draft ched - marina ob monitoring instrument

Outcomes-Based Monitoring Instrument forMaritime Education Programs

Offered byMaritime Education Institutions (MEIs)

Approved – CHED: ________________________________

Approved – MARINA: ______________________________

Name of MEI:

Contact Number:

Location of MEIName: Address: Zipcode: Place:

Date of Monitoring:

Date last Monitored:

Item No. Key Areas of Evaluation Findings/ Observations/ Objective Evidence

I Quality Standards System (QSS)a Effectiveness of internal monitoring schemes,

systems and procedures in the delivery of the program to ensure quality of: Instructions Practical exercises / scenarios Effective utilization of laboratory equipment Review and updating of courses Examination and assessment

b Relevance of defined quality objectives to the institutions Vision, Mission, Goals

.

c Extent and relevance of Internal quality audits

d Extent and effectiveness of Management reviews

e Compliance with the findings reported during Periodic External Audits by qualified persons

f Continuing development and improvement of the QSS

-.

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________


II Organization, Management, and Support Staffa Clarity and effectiveness of organizational structure

to the educational functions of the institution

b Representation or scheme to consider participation of the industry in the institutions governing body

c Action of the Management on results and findings during management reviews and periodic audits

d Relevance of institutional development plans based on the institution’s Vision, Mission, Goals, and the defined program objectives

e Extent of institutional development plans in terms of: Enrolments Staff and Support Staff Physical facilities and resources Viability of operations Employability of graduates

f Effectiveness of implementation, review and monitoring of development plans

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________


III Curriculuma Comprehensiveness and clarity of the program of

study in terms of: Industry needs time allocation per subject time allocation for laboratory activities Coordination and sequencing of subjects Coordination and sequencing of theoretical and

practical areas

b Quality of the syllabi in terms of: Subject content Learning objectives Coordination of theoretical and practical aspects Performance measures Reference to the functions/ competences stated

in STCW Relevance to industry needs

c Planning, review, and revision of the curriculum taking into consideration: Amendments to rules and regulations both

National and International (IMO) Frequency Industry inputs Feedbacks

d Scheme to obtain feedbacks from end-users on the course contents

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________


IV Academic Strategiesa Theoretical class observation per program, taking into

account the following: Use of teaching and training aids Supply of notes or materials to students Quality of teaching materials Quality of students work Method of delivery

b Practical and laboratory exercises observation per program, taking into account the following: Quality of the students’ work Range and quantity of work Supervision of students Operational Safety

c Effectiveness of coordination between theoretical and practical aspects of subjects

d Administration of education delivery and assessment

e Supervision of education delivery and assessment

f Monitoring of education delivery and assessment

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

V Examination and Assessment System (including Appeals and Re-sits)

a Examination System:

Policies and procedures

Description of the examination scheme

Relation of examination scheme to course objectives

Arrangements for determining passing or failure

Contents of the examinations in relation to the required competence standards of the STCW

Arrangements for review and validation of examinations

b Assessments System:

Policies and procedures

Arrangements for practical assessment

Conduct of assessment in relation to the required competence standards of the STCW

Arrangements for review and validation of assessment instrument(s)

Training and experience of program assessors

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

VI Staff (Instructors and Assessors) Findings/ Observations/ Objective Evidencea Quality Assurance Mechanism on hiring, retention and

promotion to ensure:

appropriateness of knowledge, skills, understanding, qualification and experience of Instructors and Assessors

b Polices and procedures on:

Distribution of teaching hours

performance and responsibilities

c Performance evaluation system through:

feedback from students

institutional evaluation taking into account actual performance and effectiveness of teaching

d Training and continuing staff development: arrangements for pre-service training in teaching

methods and assessment and management arrangements for in-service training for simulator

instructors and assessors on the types of simulator used

arrangements for in-service training for continuing technical and professional competence

e Extent of Instructors’/Assessors’ participation in development / review of courses, instructional and assessment materials and standards

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

VII Students Findings/ Observations/ Objective Evidence

a Quality assurance mechanisms on:

Admission and selection of students

Medical fitness

Retention

Guidance and Counselling

b Performance of students

Bachelor of Science in Marine Transportation (BSMT)

Annual percentage of students who passed and conferred with the BSMT degree within the last three (3) years prior to the monitoring

Annual percentage of graduates who took the PRC examination for Officer-in-Charge (OIC) of a Navigational Watch within the last three (3) years prior to the monitoring

Annual national passing percentage in PRC examination for OIC of a Navigational Watch within the last three (3) years prior to the monitoring

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

Students continued……….

