sPHENIX DOE-OPA CD-1/3A Review
May 23-25 2018
BNL
Funding/Cost Estimate/Labor Profiles, Schedule
Cathleen Lavelle
Funding Profile for MIE (At-Year $K, Burdened, Escalated)
sPHENIX DOE-OPA CD-1/3A ReviewMay 23-25, 2018 2
PROJECT NAME: sPHENIX
FY17 FY18 FY19 FY20 FY21 FY22 Total
Pre-R&D -
R&D 1,513 4,260 350 6,123
CDR 100 200 300
-
Construction 5,310 6,560 4,610 3,647 20,127
-
TEC - - 5,310 6,560 4,610 3,647 20,127
OPC 1,613 4,460 350 - - - 6,423
Total Project Cost 1,613 4,460 5,660 6,560 4,610 3,647 26,550
Total 1,613 4,460 5,660 6,560 4,610 3,647 26,550
Funding Profile
WBS 1.01 – 1.07 MIE Funding, Obligation, and Cost ProfilesAt-Year $K Burdened & Escalated
3May 23-25, 2018 sPHENIX DOE-OPA CD-1/3A Review
• Proposed BAC –$20.5M
• Contingency included in Funding -$6M
WBS 1.01 – 1.07 MIE OPC Funding and Obligation ProfilesAt-Year $K Burdened & Escalated
4May 23-25, 2018 sPHENIX DOE-OPA CD-1/3A Review
WBS 1.01 – 1.07 MIE TEC Funding and Obligation ProfilesAt-Year $K Burdened & Escalated
5May 23-25, 2018 sPHENIX Detector Upgrade CD-1/3A Review
sPHENIX Cost Estimate
• Developed by the L2 and L3 Managers by WBS
• WBS is product oriented and is comprehensive by identifying all work scope for MIE and the contributed labor.
• Activity based resource loaded schedule, logically linked.
• The estimate includes:– All resource hours and material and travel direct dollars required to
execute the work scope.
– The cost element data (labor and non-labor) needed to complete the product/deliverables with estimate uncertainty.
– Documented assumptions, risk, contingency analysis and basis of estimate.
sPHENIX DOE-OPA CD-1/3A ReviewMay 23-25, 2018 6
MIE Cost Profile
May 23-25, 2018 sPHENIX DOE-OPA CD-1/3A Review 7
• Labor costs in MIE are PM WBS 1.1 only• Labor 7%• M&S 93%
• Proposed time-phased plan
sPHENIX Cost Summary at WBS Level 2
8May 23-25, 2018 sPHENIX DOE-OPA CD-1/3A Review
sPHENIX Cost/Schedule Assumptions
Cost/Schedule Assumptions document describes the assumptions for how the cost estimate, and schedule were developed. Cost Estimate:• BNL Labor Bands were used to estimate project
labor requirements.• Contributed labor is included in the estimate.• Labor Rates are provided by Business Operations
and applied as a composite rate in P6.• Extraordinary Project Rate was approved for the
MIE project.Schedule:• Schedule resource loaded and planned within
funding constraints and critical decision milestones.• Activities developed based on WBS Dictionary, • Durations estimated and resources assigned by
L2/L3 Managers.
sPHENIX DOE OPA CD-1/3A Review 9
sPHENIX Project Rates
▪ All costs are estimated in FY2017 dollars.
▪ Base estimates do not include contingency, escalation, or burdens.
▪ Materials and travel are estimated in US dollars.
▪ For FY18, BNL charges overheads based on Total Modified Cost (TMC) which includes Organizational Burden, Procurement Burden, Common Support Burden,
G&A Burden and LDRD Burden.
▪ For FY19 & beyond, BNL will charge Overheads utilizing a Value-Added-Base
(VAB) method, which includes Organizational Burden, Procurement Burden,
Common Support Burden, G&A Burden, and LDRD Burden.
▪ Rates are approved by BNL and DOE Area Office and published yearly.
• Labor rates based on BNL labor bands.
• Assumes 1760 productive hours
• Escalation 3.1% labor, 2% Material
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sPHENIX MIE Project - Basis of Estimate
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Basis of Estimate Codes
MIE Cost Detail Report
12May 23-25, 2018 sPHENIX Detector Upgrade CD-1/3A Review
sPHENIX Summary Labor Profile by WBS Level 2MIE Labor + BNL Contributed Labor + Collaborator Contributed Labor
13May 23-25, 2018 sPHENIX DOE-OPA CD-1/3A Review
MIE Project Labor Profile - FTE
MIE Labor + BNL Contributed Labor + Collaborator Contributed LaborMay 23-25, 2018 14
• Spike in labor in FY20 primarily students in TPC and EMCal
1.01 – 1.07 sPHENIX Project Labor SummaryMIE Labor + BNL Contributed Labor + Collaborator Contributed Labor
15
Resource Loaded Schedule
• Resource loaded schedule developed by the Level 2 managers/CAMs (Control Account Managers) with input from the Level 3 Managers.
• The schedule is activity based, a logically linked schedule consistent with the critical decision and project milestones defined at Levels 1 through 5.
• The activities are time phased based on durations and logic.
