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E-Business Suite R12 Financials Upgrade Impactsfor Immersion Training , September 2006
Amy Andrews
Director, Applications Development
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Agenda
R12 Architecture Overview & Upgrade Premise
Upgrade Impacts and Considerations
TCA
Legal Entity
E-Business Tax Ledger
Multi-Org Access
Subledger Accounting
Banks
Payments Advanced Global Intercompany
Payables, Receivables, Assets
Deciding to Upgrade
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ControlledTransactionEntry
Comprehensiveand compliant
processing
TransparentAudit,
Reconciliation& Drilldown
Easy Reporting
Analytics
You asked us: Simplify & Standardize
Work Globally,
to be more competitiveThink Globally,to make the right decisions
Manage Globally,to lower cost and increase performance
FinancialData for
Management- and
Compliant
National ComplianceLocal RegulationNational COALocal Calendar
Corp. ComplianceUS GAAP / IAS-IFRSCorp COACorp Calendar
$
Joint ComplianceUS GAAP / IAS-IFRSCorp COACorp CalendarA$+$
Parent ComplianceUS GAAP / IAS-IFRSCorp COACorp Calendar
+$
+
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Global Financial Architecture
BankModelTaxEngine InterCompany
General Ledgeredger & Ledger Setseneral Ledgeredger & Ledger Sets
Subledger Accounting (SLA)Dr Cr
ProjectsReceivablesInventory
Work in Process Purchasing Payables
Multi-OrgAccessControl
6 Major Initiatives1. Ledger and
Ledger Sets
2. Multi-OrgAccessControl
3. SubledgerAccounting
4. Tax Engine
5. Intercompany
6. Bank Model
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Work Globally Global Order Desk
Global Procurement
Global Billing
Global Dunning
Think Globally Global Ledger Sets
worldwide insight
Global Reporting
Manage Globally Global Accounting
Rules
Global Set-up
Global Integration
What the Architecture Gets You
Release 12 Subsidiary LEs.
account for themselves in Ledgers,
and
Ledger Set
Company CompanyCompany
ProjectsReceivablesInventory
Work in Process Purchasing Payables
Multi-OrgAccessControl
manage their subledger data in Operating Units
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Data Management w/TCA
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Data Management with TCALeveraging centralized data model
Oracle Fusion Middleware
TradingCommunity
Architecture
ERP CRM 3rd Party
PayablesPurchasingGlobal Tax Payments
Suppliers
Geographies Party
Information
CashManagementBanks and
Branches
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Data Management with TCA
TCA Party base for
Legal Entities and Establishments
Suppliers, Customers, Students
Banks and Bank Branches
Intercompany Parties (is this the right term?)
TCA Relationship Model
Parent Suppliers for subsidiaries or franchises
Intercompany Parties mapped to Legal Entities
Inter/Intracompany trading partners (customers/suppliers)
TCA Geography Model Simple eBTax rules
Group countries
Compound rates for state, county, city
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Legal Entity
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Legal Entity
A Legal Entity is an entity identified through a registration
with a Legal authority
Legal Entities have the right to Own property (assets, inventory, receivable, other LEs)
Trade(borrow, sell, buy, incur expenses, employ)
And the responsibility to
Repay debt (liabilities, equity)
Pay Taxes
Account for themselves (legal reports, audits)
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Legal Entity
New Legal Entity (XLE) Data Model
Common Framework facilitates compliance
Identification information
Address information
Contacts
Establishments & registration numbers TCA party base
Migration of 11i HR Organizations
GRE/LEs migrated as Legal Entities and Main Establishments
OUs (and inventory orgs) associated to the GRE/LE migrated as
Establishments TCA Parties for all!
What if you modeled LEs as BSVs, not Orgs?
No upgrade of BSV representation to LEs
Payables Reporting Entities migrated
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Legal EntityLegal Entity Configurator
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Legal EntityHR Org Definition, Country Information
11i HR Org Location
LEs country derived based on country of location associated
with OU in HR Orgs
Where Used during R12 Upgrade?
eBTax - to determine appropriate regime(s) for taxdetermination
eBTax to name upgraded 11i location-based taxes
GL upgrade
Bank upgrade
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Legal EntityMigration of 11i HR Organizations
Country of OU
GRE/LE
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Legal EntityStamped on Transactions
Default Legal Context
DLC specified for an OU
Transactions entered for OU
OU ties to LE through GLs Accounting Setup flow
Legal Entity stamped on transactions during upgrade Payables
Receivables
Used for
eBTax 1st party LE determination
Statutory reporting
Funds disbursement
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EBTax
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E-Business Tax
New Tax Data Model
Common Framework facilitates compliance
Tax Repository, Tax Reporting Leger and XMLP Reporting
Integration with 3rd party content providers
No more Global Descriptive Flexfields for tax data
New fields for Customer, invoice, invoice lines
New fields for Supplier, invoice, invoice
More accurate tax calculations than picking tax code
Configuration by Tax Manager, not IT Tax Simulator
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TaxTransactions
Taxes,Rules
DetermineRegimes
TaxableBasis
CalculateTax
Amount
Tax Status& Rate
ApplicableTaxes
Single Interface for Transactions
Transparent Integration with Tax Partner Services
Parties
Places
Products
Processes
Payables
Receivables
Purchasing
Transactions
Sales Orders
E-Business Tax
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eBTax, Uptake by Product
Transaction Taxes for Procure to Pay and Order to Cash
Exceptions:
Latin Tax Engine
Withholding Tax
Internet Expenses; 11i style only
General Ledger Tax Calculation; 11i style only
Replaces:
Global Tax Engine
Automatic Tax Calculation Brazilian AP/PO
General Ledger Automatic Tax Calculation
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eBTax, Transition Options
11i Style Tax code on transaction drives tax calculation
12 Style
Use eBTax rules for tax determination based on facts of the
transaction Opportunity for single source tax rules
Phased uptake encouraged
Layer rules on top of 11i style base
For example: set up rules for VAT recovery so system can determine domestic
vs. foreign transactions for you
Set up rules for USE tax
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eBTax, Upgrade Impacts11i Style, Tax Codes Preserved
Upgrade of 11i style Tax Code
Tax Code upgraded to Tax Classification Code, Rate and
direct rate determination rule
AP and PO to input tax classification codes
AR and PA as output tax classification codes Migrated in the context of eBTax setup
Each OU becomes a Party
Each Country becomes a Regime
Consider: standardizing tax codes and their use
before upgrade
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eBTax, Upgrade ImpactsNaming Conventions
Upgrade of 11i Tax Code to R12 Tax Classification
and Tax Rate
Tax Classification Code: Take 11i tax code, remove
numeric values e.g. VAT10 becomes VAT
Tax Rate: Take 11i tax code and use that to name theR12 tax rate (e.g. VAT10 becomes R12 rate VAT10
Tax Status is standard for all upgraded tax codes.
