Download - Training for Extension District Boards. Sets Financial Reporting Requires Annual Registration Fee
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Special Purpose Governmental
Entities Training for Extension District Boards
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KRS 65A
Sets Financial Reporting
Requires Annual
Registration Fee
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Registration Budget Amendments Year-end financial – Actual Uniform Financial Information Report Audit
Reports required
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Required annually – next due date July 15, 2015
Less than $100,000 - $25.00 $100,000- $500,000 - $250 Over $500,000 - $500
Registration
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Department for Local Government website Financial Management and Administration Special Purpose Governmental Entities Financial Disclosure County
Registration (continued)
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When you go to DLG site – If you see your District Board name, you are registered.
After you are registered and paid fee, you may enter financials.
Select SPGE Non- enterprise – With taxing authority
Log in using User Name and Password Enter Dashboard
Registration (continued)
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Update Board members or any information as it changes – January 31 of each year
If contact agent changes or person submitting information changes – make changes when it occurs.
Registration (continued)
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Due date July 15 Go to Extension District Board website –
information will prepopulate information needed for DLG
Print off information Re-key information into the DLG site Workbook for Non-enterprise on DLG
Budget
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NOTE:◦Enter Budget Estimates◦Hit “Next”◦Hit “Verification Screen” Once you hit verification screen, YOU
CANNOT EDIT.
Budget (continued)
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Due by June 30, 2015 Budget amendments must be made by
same ordinance used to pass the budget – that means go back to Fiscal Court.
Line item transfers may be done with board approval – budget amendment is not required
New unbudgeted revenue must be added to the budget by amendment before monies can be spent.
Amendments
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Due date: September 1, 2015 for FY2014-2015
This will be made through the already –submitted financial disclosure form on the DLG web-portal
Once you hit verification screen – this will be open to the public
Year End Actual
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Due May 1 REVIEW, REVIEW, REVIEW Workbook and instructions on DLG site EDITING is available on site and you can
print the report.
Uniform Financial Information Report
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July 1, 2015
• New requirements take effect and are applicable to FY 2014-15
June 30, 2016
• Deadline for reporting FY2014-15 to DLG
Audits and Attestations
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All District Boards complete annual financial statements- which remain in the District. Do not report to DLG
Less than $100K Attestation every 4 years $100K- $500K – Independent audit every 4
years Over$500K Independent Audit every year
Audits (continued)
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Upload all audits to DLG site and send a copy to the appropriate District Director.
Must be in PDF format
Audits (continued)
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July 15, 2014
• Fiscal Year 2014-15 budgets are due to DLG
October 1, 2014
• Open date for online portal; open to public
Timeline
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January 31, 2015
• Update board members and contact agents at DLG site
April 15, 2015
• Extension budget due to Fiscal Court
Timeline (continued)
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May 1, 2015
• UFIR due to DLG
June 30, 2015
• Budget amendments due to DLG for FY2014-2015
Timeline (continued)
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July 15, 2015
• SPGE budgets are due to DLG; yearly fees due also
July 1, 2015
• New audit requirements take effect and are applicable to audits of FY2014-15
September 1, 2015
• Budget to actual due for FY 2014-15
Timeline (continued)
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September 1, 2015
• Publish physical address where public may view adopted budget, financial statements and audits/attestation reports. Give time for reviewing this information.
July 1, 2016
• FY15 audits are due to DLG
Timeline (continued)
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Do we still have to submit budget to Fiscal Court?
Yes, our statutes say we must submit by April.
Questions
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