Brief History oh the Schools Division Office of Muntinlupa
Before the creation of Metro Manila Commission, the towns of Muntinlupa, Taguig and Pateros were on the premier of the province of Rizal.
With the creation of the Metro Manila Commission, a presidential decree of former President Ferdinand E. Marcos, the three towns were integrated into the Me-tropolis to which Muntinlupa, Taguig and Pateros were attached with the Division of City Schools, Pasay City.
A re – divisioning scheme of the DepEd – NCR was conceived in the early part of 1993 as an innovative strategy to achieve efficiency in the delivery of basic edu-cational services to the pupils and students of Metro Manila. Consequently, the NCR Fourth District composed of the City of Pasay and integrated municipalities of Maka-ti, Parañaque, Las Piñas, Muntinlupa, Taguig, Pateros was divided into new School Divisions. Division of Muntinlupa, Taguig and Pateros also known as MUNTAPAT was created.
The new Division of MUNTAPAT, which started to operate June 01, 1994 at Al-abang, Muntinlupa City was given its official status by virtue of inauguration on the September 26, 1994 headed by Schools Division Superintendent Dr. Teofista Vibar.
After her retirement, she was succeeded by Dr. Aguilina Rivas. In 1996, Mayor Ignacio “Toting” R. Bunye of Muntinlupa initiated a resolution through the Sanggu-niang Bayan to separate Muntinlupa from Taguig and Pateros, to become a single Di-vision.
On August 09, 1996, an Unnumbered Memorandum addressed to Regional Di-rector Nilo L. Rosas was signed by then DECS Secretary Ricardo T. Gloria which sep-arated Muntinlupa City from the other two municipalities, thus creating the Division of City Schools, Muntinlupa City.
On August 19, 1996, Dr. Alma Bella O. Bautista assumed her duties as the Of-fice-In-Charge of the Division and subsequently became its first City Schools Division Superintendent.
On September 27, 2001, Assistant Schools Division Superintendent Mrs. Fe. L. Faz acted as the Officer-In-Charge of the Division.
On June 5, 2002, the Division Welcomed Dr. Aurora P. Gervacio as the new Schools Division Superintendent.
After Dr. Aurora P. Gervacio retired, Mrs, Fe L. Faz assumed her duties as Offi-cer-In-Charge of this Division then became the Schools Division Superintendent from October 16, 2003 to January 19, 2010.
On September 15, 2004, the Division warmly welcomed Mr. Dominico C. Idanan as the new Assistant Schools Division Superintendent.
Upon Dr. Faz retirement in January 20, 2010. Dr. Dominico C. Idanan assumed as the Officer-In-Charge and lasted up to November 4, 2012.
On November 5, 2012, the Division of Muntinlupa welcomed Mrs. Priscila D. De Sagun as the Officer-in-Charge, Office of the Schools Division Superintendent, and later promoted as the 6th full-fledged Schools Division Superintendent on January 4, 2013. She remained as Division Head until January 8, 2015.
From January 2015 up to October 2019, Dr. Mauro C. De Gulan served as Offi-cer-in-Charge, Office of the Schools Division Superintendent, then later on the full-fledged SDS of SDO Muntinlupa.
On the same year, Dr. Dominico C. Idanan came back home to lead the entire Division with a fresh vision of making S.M.A.R.T Schools in Muntinlupa City.
Mandate
The Department of Education was established through the Education Decree of 1863 as the Superior Commission of Primary Instruction under a Chairman. The Education agen-cy underwent many reorganization efforts in the 20th century in order to better define its purpose vis a vis the changing administrations and charters. The present day Department of Education was eventually mandated through Republic Act 9155, otherwise known as the Governance of Basic Education act of 2001 which establishes the mandate of this agency.
The Department of Education (DepEd) formulates, implements, and coordinates poli-cies, plans, programs and projects in the areas of formal and non-formal basic education. It supervises all elementary and secondary education institutions, including alternative learn-ing systems, both public and private; and provides for the establishment and maintenance of a complete, adequate, and integrated system of basic education relevant to the goals of national development.
Vision
We dream of Filipinoswho passionately love their countryand whose values and competencies
enable them to realize their full potentialand contribute meaningfully to building the nation.
As a learner-centered public institution,the Department of Educationcontinuously improves itself
to better serve its stakeholders.
Mission
To protect and promote the right of every Filipino to quality, equitable, culture-based, and complete basic education where:
Students learn in a child-friendly, gender-sensitive, safe, and motivating environment.
Teachers facilitate learning and constantly nurture every learner.
Administrators and staff, as stewards of the institution, ensure an enabling and sup- portive environment for effective learning to happen.
Family, community, and other stakeholders are actively engaged and share responsi- bility for developing life-long learners.
Core ValuesMaka-DiyosMaka-tao
MakakalikasanMakabansa
TABLE OF CONTENTS
SCHOOLS DIVISION OFFICE UNIT PAGE NO.
ADMINISTRATIVE UNIT
ACCOUNTING UNIT
BUDGET UNIT
CASH UNIT
ICT UNIT
HR UNIT
LEGAL UNIT
RECORD UNIT
CID/PSDS/EPS UNIT
LRMDS UNIT
1
9
12
17
20
24
72
79
85
104
1
1. CONSOLIDATING DAILY TIME RECORD OF CITY-PAID EMPLOYEES
● Administrative Office consolidates and indorsed the summary of attendance and daily time record of all City-Paid employees under Schools Division Office of Muntinlupa.
Office or
Division:
● Schools Division Office of Muntinlupa.
Classification: ● Simple
Type of
Transaction: G2G – for services whose client is another government agency, government employee,
or official
Who may avail: ● Government agency, employees or official under SDO Muntinlupa
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• 2 copies of Summary of Attendance signed by the Principal and the person who prepared
• 2 copies of Daily Time Record of City Paid Employees signed individually
• Copies of the format of Summary of Attendance and DTRS can be acquired at the City Personnel Office
CLIENT STEPS AGENCY
ACTION
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCE
SSING
TIME
REQUIRED NO.
OF
SIGNATURES
PERSON
RESPONSIBLE
1. Submit the
Summary of
Attendance and
Daily Time
Record to
Administrative
Office within 2
days after cut-off
None None 1-2
days
Signature of
Principal and
Signature of
Administrative
Officer V
Principal/s
2.Administrative
Office will
prepare the
indorsement
letter addressed
to City Human
Resources
Management
Department
Admin Officer
V
3. The
indorsement
letter will be
Schools
Division
Superintendent
2
forwarded to
SDS Office.
4. After signing
the indorsement
letter, the
documents will
be received by
liaison officer to
transmit to City
Personnel Office
Liaison Officer
Total: None 1-2
days
REMARKS: Which parts are streamlined/ improved. Write in the column provided.
3
2. INDORSEMENT FOR LETTER REQUEST OF REIMBURSEMENT (SERVICE
VEHICLE)
● Admin office will prepare indorsement letter addressed to City Hall and Obligation Request (from MIS City Hall) for School principals who wishes to reimburse their payment for any repairs and maintenance of service vehicles
Office or
Division:
● Administrative Office
Classification: Simple
Type of
Transaction: G2G – for services whose client is another government agency, government employee,
or official
Who may avail: ● School Principals
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Request letter signed by the Principal • Signed Service Vehicle diagnosis • Original receipt for payment • Three (3) canvass/quotation form filled up by different suppliers • Certificate of Emergency Purchase signed by Principal • Purchase Request • Inspection Report
• Signed Service Vehicle diagnosis from Muntinlupa Motorpool and head of Procurement Office
CLIENT STEPS AGENCY
ACTION
FEES
TO
BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCE
SSING
TIME
REQUIRED NO.
OF
SIGNATURES
PERSON
RESPONSIBLE
1. Prepare the
documents and
forwarded to the
Receiving Unit.
None None 1-2
days
Signature of
Principal and
Signature of
Schools
Division
Superintendent
Principal,
2. Receiving
Unit will
forward to the
SDS Office with
routing slip,
then SDS
Official
forwarded to the
Admin Officer
V & City
Mayor
4
Admin Office.
AO will prepare
indorsement
letter addressed
to City Mayor
for approval.
3. If the letter
was approved
by the City
Mayor, the
liaison officer
will forward to
MIS Office of
City Hall for the
preparation of
Obligation
Request (OBR)
w/ the attached
documents.
Management
Information
Systems Office
4. The OBR w/
documents will
be forwarded to
SDS Office for
signature
Schools
Division
Superintendent
5. After signing
of OBR the
documents will
be received by
liaison officer to
transmit to City
Government-
Budget Office.
Liaison Officer
Total: None 1-2 days
REMARKS: Which parts are streamlined/ improved. Write in the column provided.
5
3. PREPARING DIVISION MEMORANDUM
● Admin office will prepare memorandum for documents forwarded from Schools Division Superintendent Office
Office or
Division:
● Administrative Office
Classification: Simple
Type of
Transaction: G2G – for services whose client is another government agency, government employee,
or official
Who may avail: ● Offices in SDO
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Document to be memorandize
CLIENT STEPS AGENCY
ACTION
FEES
TO
BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCE
SSING
TIME
REQUIRED NO.
OF
SIGNATURES
PERSON
RESPONSIBLE
1. Received
document/s
from SDS office
to Memorandize
None None 1 day Signature
of Schools
Division
Superintendent
in the Referral
Slip
Schools
Division
Superintendent
2. Prepare
memorandum
to the said
document,
check
enclosures,
references and
perpetual
indexes related
to the subject &
will be initialed
by AOV
Initial of
Administrative
Officer V
Administrative
Officer V
3. Forwarded to
ASDS office for
checking. If
approved,
Initial of Asst
Schools
Division
Superintendent
Schools
Division
Superintendent
& Asst Schools
6
forward to SDS
for signature if
not, If
disapproved,
returned to
Admin Office
for correction.
and Signature
of Schools
Division
Superintendent
in the
Memorandum
Division
Superintendent
Total: None 1 day
REMARKS: Which parts are streamlined/ improved. Write in the column provided.