Demo or Screenshot: Look at a Tax Code from 11iand check out the tax classification and Regime toRate Flow that will be migrated.
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eBTax, Party Tax ProfileOU migrated to tax content owner in R12
Tax Rules
Party Specific Configuration
Regime=Country
Party =OU
Party Tax Profile
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eBTax, Upgrade ImpactsRegime-to-Rate Flow
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eBTax, Upgrade ImpactsTax Rules
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eBTax, Upgrade ImpactsParty Tax Profile
Party Tax Profile created to group tax attributes of 1st
(you) and 3rd (customer/supplier) party legal entities.
rounding rules and levels
tax classifications (defaults) set here
registration information including multiple registrations! Exemptions & exceptions
GDFs for party classification and reporting
Upgrade creates PTP for every Party and Party Site
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eBTaxParty Tax Profile Conceptual Diagram
Tax Rules
Global Configuration
Tax Rules
Party Specific Configuration
RegimeLegalEntity
Legal
Entity
3rdParty
LegalEntity
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eBTax, Upgrade ImpactsParty Tax Profile links to Regime & Configuration
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eBTax, Upgrade ImpactsRegime links to Jurisdiction
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eBTax, Upgrade ImpactsParty Tax Profile, upgraded defaults
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eBTax, Upgrade ImpactsLE Establishment Transactional Tax Profile
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eBTax, Upgrade Impacts11i Tax Code Defaulting Hierarchy
11i defaulting hierarchy specified in AR/PO/AP and
PA system options
Upgraded to tax classification code defaulting
hierarchy in Application Tax Options (for each OU and
application product)
Demo/Screenshot: Application Tax Options
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eBTax, Upgrade ImpactsApplication Tax Options
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eBTax, Upgrade Impacts11i Style Location-Based Tax in PA and AR
Upgrade of 11i style Location-Based Tax in PA and
AR
11i setup migrated to global configuration owner
Upgrade creates:
Tax Regime for ea Geography structure define at the ARSystem Options level
Tax Jurisdictions for each Tax Zone within the context of a
Regime and Tax
Tax Rates
Location values from Sales Tax Key Flexfield migrated into
TCA Geography model
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eBTax, Upgrade ImpactsTax Transaction Upgrade
R12 Tax Repository
Single repository of detailed tax lines
AP, PO and AR
Easy reconciliation between transaction, tax and accounting
Tax distribution ids are stamped on ar/ap tax lines Tax distribution ids also on accounting transaction
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eBTax, Upgrade ConsiderationsTransitioning to R12 eBTax
Benefits
Minimize the need for detailed regional tax knowledge
Simplify setup
Minimize the risk associated with tax compliance
Automatic tax handling for sales & use tax
compound tax & surcharges
deferred tax
multiple tax registrations
Features of eBTax date effectivity
Simulator (on production)
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eBTax, Upgrade ConsiderationsTransitioning to R12 eBTax
Define eBTax rules at your own pace
Gradually layer eBTax rules on top of 11i Style tax
Identify opportunities
Classify your tax exceptions
Item
intended use
place of supply
Look for commonalities
Define a classification rule to apply to many suppliers Group geography facts using TCA Geography model
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General Ledger
Ledger Sets
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Ledger SetsGlobal Informat ionAt A Glance
Ledger Set
Key benefits to many Ledgers in one set Decision-driving business information always available Simpler processing and General Ledger management Data and definitions that can be shared and secured
US GAAPUS COAUS CalendarUSD
Ledger C
US GAAPUS COAUS CalendarEUR
Ledger BFrench RulesPlan ComptableFrench CalendarEUR
Ledger A
Share:Chart of AccountsCalendar
Ledger D
Reporting Currency
US GAAPUS COAUS CalendarAUD
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Define Multiple Ledgers
for Rules & Currencies
Define Legal Entities& Associated Rules
One Place to manageYour Global Accounting
Rules, Currencies,Ledgers,And Ledger SetsSet Accounting Rules
for All EBS Apps
Ensure Complete
& AccurateSetup via Online Checklist
Centralized Set-upAccounting Setup Manager
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General LedgerAccounting Setup Flow
Upgrade creates one accounting setup for each primary ledger,upgraded from SOB
Accounting setup defines the accounting context for one or more legalentities or other business entities.
Accounting Setup Components
Legal Entities: Legal entities can be manually assigned to a ledger andbalancing segment values can optionally be mapped to legal entities to helpyou identify transactions by legal entity during transaction and journalprocessing.
