WorkdayBrief:SupervisoryOrganizations–11/30/2017–VisitWorkday.utexas.eduformore
WorkdayBriefsprovideanintroductiontobasicWorkdayconcepts.
ThisWorkdayBriefcoversSupervisoryOrganizations(SupOrgs),theirstructure,andtheconceptofWorkdayStaffingModels.
TotherightisanexampleofanorganizationalchartinWorkday,whichisavisualrepresentationofaSupOrg.
EachSupOrgwillhaveaSupOrgManager.AnyonewhoreportstothatSupOrgManagerwillappearbeneaththeSupOrgManagerintheorgchart.
MoreonSupervisoryOrganizations
ü SupOrgsaretherequiredprimaryorganizationstructureofWorkdayHCM.ü Theywerebuiltfromthe“ReportstoPosition”IDstructureinHRMS.ü SupOrgsrequireaStaffingModelofeitherPositionManagement(PM)orJobManagement(JM).ü PositionsonlyexistwithinSupOrgs.ü MembersarethepeopleinthePositions,andtheywillreporttotheManageroftheSupOrg.
WorkdayBrief:SupervisoryOrganizations
SupOrgManager
SupOrgMembers
SupOrgshaveastandardizednamingconvention.BelowisanexampleofhowtoreadandunderstandSupOrgnames.
WorkdayBrief:SupervisoryOrganizations–11/30/2017–VisitWorkday.utexas.eduformore
MoreonStaffingModels
AnyonehiredattheuniversitywillbehiredintoaSupOrgwithoneoftwoStaffModels.
• PositionManagement(PM)StaffingModelo PMcantrackwhohasbeeninasinglepositionovertime.o Apositioncanbekeptopenwhenaworkerterminatesortransferstorehiresomeoneelseinto
thatposition.o PMSupOrgsarefortrackingvacant/openpositions--suchasStaffandTenured/TenureTrack
Faculty.
• JobManagement(JM)StaffingModel
o JMjobscanbeeasilyaddedintoyourorganizationwithoutneedingtocreateaposition.o Positonsrequireaworker,orelsetheycannotexist.o Jobsarenotopenpositionsintheorganization,sothepositionswillgoawayoncetheworkeris
nolongeractive.o ThereisnolimitonthenumberofJobsthatcanbefilled.o Lessmaintenanceisrequiredofthedefinitionsforindividualpositions.o JMwillNOTtrackwhohasbeeninasinglepositionovertime.o JMcantrackwhohasheldaJobintheSupOrgovertime.
1. Example:aPMorganizationwithanAdministrativeAssistantpositioncantrackthatpositionovertime.
2. Example:inHRMS,onlypositionsthatarebudgetedareeligibleforbudgetaryfunding.Thesepositionsare–tenure/tenuretrackfaculty,A&P,andClassified.
JMisbestforStudentWorkers,ContingentWorkers,VariableWorkers,FacultySummerAssignments,Nonemployees(UTAffiliate,IndependentContractors,etc.)andNon-TenureTrackFaculty(becausethesearepositionsthatarenoteligibleforbudgetaryfunding).
