Solicitation Name: 2020 Flatwork Task Order Contract
Package 2
Point of Contact:Melissa Ortega(210) 207-8325
Date: Wednesday, September 11, 2019 Location: Municipal Plaza Building
9th Floor Conference Room
Welcome &
Introductions
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Pre-Bid Meeting
Restriction on Communication
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No communication with City Staff and/or Consultant from the release of this Solicitation to the Contract Award except:
o Questions at today’s Pre-Bid Meeting
o Submit written questions via CivCast by 4:00 pm Monday, September 16, 2019
o SBEDA Staff can be reached up to submittal deadline with questions concerning SBEDA only
Failure to adhere to the restriction on communication may deem your bid/submittal non-responsive
City Staff can reach out to respondents to clarify documents submitted
I. Timeline
II. Solicitation Details
III. Contract Requirements
IV. Labor Compliance
V. SBEDA Presentation
VI. Project Background & Scope of Services
VII. Questions & Answers
Agenda
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I. Timeline
Important Dates & Times Topic
Friday, September 6, 2019 Advertisement Date
Wednesday, September 11, 2019 @ 2:00 P.M.
Pre-Bid Meeting
Monday, September 16, 2019@ 4:00 P.M.
Deadline for Written Questions to be submitted by via CivCast
Tuesday, October 1, 2019@ 2:00 P.M.
Bid Submittal Deadline
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II. Solicitation Details
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Online bidding will be utilized via CivCast: https://www.civcastusa.com/bids
Type of Solicitation: Invitation for Bid (IFB)
Calendar Days: 270
Workweek: 6 days
Estimated Construction Budget: $2,500,000.00
SBEDA Requirements: | M/WBE 16% | AABE 3% (applies to subcontracting goals)
Wage Decision: Heavy Highway
Solicitation Forms
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010 Invitation for Bids 020 Contract Signature Page Bid Form 040 Standard Instructions to Respondent 041 Certificate of Interested Parties (1295 Form) 050.01 SBEDA Guidelines 060 Supplemental Conditions 075 Performance Bond 076 Payment Bond 081 General Conditions 095 SAWS Subcontractor/Supplier Utilization Commitment
Form Wage Decision
010 Invitation for Bids
Solicitation instructions All documents posted on CivCast website Estimated construction budget Review each document carefully
Contact Information Required documents to be uploaded
as part of bid proposal
Other relevant information to project
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020 Contract Signature Page
Enter the Project Name Enter legal company name as it appears
on the Texas Secretary of State websitehttps://www.sos.state.tx.us/
The person listed on this form will be the City’spoint of contact for all correspondence
Complete all required information
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Required form to be uploaded in CivCast
Unit Price Items
Bidder is required to enter Unit Bid Price according to the Plans and Specs.
You can download the Unit Pricing form and Import once you have entered all Unit Price amounts.
“Bid Total” will be the Bid Sum amount for the project.
If any changes are made in the Unit Pricing by the City, contractor will received a notification from CivCast.
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040 Standard Instructions to Respondent
The Standard Instructions to Respondentdocument provides information to therespondent on what to expect during thesolicitation process of a City project
Provides detailed instructions on how toprepare a bid/proposal
Provides details on Award of Contract
Explains Restriction on Communication
Details the Texas Government Codes that allrespondents need to adhere to
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Texas Government Code 2251.022
Time for Payment by Vendor
A vendor who receives a payment from a governmental entity, such as the Cityof San Antonio, shall pay a Subcontractor for the appropriate share of thepayment no later than the 10th day after the date the vendor received thepayment
Payments to Subcontractors are overdue on the 11th day after the date thevendor receives the payment
Is required by State Law
Failure to comply is a Breach of Contract
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041 Certificate of Interested Parties
(1295 Form)
State of Texas Requirement
1295 Form must be completed online then printed and attached to your bid https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
Bidder is required to list name of business on Form 1295, Box 1 as it appears with the Texas Secretary of State https://www.sos.state.tx.us/
The business entity name must be consistent with all bid documents
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060 Supplemental Conditions