One Primary Ledger Operating Units Reporting Currencies: Multiple Reporting Currency (MRC) reporting sets
of books become reporting currencies in Release 12
Secondary Ledgers
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General LedgerAccounting Setup Flow
Accounting Setup Components continued
Intracompany Balancing: Intercompany Accounts in Release 11iisrenamed to Intracompany Balancing Rules, a feature provided by the new
Advanced Global Intercompany System
Intercompany Accounts: The Release 11iGlobal Intercompany System(GIS) will be replaced by Advanced Global Intercompany System (AGIS).The following Release 11iGIS features will be migrated to the
corresponding features in AGIS: Subsidiaries, Intercompany Transaction
Types, Intercompany Clearing Accounts, and AutoAccounting Rules
Before Upgrade: Run theAccounting Setup Manager Pre-Update
Diagnosis Reportto correct any issues
After Upgrade: Run theAccounting Setup Manager Post-Update
Diagnosis Report
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General LedgerAccounting Setup Flow
OperatingUnits
Legal Entities
Ledgers
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General Ledger, Upgrade ImpactsLegal Entities and Ledgers
Recap
GRE/LEs migrated as Legal Entities and Main Establishments
GRE/LEs link to SOB migrated to GL Accounting Setup
Sets of Books become Ledgers
Accounting Setup created for each primary ledger, link maintained
w/LEs and OUs
Default Legal Context assigned to OU
All Balancing Segment Values (BSVs) will be available for data entry for the
legal entity and ledger (same as R11i)
Assign BSVs if
You want to use Advanced Global Intercompany System
You require data segregation within a Ledger for reporting purposes
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General Ledger, Upgrade ImpactsLegal Entities and Ledgers
The following will be upgraded to Secondary Ledgers: Global Accounting Engine (AX) Posting Set of Books
Secondary Set of Books defined in Accounts Payable (AP) if you
use Combined Accrual & Cash Basis Accounting
Fixed Assets If an Assets corporate book and tax book(s) are linked to the
same General Ledger set of books, the set of books will be a
primary ledger in Release 12
If an Assets corporate book is linked to a different set of books
than its tax book(s), the set of books linked to the Assetscorporate book will be a primary ledger and the set of books
linked to a tax book will be a secondary ledger
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General Ledger, Upgrade ImpactsAX
Upgrade migrates main sets of books to primary ledgers
Upgrade migrates posting sets of books to secondary ledgers
Special Case: If you have multiple main sets of books linked to one
posting set of books, this configuration will upgrade to multiple primary
ledgers that have the same secondary ledger assigned
You can continue to use this configuration in Release 12, but you may
not be able to use some new R12 features
For example, you will not be able to query accounting setups in Accounting
Setup Manager by the secondary ledger; you will only be able to query
accounting setups by the primary ledger. You will be able to view the
secondary ledger in allof the accounting setups for the shared primary
ledgers using Accounting Setup Manager.
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General Ledger, Upgrade ImpactsMRC, primary ledgers with reporting currencies
Release 11iMRC primary sets of books and assigned reporting sets ofbooks become primary ledgers with assigned reporting currencies in
Release 12.
Default = subledger-level reporting currencies
If MRC_DEBUG profile option is set to zero, reporting set of books will
become a journal-level reporting currency Reporting Set of Books options migrated to Reporting Currency Options
Data Access Set that includes the primary ledger and all of its assigned
reporting currencies will automatically be created during the upgrade
11iprofile option GL/MRC: Post Reporting Journals Automatically
obsolete in R12. All reporting currency journals will be automaticallyposted when posted in the source ledger.
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General Ledger, Upgrade ImpactsMRC, reporting currency conversion levels
Reporting currency conversion levels
Balance (use GL Translation)
Journal (use GL Posting by setting conversion level; results
like 11i Thin MRC)
Subledger Journal (use SLA; results like 11i Full MRC)
SLA automatically handles the creation of the
subledger journals for reporting currencies
G l L d U d I
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General Ledger, Upgrade ImpactsMRC, reporting currency conversion levels
Default = Nosince SLAhandles
G l L d U d I t
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General Ledger, Upgrade ImpactsMRC options
Reporting Currencies inherit the same ledger options as their sourceledger
Upgrade preserves 11isettings, but if you modify any of the ledgeroptions for the source ledger after the upgrade, the settings on thereporting currency will automatically be changed to be in synch with thesource ledger
Number of Future Enterable Periods
Rounding Differences Account
Reserve for Encumbrance Account
Retained Earnings Account
Intracompany Balancing Rules Enable Journal Entry Tax
Journal Reversal Criteria Set
Require Budget Journals
Period End Rate Type
Period Average Rate Type
Translation Adjustment
Account Secondary Tracking Segment
Descriptive Flexfields
Suspense Account
G l L d U d I t
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General Ledger, Upgrade ImpactsMRC, Upgrade Scenarios
Suspense Posting If enabled for the primary set of books and notenabled in the reporting set
of books in Release 11i, then in R12, the reporting currency will have
suspense posting enabled and use the same suspense account as the
primary ledger.
Ifnotenabled for the primary set of books but enabled in the reporting setof books in Release 11i, then in R12, the reporting currency will also not
have suspense posting enabled to be in synch with its source ledger.
Average Balances or Average Balance Consolidation
In 11i, you could set these options for the primary set of books
independently of the reporting set of books. In Release 12, users can only
set these options for the ledger and the reporting currency will inherit the
attribute from its source ledger. For upgrade cases, Oracle will preserve
the Release 11iconfigurations.
G l L d U d I t
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General Ledger, Upgrade ImpactsMRC, Upgrade Scenarios
If you currently have multiple primary sets of books linkedto one reporting set of books in Release 11i, thisconfiguration will be upgraded to multiple primary ledgersthat share the same reporting currency. Not a recommended configuration
You will not be able to use some of the new Release 12 featuresusing this configuration
Reporting currency will synchronize its settings to be in synch withthe primary ledger that was most recently updated
Be aware that users who had access to the reporting set of books in
Release 11iwill have access to all of the reporting currencies for asingle primary ledger. In addition, users who had access to theprimary ledger will now have access to the reporting currency aswell.
