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Technical Writing
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IntroductionPurposesImportanceCharacteristicsTechnical Writing VS Academic WritingTechnical Writing VS Imaginative Writing
Contents
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o Technical writing is a communication written for specific purpose in a technical field or profession.
o Technical writing is a type of writing where the author is writing about a particular subject for giving direction, instruction, or explanation.
Definitions
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Technical writing conveys specific information about a technical subject to a specific audience for a specific purpose.
The words and graphics of technical writing are meant to be practical: that is, to communicate a body of factual information that will help an audience understand a subject or carry out a task.”
Intro…
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Technical writing is writing done in the workplace, although the workplace may be an office, a construction site, or a kitchen table.
Technical writing is a field of professional writing on technical subjects.
Intro…
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Business Writing Workplace Writing Professional Writing Informational Writing
Other Related Names…
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Examples are:
• Reports• Computer Hardware Guides• Newsletters•Organizational Manuals• Software Guides• Technical Reports• CV (Curriculum Vitae)• Job Letters• Job Applications
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Directions on the toothpaste tube Nutrition benefits on the cereal box Business letters and catalogs that come
in the mail Written instructions for a new product Tax receipts and notices Product safety information
Common Examples
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To inform (on using products) To Complete a task Operating equipment To persuade To assist To Guide To report To communicate To inquire To demand
Purposes
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1. In many different types of work, writing constitutes an important part of the everyday workload.
In a company, project or activity, decision-making, to communicate within the organization, to ask questions …
email messages (progress reports), (recommendation reports), (inquiry letters), (memos),
Importance
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2. To facilitate communication with co-workers, clients and supervisors, that is, inside and outside the workplace.
It is not enough to be technically good, but skillful in communicating is also necessary.
To convince others of the importance of the work…
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Organizations know the advantages of a well written document since the way they construct their documents reflects their image.
E.g. applicants’ CV in a job selection process…
3. Necessary for a successful career.
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Writing skills contribute to saving time and money.
If you create a document, a report, for example, for your superior, which is clear and easy to understand, no time will be wasted on pondering the meaning.
4. Writing skills contribute to saving time and money.
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The four C’s:• Clarity -- it is easily understood by your intended
audience• Comprehensiveness -- all of the necessary
information is present• Conciseness -- it is clear without excessive
wording.• Correctness -- it is grammatical and follows
conventions or rules.
Characteristics
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Audience: carefully considered, targeted
Organization: predictable, apparent
Style: concise, direct, specialized vocabulary
Tone: objective, businesslike Special features: visual elements
Characteristics
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As a Tech Writer you have to… Determine the needs of the audience Organize the structure of technical
documents Write information that meets the needs of the
audience Write so that users can easily find and
understand information
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The writing conveys technical, complex, or specialized information in a way that is easy for a non-technical reader to understand. (In some cases e.g. us of mobile phone)
If the document is related to a specific field e.g. medical or engineering, then use field specific register.
Use page elements such as tables, lists, and headings appropriately (in the case of reports)
Edit and proofread (read for errors) to produce documents without grammar or typographical errors.
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Both must be unified, coherent, and well organized.
Style and standard usage are important in academic and technical writing.
But….
Technical Writing VS Academic Writing
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The difference between academic writing and technical writing is in the presentation, audience, and approach.
Academic writing is written for an academic audience—an instructor, classmates, or a group of interested scholars.
The purpose of academic writing is to expand on an idea or make observations about human experience.
Technical Writing VS Academic Writing
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Technical writing is written for a specific audience.
The subject is generally technical, professional, business-related, or scientifically oriented.
Technical Writing VS Academic Writing
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Purpose:
Knowledge of Topic:
Audience:
Criteria for Evaluation:
Academic Demonstrate
what you know about a topic
Less than teacher who is evaluating them
Teacher/ student
Depth, logic, clarity, unity and grammar
Technical Writing VS Academic Writing
TechnicalGetting something done
More than the reader
Several People
Clear and simple organization of ideas
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Imaginative: ◦ Creative, ambiguous, fantasy , different
interpretations.
Technical: unambiguous, direct, clear
Technical Writing VS Imaginative Writing
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Creative Writing: Expressive, imagery, fiction, connotative meaning. Examples: novel, drama, poem
Expressive writing: essays and informal letters. Subjective, connotative meaning
Expository writing: comparison and contrast, analyses, argumentation. Connotative and denotative meanings.
Journalism: Newspaper etc. Objective. Facts..
Note
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