The Liquidated Damages shown on this form are the costthe City incurs for each day the project is late
The Liquidated Damages are not a penalty but are anadditional cost sustained by City
Contractor shall pay sum indicated on the table for everycalendar day(s) of unexcused delay in achievingSubstantial/Final Completion
Calendar days: 270 days to Final Completion from whenNotice to Proceed (NTP) is issued or 1st Task Order
Delay in Substantial Completion: $700.00 per day
Delay in Final Completion: $500.00 per day
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095 SAWS Special Conditions
San Antonio Water System Waterworksand Sanitary Sewer Construction SpecialConditions
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Surety Bonds
Each Bid is required to have a Bid Bond issued by a Corporate Surety Company
After City Council award and at least 10 days prior to scheduled Pre-Construction Meeting,Payment and Performance Bonds must be submitted to City
Notice To Proceed (NTP) will not be issued without the proper Bonds
Contract is considered in Breach if Payment and Performance Bonds are not provided to theCity prior to start of construction
Project name must be included in bonds as specified in the approved City Ordinance. Bondsmust be provided on City forms (refer to 075 Performance Bond and 076 Payment Bond)
The bond total amount must match the total not to exceed amount in the City Ordinance
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081 General Conditions
General Conditions for City of San Antonio Construction Contracts set the minimum performance requirements for the contractor
These conditions include the rights and responsibilities of the parties involved
They are attached to all City contracts and are legally binding
Please be sure to read these General Conditions thoroughly and carefully
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III. Contract Requirements
Vendor Registration All vendors wishing to do business with the City of San Antonio must register in the Central
Vendor Registry (CVR) before entering into a contract. For more information , please visit https://supplierregistration.sanantonio.gov/register(bD1lbiZjPTUyNA==)/main.htm
Small Business Economic Development Advocacy (SBEDA) Compliance All Prime Contractors and Subcontractors participating on a City contract with SBEDA
contract requirements must utilize the City Contract Management System (CCMS)For more information, please visit https://sanantonio.sbeda.com/
PrimeLink PrimeLink allows staff, consultants, contractors and utility companies to collaborate on and
markup plans and specifications. Awarded contractors will be required to utilize PrimeLink System. For more information and training dates, please visit https://www.sanantonio.gov/TCI/Current-Vendor-Resources/COSA-PRIMELink
V. Labor Compliance
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The awarded Prime Contractor and their subcontractors must comply with the Prevailing Wage Decision
The Wage Decision assigned to this project is the current Heavy Highway Wage Decision: TX190007 Mod#0 Pub date 1/4/2019.
Small Business Economic Development Advocacy (SBEDA)
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VI. SBEDA Presentation
F Y 2 0 2 0 F l a t w o r k T O C P a c k a g e 2
S B E D A P R E S E N T A T I O N
S B E D A E L I G I B I L I T Y
C e r t i f i e d b y t h e
S C T R C A a s a S B EH Q o r S i g n i f i c a n t
B u s i n e s s P r e s e n c e i n S AM S A
N o t e : O t h e r c e r t i f i c a t i o n s s u c h a s M B E ,
W B E o r A A B E m a y b e n e e d e d t o f u l f i l l
o t h e r S B E D A r e q u i r e m e n t s o r o b t a i n
c e r t a i n S B E D A i n c e n t i v e s
S i g n i f i c a n t b u s i n e s s p r e s e n c e r e q u i r e s a
f i r m t o h a v e a n o f f i c e i n t h e S A M S A f o r 1
y e a r a n d 2 0 % o f t h e f i r m ’ s e m p l o y e e s
m u s t w o r k o u t o f t h a t S A M S A o f f i c e
F o r P r i o r i t y c e r t i f i c a t i o n a s s i s t a n c e , s u b m i t a c e r t i f i c a t i o n a p p l i c a t i o n t o t h e
S C T R C A a n d t h e n c o n t a c t t h e C i t y ’ s S m a l l B u s i n e s s o f f i c e a t 2 1 0 . 2 0 7 . 3 9 2 2
P r i o r i t y c e r t i f i c a t i o n i s n o t g u a r a n t e e d b e f o r e t h e b i d c l o s e s &
w i l l t a k e a m i n i m u m o f 1 0 d a y s t o p r o c e s s
T o r e g i s t e r , p l e a s e f o l l o w t h e l i n k :
w w w . s a n a n t o n i o . g o v / p u r c h a s i n g / s a e p s . a s p x
R E G I S T E R Y O U R B U S I N E S SW I T H T H E C I T Y
S A e P S i s a g r e a t w a y t o m a r k e t y o u r b u s i n e s s a n d l e a r n a b o u t u p c o m i n g
s o l i c i t a t i o n o p p o r t u n i t i e s