G l L d U d I t
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General Ledger, Upgrade ImpactsMRC, Upgrade Scenarios
Reporting set of books not assigned to a source ledger Upgraded to primary ledgers
You can continue to use the upgraded primary ledger for journal
processing
If you do not want these unattached reporting sets of books to beupgraded to primary ledgers, then before the upgrade, you should
assign the reporting set of books to a primary set of books using the
Assign Reporting Set of Books form in Release 11i
Reporting set of books with disabled relationship to a
primary sob upgraded as a disabled reporting currency assigned to the
upgraded primary ledger
G l L d U d I t
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General Ledger, Upgrade ImpactsMRC, Upgrade Scenarios
Inconsistent MRC Setup Between Products and OUs Before Upgrade: Run theAccounting Setup Manager Pre-Update
Diagnosis Reportto correct any issues
In Release 12 reporting currency conversion options are
synchronized across all products and operating units for that
reporting currency
G l L d U d I t
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General Ledger, Upgrade ImpactsSubledger Accounting Integration
Subledger Accounting Method Upgraded ledgers have Standard Accrual or Standard Cash
Reporting currencies inherit the subledger accounting method from
the source ledger
You will be able to use the ledger immediately after the upgrade Suspense Account: 11i migrated to Entered Currency Balancing
Account
Rounding Differences Account: no default assigned
Subledger Accounting Reporting
Specify ledger (or ledger set) when submit reports like Open
Account Balances Listing (Trial Balance, Posted transaction
registers, agings, etc.)
G l L d U d I t
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General Ledger, Upgrade Impacts
Period Rates Migrated to daily rates
Conversion rate type name of Period End
Conversion rate type name of Period Average for
period average rates Revaluation
Upgrade assigns daily rates to ledgers
Secondary Segment Tracking for Revaluation
Share Revaluation set across ledgers (w/same COA) but specify
different secondary tracking options
During the upgrade, revaluation sets will keep the same
gain/loss account templates as originally defined
G l L d U d
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General Ledger, UpgradeConsiderations
Sets of Books to Ledgers, tables and ids remain thesame SOB_ID becomes LEDER_ID
GL_SETS_OF_BOOKS becomes GL_LEDGERS
Most common customizations are on GL Interface
SOB_ID remains
LEDGER_ID added
GL processing and queries
GL_SETS_OF_BOOKS view to ledgers Miscellaneous GL tables
Update column references to LEDGER_ID
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Multiple Organizations
MOAC M lti O A C t l
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Responsibility Responsibility Responsibility
HollandLegal Entity
DenmarkLegal Entity
BelgiumLegal Entity
Functional Tasks Order Management
Dunning, Collections,Billing
Requisition, Demand &Purchase Orders
Receiving & Drop Ship
Invoice Receipt,Disbursement
Customer DataManagement
Accounting Setup
SingleResponsibility
BelgiumOperating Unit
HollandOperating Unit
DenmarkOperating Unit
Perform multiple tasks across operating unitswithout changing responsibilities
MOAC: Multi-Org Access ControlRole based access to Operating Units
Multiple Organization Access Control
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Multiple Organization Access ControlSummary of Changes
Security Profiles for data security MO: Security Profile
List of operating units for a responsibility
Defined in HR
- OU field on UI all transactions setup data specific to OU, like transaction type
Enhanced Multi-Org Reporting and Processing Ledger/Ledger Set parameter on accounting reports and processes
OU parameter on other standard reports and processes For example: submit the Payables Open Interface Import w/OU
param null to import all records across all OUs
Multiple Organization Access Control
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Multiple Organization Access ControlUpgrade Impacts
Multi-Org required in R12 MO is enabled when fresh install in R12
Can have 1 OU
11i customers must enable before upgrade (see Metalink note)
11i Operating Units preserved in R12 If assigned to Set of Books, that association is preserved and
migrated to primary ledger association
Setup streamlined through Accounting Setup Manager
View all OUs associated w/a LE and Ledger
Define new OUs and maintain from this interface
11i Style single org access preserved after upgrade
MOAC Payment Templates
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MOAC, Payment Templates
SelectOUs
Select OUs
MOAC Maintain Period Statuses
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MOAC, Maintain Period Statuses
Select Ledger,and optionally,
OU
MOAC Submit Open Account Balances
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MOAC, Submit Open Account BalancesListing
SelectLedgeror
Ledger Set
MOAC Upgrade Considerations
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MOAC, Upgrade ConsiderationsTransitioning to Multi-Org Access
Possible for all org-aware applications
To take advantage of Multi-Org Access Control
Define security profiles
Assign security profiles to responsibilities w/MO:Security Profile
profile option Optionally set MO: Default Operating Unit
Transition documentation for enabling MOAC in custom
code will be available through Metalink
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Subledger Accounting
Subledger Accounting
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g gCentralized Rules, Common Repository: Global Control
Payables Invoice
French RulesPlan ComptableFrench CalendarEUR
Ledger
SubledgerAccounting
Dr Cr
Faster, EasierReconciliation
Corporate Rules =Accounting
Standardization Local Rules =
Improved LocalCompliance
Automate Apples toApples Adjustments
Improved Audit-ability
Improved InternalControl
Some BenefitsAccounting Rules
SarBox & 8th Dir. User Editable
Subledger Daybooks
(Journals) Subledger Balancing Reports, inquiries, open
items, et cetera
MultipleRepresentations
Common Posting to GLLedgers
Real time or Periodic
What it is
Subledger Accounting
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Subledger Accounting
New Subledger Accounting Data Model Common Framework facilitates compliance
Oracle
Non-Oracle
Simultaneously account for a single transaction in multipleways
Accounting Entry Repository and XMLP Reporting
Draft Accounting
Replaces Global Accounting Engine (AX)
Subledger Accounting
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Subledger AccountingSubmission of the Upgrade
1. Pre-Upgrade Determine how much accounting data you need online
Submit for All Ledgers as of a Start Date
2. Downtime Upgrade
Upgrades current fiscal years data
Based on the upgrade date in first half of fiscal year, upgrade will go back to prior fiscal year to
upgrade minimum of 6 periods
in second half of fiscal year, upgrade processes data in all periodsof curreny fiscal year
AP & AX exception: all accounting events, headers and lines areupgraded regardless of the start date
3. SLA Upgrade Historic Subledger Transactions Program
Submit for each Ledger and Period
Not a substitute for downtime upgrade
Subledger Accounting
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Subledger AccountingHow does SLA determine what accounting toperform for a transaction?
SLA looks at the link between the transaction's OU
and the ledgers linked in the GL Accounting Setup
flow. Each ledger has accounting method specified.