7
4. PREPARES ACCOMPLISHMENT REPORT OF SCHOOL BOARD FUND PER
QUARTER
● Admin office will prepare the Accomplishment Report Quarterly to the City Planning Officer for the Accomplishment of the School Board Fund
Office or
Division:
● Administrative Office
Classification: Complex
Type of
Transaction: G2G – for services whose client is another government agency, government employee,
or official
Who may avail: ● City Planning Office
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• Request Letter from City Planning Office
CLIENT STEPS AGENCY
ACTION
FEES
TO
BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCE
SSING
TIME
REQUIRED NO.
OF
SIGNATURES
PERSON
RESPONSIBLE
1. Prepares
request letter to
City Budget
Management
Department and
City Accounting
Office for SEF
Utilization for the
current quarter
None None 2-3
days
Signature
of Schools
Division
Superintendent
in the letter
Schools
Division
Superintendent
City Budget
Office
City
Accounting
Office
2. Prepares
Accomplishmen
t Report for the
current quarter
basis will be the
report from
CBMD and City
Accounting
8
3. Forward to
City Planning
thru email to
check and
compare the
Accomplishmen
t Report
City Planning
Office
4. If approved,
Will be signed
by AOV and
will be
forwarded to
SDS Office for
signature. If
disapproved,
Correct the
details as
requested by
City Planning
Administrative
Officer V &
Schools
Division
Superintendent
5. Signed AR
will be
forwarded to
Liaison Officer
(Local) for
conferral to the
City Planning
Office
Liaison Officer
Total: None 2-3 days
REMARKS: Which parts are streamlined/ improved. Write in the column provided.
9
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
-
Office or Division:
Accounting Unit
Classification: Classification
Type of
Transaction:
G2C
Who may avail?
SDO Non Teaching and Teaching Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
-
-
CLIENT
STEPS
AGENCY
ACTION
FEES TO
BE PAID
SUBSTANTIV
E COMPLIANC
E COST
PROCESS
ING TIME
REQUIR
ED NO. OF
SIGNATU
RES
PERSON
RESPONSIBLE
Request
for cash advances
(purchas
es, and training/
seminars
verify/and
validate the
supportin
g document
s
None None 1 day 1 Senior
bookkeeper
Prepares
the
Disbursement
Voucher
(DV) , List of Due
and
Demanda
ble Accounts
Payable
(LDDAP) and
records it
to the log book
None None 1-2 days 1 Senior
Bookkeeper
Signs the first box of
the DV
None None 1 -2 day 1 Administrative Officer V
Check
the
correctness of DV
None None 1 day 1 Accountant
10
and
LDDAP
and signs
it.
Release the DV
and
LDDAP to
the Cashier's
officefor
check preparatio
n or
signature of the
LDDAP
none none 1 day 1 Senior Bookkeeper
Request
for
School mooe
and
Feeding
Receives
the
Obligation Request
Status
(ORS) and its
upporting
documents
none none 1 day 1 Senior
Bookkeeper
Verify and validate
the
recived document
s
none none 1 -2 day 1 Senior Bookkeeper
Preares
the DV
and LDDAP.
Records
the same on the
logbook
none none 1 day 1 Senior
Bookkeeper
Signs the
first box of
the DV
none none 1 -2 day Assistant
Superintenden
t
Checks the
complete
ness of the DV
and Its supporti
ng
none none 1 day 1 Accountant
11
documen
ts and
sign it
Release
the DV and
LDDAP
to the Cashier;s
office for check
preparation or
signature
to the LDDAP
none none 1 day 1 Senior
Bookkeeper
TOTAL
REMARKS: -
12
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION) - Prepares MOOE Obligation Request and Status (ORS)
Office or Division:
Budget Unit
Classification: Classification
Type of
Transaction:
G2C
Who may
avail?
SDO Non Teaching and Teaching Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
- Schools MOOE Downloading - Cash Advances
o Training /Seminar o Purchases
- Payment for Purchase
o Goods o Services
- Reimbursement o Training /Seminar
o Purchases - Payment of Chalk Allowance
-
CLIENT
STEPS
AGENCY
ACTION
FEES TO
BE PAID
SUBSTANTIV
E
COMPLIANCE COST
PROCESS
ING TIME
REQUIR
ED NO.
OF SIGNATU
RES
PERSON
RESPONSIBL
E
Receives
supporti
ng documen
ts
- None None - - Budget Staff
Supply
Unit
- None None Budget Staff
Concerne
d Individua
l /
Implementer
- None None - - Budget Staff
Supply Unit
- None None - - Budget Staff
Supply
Unit /
Monitoring and
- None None - - Budget Staff
13
Evaluatio
n (M & E)
Section
Concerne
d Individua
l /
Impleme
nter
None None - - Budget Staff
Checks complete
ness of
supporting
documen
ts and
returns to Unit /
Individua
l concerne
d, if
deficient
- none none - - Budget Staff
Prepares
Obligation
Request
(ObR)
- none none - - Budget Staff
Prints
ObR, puts
initial
and forwarde
d
- none none - - Administrative
Officer V
Receives
signed
ORS
- none none - - Administrative
Officer V
Encodes signed
ORS in
the
Summary of ORS
and
prints ORS
monitori
ng sheet, if no
further
deficiency is noted
- none none - - Budget Staff
14
Forwards
recorded
ORS to
Accounting Unit
and
secures the
signature
of Accounti
ng Staff
in the ORS
monitori
ng sheet
- none none - - Accounting
Staff
Filing of
signed ORS
monitori
ng sheet
for future reference
- none none - - Budget Staff
TOTAL
REMARKS: -
15
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Prepares PS Obligation Request and Status (ORS)
Office or Division:
Budget Unit
Classification: -
Type of Transaction:
G2C
Who may
avail?
SDO Non Teaching and Teaching Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Test Questions
Budget of Work
Curriculum Guide
Teacher’s Guide
DepEd Website (Curriculum
Guide)
School Library
DepEd LRMDS Portal
CLIENT STEPS
AGENCY
ACTI
ON
FEES TO BE
PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING
TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBL
E
Receives
Disbursement
Report
(DR) from Liason -
National
- None None - - Administrative
Officer V
Encodes
and prints
(DR) according
to PAP
Classification
- None None - - Administrative
Officer V
Encodes signed
ORS in
the Summary
of ORS
and prints ORS
monitorin
g sheet, if
no error is noted
- None None - - Administrative Officer V
Forwards
recorded
- None None - - Accounting
Unit
16
ORS to
Accountin
g Unit and
secures the
signature
of Accountin
g Staff in
the ORS monitorin
g sheet
Filing of
signed
ORS monitorin
g sheet for
future reference
- None None - - Budget Staff
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
17
I. RECEIVED VOUCHERS FROM ACCOUTING UNIT FOR
PAYMENT/DISBURSEMENT OF CHECK S AND OTHER RELATED
SERVICES..
● Cash Unit Office Prepares Checks and Advice of Check Issued / Cancelled checks/ Release Checks and Encash checks for salaries of teachers and non-teaching personnels/Encode voucher for check disbursement record and report of collection.
Office or
Division:
● SDO-Muntinlupa Cash Unit
Classification: ● Simple
Type of
Transaction: G2G – for services whose client is another government agency, government employee,
or official
Who may avail: ● All
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
• 3 copies of Disbursement Voucher (DV) signed by the Schools Division Superintendent (SDS), Asst. Schools Division (ASDS) Superintendent, Administrative Officer V, Accountant.
• 2 copies of Obligation Slip (OBS) signed b y School Division Superintendent (SDS) and Budget Officer
• 2 copies of order of payment
• Copies of the DV must prepare by the Accounting Office.
• Copies of of OBR must prepare by the Budget Office.
• Copies of order of payment must prepare by accounting office.
CLIENT STEPS AGENCY
ACTION
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCE
SSING
TIME
REQUIRED NO.
OF
SIGNATURES
PERSON
RESPONSIBLE
1. Request for
payment of
unclaimed
salaries, and
other related
payments such as
(MOOE, PS,
Current,
Provident Fund
account,
SPHERE, LDDP,
Prior Years
account and
Retirement,
Gratuity and
For Cash/Check
Disbursement.
All vouchers
stamped and
arranged
according to
their source of
funds and
priorities.
None None 1-2
days
Signature of
Schools
Division
Superintendent
,Administrative
Officer V,
Accountant,
and Cashier
Schools
Division
Superintendent
and Cashier
18
Terminal leave
(RGTL)
2.Prepare and
signed checks
for payment.
None None 1 day Schools
Division
Superintendent
and Cashier
Schools
Division
Superintendent
and Cashier
3. Prepare
Advice of
Cancelled and
Issued Check
(ACIC) and
bring to LBP or
Veterans bank
for confirmation
and verification
None None 1 -2
days
Schools
Division
Superintendent
and Cashier
Schools
Division
Superintendent
and Cashier
4. Obtain all
cancelled checks
for the entire
month for
reporting to
COA/Accounting
Office.
None None 1 day Cashier Cashier
2. Request of Cash
Liquidation
1. For liquidation
of Petty Cash
Fund and Cash
Advances. Report
of Collection and
Deposit (RCD)
with copies of Offi
cial Receipts
issued and Bank
deposits for BTR,
Provident Fund
and Current
Account
None
None
1-2 day Cashier Cashier
2. Report
of Checks Issued
for the month
with the
corresponding
disbursement
vouchers.
None
None
1-2 days Cashier Cahier
3. For Cash
Collection of
refund and return
1. Cashier Issued
Official receipt. None
1 day Cashier Cashier
19
unused Cash
advance
None
2. All funds
received are
reconciled before
deposit.
Cash is sent to the
bank during
business hours.
None
None
1 day Cashier Cashier
Total 1-2 days
REMARKS: Which parts are streamlined/ improved. Write in the column provided.
20
I. Request for creation of DepEd email account or password reset of DepEd email Account
Office or Division:
ICT Unit
Classification: Complex
Type of
Transaction:
G2C
Who may
avail?
SDO Teaching and Non Teaching Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Fill-up the Google form for request of
DepEd email.
