The world’s libraries. Connected.
Re-integrating the library: WorldShare Management Services
Matt Goldner
Product & Technology AdvocateOCLC
The world’s libraries. Connected.
Proliferation of communication devicesOne multipurpose device
The world’s libraries. Connected.
Manage
Proliferation of library management tools
Physical StockManagement
Dis-integrated electronic management systems
A to Z Journal listDatabase listLink Resolver
E Resource Management
Metasearch
CatalogingOPAC(or 2nd server)
CirculationAcquisitionsSerials
Catalog &Access
UnifiedDiscovery
The world’s libraries. Connected.
What if …
1. Stop redundant data
2. Be where users are – power of cooperative syndication
3. Streamline workflows based on cooperative management – do things differently to gain capacity to do different things
4. Get control of e together – management and access
5. This is true collaboration
The world’s libraries. Connected.
So how do we solve this problem together?
The world’s libraries. Connected.
Re-integrating the library
The world’s libraries. Connected.
Move to one multipurpose system
Physical StockManagement
CatalogingOPAC(or 2nd server)
CirculationAcquisitionsSerials
1. Removed server and client software2. Move local database to WorldCat3. Move circulation to the cloud4. Move acquisitions to the cloud5. Move serial management to the cloud6. Integrate e Resource Management
E Resource ManagementA to Z Journal list
Database listLink Resolver
MetasearchAggregating multiple results
The world’s libraries. Connected.
Re-integrating the library
The world’s libraries. Connected.
How components are moving
1. Removed server and client software2. Replace local database with WorldCat3. Move circulation to the cloud4. Move acquisitions to the cloud5. Crowd sourced serial management6. Integrate e Resource Management7. Unified discovery and access8. Integrated knowledge base services9. One central indexOPAC (or 2nd server)
A to Z Journal listDatabase listLink Resolver
Metasearch
The world’s libraries. Connected.
The end result for the library
Physical StockManagement
Dis-integrated electronic management systems
A to Z Journal listDatabase listLink Resolver
E Resource Management
Metasearch
CatalogingOPAC(or 2nd server)
CirculationAcquisitionsSerials
The world’s libraries. Connected.
StreamlinedWorkflows
The world’s libraries. Connected.
Ordering – Complex to simple
Subject liaisons send printed order
sheets to Acquisitions
Acquisitions searches
WorldCat for Bib record
Saves each record to file
Exports file and saves to local
network
Imports file into local ILS
Searches for the title that has been
importedCreates an order
Fills in shelving location, fund, etc.
Repeats process for each title
Run report to find order
Email report to selfCopy/Paste of email into new
Email order to supplier
Subject liasons create order list in WorldCat
Local and submit to WS Acquisitions to create
order for consideration
Acquistions staff fill in shelving
location, fund, etc.
Repeats process for each title
Order is placed and emailed to
supplier
The world’s libraries. Connected.
Receiving and Cataloging – Complex to Simple
Open box of materials
In ILS click orders then receive
orders
Search orders by order number
Find items in list and checkoff items that have arrived
Click receive selected items
Click to add invoice
Add invoice numbers, vendor
and dateClick add invoice
Add invoice lines one at a time
Click pay invoice
Log into Connexion
Send to catalogingFind record and do
editing and save
Export saved records and
download file
Go to ILS, find file and import
Run report and find MARC records
loadedAlter call number Send to labeling
Open box of materials
Send to labeling
Go to Receive and Invoice
Input invoice number and
vendor and click Outstanding Items
Scan ISBN, adjust call number and
scan in item barcode
Repeat foreach item
Send to catalogingEdits made to
records
ROI Survey19 live over 6 months:
Staff reallocationSeveral small academics: 1 FTEOne medium academic: 3 FTE
The world’s libraries. Connected.
Be where yourusers are
The world’s libraries. Connected.
The Network effect
App Gallery
Platform Management
Infrastructure
Data
Web Services
Library Built Partner Built OCLC Built Cloud discovery EBSCO Ex Libris
Social research EasyBib Wikipedia
Academic search Google Scholar/Books Microsoft Academic
Social reading Goodreads
The world’s libraries. Connected.
Collaboration at it’s best
The world’s libraries. Connected.
Cooperative Maintenance: Many Hands Make Light Work
MARC001 741542486008 110714s2012 xx 000 0 eng d009 45931040 | | ǂa BTCTA ǂb eng ǂc BTCTA020 | | ǂa 9781451638172020 | | ǂa 1451638175245 |00| ǂa Armored.260 | | ǂb Baen Books ǂc 2012.300 | | ǂa p. ǂc cm.720 | | ǂa Adams, John Joseph ǂ4 edt938 | | ǂa Baker and Taylor ǂb BTCP ǂn BK0010037460
Original Data
Becomes this…
Becomes this…
And all of this…
…and this.
The world’s libraries. Connected.
A rapidlygrowing community
The world’s libraries. Connected.
WorldShare Community at end of December
