Planning for ProgramContinuity
WELCOME!
This session will highlight important considerations in planning for program continuity, such as timelines, record-keeping, and member support within written functioning staff transition plans for key positions.
Elements of Program Continuity Planning
• Timelines • Funding • Program Associated
Documents• Technology • Recordkeeping • Performance
Measurement/Reporting • Member Management/Support • Resources
Timelines
• CaliforniaVolunteers• Continuation &
Re-Compete Applications Due Dates
• Contracting (Program Start Date)• Program Calendar• National Service Days
• Organization –Activities Calendar –Other Grants/Partner Dates
• Non-CV/CNCS local community activities
Funding
• # and Types of Grants • Funding Level • Match requirements • In-Kind Sources• Budget period/Program
period • Budgeted/actuals • Finance staff associated with
Program
Program Associated Documents
• Policies and Procedures Manual
• Written Guidance/Memos• Transition Plans for All Key
Staff Positions• Host Organization
Requirements
Technology
• Computer Hard/Software• Phone/Email Protocols• Cell Phone Usage/Policies• Website• Social Network
Connections• Support Equipment
Recordkeeping
• CV Contract Requirements• System for Member
Records• Eligibility Documentation• Storage
Performance Measurement/Reportin
g • CV Contract Requirements• Data Collection• Staff Responsibilities• Member Enrollments/Exits• Telling Your Story• Continuation/Re-Compete
Apps
Member Management & Support
• Recruitment/enrollment/exits (eGrants)
• Training • Supervision • Criminal history checks • Timekeeping and payroll • Member files • Number and location of
members • Current grievance issues • Performance Reviews• Special Needs, etc…
Resources
• AmeriCorps, provisions, regulations, FAQs
• CV Program Officers and Grants Officers
• Service Associations • Peer Mentoring • State and Regional Trainings • CNCS Knowledge Network • Program Management Checklists• CV Grantee Central • CV Program Continuity Checklist
Wrap-Up
• Start with an up-to-date calendar/timeline
• Integrate transition planning into daily program management
• Encourage across program management
• Create/Update written plans for all key staff positions
Q & A
