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RMIS -Building a Research
Management Information System
at the University of Glamorgan
Leanne Beevers & Neil Williams
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Topics…
– Project Overview– Product Map– Outputs Submission & Integration
with IR– System Demo– Questions
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The ‘RMIS’ Project: In a nutshell…
• Research Management Information System project
• Spring 2009: RMIS Project begins• Research Office commissioned with
Faculty input• Pro-Vice Chancellor Research
sponsorship
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Project Drivers
• Research Excellence Framework (REF)• Need to collect and publicise more information
about research outputs for anticipated use of quantitative indicators
• Improve collation and management of our response
• Differences in research data management and quality across Faculties/Departments
• Current system in need of extension and technology upgrade
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Project Aims• Unify data collection and entry processes• Centralise the store of research data• ‘Improved’ research management system, in
summary:– Wider access to internal users– More functionality and better usability– Newer (web based) technologies
• Automate dissemination of research data across several channels
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Project Structure
Project BoardPVC Research
Faculty Head of ResearchFaculty Head of Admin
Research Office ManagerAssistant Head Development Services
Assistant Head – Library Services
User GroupResearch Office Manager
Heads of ResearchFaculty Research Admins.
Repository Lead
Project TeamProject Manager
Systems DeveloperResearch Office Leads
Project Support
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System Aims• Single system - ‘hub’ for all Research
Management Information– Staff, Outputs, Funding, Students…etc.
• Key Interfaces– Institutional Repository– Research Web Portal & Staff ‘C.V.’ pages– Student Management System– REF data collection system
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Product Map
RMIS Institutional RepositoryResearch Outputs
Staff, Centres/Units. Projects, Outputs
REF Database...?
Researchers
Reporting
Funding & Investment Scheme
Applications
Administrators
Staff CVs (people.glam.ac.uk)
Staff Research Profiles
Research Assessment Data
Research Web Portal
Public Users
Public UsersPublic Users
HarvestedOutputs
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Progress So Far…
• ‘Person Management’ area – captures staff data (to use as authors)
• ‘Outputs Management’ area – captures publications and repository data
• Current focus: automating population of repository
RMIS Metadata Mapping
Research OutputData
Institutional Repository
(open access)
IR: Repository Workflow
Metadata Authorisation
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Research Output Data Collection and the Integration with the
Institutional Repository
Our Approach...
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Data Collection Process
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Outputs Data...
• Data Captured• 8 different output types• Data fields based on previous RAE requirements• Making use of the default repository schema
• dublin_core
• Content files • Upload files of different file types (.pdf, .doc etc)• Configured up to 10 uploads per output
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Captured Fields
1) Common meta data fields• Titles (s)• Author (s)• Identifier (s)• Keyword (s)• Abstract
2) Fields specific to an output type. E.g. Journal Article• Journal Title• Issue Number• Part Number
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Integration Aims
• Transfer the captured outputs to DSpace
• Allow outputs to be checked in a predefined workflow
• Make the output publicly available
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Getting the captured data into DSpace...• DSpace Batch Import
• “The batch import system for DSpace is a simple but primitive method for importing multiple items into a DSpace repository.” Scott Phillips - http://scott.phillips.name/2009/05/howto-dspace-batch-ingest/
• Using this built in functionality ensures that the backend DSpace processes are taken care of
• Reliant on folder structure...
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Generating the folder structure• A folder is created for each output. E.g. item1
• Each folder consists of:• Physical files• Dublin_core.xml• contents
Scott Phillips - http://scott.phillips.name/2009/05/howto-dspace-batch-ingest/
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Generation of dublin_core.xml• Output has all information required• From this we can create the dublin_core.xml file, using
the following format:
<?xml version="1.0" encoding="UTF-8"?><dublin_core>
<dcvalue element="contributor" qualifier="author“>Williams, Neil</dcvalue><dcvalue element="subject" qualifier="none">Repositories</dcvalue><dcvalue element="title" qualifier="none">
How to feel nervous in front of 30 people</dcvalue>
</dublin_core>Scott Phillips - http://scott.phillips.name/2009/05/howto-dspace-batch-ingest/
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Executing the import procedure...
• We need some software to execute the DSpace procedure
• Provides us with control over the whole process• Execution simplicity• Scheduling• Success / Error Messages
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Our Next Steps...
• Status reporting
• Direct link to DSpace item from RMIS– The DSpace item ID is returned from a successful import– This can then be used to get whatever information we desire
from the backend
• Updates and Deletions...• Think about retrieving publication data from external
source (reference management software)– Fill in core details with information retrieved from identifier– Automatic generation of citation
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Any Questions?