SharePoint Step by StepStep by Step Table of Contents
Portal versus Communities sites
How to View All Your Project Sites
The Basic SharePoint Layout
SharePoint Access Levels
How to Create a Content Piece
How to Upload Documents
How to Reply to a Discussion
How to Set an Alert
View all your Alerts
View / Change your email address
Quick Links to SharePoint
https://portal.aia.org
http://communities.aia.org
https://portal.aia.org versus
http://communities.aia.org
https://portal.aia.org versus http://communities.aia.org Both on SharePoint Platform
Difference in Log-in and Visibility
Portal – Must be granted access to site to see content, must have log-in assigned by AIA IT, includes sites for Component Service Networks, Knowledge Community Advisory Groups, AIA staff sites
Communities – All content is viewable and searchable by the public and search engines, log-in same as www.aia.org, includes a variety of Government Advocacy sites
Go to http://portal.aia.org Link will change to: https://portal.aia.org/Pages/default.aspxLog in with your SharePoint username and password. Select “Projects” from the Quick Launch bar or Tool bar above.
The Quick Launch bar includes each links to each (document, picture, etc.) library, list, and discussion forum that the site administrator chooses to display.
Quick Launch BarQuick Launch Bar
A document libraryA document library
All document libraries listed hereAll document libraries listed here
A listA list
The Recycling Bin!The Recycling Bin!
All types of lists are listed hereAll types of lists are listed here
The site’s homepage includes web parts for list and libraries that the site administrator chooses to display. Think of them as set of windows into the actual library or list.
Example Portal site: Component Service Network: CommunicationsNote each CSN is a separate site under Portal.
SharePoint has four standard levels of access.
Read
Users have read-only access to the Web site. This is the default setting for a person who visits http://communities.aia.org before they sign-in.
Contribute
Users can add new items and edit existing items in existing lists and document libraries. This is the standard level of access granted to https://portal.aia.org .
Design
Users can create lists and document libraries and edit pages in the Web site, in addition to all “contribute access.”
Full Control
Users, often known as site administrators, have full control of the site includes assigning user access and other site settings.
ReadUsers have read-only access to the Web site. This is the default setting for a person who visits http://communities.aia.org before they sign-in.
Readers do not see the “New” or “Upload” because they cannot contribute. However, they can set RSS Feeds to learn about new content contributed by others.
Readers do not see the “New” or “Upload” because they cannot contribute. However, they can set RSS Feeds to learn about new content contributed by others.
ContributeUsers can add new items and edit existing items in existing lists and document libraries. This is the standard level of access granted to https://portal.aia.org .
Contributors can create new items in existing libraries and lists.
Contributors can create new items in existing libraries and lists.
Designers can create new libraries and lists.Designers can create new libraries and lists.
DesignUsers can create lists and document libraries and edit pages in the Web site, in addition to all “contribute access.”
Full ControlUsers, often known as site administrators, have full control of the site includes assigning user access and other site settings.
Administrators has access to “Site Settings” under “Site Actions” at the top of every page.
Administrators has access to “Site Settings” under “Site Actions” at the top of every page.
You can add a new piece of content via the “Add new” links at the bottom of each box on the site homepage.
You can also navigate to the folder to add a piece of content.
First, use the Quick Launch bar or the box header, to go to the library or list.
Then , go to “New.” In this case, you can add an document, a link, or a folder. Note the option via by library and list type.
Add the URL and page title under description that will display on the homepage. If you add notes, they will only display in the complete box.
A Windows Explorer window will pop-up. You can drag and drop files from another window. Then press close (“X”).
Go to the discussion box using either the Quick Launch bar (anything under “Discussions”) or by clicking on the title of the box.
You can attach a file or include a link to it in the body of the response. However, including a link to a document in the Document Center is the preferred method if the document is going to be revised and edited in the future.
Look at the e-mail listed.If it needs to be changed, staff can submit a Track-It request to the Help Desk.Include your username, password, and new email address.