Download - YNPN Chapter Congress Plan Plan - 11.2012
YNPN 3.0
YNPN National Congress
Purpose2
Create a body that represents the network Connect Chapters to National Connect Chapters to other Chapters Create a pipeline of national-level leaders
Congress Description
Decision-making body comprised of representatives from Novice, Emerging and Affiliate YNPN Chapters
Meets to propose, discuss and, when necessary, vote on issues related to the network
Has annual terms aligned with the calendar year.
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Membership
Every chapter sends one delegate Every delegate has one vote No term limits Delegates are expected to attend all meetings
and an orientation
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Membership
An ideal delegate is someone: Who knows what is happening throughout chapter Who maintains good relationships with fellow
chapter leaders Who can make time commitment Who has some decision-making authority for the
chapter (i.e., former National Liaison, Chair, Ex-officio
board member or other active chapter member).
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Meetings
First meeting is an orientation in January Subsequent meetings held quarterly Open to all Congress representatives and
members of the YNPN National Board of Directors
Meeting times and dates set prior to the start of the year
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Leadership and Structure
Joint leadership from Chapters and National National appoints Liaison Congress votes a chair and vice chair
Chair and Liaison set agendas, manage business between meetings and maintain roster of chapter delegates
Nominations at orientation Can set committees/task forces as needed
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Voting
Robert’s Rules apply for voting National Liaison oversees voting; does not
participate When necessary, Congress can vote via email Proposals for vote due 30 days before meeting Proposals submitted later must vote via email
or next meeting Congress has discretion to update policies for
specific situations
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Elections
Chapters may select delegate in any way they see fit
Delegates submit their name, chapter, email, phone number and picture plus other contact from chapter chair via a web form
Delegate’s name, chapter and picture will be featured on the YNPN National website
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Transitions
Delegates expected to serve one year term If a delegate must resign, should send notice
to National Liaison Chapter has 30 days to replace delegate *It is most important that there are always
lines of communication between Congress and every chapter*
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Topics of Discussion
Congress designed to discuss: Connection between National and Chapters Funding, Membership models, Board structure, Advocacy, Communication Partnership
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Types of Decision-Making
Centralized: Congress helps define proposal; final decision applies to the entire network, requires a majority vote to move forward (eg: adopting national website platform)
Coordinated: Congress gives input on recommendation for full network; chapters encouraged to participate, but choose whether or not to opt in (eg: promoting an advocacy imitative distributed through another nonprofit)
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Types of Decision-Making
Decentralized: Congress may discuss the option, but all decisions remain with the local chapter (this is the current default method for decision-making)
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Examples of Decision-Making
Topic Example Question Approach
Connection between National and Chapters
What should be the legal relationship between chapters and the national organization?
Centralized
Funding How should national and chapters co-fundraise? Decentralized
Membership Models Should the network move to a central membership model?
Collaborative
Advocacy Should YNPN lead or sign on to an advocacy campaign?
Collaborative
Communication What is the policy for sharing information with all chapters’ members?
Collaborative
Partnership Should YNPN pursue a partnership with a specific organization?
Collaborative
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Proposed Timeline
November 30, 2012: All feedback from chapters due December 15, 2012: Final plan for Chapter Congress
submitted to chapters with schedule for first year of meetings.
January 15, 2012: All delegates submitted to National Board Liaison
January 2012: Orientation for Congress held and first Chair and Vice Chair elected
February 2012: First meeting of the YNPN National Congress
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Questions? Concerns?
The lady you talk to:
Kim Caldwell
National Board Member and American Revolution/Federalist Era Enthusiast
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