Bachelor of Science in Marine Engineering (BSMarE)

Annual percentage of students who passed and conferred with the BSMarE degree within the last three (3) years prior to the monitoring

Annual percentage of graduates who took the PRC examination for OIC of an Engineering Watch within the last three (3) years prior to the monitoring

Annual national passing percentage in PRC examination for OIC of an Engineering Watch within the last three (3) years prior to the monitoring

c Scheme for:

encouraging graduates to take the PRC examination for OIC of a Watch after graduation

assisting students who failed to retake the PRC examination for OIC of a Watch

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

VIII Onboard Traininga Linkages and arrangements with manning agents

and/or shipping companies for onboard training

b Annual percentage of students, both BSMT and BSMarE, that obtain a cadetship slot:

on domestic ships or ships flying the national flag

on foreign flag ships

total annual percentage of students who obtain a cadetship slot

c Annual percentage of students, both BSMT and BSMarE, that obtain a position other than Cadet in order to complete the 36 months of sea time as alternative to cadetship

d Extent of monitoring and follow – up of cadets during onboard training

e Feedback mechanism on performance of students during onboard training

f Review and assessment system of the cadet and his training record book after completion of the onboard training

g Role of the institution to assist students obtain employment after graduation

h Effectiveness of the institution’s graduate tracer to obtain information on students’ employment

IX Facilities and Equipment

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

1. Physical Facilities a Set up, lay out and relevance of Teaching Facilities

Classrooms Physics and Chemistry room Workshop rooms or areas

b Set up, lay out and relevance of Support Facilities Library Audiovisual rooms Administration Faculty room Computer rooms Internet facilities Sanitation facilities

c Provision of needed supplies, equipment, consumable materials Comprehensive and range of provisions Relevance of the equipment to program needs in

relation with competence standards of STCW Ratio and proportion as the number of students

d Utilization of the teaching and support facilities as well as the supplies, equipment, and consumable materials

e Maintenance system and safety aspects

2. Laboratory Equipment

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

a Physics

Availability of physics and chemistry equipments

Ratio and proportion as the number of students

Relevance and status of the equipment

Utilization of the equipment

Availability and relevance of laboratory exercises to STCW competence standards

Review and updating of laboratory exercises

Preventive maintenance system and safety aspects

b Chemistry

Availability of chemistry equipment


Relevance and status of the equipment


Availability and relevance of laboratory exercises to STCW competence standards

Review and updating of laboratory exercises


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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

Laboratory Equipment Continued……

c Marine Transportation Department

Availability of:

Radar/ARPA Simulators

Mock Bridge with navigational instruments

Charts and nautical publications

MARCOM equipment

Seamanship equipment

Ship handling and manoeuvring equipment


Relevance in terms of STCW standards and industry practice and status of the equipment


Availability and relevance of exercises and scenarios to STCW competence standards

Review and updating of laboratory exercises and scenarios


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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

Laboratory Equipment Continued……

d Marine Engineering Department

Availability of:

Operational diesel engine with auxiliary systems or Engine room simulator

Mechanical workshop

Electrical lorkshop and laboratory

Engine room workshop

Steam Plant

Refrigeration and Air-conditioning

Training Aids


Relevance in terms of STCW standards and industry practice and status of the equipment


Availability and relevance of exercises and scenarios to STCW competence standards

Review and updating of laboratory exercises and scenarios


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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

X Research and Development

a Arrangements for research and developments

b Relevance and extent of research and development plans to maritime education

c Implementation and accomplishment of research and development plans

d Staff and students’ involvement in research

e Impact of research outputs to maritime education

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Approved – CHED: ________________________________

Approved – MARINA: ______________________________

XI Extension Services

a Arrangements for extension services

b Relevance of extension services in so far as maritime education is concerned

c Implementation and accomplishment of plans

d Impact of extension services to community and the maritime education discipline

MONITORING TEAM:

Team Leader:

Team Members:

___________________________(Signature Over Printed Name)



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draft ched - marina ob monitoring instrument

Documents

approved marina

maritime education institutions

based monitoring instrument

required competence standards

item key areas

monitoring annual percentage

laboratory equipment continued

maritime education