. 08/26/2019 Board Meeting 1:30 p.m. September 09/09/2019 Board Committees as a Whole Meeting 1:30 p.m. 09/23/2019 Board Meeting 1:30 p.m. October 10/07/2019 Board Committees as a Whole Meeting 1:30 p.m. 10/28/2019 Board Meeting 1:30 p.m. November 11/04/2019 Board Committees as a Whole Meeting 1:30 p.m. 11/18/2019 Board Meeting 1:30 p.m. December 12/02/2019 Board Committees as a Whole Meeting 1:30 p.m. 12/16/2019 Board Meeting 1:30 p.m.