Upgraded ledgers have Standard Accrual or Standard
Cash
SLA Uptake by Product
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SLA, Uptake by Product
Uptake Payables
Receivables
Projects
Assets Costing
OPM
Payroll
No Uptake
Treasury, Student Systems, Trade Management
Public Sector/Federal, incl.
Procurement
Property Manager
Loans Cash Management
Globalizations for Latin America
Lease Management (R12 patch)
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SLA, Uptake by Product
Two styles of SLA uptake:1. Complete SLA setup seeded, migrated from 11i
AX
Payables
Costing Loans
2. Hybrid SLA setup
Receivables AutoAccounting + SLA
Assets Workflow Account Generator + SLA
Projects AutoAccounting + SLA
Procurement Workflow Account Generator + SLA
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SLA, Uptake by Product
Upgrade modes No Upgrade: No historical accounting data is upgraded
(Cash Management, Federal/Public Sector, OPM)
Partial upgrade: Some historical data is upgraded
You determine the range of periods when you submit the SLApre-upgrade
SLA Upgrade Historical Subledger Transaction Programs is
available, but not a substitute for the pre-upgrade
(AP, AR, Assets, Costing, Projects)
Full upgrade: All historical accounting data is upgraded to SLA (AX, Loans, Property Manager)
Impact: Accounting Reports, see detailed product pages
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SLA, Upgrade ImpactsAX
SLA extends the AX functionality and replaces it byproviding customizable accounting rules
Upgrade migrates all existing accounting events,
headers, lines from AX to SLA and migrates setup
from AX to SLA seeded rules. Upgrade migrates posting sets of books to
secondary ledgers in GL
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SLA, Upgrade ImpactsPayables
SLA replaces the 11i Create Accounting process Most accounting setup migrated to SLA
11i Multi-Period Posting feature migrated to the Deferred
Accounting feature in SLA
11i Future Dated Payments feature migrated to PaymentsBills Payable feature
Exceptions:
Automatic Offsets
Discount method
Optionally define additional accounting rules in SLA
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SLA, Upgrade ImpactsPayables
Transaction Upgrade all accounting events, headers and lines upgraded
If AX implemented in a given OU, upgrade migrates AX accountingevents, headers and lines to SLA instead of those in Payables.
payment distributions and prepayment application distributionsare upgraded based on time periods you specify during the
submission of the upgrade
What about transactions outside of the upgrade period?
For example: if you need to adjust a historical payment, unapply aprepayment application, account for invoice tied to non-upgraded po
Message, "This line cannot be accounted until the accountingevent for the application &APPLICATION_NAME that itreferences has been fully accounted."
Submit the SLA Upgrade Historical Subledger Transactions programto update that record
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SLA, Upgrade ImpactsPayables
Accounting Reports New Trial Balance
SLA Open Account Balances Listing
Initial liability balances populated by ledger based on
upgrade time periods you specify
SLA Account Analysis
SLA Journal Entries Report
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SLA, Uptake by ProductPayables
Investigate accounting customizations on 11i APaccounting tables
What are they doing?
For example: do you have customizations based on
Project adjustments? PA uptakes SLA in R12 and creates
accounting entries for adjustments rather than using AP to
create those entries as in 11i
Can SLA meet the requirement?
If not, transition to use SLA datamodel
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SLA, Uptake by ProductLoans
All historical accounting data upgraded to SLA All setup migrated from Loans to SLA seeded rules
Except: One accounting setup in Loans that splits by
percentages. Distribution used as SLA source.
Same process as 11i: Submit Create Accounting
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SLA, Uptake by ProductReceivables
Auto Accounting still used and must be set up CCID used as source in SLA
Account derivation rule seeded that uses this source
Optionally define additional accounting rules in SLA
Accounting Reports combine SLA accounting lines
AR distribution accounting
Transaction Upgrade
Historical transaction data upgraded based on time periodsyou specify during the submission of the upgrade
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SLA, Uptake by ProductReceivables
CCID Correction Form Obsolete Replaced by SLA Draft Accounting
Errors to GL account code combinations can be identified by
draft accounting, and corrections can be made in the
Accounting Methods Builder rules engine.
Investigate Accounting Customizations
If use SLA for additional rules you might need to point your
customizations to SLA datamodel to get all accounting
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SLA, Uptake by ProductAssets
Workflow Account Generation still used CCID used as source in SLA
Account derivation rule seeded that uses this source
SLA Post Accounting Programs determine which lines
to send from AP to FA during Create Mass Additions
Optionally define additional accounting rules in SLA
Accounting Reports
Account Drill Down report replaced by new SLA reportAccount Analysis Report
Accounting Reports run off SLA accounting
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, p yAssets
Transaction Upgrade Books that are disabled are not upgraded
Transactions (Additions, capitalizations, backdated additionsand transfers, retirements, group adjustments):
Historical transaction data upgraded based on time
periods you specify during the submission of the upgrade Depreciation: Accounting for current period depreciation
upgraded only if deprec run and period remains open. (If wantmore run the Upgrade Assets Accounting Data for Subledger
Accounting program after the upgrade.)
Only transactions with seeded source types and adjustmenttypes will get upgraded (none that reference custom lookup
types for journal entries)
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, p yAssets
Process Change Run Create Accounting instead of Create Journal Entries
Run Calc Deferred Deprec and then Create Accounting
instead of Create Deferred Deprec Journal Entries
Profile FA: Include Nonrecoverable Tax in Mass Addition isobsolete; replaced by Post Accounting Programs in SLA
Setup for all eligible lines from AP to Assets for Mass
Additions create done in Post Accounting Programs.
