Download - REPORTS AND CERTIFICATION ADVANCED
REPORTS AND CERTIFICATIONADVANCED
Fall 2
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Rules
Mute yourself
HOLD
Name & LEAconversation
at a time
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Silencecellphones
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Pleasedo not
multitask
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Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
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Training Sequence
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Agenda
60 minutesCommon Problems
New Changes Fall 2 Overview Certification Review
Wrap-Up
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Fall - 2 Overview
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
DATA COLLECTED Overview
Student Profile Student Enrollment Student Information Student Programs
Staff Demographics Staff Assignments Course Section Student Course Section
Data used to identify English Learners
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
DATA SUBMISSION PERIOD
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Information Reported
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Fall 2 counts course and staff data for the same group of students expected for Fall 1
Fall 2 counts course and staff data for the same group of students expected for Fall 1.
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What To Submit
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Order Online Batch1 Student Enrollment SENR2 *Student Information SINF3 Student Program SPRG4 Staff Demographics SDEM5 Staff Assignments SASS6 Course Section CRSE7 Student Course Section SCSE
* Student Information data is used to identify English Learners for Fall-2.
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Important Dates
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
CALPADS Calendar:http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
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Fall 2 Accounts and Roles
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Reminders Daily use account LEA Admin cannot certify
Role Allows user toFall 2 Data collection Certifier View certification status and level 1 certify
Superintendent Certifier View certification status and level 2 certify
SENR View and submit enrollment data
SINF View and submit demographic data
SPRG View and submit program data
SASS View and submit staff assignment data
SDEM View and submit staff demographic data
CRSE View and submit course data
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Fall 2 Checklist – Preparation
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
FALL CHANGES
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2012-2013 Changes
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Implemented Functionality Description
7/01/2012 Code Set Education Program – 181 - Free Meal Program 182 - Reduced Price Meal Program
7/01/2012 Code Set Education Program - modified name and definition162 - Pregnant or Parenting (Formerly Cal-SAFE)
7/01/2012 Code Set Non-Classroom based or Support Assignment – added 6018 - Employee on Leave
7/01/2012 Code Set Education Program – Retired 131 - NCLB Title X Homeless175 - Free or Reduced Price Meal Program
8/13/2012 File Layout Migrant Student ID (SPRG) field 3.20 is now 11 characters
Extract New extract for SSID’s acquired online
Anomalies ERD Anomaly modified to exclude Short Term Enrollment Status (30) from being counted as a Lost Transfer
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2012-2013 Changes
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Implemented Functionality Description
Report Modified 1.5 to include LEA summary enrollment by grade (like old SIF report)
Report New 5.1a - Free or Reduced Price Meal (FRPM) Eligibility (school counts)
Report New 5.3a - Free or Reduced Price Meal (FRPM) Eligibility (student list)
Report Socio-Economically Disadvantage Sub-group - aggregate changed to include Program code 181 and 182
7/01/2012 Validation Rule Modify SPRG0080 – Includes new NSLP Codes 181 and 182 in the Membership validation
8/13/2012 Validation Rule New GERR0008 - Fatal error checks that first two digits of Migrant Student ID is 06 (SPRG field 3.20)
8/21/2012 Validation Rule Disable SINF0166 – Missing Student Initial Ninth Grade Entry Year (SINF field 2.47)
7/01/12 Validation Rule Error GERR002 - Fatal error when 131,175 have dates after 6/30/2012.
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2012-2013 Changes
Fall 2 Adv. Reporting & Certification v1.1, October 23, 201218
Implemented Functionality Description
Validation Rule New SINF0254 – Fatal error to prevent multiple open NSLP Program records
Validation Rule New SINF0255 - Warning to encourage appropriate classification and reclassification of English learners in ELAS Code field 2.41
Validation Rule New SASS0256 - Fatal error to prevent duplicate staff assignment records submission. (fields 8.15 - 8.21)
Validation Rule New SASS0257 - Fatal error when assignment code 6018 is used with any other assignment code (fields 8.15 - 8.21)
Validation Rule Modify SDEM107 - Change severity to fatal and adjust birthdate range
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Certification Review
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Certification Requirements
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Review allfive aggregate
reports
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Fall 2 Certification Reports
Establish Report Review Process– Data stewards should review reports– Have reviewers sign off to verify they
have reviewed
Evaluate Certification Aggregate Reports English Learner Education Services –
Student Count (2.4) Count of Teachers Providing EL Services (2.5)
NCLB Core Course Section Compliance (3.4) Course Section Enrollment by Content Area (3.6) Staff Count and FTE by Job Classification (4.1)
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Data Certification – Student
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Data Certification – Staff
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Data Certification – Course
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Fall 2 Steps
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Common Problems
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Common Problems
Lack of internal cooperation – Reporting HQT Status
Coordinate EARLY to identify teacher-course-section– State Course Code Assignment
Request signoff of current assignments– Report Verification
Request signoff of certification and supporting reports
Competing Priorities– Collect data throughout the year– Perform regular enrollment updates– Check ODS reports periodically
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KNOWN ISSUESKNOWN ISSUES
Fall 2 Issues
http://www.cde.ca.gov/ds/sp/cl/knownissues.asp
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Wrap-Up
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Snapshot Generation
ODS SnapshotFall 2 Data
ODS SnapshotFall 2 Data
Regular Nightly Processing
After certification
CALAPDS availability and nightly processing schedule is available at:http://www.cde.ca.gov/ds/sp/cl/calpadshours.asp
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Understand the order and submission process rules to avoid issues:
Batch Submission Order and Processes
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Reminders
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* See Essential 2 training slide on Administrator Responsibility (p. 73) for detailed steps on reviewing the security reports
Create/revoke accountsReset passwordsUpdate rolesReview security reports
Manage accounts
Answer questionsProvide training
Support local users
Submit CALPADS support requests on behalf of the LEA
Act as liaison
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Resources
Document Description SectionsCALPADS File Specifications (Forms)
File layout and requirements for batch submission
SENR, SINF, SPRG, CRSE & SCSE tabs
CALPADS Error List Detailed error message descriptions
Student Enrollment, Student Information, Student Programs, Course Section, Student Course Section and Fall 2 Certification tabs
CALPADS Data Guide Detailed requirements Sections 3.5, 3.6, 2.2 & 2.3.2
CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Self-paced Trainingshttps://csis.fcmat.org/Pages/Self-Paced-Training.aspx
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System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
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Resources
Document Description SectionsCALPADS Code Sets File layout and
requirements for batch submission
CALPADS Valid Code Combinations
Detailed error message descriptions
CBEDS Assignment/Course Code Mapping
Detailed requirements
Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Mapping Guidehttps://csis.fcmat.org/Pages/Fall-2-Advanced.aspx
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Support
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Fall 2 Adv. Reporting & Certification v1.1, October 23, 2012
Training Evaluation
Please Complete Our Survey
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Questions
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