Personal Email
Last Name
First Name
Middle Name
Tin Number
Philhealth Number
Employee Number
Position
School Assign
Home Address
Contact Number
CLIENT STEPS
AGENCY ACTION
FEES TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATUR
ES
PERSON
RESPO
NSIBLE
Step1 –
Client
must fill-
up in
Form in
SDO
Website
Step 2 –
After
validating
Verify Data
Submitted in Google
Form
After
receiving
a email
for DepEd
account
they will
create the
None None 10 mins
5 minutes
None ICT Unit
Staff
21
the request
the ICT
Staff will
create or
reset the
account of
the DepEd
email and
it will send
to there
personal
password
in the link
given by
After the process of
creating the
DepEd
email the ICT Staff
will orient the client
on how the
DepEd
email will work
5 minutes
TOTAL
REMARKS: None
22
II. Philhealth Certificate Issuance
Office or Division:
ICT Unit
Classification: Complex
Type of
Transaction:
G2C
Who may avail?
SDO Teaching and Non Teaching Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Fill-up the logbook for request of
Philhealth Certificate
Must have authorization letter
CLIENT
STEPS
AGENCY
ACTION
FEES
TO BE
PAID
SUBSTANTIV
E
COMPLIANCE
COST
PROCESSI
NG TIME
REQUIRED
NO. OF
SIGNATUR
ES
PERSO
N
RESPO
NSIBLE
Step1 –
Teacher/e
mploye fill
up the
request log
for
Philhealth
contributio
n
certificate
Step 2 –
Command
Center
staff
member
prints the
Philhealth
contributio
n
certificate
of the
teacher
Verify Data Submitted
Command
Center
staff
member
searches
the
Philhealth
Database
for the
name of
the
teachers
Philhealth
contributi
on
certificate
of the
None None 10 mins
5 minutes
None ICT Unit Staff
23
Step 3 –
Release
the
philhealth
contributio
n
certificate
to
teacher/e
mployee
teacher/e
mployee
must
signe by
Admin.
Officer V
or the
highest
ranking
officer of
HR
5 minutes
24
I. REQUEST FOR STEP INCREMENT
Office or Division:
Human Resource and Management Office
Classification: Complex
Type of Transaction:
G2C
Who may avail?
Teacher, Non-teaching Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Photocopy of the Appointment
Photocopy latest Pay slip
Service Record
Notice of Step Increment
Notice of Salary Adjustment
Summary of Payment
School
CLIENT STEPS AGENCY ACTION FEES TO
BE PAID SUBSTAN
TIVE COMPLIA
NCE COST
PROCESSING TIME
REQUIRED NO.
OF SIGNATURES
PERSON RESPONSIBLE
1. The entitled personnel must submit the
following requirements to the School HR-
in-Charge for the request of Step
Increment
None None 1 minute
None Teacher/ Non-
teaching
Personnel
2. The School HR-in-Charge will validate the submitted documents. If correct, s/he will
prepare the Summary of Payment for the step increment, Notice of
Step Increment, Notice of Salary Adjustment, and the Service Record
None None 1 day School HR-in-Charge
3. The School HR-in-
Charge will email the scanned copy of
appointment and
soft copy (Excel format) of the Summary of Payment for Step
Increment, Notice of
None None 1 day School HR-in-Charge
25
Step Increment,
Notice of Salary Adjustment and the Service Record to the SDO HR/Personnel Unit
for validation and correction..
4. The SDO HR/Personnel Unit
will validate and correct the documents (should there be any) then return them through
email to the School HR-in Charge.
None None 1 day SDO HR Personnel
5. The School HR-in-
Charge will print the validated/corrected forms in two (2) sets. The Summary of Computation must
be signed by the School Head.
None None 1 School HR-
in-Charge
6. The applicant
will submit the complete requirements
(including all scanned original
copies) with the Indorsement from the School Head to the SDO HR/Personnel
Unit.
None None 1 Teacher/
Non-teaching
Personnel
7. Once received by the SDO
HR/Personnel Unit, s/he will verify the correctness and completeness of the documents
submitted. Then, the request will be forwarded by the SDO to the Regional Payroll Services Unit
(RPSU) for implementation. If
incomplete, the request will be returned to the
school.
NONE NONE 5 mins /person
3 SDO HR Personnel/
RPSU
8. After the adjustment, the SDO
NONE NONE 1 day NONE SDO HR Personnel
26
will return the
duplicate copy of the request to the applicant because it will be needed for the processing of the
salary differential. TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
Submission of soft copy
27
II. REQUEST FOR SALARY DIFFERENTIAL: STEP INCREMENT/PROMOTION/RE-CLASSIFICATION
Office or Division:
Human Resource and Management Office
Classification: Complex
Type of Transaction:
G2C
Who may avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Photocopy of the Appointment
Photocopy Pay slip (before and after
adjustment)
NOSI/ NOSA
Certificate of No Leave without Pay
School
CLIENT STEPS
AGENCY ACTION FEES TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1.The School HR-in-Charge will prepare the requirements for the Salary Differential in
two (2) sets: original copy of the Summary of Payment, photocopy of the Appointment, photocopy of the NOSI/ NOSA, photocopy of the Payslip (before and after the adjustment), and the original copy of the Certificate of
No Leave without Pay.
None
None 1 day 1 School HR-in-Charge
The School HR-in-Charge will email the
None
None School HR-in-charge
28
soft copy (Excel format) to the SDO HR/Personnel Unit for validation and correction.
3. The SDO HR/Personnel Unit will validate and modify the documents (should there be any) then return them through email to the School HR-inCharge.
None
None 5 mins / person
NONE SDO HR Personnel
4. The applicant will submit the complete
requirements (including all scanned
original
copies) with the Indorsement from the School
Head to the SDO HR/Personnel Unit.
None
None 1 day 1 Teacher/SDO
Personnel
5. Once received by the SDO HR/Personnel, s/he will verify the correctness and completeness of the documents submitted. Then, the request will be forwarded to the
None
None 5 mins / person
3 SDO HR Personnel
29
Accounting Unit. If incomplete, the request will be returned to school.
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
30
III. REQUEST FOR SERVICE RECORD
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Scanned copy of the letter-request
CLIENT STEPS
AGENCY ACTION FEES TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The teacher will request to the School HR-in-Charge
None None Teacher
2. The School HR-in-Charge will email the letter-request, together with the Service Record, to the SDO HR/Personnel Unit.
None None School HR-in-charge
3. The SDO HR/Personnel Unit will validate and modify the documents (should there be any) then return them through email to the School HR-in-Charge.
None None 3 mins 1 SDO HR Personnel
4. Once validated and signed, the SDO HR/Personnel Unit will send to the school the Service Record, in a PDF format, through email.
None None 3 mins SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
31
IV. REQUEST FOR CERTIFICATE OF EMPLOYMENT WITH COMPENSATION
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Updated Service Record
Photocopy of the latest Pay slip
School
CLIENT STEPS
AGENCY ACTION FEES TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The
teacher will email the request to the SDO HR/Person
nel Unit, with the attached scanned updated
Service Record and
latest Pay slip.
None None Teacher
2. The SDO HR-in-Charge will process the application. Once signed,
s/he will return it to the concerned teacher (in PDF) through email.
None None 3 mins 1 SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
32
V. REQUEST FOR CERTIFICATE OF CORRECTION OF NAME FOR PAG-IBIG
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Updated Service Record
Photocopy of the latest Payslip,
Original copy of the PSA Birth
Certificate
Photocopy of DepEd ID
School
CLIENT STEPS
AGENCY ACTION FEES TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The teacher will email his/her
request to the SDO HR/Personnel Unit.
None None Teacher
2. The SDO
HR/Personnel Unit will process the
application. Once signed, s/he will return it to the concerned
teacher (in PDF) through email.
None None 3 mins SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
33
VI. REQUEST FOR REQUEST FOR LOYALTY PAY
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Updated Service Record
Photocopy of the latest Payslip
Photocopy of Appointment
School
CLIENT STEPS
AGENCY ACTION
FEES TO BE
PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The teacher will email her/his request to the SDO HR/Personnel Unit, attached are the complete requirements with the Indorsement from the School Head.
None None Teacher
2. Once received by the SDO HR/Personnel Unit, s/he will verify the correctness and completeness of the documents submitted. If correct & complete, the request will be forwarded to the Accounting Unit. If incomplete, the request will be returned to the school.
None None 1 day 3 SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
34
VII. REQUEST FOR PERMIT TO STUDY
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Duly Accomplished Permit to Study Form (3 original copies)
Certification from the College/University
Registrar
SDO
College/ University Registrar
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Download the Permit to Study Form from the
SDO Website.
None None I min NONE Teacher
2. Email the scanned
copy of the duly-
accomplished Permit to Study Form
signed by the School/University Registrar
and the School Head to the SDO HR/Personnel Unit (2
weeks before the start of
classes)
None None 1 min 3 Teacher
3. The SDO HR/Personnel
Unit will inform the applicant or school clerk
(through
email/phone call) regarding the release of the approved/ disapproved
1min 2 SDO HR Personnel
35
Permit to
Study. TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
36
VIII. REQUEST FOR PERMIT TO TEACH
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Duly Accomplished Permit to Teach Form (3 original copies)
Statement of Official Load with
Schedule signed by the School Head
Certification from the Authorized Official
of the School/ College/University of the applicant’s Load, Number of Units, and Schedule addressed to the SDS
Medical Certificate (CSC Form 41) duly-certified by a Government Physician
SDO
School
School/ College/ University
Government Hospital/ Center
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Download the Permit to Teach Form from the
SDO Website.
None None 1 min NONE Teacher
2. Email the scanned copy of the
duly-accomplished Permit to Teach Form signed by
the School Head, together with the required
documents to the HR/Personnel Unit 2 weeks before
the start of
classes.
None None 1 min 2 Teacher
3. The SDO HR/Personnel
Unit will
1 min 2 SDO HR Personnel
37
inform the
applicant or school clerk (through email/phone call) regarding
the release of the approve/
disapproved Permit to Teach.
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
38
IX. REQUEST FOR THE STOPPAGE OF LOAN DEDUCTION AND/OR REQUEST FOR DEDUCTION OF LOAN IN APDS
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Duly-accomplished Stop/Deduct Form
Scanned latest Payslip
Scanned Certificate of Full Payment
from the Private Entity
Scanned Official Receipt from the
Private Entity
SDO
PLI
PLI
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The teacher will
get a copy of the Certificate of Full Payment
and Official Receipt from the concerned Private
Entity.
