Download - RB_CalcFA
-
Reporting Reconciling Reporting Reconciling Assets
(Oracle EBS
Reconciling
SM
Reconciling Assets
(Oracle EBS Assets)
-
High-Level Overview
Asset Reconciliation Theory Asset to General Ledger Reconciliation
Asset Reports General Ledger Reports
Reconciliation Process Asset to General Ledger Reconciliation Reports
Copyright 2009 Chi-Star Technology SM
Asset to General Ledger Reconciliation Reports Asset Cost CIP Cost Accumulated Depreciation Depreciation Expense
Corporate Books to Tax Books Reconciliations Current Process Automated Process
Asset Detail Extract
SM
Asset Reconciliation TheoryAsset to General Ledger Reconciliation
Asset ReportsGeneral Ledger Reports
Reconciliation ProcessAsset to General Ledger Reconciliation Reports
-2-
Asset to General Ledger Reconciliation ReportsAsset CostCIP CostAccumulated DepreciationDepreciation Expense
Corporate Books to Tax Books ReconciliationsCurrent ProcessAutomated Process
Asset Detail Extract
-
Asset Reconciliation Theory
Copyright 2009 Chi-Star Technology SM
Theory
SM
Asset Reconciliation Theory
-3-
Theory
-
Asset Reconciliation Theory
Oracle Assets uses a top-down, pyramid approach to reconciling assets. This approach allows you to reconcile without having to generate transaction detail reports.
Copyright 2009 Chi-Star Technology SM
SM
Asset Reconciliation Theory
down, pyramid approach to reconciling assets. This approach allows you to reconcile without having to generate transaction detail reports.
-4-
-
Asset Reconciliation Theory
Assets will be reconciled to the General Ledger at the Summary Level. If and only if there is a reconciliation issue the Detail Level would be used. If the Detail Level does not reconcile, then the Transaction Level would be used.
Summary Reports (Reports by Cost Center and Account): Cost Summary CIP Summary
Copyright 2009 Chi-Star Technology SM
Reserve Summary
Detail Reports (Reports by Cost Center, Account, and Asset): Cost Detail CIP Detail Reserve Detail
SM
Asset Reconciliation Theory
Assets will be reconciled to the General Ledger at the Summary Level. If and only if there is a reconciliation issue the Detail Level would be used. If the Detail Level does not reconcile, then the Transaction Level would be used.
Summary Reports (Reports by Cost Center and Account):
-5-
Detail Reports (Reports by Cost Center, Account, and Asset):
-
Assets to General Ledger Reconciliation
Copyright 2009 Chi-Star Technology SM
Reconciliation
SM
Assets to General Ledger Reconciliation
-6-
Reconciliation
-
Assets to General Ledger Reconciliation
General Ledger Setups to Reduce Reconciliation Errors:1. Freeze Asset Journals2. Security Do not allow access to Asset Accounts
Set Validation Set to allow security rules Set Segment to allow security rules Define security rules
Copyright 2009 Chi-Star Technology SM
Define security rules Assign security rules Test security rules
SM
Assets to General Ledger Reconciliation
General Ledger Setups to Reduce Reconciliation Errors:
Do not allow access to Asset AccountsSet Validation Set to allow security rules
-7-
-
Assets to General Ledger Reconciliation
1. Freeze Asset Journals
Copyright 2009 Chi-Star Technology SM
SM
Assets to General Ledger Reconciliation
-8-
-
Assets to General Ledger Reconciliation 2. Security Do not allow access to Asset Accounts
Set Validation Set to allow security rules
Copyright 2009 Chi-Star Technology SM
SM
Assets to General Ledger Reconciliation Do not allow access to Asset Accounts
Set Validation Set to allow security rules
-9-
-
Assets to General Ledger Reconciliation 2. Security Do not allow access to Asset Accounts
Set Segment to allow security rules
Copyright 2009 Chi-Star Technology SM
SM
Assets to General Ledger Reconciliation Do not allow access to Asset Accounts
-10-
-
Assets to General Ledger Reconciliation 2. Security Do not allow access to Asset Accounts
Define security rules
Copyright 2009 Chi-Star Technology SM
SM
Assets to General Ledger Reconciliation Do not allow access to Asset Accounts
-11-
-
Assets to General Ledger Reconciliation 2. Security Do not allow access to Asset Accounts
Assign security rules
Copyright 2009 Chi-Star Technology SM
SM
Assets to General Ledger Reconciliation Do not allow access to Asset Accounts
-12-
-
Assets to General Ledger Reconciliation 2. Security Do not allow access to Asset Accounts
Test security rules
Copyright 2009 Chi-Star Technology SM
SM
Assets to General Ledger Reconciliation Do not allow access to Asset Accounts
-13-
-
Assets to General Ledger ReconciliationAsset Reports used in Reconciliation:
Summary Reports (Reports by Cost Center and Account): Cost Summary CIP Summary Reserve Summary
Detail Reports (Reports by Cost Center, Account, and Asset):
Copyright 2009 Chi-Star Technology SM
Cost Detail CIP Detail Reserve Detail
Transaction Reports: Additions Cost Adjustment Retirements Reclassification Transfer
Reserve Adjustments Asset Reconciliation Reserve Ledger Journal Entry Reserve Ledger CIP Capitalization CIP Assets