Investigate Accounting Customizations If use SLA for additional rules, you may need to point your
customizations to SLA datamodel to get all accounting
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, p yProjects
AutoAccounting still used and must be set up CCID used as source in SLA
Account derivation rule seeded that uses this source
Optionally define additional accounting rules in SLA
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, p yProcurement
Workflow Account Generator still used and must beset up
SLA used for only for Federal
Budgetary Control and Encumbrance entries
Setup seeded in SLA Encumbrance detail reporting still based on PO Distributions
Optionally use SLA to modify descriptions of
accounting entries
Not recommended to define additional accountingrules in SLA at this time
SLA, Upgrade Considerations
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, pgTransitioning to R12 SLA
You get: Visibility and access to balanced subledger accounting
entries
Centralized repository defining Accounting Rules
Multiple Accounting Representations
Subledger Day Books (Journals) & Balancing Reporting Currencies
You can: Identify opportunities Obsolete complex customizations
Use the power of SLA sources to minimize manual overrides
and plug gaps E.g. Use customer category to drive accounting
E.g. Use supplier type to drive accounting
SLA
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Applications Accounting Definition
SLA
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Define/copy and modifyaccount derivation rules
Setup
JOURNAL ENTRY SETUPS
Define/copy and modifydescriptions
Define/copy and modifyjournal line types
METHODS AND DEFINITIONS
Define/copy and modifyjournal line definitions
Define/copy and modifyapplication accounting
definition
Validate applicationaccounting definition
LEDGER SETUP
Assign subledgeraccounting method to
ledger
Define/copy and modifysubledger accounting
method
Multiple Accounting RepresentationsGlobal Compliance Statutory and Stock Market
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US GAAPUS COAUS CalendarEUR
Ledger BFrench RulesPlan ComptableFrench CalendarEUR
Ledger A
Global Compliance Statutory and Stock Market
SubledgerAccounting
Single subledgertransactioncan create multipleaccountingrepresentationsand in multiplecurrencies
Dr Cr
Payables Invoice
Chose to us analternative Ledger -or just an AdjustmentLedger or segment
or
Multiple Accounting RepresentationsManagement Version in a Management Ledger Set
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US GAAPUS COAUS CalendarEUR
Ledger BFrench RulesPlan ComptableFrench CalendarEUR
Ledger A
Management Version in a Management Ledger Set
SubledgerAccounting
Single subledgertransactioncan create multipleaccountingrepresentationsand in multiplecurrencies
Dr Cr
Payables Invoice
Chose to us analternative Ledger -or just an AdjustmentLedger or segment
IAS/IFRSor USGAAP
Ledger Set
or
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Banks
Banks
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New Banks Data Model
Common Framework facilitates compliance
Legal Entity ownership of accounts
Operating Units granted usage rights
Centralized creation and maintenance of Bank Account Balances
R11i Recap
Banks and accounts defined in many areas: AP, Payroll, Treasury
Bank accounts defined at OU level
Redundant setup if OUs used same bank, account
Limited reconciliation flexibility
Banks
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Uptake by product
AP
AR
Payroll
Cash Management Treasury
Exceptions
Human Resources; create employee bank accounts both in HRand Payments (if paying expense reports through AP)
Banks
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Upgrade Impacts
Banks and branches migrated to TCA parties
Banks merged if the following attributes are all the same:
Bank number Institution type
Country
Bank admin email
Bank name alt
Tax payer id (from GDFs)
Tax reference number (from GDFs)
Description
Active date
End date
Banks
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Upgrade Impacts continued
Security & Access
LE: Internal bank accounts owned by LE; LE derived from bankaccounts OU in 11i
OU: OU granted usage rights in Banks UI
User: LE access assigned to users in UMX Bank AccountSecurity Management
Upgrade sets BAM security for each responsibility that had
access to the bank account forms in 11i. An LE is derived
from the OU the responsibility had access to in R11i. Note: MOAC sets access for particular OUs
Reconciliation options at bank account level
Banks
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Upgrade Impacts continued
Treasury
Company bank accounts migrated one to one to new central
model
Subsidiary bank accounts migrated one to one as well, but must
be managed in the Counterparty Profiles form
Counterparties used as banks in 11i (in company or subsidiary
bank accounts) migrated into banks and brances
Banks
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Define Owner of Bank Account
Legal Entity
Banks
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Grant OU Access to Bank Account
Operating Units
Banks
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User Security
Security Wizard
Banks
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User Security
Assign LEs
Banks
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Supplier and Customer Bank Accounts
What about external bank accounts? Party information (Supplier and Banks) migrated into central bank model
(I.e. TCA)
Partys payment information and all payment instruments (bank accounts,
credit cards) moved into Payments
Customers, Students, related GDFs = Payer record, linked to the Party
Suppliers, related GDFs = Payee record, linked to the Party
Improved data security w/central encryption management and masking
control of payment instrument information
Upgrade does not merge payment instruments; upgrade appends OU to
the bank account name and to the Name on Card value, for credit cards
(After upgrade you may want to review these and consolidate into a
single active record.)
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Oracle Payments
Bank Model: Example of what you can doPay invoices from different OUs with 1 instruction
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y
OU A
OU B
OU CBank
SinglePayment
Instruction
Invoices
Payments
Sub LedgerAccounting
New Payments Module
New Bank Module
New Bank & Credit CardFeatures
Oracle Payments
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Summary of Changes
New Payments (IBY) Data Model Common repository for payment data
Funds Capture and Funds Disbursement
TCA party base
Customers Students
Suppliers
Encryption management and masking control of payment
instrument information
Replaces and expands iPayment functionality
Oracle Payments
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Summary of Changes
Formatting and Validation framework:
Oracle XML
Publisher Format
Template
(file format layout)
Oracle Payments
Format(format definition)
Format Validations(validations required by
format specification)
Process Profile(holds all payment
processing rules)
Oracle Payments
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Secure Payment Data Repository
Specify Encryptionand Masking setup
SpecifyEncryption and
Masking Settings
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External Bank Accounts and Credit Cards
Payment Instruments migrated to Payments No longer striped by OU
Upgrade does not merge payment instruments
Naming Conventions:
External Bank Account: Bank Account Name OU,e.g. Citibank Vision Operations, Citibank Vision Services
Credit Cards: Name on Card OU
11i encryption of supplier banks migrated during upgrade
User Interfaces merged into Suppliers, Customers pages
Review and consider consolidating instruments that areshared
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External bank accounts migrated into Payments
Oracle Payables
Oracle Receivables
Note: Employee bank accounts are still defined both in HR and in
Payments (11i Payables)
Credit card information migrated to the Payments payment card entity Oracle Payables
Oracle Order Capture
Oracle Order Management
Oracle Service Contracts
Oracle Student System
11i payment formats migrated to Payments entities
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Receivables: Funds Capture Payables: Funds Disbursement
Obsolete in R12:
Profiles and options that controlled credit card brands
Profiles and options that controlled masking on credit cards or bank
accounts
iPayment
AP (including Global) Automatic Payment Programs and Payment Formats
AP Automatic Bank Transmission
AR programs that controlled the formatting of remittances and bills
receivables remittances
Payments, Uptake by ProductPayables
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Payables
Upgrade of 11i payment formats For each AP payment program that is linked to a format
definition, one Oracle XML Publisher template is created andlinked to one Oracle Payments format
For each AP format definition, the upgrade creates onePayment Process Profile linked to the Oracle Paymentsformat
Usage information embedded in 11i setup and paymentformat get migrated to the Payment Process Profile usagerules
internal bank account from which funds will be disbursed
First party LE
Payment Methods
Currencies
Payments, Uptake by ProductPayables
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Payables
EDI Payments using Oracle e-Commerce Gateway Setting the value for the Electronic Processing Channel in the
Payment Process Profile setup page controls integration with
Oracle e-Commerce Gateway.
