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GSA Fleet Reporting Asset Level
Data (ALD) to FAST Claudia J. Brumbach
Christopher Alward
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Background
Previous FAST reporting method
• Aggregated
• Sections
• Limitations
Compliance with EO13693 (March 2015)
• “. . .ensuring that agency annual asset-level data is properly and
accurately accounted for in a formal agency Fleet Management
System and any relevant data is submitted to the Federal Automotive
Statistical Tool reporting database.”
Asset-Level Data (ALD) = Reporting at Vehicle Level (VLD)
Required start date: October 2017
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Advantages of ALD
• Each vehicle uniquely identified
• Consistency
• Accuracy
• Data-driven decisions
• Data call responses facilitated
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Challenges in Prepping for ALD
Reporting
• Complex business rules
• Not so FAST
• Data ‘clean-up’
• Complex programming
• REMINDER – must use
Fleet card assigned to
vehicle to pull correct fuel
use data.
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GSA Fleet Drive-thru vs.
FedFMS
Keep In Mind
• Two inherently different systems
• Data sources differ
• Drive-thru – GSA Fleet Leased Vehicles
• FedFMS – Agency Owned Vehicles
• FAST requirements differ significantly for each
• Potential for error, confusion in combined reporting
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GSA Fleet Leased Vehicles –
Drive-thru Significant differences in ALD requirements
• Fuel Cost – Blank
• Lease Cost – Costs spread over term of lease
– Monthly/Mileage Rate, AIEs, Surcharges
• Acquisition Cost – ONLY up-front costs paid by customer
– Added directly to template by customer
• Maintenance Cost – Blank
• Accident Cost – Blank
• Acquisition Date – Date assigned to customer
• Disposal Date – Date of termination of assignment
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Agency-Owned Vehicles --
FedFMS ALD Requirements
• Fuel Cost – Value required
• Acquisition Cost – purchase cost to agency
• Maintenance Cost – Value required
• Accident Cost – Value required
• Acquisition Date – Date of ownership
• Disposal Date – Date of disposal or exiting agency’s inventory
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FedFMS – User-Determined
Data Updated Vehicle Detail screen
• Captures ALD required elements
• Segmented into ALD-aligned
categories
Bulk upload feature available
Keep in mind
• FMVRS – source for some ALD
• FAST Business Rules
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GSA Fleet Drive-thru -- CDD
• Critical source of Customer-Determined information, e.g.:
– Detailed Garage Address
– EPAct and EISA Information
– LE and ER Designations
• Must be updated nlt Sept. 30
• Populates respective fields in FAST ALD template
• Bulk upload feature available
• Keep FAST Business Rules in mind
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CDD Search Parameters
If there is a graph or image to use
this space for a caption or brief
explanation.
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CDD Data Elements
If there is a graph or image to use
this space for a caption or brief
explanation.
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What’s the difference between CDD
and Drive-thru’s FAST Data Center?
CDD
• Data Input mechanism
• Customer-Determined information
• Values stored in database (i.e., in Drive-thru)
• Values may be updated as necessary
FAST Data Center
• Data Output only
• Accesses/Pulls data already stored in database
• Stored data includes CDD and GSA Fleet-determined data
• Produces required data/values in FAST template format
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FedFMS FAST Data Center
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Drive-thru’s FAST Data Center
If there is a graph or image to use
this space for a caption or brief
explanation.
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Does Drive-thru’s FAST Data Center
produce ALL data required by
FAST?
Not everything. Customers are responsible for:
• Indirect Cost
• Acquisition Cost (rare)
• Any values not updated in CDD by 9/30 of given fiscal year
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Ongoing Challenges
Miles driven, but little or no fuel consumed
• Ensure proper Fleet card is used
• Bulk fueling
• FedFMS – Data quality from Fleet Card provider
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Ongoing Challenges
Agency’s reporting structure
• Drive-thru – Agency, Bureau, BOAC
• FedFMS – Agency, Bureau, Office
• FAST – Agency determines hierarchy
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Ongoing Challenges
Vehicle Attributes
• Special characters
• GVWR
• Fuel Type
• Acq Date (Leased veh)
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Resources
Stop by computer lab for hands-on assistance
ALD reference documents: • Data Element
• Business Rules
• https://fastweb.inl.gov/help/index.cfm/resources/vehicle-level-data
https://fastweb.inl.gov/help/index.cfm/resources/vehicle-level-datahttps://fastweb.inl.gov/help/index.cfm/resources/vehicle-level-datahttps://fastweb.inl.gov/help/index.cfm/resources/vehicle-level-datahttps://fastweb.inl.gov/help/index.cfm/resources/vehicle-level-datahttps://fastweb.inl.gov/help/index.cfm/resources/vehicle-level-datahttps://fastweb.inl.gov/help/index.cfm/resources/vehicle-level-data
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QUESTIONS?