SM
Assets to General Ledger Reconciliation
Summary Reports (Reports by Cost Center and Account):
Detail Reports (Reports by Cost Center, Account, and Asset):
-14-
Asset Reconciliation Reserve LedgerJournal Entry Reserve Ledger
-
Assets to General Ledger ReconciliationGeneral Ledger Reports used in Reconciliation:
Reports: Trial Balance Trial Balance - Detail General Ledger (132 Char)
Copyright 2009 Chi-Star Technology SM
SM
Assets to General Ledger ReconciliationGeneral Ledger Reports used in Reconciliation:
-15-
-
Reconciliation Process
Copyright 2009 Chi-Star Technology SM
Reconciliation Process
SM
Reconciliation Process
-16-
Reconciliation Process
-
Reconciliation ProcessReconciliation Process Includes the following steps:1. Generate Summary Reports from Oracle Assets
Cost Summary Report Reserve Summary Report CIP Summary Report
2. Generate Reports from Oracle General Ledger Trial Balance Report (include all accounts) OR Trial Balance Detail Report (include all accounts) OR
Copyright 2009 Chi-Star Technology SM
General Ledger (132 Char) Report (determine accounts to show on report) Account Range for Asset Cost Account Range for Asset Reserve Account Range for Asset Depreciation Expense Account Range for CIP Cost
3. Match reports to reconcile Manually Tick and Tie Download into Excel (use v-lookup or other formulas)
4. If needed Run lower level reports from Oracle Assets to assist in any variances between Oracle Assets and Oracle General Ledger
SM
Detail Report (include all accounts) OR
-17-
General Ledger (132 Char) Report (determine accounts to show on report)
Account Range for Asset Depreciation Expense
lookup or other formulas)Run lower level reports from Oracle Assets to assist in any variances between Oracle Assets and Oracle
-
Reconciliation ProcessReconciliation Asset Clearing:
Copyright 2009 Chi-Star Technology SM
SM
-18-
-
Reconciliation ProcessReconciliation Asset Cost:
Copyright 2009 Chi-Star Technology SM
SM
-19-
-
Reconciliation ProcessReconciliation Asset Reserve:
Copyright 2009 Chi-Star Technology SM
SM
-20-
-
Reconciliation ProcessReconciliation CIP Clearing:
Copyright 2009 Chi-Star Technology SM
SM
-21-
-
Reconciliation ProcessReconciliation CIP Cost:
Copyright 2009 Chi-Star Technology SM
SM
-22-
-
Reconciliation ProcessReconciliation Depreciation Expense (Month):
Copyright 2009 Chi-Star Technology SM
SM
-23-
-
Reconciliation ProcessReconciliation Depreciation Expense (YTD):
Copyright 2009 Chi-Star Technology SM
SM
-24-
-
Automated Reconciliation Process
Copyright 2009 Chi-Star Technology SM
Reconciliation Process
SM
Automated Reconciliation Process
-25-
Reconciliation Process
-
Automated Reconciliation Process
Eliminate the tying out of Oracle Assets to Oracle General Ledger Oracle Reporting top-down / pyramid theory:
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Eliminate the tying out of Oracle Assets to Oracle General Ledger add a top level to the down / pyramid theory:
-26-
-
Automated Reconciliation Process
Generate Reports that capture Oracle Assets balances and compares them to the Oracle General Ledger balances and identifies variances:
Oracle FA to GL Reconciliation Reports: Asset Cost Asset Clearing CIP Cost
Copyright 2009 Chi-Star Technology SM
CIP Clearing Asset Reserve Depreciation Expense (Month) Depreciation Expense (YTD)
SM
Automated Reconciliation Process
Generate Reports that capture Oracle Assets balances and compares them to the Oracle General Ledger balances and identifies variances:
-27-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Clearing Report [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Clearing Report [Excel Format]
-28-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Clearing Report [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Clearing Report [PDF Format]
-29-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Cost Report [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Cost Report [Excel Format]
-30-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Cost Report [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Cost Report [PDF Format]
-31-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Reserve Report [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Reserve Report [Excel Format]
-32-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Reserve Report [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Reserve Report [PDF Format]
-33-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Clearing Report [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Clearing Report [Excel Format]
-34-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Clearing Report [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Clearing Report [PDF Format]
-35-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Cost Report [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Cost Report [Excel Format]
