Staff Scheduling for Fun & Profit
Celayix Software www.celayix.com I 888.591.5558
Speaker
Warren Dietel Owner & President Puff ‘n Stuff Catering since
2003
Serial Entrepreneur
Previous Experience – Disney Catering, Disney Weddings, Scott Kay
Current ICA Board Member
Regular Speaker for ICA, Catersource, NACE, The Special Event & EPCAS
Celayix Software www.celayix.com I 888.591.5558
Speaker
Bim Parmar Vice President of Marketing – Celayix Software
Previous Experience – SAP, McAfee, Microsoft, AOL
Speaker at Global Events on Business, Productivity and Security
Avid Food and Spirits Enthusiast
Celayix Software www.celayix.com I 888.591.5558
Agenda
How to reduce the time, complexity and cost of scheduling event staff
How to ensure staffing costs don’t break the budget and profitability of your event
How to prepare for the ACA and maintain control of your health care costs
Celayix Software www.celayix.com I 888.591.5558
The Previous Situation
Scheduling Event Resources:
Time Consuming
Complex
Error Prone
Unable to Track Actuals
Celayix Software www.celayix.com I 888.591.5558
Step 1 – Gather Availability
Can you work next week?
Who this?
Umm…
Mama?
Celayix Software www.celayix.com I 888.591.5558
Step 2 – Gather Requirements
Customer Requirements
Budget Constraints
Venue Rules
Staff Availability & Skills
Celayix Software www.celayix.com I 888.591.5558
Step 3 – Schedule the Event
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Step 4 – Communicate Schedule
Celayix Software www.celayix.com I 888.591.5558
Step 5 – Track Attendance
Did you buddy punch
for Joe?
Yes LOL!
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Step 6 –Replace No-Shows
Can you work tonight?
Who this?
Umm…
Mama?
Celayix Software www.celayix.com I 888.591.5558
Step 7 – Billing & Payroll
Collate Attendance Data from Event Records
Crunch Data and Compile:
Payroll Report
Billing Report
Celayix Software www.celayix.com I 888.591.5558
The Challenge
Increase efficiency
Proactively reduce labor costs
Increase staff engagement and communication
Better serve customers with adequate coverage
Better, Faster, Cheaper
Celayix Software www.celayix.com I 888.591.5558
How Puff ‘n Stuff Solved the Problem
Advanced Scheduling
Time & Attendance
Celayix Software www.celayix.com I 888.591.5558
Rules-Based Scheduling
Schedule based on: Customer/Contract
Requirements
Event Budgets
Employee Skills
Employee Availability
Regulatory Requirements
Contain Costs Maintain Profit Margin
Celayix Software www.celayix.com I 888.591.5558
Collaborative Scheduling
Via Secure Online Portal
Staff Provide Their Own Availability & Preferences
Easily Share Event Schedules
Staff Confirm Shifts Online
Quickly Locate Available Staff to Fill No-Shows
Thanks!I can work Saturday!
Celayix Software www.celayix.com I 888.591.5558
Employee Self-Scheduling
Post Available Shifts to Online
Staff Call/Log-in and Bid on Available Shifts
Managers Set Business Rules Ensuring Proper Coverage
Celayix Software www.celayix.com I 888.591.5558
Time Tracking
Track and collect employee time worked and accurately match against scheduled shifts
Eliminate Employee Time Theft
Alerts for Late Check-in, or No-Shows
Avoid Litigation
Celayix Software www.celayix.com I 888.591.5558
Reporting
Produce, Share and Analyze Data
Measure and Understand Your Workforce
Forecast Costs to Make Strategic Business Decisions
Celayix Software www.celayix.com I 888.591.5558
Integration
Billing Systems
Payroll Systems
Celayix Software www.celayix.com I 888.591.5558
Affordable Healthcare Act
Applies to all SMB with over 50 FTE – during a…
Look Back Period
Do you know if you’re affected?
Celayix Software www.celayix.com I 888.591.5558
Look Back Period
The Measurement Period 3-12 months to Determine Full Time
Status More Than 30hrs/week
The Administrative Period 90 days to Crunch Numbers
The Stability Period Not less than Measurement Period Employee is Considered Full-Time
Celayix Software www.celayix.com I 888.591.5558
How Does it Work?
Measurement Period
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How Does it Work?
Admin Period
Celayix Software www.celayix.com I 888.591.5558
How Does it Work?
Stability Period
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ACA Threshold
Step 1 Full Time Employee Count
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ACA Threshold
Step 1 Full Time Employee Count
Step 2 Calculate FTEs
Celayix Software www.celayix.com I 888.591.5558
ACA Threshold
Step 1 Full Time Employee Count
Step 2 Calculate FTEs
Step 3 Total FTE Count
Celayix Software www.celayix.com I 888.591.5558
How to Maintain Control of ACA Costs
Time & Attendance Tracking & Reporting:
Report on Hours Worked by Casual Staff During Measurement Period
Alleviate Manual Processing for Admin Period
Track and Monitor Work Status of Casual Staff During Stability Period
Celayix Software www.celayix.com I 888.591.5558
How to Maintain Control of ACA Costs
Automated Scheduling Business Rules Prevent :
Casual Staff from Being Scheduled >30hrs/week
Any Staff from Being Scheduled for Overtime
Any Event Staff Costs from Exceeding Budget
Celayix Software www.celayix.com I 888.591.5558
Questions
Email: [email protected]
Toll-Free: 1-888-591-5558
www.celayix.com