Village of Downs 211 S. Seminary, PO Box 18
Downs, IL 61736-0018 Voice/Fax: 309-378-3221
Email: [email protected] Website: www.VillageOfDowns.org
Mayor, Village Board and Clerk
President/Mayor s
Public Safety/Services/ President Pro
Tem s Public Works s Streets s Building s Finance s
Parks/Youth Center/Food
Pantry s Clerk Mike
James s Maureen Roach s Toby
Twyford s Danny Lush s Mary
Goveia s Sarah Gassaway s Margaret
Keylin s Julie James
Other Positions and Committee Chairs Police Chief Public Works Superintendent Treasurer/Budget Officer/TIF Administrator Zoning Enforcement Zoning Board Chairperson Josh Dingler Kevin Whitehouse Julie Bakewell Lyndall Cuba Linda Bowman
Re:EventDonation,Ad&SponsorSolicitationDearBusinessOwner/Manager/Resident/TVCommunity,In2013,IcreatedanEventsCommitteemadeupofTri-Valleyresidents.Thecommittee’smissionwastoprovideamixofeventswithintheVillageofDownsthatwouldattractsurroundingsubdivisionsandcommunitiesintotheVillage.Theirgoalsweretocreateaplan,budgetwithpositivecashflow,andsolidfoundationforthefuture.IalsocreatedafundwhichwillbededicatedONLYtoVillageevents.Withthisfundbeingdedicatedforthisspecificpurpose(publicuse)withinatax-exemptentity,yourdonationistaxdeductible.Also,foranydonationoradof$50andover,youwillberecognizedwithintheprintedmaterialforalleventsthroughouttheyear,ifreceivedbeforeeacheventsprintingdeadline.ThefullEventPlanisavailableonlineatwww.VillageOfDowns.org,butbelowIhaveprovidedyouwithaquicksummaryofourplannedevents.Todonateorsponsoranactivity/event,pleasewriteacheckpayabletothe“VillageofDowns”andspecify“EventFund”inthememo.Ifapplicable,alsoindicatewhichfundtoapplyitto.Wewillsendyouareceiptofyourdonation/ad/sponsorifrequestedoritisover$250.
1) GarageSaleDays(May5&6;June2&3)-$0expensebudget2) DooleyParkCarShow(May21)-$795expensebudget3) VillageCleanupDay(June4)-$400expensebudget4) MoviesinthePark(June3(SchoolofRock),July1(TheSandlot),August5(Turbo))-$300+pernightdepending
onmovie5) IndependenceDaysCelebration-$11,900expensebudget
a. FreedomRun&Walk(July1)b. IndependenceDay(July4)
6) DownsFrightFest(AllOctoberstartingOctober7th)-$15,370expensebudget7) ChristmasinDowns(AllDecemberlights,CookieswithSantaDec9th&10th)-$4,100expensebudget8) EasterBreakfastandEggHunt(March31)-$400expensebudget
Isincerelythankyouforyourconsiderationandanysupportthatyouarewillingtoprovideeitherbymonetarydonationand/orvolunteering.Sincerely,MikeJames,Mayor
DownsEventDonation/Ad/SponsorOrderFormPleasereturnformalongwithcheck,payabletoVillageofDownsandputEventFundinthememo,to:VillageofDowns,211S.SeminarySt.,POBox18,Downs,IL61736.Youmayplaceformandpaymentinthe24hourdropboxattheVillageHall.Pleaseemailadvertisementbusinessinformationandlogotomayor@VillageOfDowns.org.QuestionscontactDownsVillageHall309-378-3221.*TheFreedomRunSponsorT-ShirtdeadlineisJune20,2017.BusinessName:________________________________________________________________AdvertisementContact:___________________________________________________________Phone:____________________________Emailaddress:_______________________________EventBookletwithadvertisements:
□ 2-Fullpage$250(8.5inx5.5in)□ Fullpage$150(8.5inx5.5in)□ Halfpage$100(4.25inx5.5in)□ BusinessCards(1/4page)$50(3x2)
EventsDonation□ $250Event:____________________□ $100Event:____________________□ $50Event:____________________□ Other:$_____Event:____________________
Sponsorships:June3orJuly1orAugust5,2017(chooseyourMovietoSponsor)–MoviesinthePark
□ $300PlatinumMovieSponsor–Noothersponsorforthechosenmoviewillbeallowed.2-Fullpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedatthemovie.
□ $200GoldMovieSponsor–Fullpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedatthemovie.
□ $100SilverMovieSponsor–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialtobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedatthemovie.
□ $50BronzeSponsorship–Businesscardadinbookletfortheyear.July1,2017–5kFreedomRunraceand1milewalk
□ $100FinishLinesponsorship–Provideshalfpageadinbookletfortheyear,nameonthet-shirt,inapostcardadvertisementintheregistrationpacket,aswellasthebusinesshastheopportunitytopostabannerattheFinishLineandtheirsponsorshipwillbeannouncedthroughouttheraceevent.
□ $100Breakfastsponsorship–Provideshalfpageadinbookletfortheyear,nameonthet-shirt,inapostcardadvertisementintheregistrationpacket,thebusinesshastheopportunitytopostabannerattheBreakfastandtheirsponsorshipwillbeannouncedthroughouttheraceevent.
□ $50RaceSponsorship–Providesbusinesscardadinbookletfortheyear,nameonthet-shirt,inapostcardadvertisementintheregistrationpacket,andannouncedattheraceevent.
□ $25SignSponsorship–ProvidesnamelistedonthecoursesignsJuly4,2017
□ $100Fireworks–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatDooleyParkPavilionandtheirsponsorshipwillbeannouncedpriortofireworks.
□ $100Entertainment–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatbandorDJlocationandtheirsponsorshipwillbeannouncedbythebandorDJ.
□ $100SandVolleyball–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatvolleyballcourt.
□ $1003-on-3Basketball–Halfpageadinbookletfortheyear,businesscanprovideanyadvertisingmaterialorbannertobepostedatbasketballcourt.