• The cost estimate is assigned by resource type by units (labor hours and non labor direct dollars) to the activities in the schedule.
sPHENIX DOE-OPA CD-1/3A ReviewMay 23-25, 2018 16
May 23-25, 2018 17
14 months schedule contingency
MIE Summary Schedule
Critical Path runs through:
- EMCal Prototype Procure- EMCal Fab/Assy- Cal. Elec. Fab/Assy- Calorimeter Elec. Procure- Cal. Elec. Fab/Assy(SiPMs) Production
- EMCal Module/SectorProd. Fab/Assy
- EMCal Sector Testing- Early Completion
FY22
CD-0 (A) Sep 16
CD-1/3A Q4 18
CD-2/3 Q4 19 Early Finish Oct 21 CD-4 Dec 22
Design
Procurement
TPC Pre-Production TPC Procure Prod.
EMCal Pre-Production EMCal Procurement Production
HCal Pre-Production HCal Procure Production
Calorimeter Electronics Pre-Production Calorimeter Electronic Procure
DAQ/Trigger Pre-Prod DAQ/Trigger Procure
Min Bias Detector Pre-Prod
Fabrication & Assembly
TPC Pre-Production TPC Fab. & Assembly Prod.
EMCal Pre-Production EMCal Fab. & Assembly Production
HCal Pre-Production HCal Fabrication & Assembly Prod.
Calorimeter Electronics PreProduction Calorimeter Elect. Fab & Assy Prod.
DAQ/Trigger Pre-Production DAQ/Trigger Fab. & Assy Prod.
Min Bias Detector Pre-Prod. MinBias Assy.
FirmwareTPC TPC
EMCal
HCal
Calorimeter Electronics
DAQ/Trigger DAQ/Trigger Firmware
Min Bias Detector
System Testing
TPC Pre-Production TPC System Testing
EMCal Pre-Production EMCal System Testing
HCal
Calorimeter Electronics
DAQ/Trigger Pre-prodution DAQ/Trigger System Test
Min Bias Detector Pre-Production Min Bias Detector Test
Legend (A) Actual Completed/ Planned Today Schedule
In Progress Level 1 Milestone Contingency
FY16
sPHENIX MIE Project
Summary Schedule
FY17
Pre-production HCal System Test
Pre-production Calorimeter Elect. System Test
FY19FY18 FY21 FY23FY20
Milestones
• Early Completion December 2021.
• The CD-0 Mission need statement was
signed Sept 2016.
• Received approval from DOE to start OPC
work Feb 2017 after submittal and approval
of OPC plan.
• CD-1/3A – Budget Authority planned for
December 2018.
Critical Decision Milestones Description Date
0 Approve Mission Need 4QFY16 (A)
1/3a Approve Alternative Analysis/Cost Range /Long Lead procurement 4QFY18
2/3 Approve Performance Baseline/Start of Fabrication 4QFY194 Approve Start of Operations/Project Completion 1QFY22
Milestone Level / Description # of Milestones
L1 - Headquarters 4
L2 - BHSO 18
L3 - Project Director 27
L4 - Level 2 Managers 16
L5 - Level 3 Managers 148Grand Total 213
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Project Milestones L1, L2, L3
May 23-25, 2018 sPHENIX Detector Upgrade CD-1/3A Review 19
• Schedule is based on planned dates
• Schedule frozen late January 2018.
• Schedule will be statused after CD-1/3A Review.
Schedule Detail
Float by activity
Labor and non‐labor costs by activity
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Activity count: MIE – 1615
Contributed Labor (B) uncosted
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EVMS Readiness Assessment
EVMS Readiness
• sPHENIX will be ready to implement EVMS by 3-4 months before CD-2 as practice.
• Monthly statusing of the activities using Earned Value methods identified in the certified BNL EVM System Description will be implemented.
• Much of the project is detailed planned as Work Packagesor planning packages (plans for procurement lead times).
• Change Control will be implemented when the project baselineis established. Thresholds are defined in the PEP.
• Monthly Reporting in PARSIIe will be initiated at CD-2.
• ETC/EAC frequency• Initially, EAC will equal the Baseline.• As the project progresses ETC will be evaluated monthly.• A Comprehensive EAC is required on an annual basis.
sPHENIX DOE-OPA CD-1/3A ReviewMay 23-25, 2018 22
Cost/Schedule Charge Questions
• Charge Q. 3: Are the cost and schedule estimates credible? Yes, detailed cost estimate and schedule has been prepared with BOEs to backup the cost estimates. Estimate uncertainty identified. Estimate details/backup are credible.
• Do they include adequate scope, cost, and schedule contingency? Yes, detailed risk registry, cost contingency ~30% and schedule contingency 14 months (33%) work remaining – refer to Contingency presentation.
• Charge Q. 6: Is the project ready for CD-1/CD-3A? Yes, CD-1 Documents complete, LLPs defined/planned and the sPHENIX project is detailed planned in a resource loaded schedule that is within the cost range. Refer to LLP presentation.
• The Project is ready for CD-1/3A approval .
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Summary
• The Project Cost Estimate and Schedule are well developed, credible and detailed for CD-1.
• The Cost Estimate has been developed by L2/L3 Managers with appropriate backup documentation.
• The RLS is integrated , time-phased and fits within the funding profile.
• Plans and systems are in place to implement earned value 3-4 months prior to CD-2.
• Staff is experienced and the project is ready for CD-1/3A approval.
May 23-25, 2018 24sPHENIX DOE-OPA CD-1/3A Review
• The funding profile allocates $3.6M of contingency in last year of project, the availability of contingency funds in FY22 needs to be addressed by BNL/DOE.