None None N/A 2 Teacher
2. Then, s/he will
download the Stop/Deduct Form from the SDO
Website. After completing the form, s/he will
email all the scanned pertinent documents
to the
Regional Payroll System Unit (RPSU) at rpsuncrfront
None None 3-5 mins N/A Teacher
39
ov.ph
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
40
X. REQUEST FOR CHANGE OF NAME & MARITAL STATUS
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Indorsement Letter from the School Head
2 copies of the Request-Letter from the
employee indicating her intent to change her name and status (or status only as the case maybe)
2 Photocopies of PSA/NSO Marriage Certificate
School
CLIENT STEPS AGENCY ACTION FEES
TO BE
PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The married teacher will
email/personally submit to her
School Head her request-
letter and the copy of PSA/NSO Marriage Certificate
for indorsement
None None 10 mins 2 Teacher
2. The School
HR/Personnel-in-charge will email the scanned documents to
the SDO HR-in-Charge
None None School HR in Charge
3. The HR/Personnel-
in-charge will check the documents,
then encode the Special
Order for the Change of Name of the employee.
10 mins 1 SDO HR Personnel
41
Then, s/he will
email the documents to DepEd NCR-RPSU.
4. Once the name is updated in
the payslip, the
concerned teacher must update her name in other
agencies like PhilHealth, Pag-Ibig, Landbank,
and BIR to avoid errors in her records.
Teacher
5. For GSIS updating, the teacher will email the scanned
copy of the
original PSA Marriage Certificate to amir.aphern
Teacher
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
42
XI. REQUEST FOR APPLICATION FOR EQUIVALENT RECORDS FORM (ERF)/RECLASSIFICATION
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Accomplished ERF Form - 6 original copies
Notarized Sworn Statement (original and photocopy)
Updated Service Record (original and
photocopy)
Authenticated MA Transcript of Record
(original and photocopy)
Authenticated College Transcript of
Record – photocopy
Permit to Study (original and photocopy)
MA Curriculum Sheet (photocopy)
SDO
SDO
School
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The
Qualified Teacher must submit
the following requirements to the School Head for the
application for ERF/Reclassification.
None None 2-3 days 2 Teacher
2. The School
Head will check the documents of the teacher using the
above checklist. If complete, s/he will sign the
documents
requiring his/her signature.
None None 2 School Head
3. The teacher will
Teacher
43
email the
complete requirements, with the Indorsement of the School
Head, to the SDO
HR/Personnel –in-Charge.
4. The SDO HR/Personnel –in-Charge will validate and
make necessary corrections (if any), then
return them through email to the concerned teacher
SDO HR Personnel
5. The SDO HR/Personnel –in-Charge will process the
ERF by
encoding the following: Recommendation from the
SDS - 3 copies; Plantilla Allocation List (PAL) - 3 copies;
Transmittal – 2 copies.
2 SDO HR Personnel
6. The SDO
will forward the request to DepEd NCR.
SDO HR Personnel
7. Once validated and approved, DepEd NCR
will return the ERF folder with
”Approved” stamp on the lower portion
of the ERF form, followed by the NOSCA
DEPED NCR
44
from the DBM.
8. The SDO HR/Personnel –in-Charge will make the
Indorsement to the School Head for those
teachers with approved
ERF/Reclassification and process the documents for Appointment.
SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
45
XII. FILING OF TERMINAL LEAVE BENEFIT (TLB)
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Duly accomplished Retirement Application (GSIS Form)
GSIS Clearance/Approval of Retirement,
Updated Service Record (w/Certification of Inclusive dates of Leave w/o pay (LWOP), if any)
Letter of Intent to Retire
Certification of Unused Service/Leave
Credits
NSO/PSA Marriage Certificate (for
married woman)
SDO
GSIS
School (for teaching)/ SDO (non-
teaching)
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Before
retirement, the
concerned employee will submit
the requirements to the SDO HR/Personn
el –in-Charge, who will forward it to GSIS.
None None 3-5 days Teacher / SDO
Personnel
2. Once the retirement is approved, the teacher will send
online the GSIS Approved Retirement to the SDO
HR/Personn
el-in-charge
None None Teacher / SDO
Personnel
3. The SDO
HR/Personnel-in-charge will encode the Form 6, to be
15 mins SDO HR Personnel
46
signed by the
retired employee.
4. The SDO HR/Personnel-
in-charge will process other required
documents like Notice of
Salary Adjustment (NOSA), Statement of Leave Credits
Earned certified by the HRMO, List of Actual Retiree
to be Paid (LARP), and Indorsement by SDS.
30 mins SDO HR Personnel
5. The Accounting Unit will process disbursement
voucher.
Accounting Personnel-in-
charge
6. SDO will send online the
complete documents to NCR.
SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
47
XIII. REQUEST FOR SPECIAL ORDER ON SERVICE CREDIT/COMPENSATORY-TIME-OFF
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request-Letter to be indorsed by the School Head
Seminar Certificate of Teacher
DTR
Appointment as Board of Election
Inspector during National/Local/Barangay Elections
School
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The school
representative will send online the documents to SDO Records
for service request earned.
None None 10 mins School Representativ
e
2. The SDO Records staff will route the documents to the concerned
unit.
None None 20 mins SDO Records Staff
3. The Service Credit request
earned from seminars will be validated by the SGOD-HRD unit,
while service credits from the election will be validated by
the SDO
Personnel/HR-in-charge.
SGOD HRD Unit / SDO
HR Personnel
4. The SDO
HR/Personnel will give a copy of the approved
SDO HR Personnel
48
Special Order
to the school for their file.
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
49
XIV. RETIREMENT UNDER RA 8291/SEPARATION
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Intent to retire
Indorsement from the SDO
Duly-Accomplished Application Form
Regional/Division Clearance dated as of last day of service
Latest Service Record with certification
of LAWOP
Service Record from previous employer (
if any)
Certificate of Last Payment
Latest Assets and Liabilities
Certificate of No Pending Administrative
and Criminal Case/s
Ombudsman Clearance
Declaration of Pendency/Non-Pendency
of Case
SDO
SDO
School
RPSU
DepEd NCR – Legal
Ombudsman
SDO
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE
COMPLIANCE COST
PROCESSING
TIME
REQUIRED
NO. OF SIGNATURES
PERSON
RESPONSIBLE
1. The concerned
teacher will submit his/her letter of intent to
retire to the Principal.
None None Teacher
2. The
Principal will indorse his/her retirement letter to the
School in-charge and process the necessary documents
such as: Retirement Form Application, Updated
Service Record,
None None Principal
50
Last Day of
Actual Service, and School Clearance.
3. Once the
requirements are complete the Principal
will indorse the application for
retirement to the SDO.
Principal
4. Once
received by the SDO HR/Personnel-in-charge, she will verify the
correctness and completeness of the documents
submitted and will bring them to the Administrative Officer
IV/HRMO for
signature.
10 mins SDO HR Personnel
5. The
retiree will request online for the Certificate of
No Pending Case from the Legal Office using their DepEd
email to [email protected] and to ombclearanc
[email protected] for the Office of Ombudsman
, with attached scanned copy of his/her
Service
2 mins Teacher / SDO
Personnel
51
Record.
6. Once the Indorsement is signed by the SDS, it will be
forwarded to the Regional Payroll
Services Unit for the
issuance of Certification of Last Payment with the attached
documents such as: Updated Service Record,
Last Day of Actual Service, School Clearance, and Division
Clearance.
5 mins SDS / RPSU
7. Once the Certificate of Last Payment
is available
and the retiree has received his/her online Certificate of
No Pending Case and Ombudsman Clearance, the SDO
HR/Personnel-in-charge will prepare the Indorsement and forwarded
it to the DepEd-NCR
SDO HR Personnel
8. Once the
retirement papers are already signed by the Regional Director, the
SDO Liaison Officer will get the documents from the RO Records Office.
SDO Liaison Officer
9. The SDO 2 mins SDO HR
52
HR/Personnel-
in-charge of the retirement papers will inform the retiree to get
his/her pertinent
documents for Oiling to the GSIS.
Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
53
XV. APPLICATION FOR AUTHORITY TO TRAVEL ABROAD
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Indorsement from the SDO
Administrative Clearance from the SDO
Clearance as to money and property
accountability (if leave is 30 days or more)
CSC form 6 (Application for Leave)
Certification of expected date of departure
Certification of Bonafide Employee
Certification as to who will be the
substitute teacher
Letter request stating the reason/s for
travel
DepEd-CO Form A-Application for
Travel on Official Time/Official Business
Invitation for the requesting party from a foreign host
SDO
SDO
SDO
School
SDO
School
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE
COMPLIANCE COST
PROCESSING
TIME
REQUIRED
NO. OF SIGNATURES
PERSON
RESPONSIBLE
1. The teacher concerned
will prepare his/her letter of intent to travel.
None None Teacher / SDO
Personnel
2. The School Principal will indorse
his/her request application to the SDO for Authority to
Travel together with his/her Form 6, School
Clearance, Last Day of Actual
Service and Certification as to who will be the substitute
None None Principal
54
teacher.
3. Once received by the SDO HR/Personnel,
she will verify the correctness and
completeness of the
documents submitted and process the necessary documents for
travel abroad and she will bring them to the
Administrative Officer IV/HRMO and to the SDS for signature.
10 mins 2 SDO HR Personnel
4. The Personnel/HR-in-charge will forward the
request for
authority to travel abroad to DepEd NCR and return to
HR the receiving copy of the said request.
1 SDO HR Personnel / DEPED NCR
5. DepEd-NCR HR in-charge will check the correctness
and completeness of the submitted request. Once
complete, she will process and prepare the Indorsement to
be submitted to the Central OfOice for approval.
5 mins DepEd NCR HR in charge
6. Once approved by
3 mins Central Office / DepEd NCR
55
the Central
Office, and received by DepEd-NCR, it will be indorsed back
to the SDO which will
prepare the return Indorsement to
the teacher concerned.
/ SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
56
XVI. REQUEST FOR TRANSFER
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter-Request stating the reason/s for transfer
Indorsement from the Principal
Indorsement from the SDS
School
SDO
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The teacher
concerned will prepare his/her letter of intent to
transfer.
None None Teacher
2. The Principal will
indorse his/her application for transfer to the SDO.
None None Principal
3. Once received by the SDO, the HR/Personnel-
in-charge will process and prepare the indorsement to be forwarded to
the other agency through to DepEd-NCR
5 mins 1 SDO HR Personnel
4. DepEd-NCR will prepare the indorsement to the other
agency inquiring whether he/she will be accommodated
.
DEPED NCR
57
5. Once
approved by the agency, DepEd-NCR will return the indorsement to
the SDO informing it of
the approved transfer
3 mins 1 DepEd NCR
6. The SDO HR/Personnel-in-charge will return the indorsement
informing the teacher of the approved transfer and
will process the necessary requirements for compliance.
3 mins 1 SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
58
XVII. FILING OF MATERNITY LEAVE
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers / SDO Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Intent address to the SDS thru the School Head
Indorsement Letter signed by the School
Head
Duly- Accomplished Leave Form (CSC
Form 6)
Medical Certificate (CSC Form 41) duly-
certified by a Government Physician with attached Documentary Stamp
School Clearance
Report on Last Day of Service
(Note: filing of maternity leave should be at least 30 days in advance)
School
School
School
School
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Download and accomplish the Leave
Form (CSC Form 6)
None None 1 min N/A Teacher / SDO
Personnel
2. Email all pertinent
documents to the School HR-in-charge.
None None 1 min N/A Teacher / SDO
Personnel
3. After checking for the completeness
of the documents and the signatories in each document, the
School HR-in-
charge will submit all the documents to the SDO
HRMO with attached
5 mins 2 School HR-in-charge
59
Indorsement
Letter signed by the School Head.
4. After the
SDO HR/Personnel-in-charge has
checked the completeness
of the documents, the Request for Maternity Leave will be
processed and will be forwarded to the authorized
signatories.
5 mins 2 SDO HR Personnel
5. The Division HR-in-charge of leave will
coordinate with School HR- in-charge for the release of the signed and
approved
Maternity Leave.
1 day N/A SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
60
XVIII. FILING OF SICK LEAVE AND MAGNA CARTA OF WOMEN
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers / SDO Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Intent addressed to the SDS thru the School Head
Indorsement Letter signed by the School
Head
Duly- Accomplished Leave Form (CSC
Form 6)
Certificate of Available Service Credits (if
applying for SL with Pay)
Medical Certificate (CSC Form 41) duly-
certified by Government Physician with attached Documentary Stamp
Medical Abstract
School Clearance
Report on Last Day of Service
(Note: filing of sick leave and Magna Carta for women should be at least 30 days in advance)
School
School
School
School
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Download and accomplish
the Leave Form (CSC Form 6)
Note: (for leave that is 31 days and beyond the signatory is the SDS. While 30 days and below leave is the ASDS.)
None None 1 min Teacher / SDO
Personnel
2. Email all pertinent documents
to the School HR-
in-charge, who will check the
completeness of
None None 1 min 1 Teacher / SDO
Personnel
61
documents
and signatories in each document.
3. After checking, the School HR-in-
charge will forward all the
documents to the SDO HRMO with attached Indorsement
Letter signed by the School Head.
5 mins 2 School HR-in-charge
4. After the SDO HR/Personnel-in-charge has checked the
completeness of documents, the Request for Sick Leave or Magna Carta
for Women will
be processed and will be forwarded to the authorized
signatories.
5 mins 2 SDO HR Personnel
5. The Division in-charge for
leave will coordinate with School HR-incharge for the release of
the signed and approved Maternity Leave.
1 day N/A SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
62
XIX. FILING OF RETURN TO SERVICE
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers / SDO Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Intent addressed to the SDS thru the School Head
Indorsement Letter signed by the School
Head
DTR (CSC Form 48) signed by the
School Head
Medical Certificate (CSC Form 211)
duly-certified by a Government Physician with attached Documentary Stamp
Report on First Day of Actual Service
Photocopy of PSA Birth Certificate of the
Child (for ML)
School
School
School
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Email all
pertinent documents to the School HR-in-charge,
who will check the completeness of documents
and signatories in each document.
None None 1 min 1 Teacher / SDO
Personnel
2. After checking, the School HR-in-charge will
forward all the documents to the SDO HRMO with
attached
Indorsement Letter signed by the School Head.
None None 5 mins 2
3. After the 5 mins 2 SDO HR
63
SDO
HR/Personnel-in-charge of leave has checked the completeness
of documents, the Request for
Return to Service will be processed and
will be forwarded to the authorized signatories.
Personnel
4. The Division in-charge for leave will coordinate with
School HR-in-charge for the release of the signed and approved
Return to Service.
1 day N/A SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
64
XX. UPDATING OF GSIS RECORDS: CORRECTION OF NAME/DATE OF BIRTH/MARITAL STATUS
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may avail?
Teachers / SDO Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Copy of original PSA Authenticated Birth Certificate
Copy of the original PSA Authenticated Marriage Certificate for change of Status
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. The Teacher/Employee will
email the requirements to SDO HR/ Personnel-
in-charge
None None Teacher / SDO
Personnel
2. SDO HR/Personnel-in-charge will
process and upload all data required by GSIS to the WEB MSP
GSIS Portal.
None None 2-3 working days
SDO HR Personnel
3. Once approved, GSIS
will issue TMS Reference Number to be given to the concerned
teacher/ employee.
3-5 working days
SDO HR Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
65
XXI. PREPARATION OF APPOINTMENT
Office or Division:
Human Resource and Management Office
Classification: Complex
Type of Transaction:
G2C
Who may avail?
Teachers / SDO Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Birth Certificate
Personal Data Sheet (PDS)
Latest Appointment (if promotion or
reclass)
Position Description Form (PDF)
Transcript of Records (TOR)
PRC License
PBT / LET Rating (Authenticated)
Oath of Office
BIR Forms (2305, 1902, 1905) for new
applicant
SALN
CLIENT STEPS
AGENCY ACTION FEES TO
BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBL
E
1. Applicant
prepares all
requirements
for
appointment
None None Applicant
2. Checks
completeness of
documents
None None SDO HR
Personnel
3. Verify
completeness of
documents
SDO HR
Personnel
4. Preparation of
Appointment
paper
5 mins SDO HR
Personne’
5. For approval
and signature by the
HRMO/ASDS/S
DS
1-2 days 3 SDO HR
Personnel
6. Release
approved
appointment to
the appointee
3 mins SDO HR Head
7. Prepares report
on appointment
issued RAI &
submits to CSC
15 mins 2 SDO HR
Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
66
XXII.A. RECRUITMENT, SELECTION & PLACEMENT OF TEACHER I/ NON-TEACHING APPLICANTS/ PROMOTION OF TEACHERS AND NON-TEACHING APPLICANTS
Office or Division:
Human Resource and Management Office
Classification: Complex
Type of
Transaction:
G2C
Who may avail?
Teachers / Qualified applicants
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Intent
PDS (Personal Data Sheet)
PRC License
PRC Rating
Transcript of Records with GWA
Service Record/ Certificate of
Employment
Certificate of Trainings
NBI Clearance
CLIENT
STEPS
AGENCY ACTION
FEES TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1.Applicants submits complete
requirements
2. School receives/ verifies
applications (Please see DO 7 s.2015 for the SSB Functions)
None None 10 days 1 School Screening
Board
3. Endorse folders with summary to
SDO
None None 1 day 1 Principal
4. Receives application
and pertinent documents of applicants Pre evaluates documents if
the applicants meet entry requirements
3-5 working days
HRMO
5. DSC/PSB evaluates documents of applicants, conducts
interview &
Evaluation – 1 week
Interviews/ DEMO – 1 week
EPT Result - 2 weeks
HRMPSB
67
demo
teaching for new teachers
6. DSC/PSB secretariat
prepares registry of qualified
applicants (RQA) for new
teachers/ranking for promotion
3 days NONE PSB Secretariat
7. Deliberates and signs the RQA
NONE NONE 1 day 9-10 HRMPSB
8. Submit the RQA/ranking to the appointing officers (SDS)
for approval
1 day 1 SDS
9. SDS meets qualified
applicant for appointment
1 day NONE HRMO SDS
10. Fill up vacant
positions/ite
ms and deploys teachers where needs
exist
1-15 days NONE HRMO
11. Issuance of
appointment
1-3 days Upon
receiving of complete
requirements
3 HRMO/ASDS/SDS
12. Submits report to RO & copy of appointment
to CSC field office
within 1 month
2 HRMO/SDS
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
68
XXII.B. RECRUITMENT, SELECTION & PLACEMENT OF NON-TEACHING APPLICANTS/ PROMOTION OF TEACHERS AND NON-TEACHING APPLICANTS
Office or Division:
Human Resource and Management Office
Classification: Complex
Type of Transaction:
G2C
Who may avail?
Teachers / Qualified applicants
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter of Intent
PDS (Personal Data Sheet)
PRC License & PRC Rating
CSC Eligibility
Transcript of Records
Service Record/ Certificate of
Employment
Certificate of Trainings
NBI Clearance
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1.Applicants submits complete
requirements
2. Receives application and pertinent documents of
applicants Pre evaluates documents if the applicants
meet entry requirements
3-5 working days
HRMO
3. Inform
applicants who did not meet entry requirements
1 day HRMPSB Secretariat
3. HRMPSB evaluates documents of applicants,
conducts interview
Evaluation – 1 week
Interviews (1-3 days)
HRMPSB
6. HRMPSB secretariat
prepares ranking of applicants
1 week NONE HRMPSB Secretariat
7. Deliberates NONE NONE 1 day 5-6 HRMPSB
69
and signs the
RQA
8. Submit the RQA/ranking to the
appointing officers (SDS) for approval
1 day 1 SDS
9. SDS meets qualified applicant for appointment
1 day NONE HRMO SDS
10. Fill up vacant positions/items and
deploys teachers where needs exist
1-15 days NONE HRMO
11. Issuance of appointment
1-3 days Upon
receiving of complete
requirements
3 HRMO/ASDS/SDS
12. Submits report to RO
& copy of appointment to CSC field
office
within 1 month
2 HRMO/SDS
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
70
XXIII. APPLICATION FOR REGISTRATION (BIR FORM-TIN) FOR NEW APPLICANTS
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may avail?
