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Success Factors: Building Blocks for a Successful Contingency Program
ACP - NY Capital Chapter Meeting, May 10 2007
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Introduction
Traditional core planning initiatives are important, but lack context and immediacy for most employees
Program development must provide methods to supply context and maintain immediacy
Additional time/effort spent will pay off in increased visibility and program strength
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Presentation Topics
Project initiation and management Tools to increase visibility Tools to strengthen your program Tools to increase your reach Questions/discussion
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Project Initiation and Management
“Establish the need for Business Continuity Planning (BCP) within a Business Continuity Management (BCM) process, including resilience strategies, recovery objectives, business continuity and crisis management plans, and including obtaining management support, and organizing and managing the project to initiate the process to completion within agreed upon time and budget limits.”
(Source: DRII, http://www.drii.org/DRII/ProfessionalPractices/Pro_01_Project.aspx)
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Project Initiation and Management
The Professional’s role is to: 1. Lead sponsors in defining objectives, policies, and critical
success factors 2. Coordinate and organize/manage the BCP project and overall
BCP process using a steering committee and project task force 3. Oversee the BCP process through effective control methods
and change management 4. Present (sell) the process to management and staff 5. Develop project plan and budget to initiate the process 6. Define and recommend process structure and management 7. Manage the project to develop and implement the BCP process
(Source: DRII, http://www.drii.org/DRII/ProfessionalPractices/Pro_01_Project.aspx)
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Tools to Increase Visibility
Policy Compliance agreements Regular compliance reports Presentations
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Policy
Why have a policy? Policy components
– Statement
– Scope
– Responsibilities
– Procedural Notes
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Compliance Agreements
Why have compliance agreements? Agreement components
– Statement of support
– Requirements
– Reminder to include in performance goal for Coordinators
– Signature and date
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Regular Compliance Reports
Why create compliance reports? Report components
– Created for each senior leader
– Refreshed quarterly
– Cover letter with overall assessment and high level issues for organization
– List of plans in organization, with Plan Owner and Coordinator
– Rating for each requirement included in Compliance Agreement
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Executive Presentations
Why schedule presentations? Presentation components
– Industry issues
– Enterprise issues
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Tools to Strengthen Program
Standardize all documents Develop general educational materials and
how-to guides Cultivate BC/DR Coordinator network Customer facing documents Public-Private partnerships
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Tools to Extend Your Reach
RSS Feeds Electronic newsletters Industry consortiums Join an ACP chapter!
– Networking
– Education
– Information Resources
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Questions?
Thank you!
Julie Hock-Noble
Manager of Contingency Planning
Time Warner Telecom
(303) 542-4488 office