Actual formatting and transmission is performed by Oracle e-
Commerce Gateway.
Future Dated Payments feature migrated to Bills
Payable
setup moved from the payment document on an internal bank
account to the payment method in Oracle Payments Payments Dashboard, new UI within Payables for
submitting and managing the payment process
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Payables
Setup options migrated to Payments 11i Financials Options
Payment Method field to Payment Method DefaultingRules
Pay Alone field to Disbursement System Options, Pay
Each Document Alone field Payables Options
Bank Account field replaced by usage rules on a PaymentProcess Profile
EFT User Number field to Payment System requiredsettings
Payment Batch Limit field to Payment Process Profile,payment instruction creation payment limits region
Payments, Uptake by ProductReceivables
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Receivables
Upgrade of 11i formats For each AR format, one Oracle XML Publisher template is
created and linked to one Oracle Payments format
For each AR format, the upgrade creates one Funds Capture
Process Profile linked to the Oracle Payments format
Globalization formats and features also move to
Oracle Payments
Note that Oracle Receivables retains its existing
features for lockbox processing and the electronic
upload of remittance messages
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Receivables
Payee Configuration Processing options specified here
Typically one setup for the enterprise
Upgrade assigns OUs to the Payee based on existing
transactions in AR
Replaces 11i Receipt Class linked to iPayment Payee
Payee Configuration Routing Rules
Upgrade creates routing rules from each 11i receipt class that
has an automatic creation method
One for each combination of the receipt class remittancemethod, its internal bank account, and the organization
derived from the bank account.
Payments, Uptake by ProductReceivables
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Receivables
Bank Account Transfers AR Automatic Remittances Creation Program passes
settlements to Oracle Payments
Settlements grouped into settlement batches according torules configured on the Funds Capture Process Profile
Process profile controls the rules for formatting andprocessing the settlement batches
See: Funds Capture Process Manager dashboard
Upgrade creates Global Payment System, Funds CaptureProcess Profile and other setup
Payee linked to OUs that will create source transactions to besettled via bank account transfer (replaces the MerchangeRef field that was set on the Receivables Receipt Classesform in 11i)
Payments, Uptake by ProductiPayment
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iPayment
Upgrade of 11i iPayment formats For each iPayment format, one Oracle XML Publisher
template is created and linked to one Oracle Payments format
For each iPayment format, the upgrade creates one Funds
Capture Process Profile linked to the Oracle Payments format
Migration of formats for the following payment systems
Citibank
Concord
First Data North
Paymentech Easier review and updates
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Oracle Advanced GlobalIntercompany System
Advanced Global Intercompany SystemAddress the Top Barrier to a Fast Close
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Web UI
OpenInterfaces /
API
Excel(Web ADI)
Advanced GlobalIntercompany
System SubledgerInvoices &Documents
Generate subledger invoices
Control transaction entry with
Intercompany Calendar
Fully Configurable Approval Rules
Flexible Security Model
Centrally defined IntercompanyAccounts
OnlineReconciliation
Reporting
XMLPublisherReports
SubledgerAccounting
Dr Cr
GeneralLedger Receivables Payables
Advanced Global Intercompany SystemS mmar of Changes
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Summary of Changes
New Intercompany (FUN) Product and Data Model Debit and credit account pairs
Accounting created in the subledgers
Intercompany accounting
Intracompany balancing Flexible Security
Intercompany trading partners mapped to users insteadof responsibilities
Approval rules managed with Oracle Approval Manager(AME)
Replaces and expands GIS functionality
Advanced Global Intercompany SystemUpgrade Impacts
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Upgrade Impacts
Subsidiaries from GIS migrated to IntercompanyOrganizations
Stored in TCA
A relationship between TCA Intercompany Party and the legal
entity to which it belongs is created
A relationship between customers and suppliers is not
created, you must specify for a given pair of trading partners
Advanced Global Intercompany SystemUpgrade Impacts & Considerations
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Upgrade Impacts & Considerations
Existing intercompany transactions are upgraded intothe new Oracle Advanced Global Intercompany
System data model
Open transactions cannot be upgraded
Transactions, more than one year old, regardless ofstatus will not be upgraded
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Oracle PayablesOracle Receivables
Oracle Assets
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Suppliers are defined as TCA Parties The supplier, supplier site and supplier contacts tables areobsolete and replaced with views that join information fromthe old tables with information in TCA
Country and address line1 required; derived based on OU ifnull
One party site for each distinct supplier site address
Employee suppliers: employee address NOT migrated toparty site in TCA; remains in Oracle HR for data securityreasons.
