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TIME MANAGEMENT
GOALS AND BENEFITS OF TIME MANAGEMENT
Gain Control Increase Productivity Achieve Goals Find Fulfillment Find Balance
GOALS AND BENEFITS OF TIME MANAGEMENT
Gain Control
Effective time management enables you to gain control over your time. The goal is not control for the sake of control, but in order to become more effective, reduce your stress, increase your self-esteem and gain a sense of inner peace.
GOALS AND BENEFITS OF TIME MANAGEMENT
Increase Productivity
Effective time management increases your productivity allowing you to accomplish more with less effort. Improving your productivity is not about “doing more in less time,” it is really about accomplishing more by working less.
GOALS AND BENEFITS OF TIME MANAGEMENT
Achieve Goals
Effective time management helps you accomplish your important goals by guiding you to direct and focus the appropriate amount of time and energy towards their achievement.
GOALS AND BENEFITS OF TIME MANAGEMENT
Find Fulfillment
Effective time management can lead to fulfillment by helping you realize what is truly important, rewarding, and valuable in your life and making sure that you set your goals and priorities accordingly.
GOALS AND BENEFITS OF TIME MANAGEMENT
Find Balance
Effective time management enables you to lead a more balanced life by helping you find the time and energy to devote to all the important areas of your life.
OBSTACLES TO EFFECTIVE TIME MANAGEMENT
Unclear objectives
Disorganization
Inability to say “no”
OBSTACLES TO EFFECTIVE TIME MANAGEMENT
Interruptions
More interruptions
Periods of inactivity
OBSTACLES TO EFFECTIVE TIME MANAGEMENT
Too many things at once
Stress and fatigue
All work and no play
WHAT CAN WE DO?
Recognize that obstacles existIdentify them
Employ strategies to overcome
SET GOALS
Specific Measurable Achievable Realistic Time-based
SET GOALS
Specific
When a goal is too vague, you may never know how to reach it or even when you have reached it. Make sure that you know exactly what you hope to achieve.
SET GOALS
Measurable
When you have a goal that is measurable, you will know how far you have to go to reach the goal, and when you get there.
SET GOALS
Achievable
It is commendable to set your sights high, but sometimes we try to accomplish more than we can actually do. Your goals should be such that, if you “extend yourself” you can just reach them.
SET GOALS
Realistic
This means understanding how long you need to complete each task, how much concentration you need, and whether or not you can work on another task at the same time without impairing the quality of your efforts.
SET GOALS
Time-based
It is important to set time guidelines for your goals, so that you can keep track of your progress as you are going along and can be alert to when you are falling behind schedule.
THE 4 D’S OF TIME MANAGEMENT
As a leader you will be faced with many tasks. It is safe to say that you will not be able to do everything, so it is wise to periodically make a list of the tasks that confront you and prioritize them. This technique may be helpful:
Do Delegate Delay Delete
THE 4 D’S OF TIME MANAGEMENT
Do
Determine from the list the things you think are most important to accomplish, and are things you should do yourself.
THE 4 D’S OF TIME MANAGEMENT
Delegate
Remember that there many people within your business with skills, experience, and motivation to carry out a wide variety of tasks. A real leader do not try to accomplish everything themselves and recognizes that some things are better handled by others.
THE 4 D’S OF TIME MANAGEMENT
Delay
Some things can wait. The danger is delaying too many things until deadlines are near. The best policy here is to consider when things are due, how long it will take to accomplish them, and what your current workload will allow.
THE 4 D’S OF TIME MANAGEMENT
Delete
If you have set goals using the guidelines we mentioned earlier, you may recognize that some of them are not achievable or realistic, or that they are just not important. A good leader knows when to concentrate on the important and eliminate the rest.
PRIORITIZE
Address the urgent
Accomplish what you can early
Attach deadlines to things you delay
LEARN WHEN SAY “NO”
You can’t do everything Don’t undertake things you can’t complete Remain consistent to your goals
USE YOUR WAITING TIME
On public transportation At the doctor’s office Waiting for your plane On hold When you are early
CONCENTRATE ON THE TASK AT HAND
Focus on your goal
Tune out interruptions
CONSIDER YOUR PERSONAL PRIME TIMEWhen you plan your tasks, think about your own “prime time.” If you do your best work early, plan to do the routine tasks later in the day and concentrate on the more challenging tasks when you are at your best. If you don’t really get going until later, handle the routines in the morning and save the more difficult tasks for later.
CELEBRATE YOUR SUCCESS
Celebrate the achievement of your goals to maintain a healthy balance in life between work and play. Reward yourself when you complete a task or finish a project.
REVIEW
Set goals Prioritize Learn when to say “NO” Use your waiting time Concentrate on the task at hand Consider your personal prime time Celebrate success
CONCLUSION
There is no one right way to master time management, or even a single correct approach to implementing the concept of managing time. Each situation is different. Fortunately, you can apply the basic ideas behind time management to any situation. Time management is for everyone, not just for a chosen few.