Teachers / SDO Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Birth Certificate (if single)
Marriage Contract / Birth Certificate of
Dependent/s
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Fills up BIR Forms 1902
None None
2. Submits duly accomplished forms and requirement
to SDO thru HR Staff
None None
3. Registers
online
15 minutes SDO HR Personnel
4. Download form with TIN
1 minute
5. Submits download form with TIN to AO V for signature
1 day 1 AO V
6. Release form with TIN to applicant
7. Submit List of Registered Employees on
or before January 31 of the succeeding year
1 day 2 AO V / SDS
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
71
XXIV. YEAR-END BONUS PAYROLL
Office or Division:
Human Resource and Management Office
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers / SDO Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Payroll
If salary is not yet adjusted
(appointment, NOSA, NOSI)
CLIENT STEPS AGENCY ACTION FEES
TO BE PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBLE
1. Submits the year-end bonus payroll
None None
2. Receives and
verifies payroll entries
None None
3. Forward
payroll to the budget office
3-5 working days
4. Forward to
accounting
5. Forward banks advice
6. Release of bonus thru Landbank
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
72
Division Certificate of No Pending Administrative Case
Office or Division: Legal Service
Classification: Complex
Type of Transaction: G2G – Government to Government
Who may avail:
Teaching and Non-teaching personnel in the
Division
CHECKLIST OF
REQUIREMENTS
WHERE TO SECURE
1. Request Letter for the issuance
of Certificate of No Pending Administrative Case
Division Legal Unit
2. Documentary proof of the
purpose stated in the letter (1 Original Copy)
Division Legal Unit
CLIENT
STEPS
AGENCY
ACTION
FEES TO
BE PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1. Submit the
required documents
to the Receiving
Clerk of the Records
Office
1. Receive and
evaluate the completeness
of documents Scan and
record in the system
None
10 minutes
Record’s
personnel – Receiving
Clerk
1.1 Process
request for Certificate of
No Pending Administrative
Case
None
5 days
Legal Officer
1.3 Release to Appropriate
Person/Office
None
1 hour
Record’s personnel –
Releasing Clerk
TOTAL:
None
5 days, 1 hours, 10
minutes
73
Request for an Update on the Status of the Case in the Division Office
Updates on administrative cases filed in the Department can be requested by
concerned individual/parties.
Office or Division: Legal Service
Classification: Simple
Type of Transaction: G2C – Government to Citizen
Who may avail:
Any part, or their duly authorized
representative of the case.
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Client’s Copy of the Document ( 1
Original Copy)
Division Legal Unit
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit the required
documents to the Receiving
Clerk of the Records
Office
1. Search the document in the
database and give the status of
the case
None 30 minutes Legal Unit
Clerk
TOTAL: None 30 minutes
74
Request for Legal Opinion
Legal opinion about policies involving/ surrounding DepEd are given to any requesting
individual.
Office or Division: Legal Service
Classification: Highly Technical
Type of Transaction: G2G – Government to Government, G2C
Who may avail:
CHECKLIST OF
REQUIREMENTS
WHERE TO SECURE
1. Letter or Memorandum requesting for Legal Opinion (1 Original Copy)
Client
2. Complete Staff Work/Pertinent Copy of Law
( 1 Original Copy )
Client
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit the
required documents to
the Receiving
Clerk of the Records Office
1. Receive
required documents
None 30 minutes Client
1.1 Endorsement
to the Office of the Schools
Division Superintendent
to the Division
Legal Officer
None 1 day Client
1.2 Research and Drafting of the
opinion
None 15 days Legal Officer
1.3 Endorsement to the Office of
the Schools
Division Superintendent
for review
None 2 days Legal Officer
1.5 Releasing to appropriate
Office/ Person
None 2 hours Record’s personnel –
Releasing Clerk
TOTAL:
None
18 days, 2
hours, 30
minutes
75
Filing of Formal Complaint
Filing of Administrative Complaint against Non-Teaching personnel
Office or Division: Legal Service
Classification: Complex
Type of Transaction: G2G – Government to Government, G2C
Who may avail:
CHECKLIST OF
REQUIREMENTS
WHERE TO SECURE
1. Sworn written complaint Client
2. Certification/ Verification
against Non-Forum Shopping
Client
CLIENT STEPS
AGENCY ACTION
FEES TO BE
PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Submit the required
documents to the
Receiving
Clerk of the Records
Office
1. Receive required
documents
None 30 minutes Client
1.1 Forward to the Office of
the Schools Division
Superintendent
to the Division Legal Officer –
for Non-teaching
personnel
None 1 day Record’s personnel –
Receiving Clerk
1.2 Endorsement to the Office of
the Schools
Division Superintendent
to the Division Legal Officer
for Investigation
None 1 days OSDS Clerk
1.3 Conduct an
Investigation
and
None 20 days Legal Officer/
Designated
Action Officer
76
Clarificatory
Hearing
1.4 Submission of
Investigation Report to the
Office of the Schools
Division Superintendent
None 3 days Legal Officer/
Designated Action Officer
1.5 Issuance of Order of
Dismissal or Formal Charge
None 5 days Schools Division
Superintendent
1.6 Releasing to
appropriate Office/ Person
None 2 hours Record’s
personnel – Releasing Clerk
TOTAL:
None
30 days, 2
hours, 30 minutes
77
Filing of Formal Complaint
Filing of Administrative Complaint against Teaching personnel
Office or Division: Legal Service
Classification: Complex
Type of Transaction: G2G – Government to Government, G2C
Who may avail:
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Sworn written complaint Client
2. Certification/ Verification
against Non-Forum Shopping
Client
CLIENT
STEPS
AGENCY
ACTION
FEES TO
BE PAID
PROCESSING
TIME
PERSON
RESPONSIBLE
1. Submit the required
documents to the
Receiving Clerk of the
Records Office
2. Receive required
documents
None 30 minutes Client
1.1 Forward to the Office of
the Schools Division
Superintendent to the Division
Legal Officer – for Non-
teaching
personnel
None 1 day Record’s personnel –
Receiving Clerk
1.2 Endorsement to the Office of
the Schools Division
Superintendent to the Division
Legal Officer
None 1 day OSDS Clerk
1.3 Endorsement
to the Office of the Regional
Director
None 1 day Legal Officer
1.4 Issuance of an Order to
conduct Fact-
Finding
None 5 days Office of the Regional
Director
78
Investigation or
Preliminary
Investigation from the Office
of the Regional Director to the
Division Legal Officer.
1.5 Conduct an
Investigation
and Clarificatory
Hearing
None 20 days Legal Officer/
Designated
Action Officer
1.6 Submission of Investigation
Report to the Office of the
Schools
Division Superintendent
for Endorsement
to the Office of the Regional
Director
None 3 days Legal Officer/ Designated
Action Officer
1.7 Receipt of an
Order for Dismissal or
Formal Charge
None 10 days Office of the
Regional Director
1.8 Releasing of Order to the
parties
None 1 day Record’s personnel –
Releasing Clerk
TOTAL:
None
42 days, 30 minutes
79
1. Issuance of Requested Documents (Non-CTC)
Issuance of Requested Documents is provided to teaching, non-teaching personnel and retirees who have misplaced or lost their documents. The
non-CTC document copy is issued to authorized requesting person if document secured in the Records Section is not originated/created by the Agency. The said document can be issued if requested by the owner himself
and or authorized person.
Office or Division: Records Unit
Classification: Simple
Type of Transaction: G2C – Government to Citizen
Who may avail: General Public
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Requisition slip (1 Copy) Records Unit
2. Valid ID (Original ID and 1 Photocopy)
Requesting person and /or Authorized Person
3. Authorization Letter (1 Copy) Requesting person
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING
TIME
PERSON RESPONSIBL
E
1. Fill up the
requisition slip
form
1. Provide client the requisition slip form
None
5 minutes
Records Section Staff/ADAS
2. Submit the accomplishe
d requisition slip with
valid ID or authorizatio
n letter of the owner of
the document
2. Receive the form and
search the requested document
None
5 minutes
Records Section
Staff/ADAS
3. Receive the
requested document
3. Prepare,
print and give the
document to the client
None
10 minutes
Records Section
Staff/ADAS
TOTAL: None 20 minutes
80
2. Issuance of Requested Documents (CTC and
Photocopy of Documents)
CTC document copy is issued to authorized requesting person if document
secured in the Records Section is originated/created by the Agency. The said document can be issued if requested by the owner himself and or
authorized person. Issuance of Requested Documents is provided to teaching, non-teaching personnel and retirees whose documents were misplaced, lost, burned, eaten by termites or beyond recovery due to wear
and tear to be used for appointment, promotion, resignation, retirement, salary upgrading, leave abroad, employment abroad, loan, transfer and for
other legal purposes.
Office or Division: Records Unit
Classification: Simple
Type of Transaction: G2C – Government to Citizen
Who may avail: General Public
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. Requisition slip (1 Copy) Records Unit
2. Valid ID (Original ID and 1 Photocopy)
Requesting person and /or Authorized Person
3. Authorization Letter (1 Copy) Requesting person
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING
TIME
PERSON RESPONSIBL
E
1. Fill up the requisitio
n slip form
1. Provide client the requisition slip form
None
5 minutes
Records Section
Staff/ADAS
2. Submit the
accomplished requisition
slip with valid ID or
authorization letter of
the owner of the document
2. Receive the
form and search the requested
document
None
5 minutes
Records Section
Staff/ADAS
2.1. Prepare, print or
photocopy the
requested document
None
10 minutes
Records Section
Staff/ADAS
81
2.2. Once the document is
obtained, Records
Officer will review
and verify the document and certify true copy
None
10 minutes
Records
Officer and/or Admin Officer
3. Receive the requested document
3. Release the document to the
client
None
5 minutes Records Section
Staff/ADAS
TOTAL: None 35 minutes
82
3. Certification, Authentication, Verification (CAV)
Official and formal processes and acts of checking, reviewing, and certifying
to the genuineness and veracity of available academic school records of a learner duly performed by the DepEd and the DFA pursuant to existing
arrangements by the said Departments; and shall be issued to the applicant only for the following applicable purposes required by DFA: (a)Employment
abroad; (b)Seaman’s Book/Seafarer’s Registration Certificate; (c)Migration abroad; (d)Student visa; Tourist visa; (f)Fiancé visa; (g)Descendant’s visa; (h)Reimbursement of education allowance / tuition fees of children of
Overseas Filipino Workers (OFW); (i)Such other purposes as maybe required in writing by the DFA.
