Download - Safe Harbors Quarterly Partner’s Meeting
Safe Harbors Quarterly Partner’s Meeting
November 13, 2013New Holly Gathering Hall
Agenda ReviewThank YouVersion 5 Cut-OffAnnual Housing Assessment
Report (AHAR) Data Clean-upSafe Harbors User’s Group
UpdateUpcoming New Page Questions & AnswersAdjourn
Thank You for your partnership in 2013!!Reporting Technical IssuesTwo Partner’s Meetings (May /
August)Version 5 Testing & ConversionUser’s Group
Version 5 – Cut-Over
Enginuity Version 4 Enginuity Version 5
Version 5 - Cut-OverSafe Harbors has released Enginuity
Version 5 for the user community (August)
The HMIS software vendor, Adsystech, will no longer support Version 4 after November 30, 2013.
All Safe Harbors Users will need to convert to Version 5
December 1st, Version 4 will be turned-off and no longer accessible.
Version 5 - Cut-OverSafe Harbors is ready to assist users with the conversion. ◦Remotely◦On Phone / Via e-mail◦In Person
Version 5 MentionsOverview classes - On-line - sign-up
online◦Supervisor approval for time, 2 hour
overviewIntro classes - In class only, sign-up
onlineVersion 5 Reports Class – In class only,
sign-up onlineUninstall Enginuity Version 4
◦Visit our website for instructions http://www.safeharbors.org/v5install.htm
Version 5 Process
User Process: Install Silverlight &
Enginuity
User Process: Training Sign Up
via WebEx Training Center
User Process: Complete
Scheduled Training
User Process: License machine with Product Key,
check-in w/ Agency contact
User Process: User begins to use
version 5
User Process: Once user is
comfortable with v5, user un-installs
v4 software
AHAR BasicsThe Annual Homeless Assessment
Report (AHAR) is a report to the U.S. Congress on the extent and nature of homelessness.
The AHAR uses aggregate HMIS data from communities across the country.
The AHAR is also a good tool for communities to assess the quality of their data in HMIS.
AHAR DataEmergency Shelter, Transitional
Housing, and Permanent Supportive Housing programs are included
Homelessness Prevention and Rapid Re-Housing Programs (HPRP), Safe Havens, Permanent Housing, and Service Only programs are NOT included
Domestic violence programs are NOT included
AHAR Timeline
Report Period: Oct 1, 2012–Sept 30, 2013
Report Draft Due to HUD: Nov 15th
Final Report Due to HUD: Dec13th
AHAR Data Clean-upAgency Support Reps will contact
you regarding data clean-up in the next couple weeks
Common data clean-up:◦Data completeness on Universal
Data Elements◦Utilization rates◦Date of Birth or Program Entry Date
errors
Safe Harbors User’s GroupGroup of volunteer HMIS usersRole of User’s group
◦Issues such as data quality, policies and procedures, testing new system features, improving user experience, prioritizing tickets, and addressing user needs
Safe Harbors User’s GroupRepresentation of users or
management from small, medium, and large agencies with an interest in improving Safe Harbors for the user community
First meeting, September 27th
◦Minutes available on tableThere is room for more
volunteersSign-up today!
Safe Harbors User’s Group The User’s Group will meet bi-monthly
on the 2nd Thursday of the month. The next User’s Group meeting will
take place: Thursday, November 14th 2013 9 –
10:30 a.m. Wellspring Family Services,
Community Room on the first floor 1900 Rainier Avenue S. Seattle, WA
98144.
Upcoming New Page in V5Client Intake Page
◦Combines functions from the HOH Intake & Household Statistics Pages in easy to access tabs
Client Intake Page: Demographics Tab
Client Intake Page: Income Tab
Questions & Answers
Adjourn