-36-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Cost Report [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation CIP Cost Report [PDF Format]
-37-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (Month) Report [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (Month) Report
-38-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (Month) Report[PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (Month) Report
-39-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (YTD) Report[Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (YTD) Report
-40-
-
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (YTD) Report[PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Reconciliation Process
Oracle FA to Oracle GL Reconciliation Asset Depreciation Expense (YTD) Report
-41-
-
Automated Reconciliation ProcessReconciliation Process Includes the following steps:1. Generate Automated Reconciliation Reports from Oracle Assets
Oracle FA to Oracle General Ledger Asset Cost Reconciliation Report Oracle FA to Oracle General Ledger Asset Clearing Reconciliation Report Oracle FA to Oracle General Ledger CIP Cost Reconciliation Report Oracle FA to Oracle General Ledger CIP Clearing Reconciliation Report Oracle FA to Oracle General Ledger Asset Reserve Reconciliation Report Oracle FA to Oracle General Ledger Asset Depreciation Expense (Month) Reconciliation Report
Copyright 2009 Chi-Star Technology SM
Oracle FA to Oracle General Ledger Asset Depreciation Expense (YTD) Reconciliation Report2. If needed Run lower level reports from Oracle Assets to assist in any variances between Oracle Assets and Oracle
General Ledger
SM
Automated Reconciliation Process
Generate Automated Reconciliation Reports from Oracle AssetsOracle FA to Oracle General Ledger Asset Cost Reconciliation ReportOracle FA to Oracle General Ledger Asset Clearing Reconciliation Report (If needed depends on setups)Oracle FA to Oracle General Ledger CIP Cost Reconciliation Report (If needed depends on setups)Oracle FA to Oracle General Ledger CIP Clearing Reconciliation Report (If needed depends on setups)Oracle FA to Oracle General Ledger Asset Reserve Reconciliation ReportOracle FA to Oracle General Ledger Asset Depreciation Expense (Month) Reconciliation Report (If needed)
-42-
Oracle FA to Oracle General Ledger Asset Depreciation Expense (YTD) Reconciliation ReportRun lower level reports from Oracle Assets to assist in any variances between Oracle Assets and Oracle
-
Corporate Book to Tax Books Reconciliation
Copyright 2009 Chi-Star Technology SM
Books Reconciliation
SM
Corporate Book to Tax Books Reconciliation
-43-
Books Reconciliation
-
Current Reconciliation ProcessIdeally on a monthly basis run the Periodic Mass Copy process to each Tax Book, this process will copy the following transactions from your Corporate Book to the Tax Book:
Asset Additions Provided the option is checked on the Book Setup Form Provided that Asset Category is also associated to the Tax Book
Asset Adjustments Provided the option is checked on the Book Setup Form Provided that Asset Category is also associated to the Tax Book
Copyright 2009 Chi-Star Technology SM
Provided that Asset Category is also associated to the Tax Book Provided the cost basis is the same for the 2 books or the profile option is set to allow adjustments for assets with differe
CIP Additions Provided the option is checked on the Book Setup Form Provided the option to allow CIP assets on Tax Books is set on the Book Setup Form Provided that Asset Category is also associated to the Tax Book
CIP Adjustments Provides the option is checked on the Book Setup Form Provided the option to allow CIP assets on Tax Books is set on the Book Setup Form Provided that Asset Category is also associated to the Tax Book Provided the cost basis is the same for the 2 books or the profile option is set to allow adjustments for assets with differe
Asset Retirements Provides the option is checked on the Book Setup Form Provided that Asset Category is also associated to the Tax Book
SM
Current Reconciliation ProcessIdeally on a monthly basis run the Periodic Mass Copy process to each Tax Book, this process will copy the following transactions from your Corporate Book to the Tax Book:
Provided the option is checked on the Book Setup FormProvided that Asset Category is also associated to the Tax Book
Provided the option is checked on the Book Setup FormProvided that Asset Category is also associated to the Tax Book
-44-
Provided that Asset Category is also associated to the Tax BookProvided the cost basis is the same for the 2 books or the profile option is set to allow adjustments for assets with different basis
Provided the option is checked on the Book Setup FormProvided the option to allow CIP assets on Tax Books is set on the Book Setup FormProvided that Asset Category is also associated to the Tax Book