Office or Division: Record’
s Unit
Classification: Simple
Type of Transaction: G2C – Government to Citizen
Who may avail: Former and Present Students
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
Elementary/High School
Graduates/Undergraduate: 1. CAV Form 1/2/10 (1-Ceased
Private School Request; 2-School Referral; 3-A&E/PEPT
Request) – (1 original copy) 2. Diploma (if available) - 1
original and 2 photocopies
3. ALS Accreditation & Equivalency Test Result - 1
original and 2 certified true copies certified by the SDO
A&E Coordinator) 4. PEPT Test Result Rating (1
original and 2 certified true
copies) 5. Certificate of Completion (for
A&E only) - 1 original and 2 certified
true copies certified by the SDO A&E Coordinator)
SDO Records Unit
Client
SDO SDO A&E Coordinator
SDO/BEA
SDO A&E Coordinator
6. Valid ID (Original ID and 1 Photocopy)
Requesting person and /or Authorized Person
7. Authorization Letter (1 Copy) Requesting person FES
TO BE
PAID
CLIENT AGENCY PROCESSING
PERSON
STEPS ACTION TIME RESPONSIBLE
83
1. Fill up the requisition slip form
1. Provide client the requisition slip form
None
5 minutes Records Section
Staff/ADAS
2. Submit the accomplished
requisition slip with
valid ID or authorizati
on letter of the owner of
the document
2. Receive the form and search the
requested document
None
5 minutes
Records Section
Staff/ADAS
2.1. Search for the
appropriate academic school records
None
10 minutes
Records Section
Staff/ADAS
2.2. Prepare, print the necessary
attachments for CAV
None
10 minutes
Records Section
Staff/ADAS
3. Verify the
accuracy of the data
encoded for CAV
certificate then return to the
processor
3.1. Once the document is obtained,
Records Officer will
review and verify the document
and affix initial to
the document
None
5 minutes
Records Officer
and/or Admin Officer
3.2. Forwarded the documents to the OSDS for signature
None
1 minutes
Records Section
Staff/ADAS
3.3. SDS will affix his/her
signature to
None
1 hours
Schools
Division Superintenden
84
validate the document
t (SDS)
3.4. Return the
documents to the
Records Section for released
None
2 minutes
OSDS Staff/ADA/AD
AS
3.5. Records Officer will certify true copy
5
minutes
Records
Officer and/or Admin
Officer
3.6. Scan the List of
approved CAV
Request and immediately inform the
Regional Office thru email
None
5 minutes
Records Section
Officer/Staff/ADAS
4. Receive the
requested document
4.1. Release the
document to the client
None
5 minutes Records Section
Staff/ADAS
TOTAL: None 1 hours and 48 minutes
85
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Assessment (Test Questionnaires)
Office or Division:
Curriculum Implementation Division
Classification: Simple
Type of
Transaction:
G2C
Who may
avail?
Teachers, Principal, Education Program Supervisors, Public
District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Test Questions
Budget of Work
Curriculum Guide
Teacher’s Guide
DepEd Website (Curriculum
Guide)
School Library
DepEd LRMDS Portal
CLIENT
STEPS
AGE
NCY ACTI
ON
FEES
TO BE PAID
SUBSTANTIVE
COMPLIANCE COST
PROCES
SING TIME
REQUIRED
NO. OF SIGNATURES
PERSON
RESPONSIBLE
1.
Prepares
Test Items based on
Bows
None None 1 month Teachers
2.
Administe
rs random on the
spot test
None None 2 hrs 1 Teachers
3. Analyze
test items and utilize
test
results for
Quarterly Test
None None 1 week 1 Teachers /
Subject Coordinators/
Head Teachers
4.
Monitors
the conduct of
quarterly
test
(PSDS)
None None 2 hrs Teacher /
Subject
Coordinator / Head Teacher
/ Principal /
PSDS
5. Prepares
Quarterly
Test based
on TOS / CG /
BOW
None None 1 month Teacher / Subject
Coordinator /
Head Teachers
86
6. Provides
TA/interve
ntion based on
test
analysis according
to priority
None None 1 to 2 weeks
Teacher / Subject
Coordinator /
Head Teacher / Principal /
EPS/ PSDS
7.
Consolidat
es and analyses
MPS
(QME)
None None 1 week Teacher /
Subject
Coordinator / Head Teacher
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
87
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Checking of Lesson Plans
Office or
Division:
Curriculum Implementation Division
Classification: Simple
Type of
Transaction:
G2C
Who may avail?
Teachers, Principal, Education Program Supervisors, Public District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Lesson Plans
Template (Division Website ) /
School
CLIENT
STEPS
AGE
NCY
ACTI
ON
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCES
SING
TIME
REQUIRED
NO. OF
SIGNATURES
PERSON
RESPONSIBL
E
1 .EPS
visits the
school to
monitor the
implement
ation of curriculu
m through
DLL/DLP
checking. Prepares
Test Items
based on Bows
None None 1 hr EPS / School Heads / Head
Teachers /
Subject Coordinators /
Teachers
2.
Proceeds
to the SH
Office for protocol
None None 5 mins 1 EPS / School
Heads
3.
SH/MT/H
T/GC
asks teachers
to submit
DLL/DLP for
checking
None None 30 mins 1 Teachers /
Subject
Coordinators/
Head Teachers / Master
Teachers /
EPS
4. EPS
notes
observation on
DLL/DLP
None None 1 hr EPS /
Teachers /
Master Teachers /
Head Teachers
88
5. Provides
TA based
on observatio
n/findings
None None 1 hr EPS
6. Follow-
up visit on
TA provided
for Lesson
Exemplar &
Commitm
ent to other
teachers
for TA
None None 1 hr EPS
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
89
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
PRODUCTION OF CONTEXTUALIZED LM’s/ IM’s/DLL/DLP through Demonstration
Teaching
Office or
Division:
Curriculum Implementation Division
Classification: Simple
Type of
Transaction:
G2C
Who may avail?
Teachers, Principal, Education Program Supervisors, Public District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Learners Materials
Instructional Materials
Daily Lesson Log
Daily Lesson Plan
Template (Division Website ) /
School
CLIENT
STEPS
AGE
NCY
ACTI
ON
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCES
SING
TIME
REQUIRED
NO. OF
SIGNATURES
PERSON
RESPONSIBL
E
1. EPS confers
with
School Head in
the
identificati
on of demonstra
tion
teacher
None None 30 mins EPS / School Head
2. EPS
and SH informs
the
teacher on the Demo
Teaching
None None 20 mins 1 EPS / School
Heads / Demo Teacher
3. EPS
prepares
memorandum re:
conduct of
demo-teaching
None None 30 mins 1 EPS
4. EPS and SH
observes
SH conducts
PC
None None 1 hr EPS / Teachers /
Master
Teachers / Head Teachers
90
EPS processes
the
content
/ School Heads
5. EPS harvests,
validates,
evaluates
IM’s/LM’s/DLL/DLP
using
LRMD tool
None None 30 mins EPS
6. LRMD informs
EPS re:
reproducti
on& distributio
n of
quality assured
LM’s/IM’s
/DLP/DLL
None None 5 mins EPS
7. EPS
monitors the
utilization
of LM’s/IM’s
/DLL’s/D
LP’s for feedback
None None 1 hr EPS
8. EPS submits
reports to
SDS through
CID
None None 10 mins EPS
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
91
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Classroom Observation
Office or
Division:
Curriculum Implementation Division
Classification: Simple
Type of
Transaction:
G2C
Who may avail?
Teachers, Principal, Education Program Supervisors, Public District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
TLOI
Principal Office
CLIENT
STEPS
AGE
NCY
ACTI
ON
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCES
SING
TIME
REQUIRED
NO. OF
SIGNATURES
PERSON
RESPONSIBL
E
1. EPS chooses a
school to
visit based on the
MPS &
informs
the SH for the visit
None None 20 mins EPS / School Head
2. The SH
informs
the
Coordinator/
Dep’t
Head of the
Learning
area concerned
None None - 1 EPS / School
Heads /
Department
Head / Subject
Coordinator
3. EPS proceeds
to the
office for the
standard
operational
procedure
(SOP)
None None 5 mins 1 EPS
4. EPS
informs the SH
who will
be
None None 3 mins EPS / School
Head
92
observed based on
the survey
tool through
the
“SKILL- WILL”
Model
5. EPS
and the
SH proceed to
the
classroom for the
observatio
n
None None 5 mins EPS / School
Head
6.
OBSERVATION
PROPER
using the TLOI
None None 1 hr EPS / School
Head / Subject
Coordinator /
Master Teacher /
Teacher
7. SH
conducts
post conference
, EPS
provides TA
In the
absence of
the SH, MT/HT
can take
over but EPS will
conduct
the post conference
None None 1 hr EPS
8. Follow- Up visit
on the TA
provided at least 3
times
None None 1 hr EPS
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
93
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Routing of Correspondences
Office or Division:
Curriculum Implementation Division
Classification: Simple
Type of
Transaction:
G2C
Who may
avail?