TCA Party relationships for franchise or subsidiary and its
parent company Note: You cannot search existing TCA party and make it a
supplier
Oracle Payables, Upgrade Impacts
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Lines between invoice header and distributions Goods Services
Associated tax/freight/misc charges
During the upgrade, Oracle Payables creates one invoice line
for every distribution available in the 11i distributions table,except in the case of reversal pairs where Payables createsone line with a zero amount
Note: SLA and eBTax require that Payables invoicedistributions be stored at the maximum level of detail. OraclePayables makes this transformation of existing invoice
distributions during the upgrade. Exchange Rate Variance
Invoice Price Variance
Oracle Payables, Upgrade Impacts
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Global Descriptive Flexfields obsolete Payment migrated to Oracle Payments setup
E.g. bank charge bearer, settlement controls
Tax migrated to regular fields on supplier, invoice
E.g. intended use, fiscal classification, ship-to location
Oracle Receivables, Upgrade Impacts
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Advanced Collections
Replaces Receivables Collections Workbench
Menus automatically redirected (MetaLink Note #389443.1)
Deductions Management
Replaces Trade Accounting
Delivered in partnership between Oracle Receivables, Oracle Trade
Management, and Oracle Credit Management products (MetaLink
Note #370763.1)
Bills Receivable
Replaces Bills of Exchange(MetaLink Note #353280.1) Global Descriptive Flexfields obsolete
Payment migrated to Oracle Payments setup
E.g. bank charge bearer
Oracle Assets, Upgrade Impacts
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Global Descriptive Flexfields for Greece obsolete Commitment and Investment Law migrated to regular fields inAsset Workbench
Interfaced invoice distributions updated with line
number
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Summary
Release 12: The Global Business Release
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MOAC,+300 Features
SLA,Tax
Ledger Sets,Ledgers
XML PublisherReporting
Profitability Mgr,EPB
Subledger
Work Globally,to be more competitive
Think Globally,to make the right decisions
Manage Globally,to lower cost and increase performance
DBI, FCH
Intercompany,Bank, Payments
GeneralLedger
Transactions
OICM
TCA
National ComplianceLocal Regulation
National COALocal Calendar
Corp. ComplianceUS GAAP / IAS-IFRSCorp COACorp Calendar$
Joint ComplianceUS GAAP / IAS-IFRSCorp COACorp CalendarA$+$
Parent ComplianceUS GAAP / IAS-IFRSCorp COACorp Calendar
+$
+
Data ManagementLeveraging centralized data model
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Oracle Fusion Middleware
TradingCommunity
Architecture
ERP CRM 3rd Party
PayablesPurchasingGlobal Tax Payments
Suppliers
Geographies Party
Information
CashManagementBanks and
Branches
For More Information
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Documentation:
Financials Functional Upgrade Impacts
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Deciding to Upgrade
E-Business Suite Release 12
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Best time to improve your competitive position in the
market place is during technology shift. Next generation
applications platform. Fusion. Get it now w/R12.
E-Business Suite Release 121st Major Oracle Applications Release since 11i
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E-Business Suite is the Architectural basis for Fusion
Integrated Business Intelligence TCA with Customers, Suppliers, Students, Legal Entities, Banks
XML Publisher, BPEL
Centralized Accounting and Tax engines
Ledger architecture
Continued Tech Stack Convergence: JTT to OAF First release on Fusion Middleware
Improved User Interface
Better Single Instance Support
Over 300 new financials features & integrations
Easier reconciliation, XML reporting, complex payments, streamlinedasset flow, Advanced Collections
Retek integration, clinical data repository
Deciding to Upgrade
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Cost vs. Benefit Architecture vs. Functionality
Upgrade vs. Reimplementation
EBS vs. Fusion
Deciding to UpgradeCost vs. Benefit; Will it be worth it?
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Huge potential for positive ROI Implement features to ease your current pain points
Get a jump on fusion and be ahead of your competition
Not another 11i
Quality assurance (weve upgraded internally xtimes) Upgrade process improvements
SIP program?
What is the cost of carrying your customizations
forward release after release?
Deciding to UpgradeArchitecture vs. Functionality
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Step toward next generation applications: Fusion Provides the foundation for over 300 new features
You can benefit from: Capture sales and use tax automatically with eBTax
Get Automatic Offsets in AR with SLA
Collect faster with Advanced Collections
Track serial numbers, manufacturers on purchases throughPOAPFA flow with Lines in Payables
Apply cash at the line level in Receivables
Process complex payments in less time than before
Reduce redundant data storage and maintenance
Get the reports you need without complex coding using XMLP
Deciding to UpgradeUpgrade vs. Reimplementation
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Reimplementation is not necessary!
Your 11i implementation will work in R12
Pick and choose the features you want to implement Over 300 to choose from!
Architectural features too:
eBTax for location-based taxes
eBTax for VAT recovery
Build a unique account w/SLA
Where do your employees spend time correcting ormanually processing exception transactions?
Deciding to UpgradeUpgrade vs. Reimplementation
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Analyze your implementation and make newdecisions at your own pace
No time to analyze your customs for obsolescence?
Want to get the bang out of ledger sets? Need ledgers to
share COA and calendar
Implement this change any time after the upgrade
Example: Internal Oracle
R12 is not an all or nothing, now or never scenario
Deciding to UpgradeEBS vs. Fusion
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R12 is not the last stop before Fusion R12 will continue to be enhanced and supported
Step toward next generation applications: Fusion
E-Business Suite Release 12
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Do you want to
Secure your bank and payment instrument data?
Get reports you need faster?
Get tax calculated and reported correctly?
Retire your accounting customizations?
Automate tax decisions? Have fewer payment runs?
Reconcile tax to accounting to transactions more easily?
Track changes to your processes?
Integrate with third party applications? Have happier end users?
E-Business Suite Release 12
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Best time to improve your competitive position in the
market place is during technology shift. Next generation
applications platform. Fusion. Get it now w/R12.
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Q U E S T I O N SA N S W E R S
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The preceding is intended to outline our generalproduct direction. It is intended for information
purposes only, and may not be incorporated into any
contract. It is not a commitment to deliver any
material, code, or functionality, and should not be
relied upon in making purchasing decisions.The development, release, and timing of any
features or functionality described for Oracles
products remains at the sole discretion of Oracle.
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