Provides the option is checked on the Book Setup FormProvided the option to allow CIP assets on Tax Books is set on the Book Setup FormProvided that Asset Category is also associated to the Tax BookProvided the cost basis is the same for the 2 books or the profile option is set to allow adjustments for assets with different basis
Provides the option is checked on the Book Setup FormProvided that Asset Category is also associated to the Tax Book
-
Book Setup Form1) CIP Asset Allowed2) Asset Transactions Allowed
Copyright 2009 Chi-Star Technology SM
SM
-45-
-
Asset Category Setup Form
Copyright 2009 Chi-Star Technology SM
SM
Asset Category Setup Form
-46-
-
Profile Option Form
Copyright 2009 Chi-Star Technology SM
SM
-47-
-
Periodic Mass Copy ProcessAfter the Corporate Books have been closed run the Period Mass Copy process
Review the Output / Log File when process is complete to determine Good and Bad errors:
Example of a Good Error:Transaction unable to be copied, not a cost adjustment (this could be a Depreciation Method , Life, or any other non financial adjustment that should not impact Tax)
Example of a Bad Error:
Copyright 2009 Chi-Star Technology SM
Example of a Bad Error:Retirement Transaction unable to be copied
All errors should be review and determined if the transaction needs to be manually performed on the Tax Books
SM
Periodic Mass Copy ProcessAfter the Corporate Books have been closed run the Period Mass Copy process
Review the Output / Log File when process is complete to determine Good and Bad errors:
(this could be a Depreciation Method , Life, or any other non
-48-
All errors should be review and determined if the transaction needs to be manually performed on the Tax Books
-
Periodic Mass Copy ProcessExample of a Good Error:
Copyright 2009 Chi-Star Technology SM
SM
Periodic Mass Copy Process
-49-
-
Periodic Mass Copy ProcessExample of a Bad Error:
Copyright 2009 Chi-Star Technology SM
SM
Periodic Mass Copy Process
-50-
-
Reconciliation ProcessAfter the Periodic Mass Copy has been completed and all errors have been reviewed and acted upon (if needed)
Reconcile the Corporate Books to the Tax Books (should be done on a monthly basis)
- Additions- Adjustments- Retirements
Copyright 2009 Chi-Star Technology SM
Run the above transaction reports for both the Corporate and Tax books and compare, based on system setups there might be known variances, identify and correct all unknown variances.
Run Tax Depreciation and close period.
SM
After the Periodic Mass Copy has been completed and all errors have been reviewed and acted upon (if needed)
Reconcile the Corporate Books to the Tax Books (should be done on a monthly basis)
-51-
Run the above transaction reports for both the Corporate and Tax books and compare, based on system setups there might be known variances, identify and correct all unknown variances.
-
Automated Corp to Tax Reconciliation Process
Copyright 2009 Chi-Star Technology SM
Reconciliation Process
SM
Automated Corp to Tax Reconciliation Process
-52-
Reconciliation Process
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [Excel Format]
-53-
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [Excel Format]
-54-
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [PDF Format]
-55-
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Summary Level) [PDF Format]
-56-
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [Excel Format]
-57-
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [Excel Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [Excel Format]
-58-
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [PDF Fomat]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [PDF Fomat]
-59-
-
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [PDF Format]
Copyright 2009 Chi-Star Technology SM
SM
Automated Tax Reconciliation Process
One report to compare Corp to Tax Transactions (Detail Level) [PDF Format]
-60-
-
Oracle Seeded Reports
Copyright 2009 Chi-Star Technology SM
Oracle Seeded Reports
SM
Oracle Seeded Reports
-61-
Oracle Seeded Reports
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-62-
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-63-
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-64-
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-65-
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-66-
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-67-
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-68-
-
Reconciliation ProcessOracle Seeded Reports:
Copyright 2009 Chi-Star Technology SM
SM
-69-
-
Asset Special Interest Group (SIG)?
FREE to join group:
Meetings (Semi-Annual) OAUG Conference OpenWorld Conference
Copyright 2009 Chi-Star Technology SM
OpenWorld Conference
http://assetsig.oaug.org
SM
Asset Special Interest Group (SIG)?
-70-
-
Collaborate 2009 Orlando, FL?
Copyright 2009 Chi-Star Technology SM
www.oaug.com
SM
Orlando, FL?
-71-
-
CST Education Network?FREE WEBINARS:
Copyright 2009 Chi-Star Technology SM
SM
CST Education Network?
-72-
-
Questions?
Download presentation at:
www.chistartech.com
Under Webinars
Copyright 2009 Chi-Star Technology SM
Under Webinars
SM
-73-