Teachers, Principal, Education Program Supervisors, Public
District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Form
Principal Office
CLIENT
STEPS
AGE
NCY ACTI
ON
FEES
TO BE PAID
SUBSTANTIVE
COMPLIANCE COST
PROCES
SING TIME
REQUIRED
NO. OF SIGNATURES
PERSON
RESPONSIBLE
1. EPS
accomplis
hes SDS
routed
correspondences
None None 30 mins
2. EPS Secretary
logs in
routed correspon
dences
None None 5 mins 1 EPS / EPS Secretary
3. EPS
Secretary
forwards the
correspon
dences to CID chief
for
signature
None None 5 mins 2 EPS Secretary
/ CID Chief
4. EPS
Secretary follows-up
the
correspondences
from CID-
ASDS for LOGO
None None 1 hr EPS / School
Head
5. SDS signs the
correspon
dences for
None None 1 SDS / Record Personnel
94
Record’s posting
6. EPS
Secretary provides
SDS
signed
copy to EPS
concerned
for informatio
n
None None 1 EPS Secretary
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
95
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Conduct On the Spot Skills Performance
Office or Division:
Curriculum Implementation Division
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, Principal, Education Program Supervisors, Public
District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Criteria for evaluation
CID Office
CLIENT
STEPS
AGE
NCY ACTI
ON
FEES
TO BE PAID
SUBSTANTIVE
COMPLIANCE COST
PROCES
SING TIME
REQUIRED
NO. OF SIGNATURES
PERSON
RESPONSIBLE
1.
Prepares
criteria for evaluation
None None 2 hrs EPS
2. Prepares
memorand
um for SDS
approval
None None 1 to 2 days
1 EPS / CID Chief
3.
Conducts
Performance
Evaluatio
n
None None 30 mins 1 EPS / School
Head /
Subject Coordinators /
Head Teacher
s/ Teachers
4.
Analyses results for
TA on
priority schools
None None 30 mins EPS
5. Follow – up visit on
TA
provided
None None 30 mins 1 EPS
96
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Reading Camp
Office or Division:
Curriculum Implementation Division
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, Principal, Education Program Supervisors, Public
District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Program
Memorandum
CID Office
CLIENT
STEPS
AGE
NCY ACTI
ON
FEES
TO BE PAID
SUBSTANTIVE
COMPLIANCE COST
PROCES
SING TIME
REQUIRED
NO. OF SIGNATURES
PERSON
RESPONSIBLE
1.
Conducts
consultative meeting
to Reading
Coordinators
None None 2 hrs CID Chief /
EPS / PSDS /
School Head / Reading
Coordinator
2. Prepares
work
program and Memo
anchored
from the DepEd
Memorand
um
None None 3 hrs 1 CID Chief / EPS / PSDS
3.
Coordinates with
CID
Chief/PSD
S/SH’s the
conduct of
the Reading
Program
None None 30 mins 2 Reading
Coordinators / CID Chief /
PSDS / School
Heads
4.
Submits
Work Program
None None 30 mins Reading
Coordinator /
Record Office
97
to the office of
the SDS
for approval
5.
Implement
s the
Approved Reading
Program
None None 30 mins 1 School
Personnel /
Reading
Coordinator / School Head /
PSDS
6.
PSDS/REGION
monitors
and
evaluates the
conduct of
the Reading
Camp of
all schools
None None Whole
year
1 PSDS
7. PSDS
consolidates
Reading
Program Reports of
all the
Schools for TA
None None Whole
year
PSDS
8. Division Reading
Committe
e selects the Best
Reading
Implementer
None None 1- 2 days Division Reading
Committee /
CID
9. Submits
consolidat
ed reports to CID
Chief for
Regional entry
None None 30 mins Division Reading
Committee /
CID
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
98
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Conduct Division Capability Building for Teachers
Office or
Division:
Curriculum Implementation Division
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, Principal, Education Program Supervisors, Public
District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Survey
Result of Survey
CID Office
CLIENT
STEPS
AGE
NCY
ACTION
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCES
SING
TIME
REQUIRED
NO. OF
SIGNATURES
PERSON
RESPONSIBL
E
1. Conducts
survey on
Teachers’ need
assessme
nt during INSET
None None 2 hrs CID Office
2. Prepares
Work
Program for each
subject
None None 1 – 2 days
1 EPS
3. Confers
with
HRTD for availabilit
y of funds.
None None 30 mins 1 EPS / HRTD
4.
Consults
with the CID Chief
for
recommending
approval
None None 30 mins EPS / CID
Chief
5.
Submits
Work Program
to ASDS
for indorseme
nt to SDS
None None 30 mins 1 EPS
99
6. Submits
to the
office of the SDS
for
approval
None None 15 mins 1 EPS / Record Office
7.
Implements the
Work
Program
None None 1 week 1 EPS
8. QME monitors
and
evaluates
the program
None None 1 week 1 QME
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
100
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Cascading of Central / Regional Trainings
Office or
Division:
Curriculum Implementation Division
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, Principal, Education Program Supervisors, Public
District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Survey
Result of Survey
CID Office
CLIENT
STEPS
AGE
NCY
ACTION
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCES
SING
TIME
REQUIRED
NO. OF
SIGNATURES
PERSON
RESPONSIBL
E
1. Confers with
HRTD for
availability of funds
None None 30 mins CID Office / HRTD
2. Prepares
Memo for
the consultati
ve meeting
None None 30 mins 1 EPS / PSDS / CID Chief
3.
Consults
SH for the identificati
on of
participants
None None 1 hr or
more
1 EPS / School
Heads
4. Prepares
Work
Program according
to CO/RO
Matrix
None None 2-3 hrs EPS
5.
Submits Work
Program
to SDS through
ASDS for
approval
None None 1 day 1 EPS
6.
Prepares Memo for
None None 30 mins 1 EPS / PSDS
101
the conduct of
the
training
7. Implement
s Work
Program
None None 2-3 days 1 CID Office
8.
Monitors/ Evaluates
Learning
None None 2 days 1 QME
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
102
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Conduct Feedbacking in the New Normal Learning Delivery Modality
Office or
Division:
Curriculum Implementation Division
Classification: Simple
Type of Transaction:
G2C
Who may
avail?
Teachers, Principal, Education Program Supervisors, Public
District Supervisors
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Feedback report
Narrative Report
Template should be provided by
the CID Office
CLIENT
STEPS
AGE
NCY
ACTION
FEES
TO BE
PAID
SUBSTANTIVE
COMPLIANCE
COST
PROCES
SING
TIME
REQUIRED
NO. OF
SIGNATURES
PERSON
RESPONSIBL
E
1. The school will
conduct
feedback about the
New
Normal Learning
Delivery
Modality
None None 2 weeks School Head
2. School
Heads shall
prepare a
quarterly report
(including
the
challenges and
issues)
None None 1 week 1 School Heads
3. The
school
head will submit
the
reports to the
Division
Office
None None 2 days 1 School heads
/ Record
Office
4. The CID
Office will consolidat
e reports
from schools
None None 1 hr CID Office
103
for submissio
n to Ros
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
104
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Borrowing of Books
Office or Division:
Learning Resources Management System and Development System Office
Classification: Simple
Type of
Transaction:
G2C
Who may avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
DepEd ID
Borrower’s Form
DepEd Muntinlupa Office
LRMDS Office
CLIENT
STEPS
AGE
NCY ACTI
ON
FEES
TO BE PAID
SUBSTANTIVE
COMPLIANCE COST
PROCES
SING TIME
REQUIRED
NO. OF SIGNATURES
PERSON
RESPONSIBLE
1. The
borrower
will inform the
librarian
None None 1 minute None Librarian II
2. Client
chooses
the title of the book
needed
from the list or
goes to
the shelves to
select the
books
needed
None None 5
minutes
None Teacher /
Borrower
3. Get the bin of
book
chosen
None None 5 minutes
None Teacher / Borrower
4. Check
the bin and count
the
number of books
borrowed
None None 5
minutes
None Teacher /
Borrower
5. The
librarian
record the book
borrowed
on the borrower’s
None None 2
minutes
Two (2) Librarian II /
Teacher /
Borrower
105
form and logbook
6. Sign
the
borrower’s form and
the
logbook
and submit
DepEd
valid ID
None None 1 minute One (1) Librarian II /
Teacher /
Borrower
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
106
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Development of Learning Materials
Office or Division:
Learning Resources Management System and Development System Office
Classification: Simple
Type of
Transaction:
G2C
Who may avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Learning Materials
School
CLIENT STEPS
AGENCY
ACTI
ON
FEES TO BE
PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING
TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBL
E
1. The
teacher will
submit to
the Record Office the
learning
materials
None None 1 minute None Record
Personnel / Teacher
2. The
record office will
turn over
the said document
to the
LRMDS Office
None None 5
minutes
None Record
Personnel / Librarian II
3. The LRMDS
Supervisor
will give to the
respective
subject supervisor
None None 5 minutes
None LRMDS EPS / Subject
Supervisor
4. The Subject
Supervisor
will quality
assured
the learning
materials
None None 5 - 10 working
days
None Subject Supervisors
107
5. The quality
assured
learning materials
will be
submitted to the
LRMDS
Office
None None 2 minutes
Two (2) LRMDS EPS / Subject
Supervisor
6. If there
is no correction,
the
learning materials
will be
uploaded to the LR
Portal as
Draft and
if there is a revision
, call the
attention of the
teacher
personnel.
None None 5
minutes
None LRMDS
Personnel
TOTAL
REMARKS: Which parts are streamlined / improved. Write the column provided
108
I. NAME OF THE SERVICE (WITH SERVICE DESCRIPTION)
Utilization of LR Portal
Office or Division:
Learning Resources Management System and Development System Office
Classification: Simple
Type of
Transaction:
G2C
Who may
avail?
Teachers, SDO Muntinlupa Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
DepEd Email
SDO ICT Office
CLIENT STEPS
AGENCY
ACTI
ON
FEES TO BE
PAID
SUBSTANTIVE COMPLIANCE
COST
PROCESSING
TIME
REQUIRED NO. OF
SIGNATURES
PERSON RESPONSIBL
E
1. The
teacher will visit
the SDO
Website
None None 1 minute None Teacher
2. Click
the LR Portal Tab
None None 2
minutes
None Teacher
3. In the LR portal,
click the
appropriate tab for
the grade
level of the module
you are
interested in.
None None 2 minutes
None Teacher
4. Click the Read
More
button
None None 2 minutes
None Teacher
5. Click
the Download
Module
button
None None 2
minutes
None Teacher
6. Sign in
to your DepEd
account , if forgot
None None 2
minutes
None Teacher / SDO
Muntinlupa ICT