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Three Priorities of Maintenance
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The (Sad) RealityO Serial record maintenance is foreverO Some “bad pennies” will turn up
again and again….O There is more work than we will ever
finishO There will never be a perfect
database
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So We Must Set Priorities
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3 Priorities of Maintenance
the wrong
Correct
the missingSupply the uglyBeautif
y
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Correct
(Major) Title changes
Holdings / items moving
Typos in searchable
fieldsISSN
Correct
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Supply
ISSN Frequency changes
Additional corporate
bodiesNumbering
notes
Supply
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Beautify
Problems in spacing Or, punctuation,
British / Canadian
spelling in notes
Rephrasing notes
Variations in Desc. area
Beautify
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Judgment CallsIf you’re not sure …
O Does it affect access?O Was it reported by a patron or
staff member? O Will it cause problems
O for ILL, Acquisition, or Branch staff?
O Other state universities or FLARE?
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Judgment CallsWill it take longer to explain why you can’t do it than it will take to do it?
No song and dance, please….
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May I Suggest?O Keep a list of “beautify” records that
you can pull up and work on, or assign to student workers
O “Beautify” changes can be done at odd moments, low-energy periods, or times of frequent interruptions (desk time, chat reference, etc.)
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May I Suggest? O If you see a lot of a particular error
or problem, speak to a supervisorO Others may need trainingO There may be a software errorO You may have misunderstood
somethingO Always record system nos. when
reporting a problem