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U.S. DEPARTMENT OF STATE
NAYEN 2013
February 14-17, 2013
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Office of DesignationSecondary School Student Program
• James Alexander – Program Analyst• Karen Fjeld – Program Analyst
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Compliance with DOS: Session #1
Introduction – Session #1 & #2 General Overview of the Department of State J-1 Visa Issuing of DS2019 SEVIS Database
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DOS Overview: Why You Should Care
DOS Oversees the Exchange Programs J-1 Visa Programs – 15 categories
Summer Work & Travel, etc.
300,000 visitors each year 28,000 Secondary Students
Designate Sponsors Allot & Release DS2019
Ticket to a Visa
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Role of Designation: Philosophy
Oversee Secondary School Student Program Partner to the Sponsors
Want you to succeed Helping to keep Sponsors in compliance
Give guidance, answer questions, etc. Program Integrity Health, Safety, Welfare of Students
Physical safety Appropriate Living/Educational Environment
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Rising Regulatory Expectations… Expect more from DOS…
Scranton 2009 NBC Rock Center 2011-12 Congressional, media interest PIE Suspension, withdrawal
Re-organization of Office Nearly doubling in size Designation & Compliance
Roles Third office: Program Administration
Public Diplomacy is key… Program must continue, but…
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Key Regulatory Issues/Changes Past 2 YrsKey Regulatory Issues/Changes Past 2 Yrs Multiple Changes – Effects
Promotion of Programs Limiting access
Incident Reporting More Transparent, Attention Reporting Requirements
Data for use/ Our reporting Training/ Traincaster
Not errors of omission
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http://j1visa.state.gov/programs/secondary-school-student
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J-1 Resources
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Regulations and Guidance Directives
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Guidance Directives
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DS 2019: Permission to Apply Each Designated Rotary Sponsor alloted forms for each
calendar year Sponsors create in SEVIS
Students placed in initial status Identify residential address Site of Activity
Provided to student to apply for visa Students must retain for duration
Needed to enter, to travel outside U.S.
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SEVIS: Fun Online DHS System for Tracking Students
Entry/Departure Date Program begin/end date
Start Date
Reasons for Termination Must be updated regularly
Residential Address Changes Site of Activity Changes
Reinstatement/ Data Fix Annual Report
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Guidance Directive 2011-06: Maintaining SEVIS Records (PDF)
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Site of Activity
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SEVIS II: A bridge too Far
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Case Management System Online system
Database Report Repository External Interface
Workflow System Incident/Complaint Tracking