O n c e r e g i s t e r e d , t h e S A e P S S y s t e m w i l l s t a t e o n l i n e i f y o u r f i r m i s S B E D A
e l i g i b l e o r n o t
P r i m e a w a r d e e s m u s t b e r e g i s t e r e d i n t h e C e n t r a l V e n d o r R e g i s t r y ;
h o w e v e r t h e C i t y e n c o u r a g e s a l l v e n d o r s t o r e g i s t e r i n S A e P S
SUBCONTRACTING PROGRAM
F o r a P r i m e C o n t r a c t o r o r S u b c o n t r a c t o r t o c o u n t t o w a r d a C i t y
r e q u i r e d s u b c o n t r a c t i n g g o a l ( s ) , t h e P r i m e C o n t r a c t o r o r
S u b c o n t r a c t o r m u s t b e S B E D A e l i g i b l e a n d h a v e t h e s a m e
c e r t i f i c a t i o n ( s ) a s t h e C i t y r e q u i r e d g o a l ( s )
N o t e t h a t s e l f p e r f o r m a n c e b y t h e P r i m e C o n t r a c t o r i s a l l o w e d
S B E D A T O O L ( S )
G O A L T Y P EP E R C E N T A G
E
M/WBE 16%
AABE 3%
SUBCONTRACTING PROGRAM
IMPORTANT NOTES
S B E D A T O O L ( S )
Self -Performance of subcontracting goals by the Prime respondent
is al lowed for this sol ici tation
Not meeting the subcontracting goals at the t ime bids are due wi l l
deem a bid non responsive
The C i ty o f San Antonio has a vendor search func t ion to f ind SBEDA e l ig ib le S/M/W BEs
Please v is i t the COSA vendor L is t ing to v iew o r to down load a l i s t i ng o f SBEDA e l ig ib le vendors
reg is tered wi th the C i ty
www.sanan tonio.gov /purchas ing/vendor in format ion /cosavendor l is t ing.aspx
VENDOR LISTING AVAILABLE ONLINE
ASSISTANCE IS AVAILABLE FOR COMPLETING THE UTILIZATION PLAN
C O M M I T M E N T F O R M
A C o m m i t m e n t F o r m t o b e c o m p l e t e d
a n d s u b m i t t e d a t t h e t i m e b i d s a r e d u e
P r i m e w i l l i d e n t i f y S u b c o n t r a c t o r s /
S u p p l i e r s a f t e r t h e c o n t r a c t h a s
b e e n a w a r d e d
E v a l u a t i o n p r e f e r e n c e p o i n t s w i l l b e
a w a r d e d b a s e d o n S B E D A e l i g i b i l i t y
a n d c e r t i f i c a t i o n s
Please fi l l in
Respondent Name
Please acknowledge
the statements below by
initialing each box
Please authorize by
dating, printing &
signing your name
W a i v e r s h o u l d b e s u b m i t t e d a f t e r t h e
c o n t r a c t h a s b e e n a w a r d e d , p e r t h e
S B E D A g u i d e o n l i n e . F o r m o r e d e t a i l s
s e e l i n k :
h t t p s : / / w w w . s a n a n t o n i o . g o v / S B O / F o r m
CITY CONTRACT MANAGEMENT SYSTEM
P O S T- AW A R D R E Q U I R E M E N T S
Submit Change of Ut i l iza t ion Plans i f subcontractors
are added, removed, or reduced in va lue w i th proper
documentat ion
Report payments to subcontractors and moni tor
a t ta inment of the SBEDA goals on a monthly bas is
M E N T O R P R O T É G É
P R O G R A M
The City partnered with Alamo Colleges to establish a Mentor Protégé
Program.
The Program starts with a series of classes to help S/M/WBEs write a
business plan, understand financials, learn how to market, etc.
S/M/WBEs are then partnered with mentors for a 2 year period to learn best
business practices.
C O N TA C T U S
SBEDA Program
• E m a i l : L u c y . B a r b o s a @ s a n a n t o n i o . g o v
• N u m b e r : 2 1 0 . 2 0 7 . 3 9 1 0
• W e b s i t e : s a n a n t o n i o . g o v / s b o
SCTRCA
• N u m b e r : 2 1 0 . 2 2 7 . 4 7 2 2
• W e b s i t e : s c t r c a . o r g
CVR Contact
• N u m b e r : 2 1 0 . 2 0 7 . 0 1 1 8
• W e b s i t e : s a n a n t o n i o . g o v / p u r c h a s i n g / s a e p s
Mentor Protégé Program
J a n W e h r m a n , P r o g r a m M a n a g e r , A l a m o C o l l e g e s
• E m a i l : j w e h r m a n l @ a l a m o . e d u
• N u m b e r : 2 1 0 . 4 8 6 . 5 9 0 4
• W e b s i t e : b e s a n a n t o n i o . c o m
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VII. Project Background & Scope of Services
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VIII. Questions & Answers
Post Meeting Information
Today’s Sign-In-Sheet and all PowerPoint Presentations will be posted in CivCastand the City’s website after the meeting
If you are not comfortable with your information being posted, kindly remove it after the meeting
Be sure to frequently check the CivCast website for any changes regarding the solicitation up until bid submittal is due
Review Website: https://www.civcastusa.com/ http://www.sanantonio.gov/purchasing/biddingcontract/opportunities
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Failure to adhere to the restrictions on communication may deem your bid/submittal non-responsive
Written questions due by 4:00p.m. Monday, September 16, 2019. Responses will be addressed via addendum in CivCast
Bids are due on CivCast at 2:00 PM on Tuesday, October 1, 2019
No Hard Copies will be accepted
Reminder