HIPAA PHI ProtectionWhere is your PHI stored?
On yourcomputer.
The cloud
Remote servers
MS database
My Documents onnetwork shares
Other folderson hard drive
Unencrypted imagesin other folders
Developmenttest environments
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Walk around your office to check for PHI left in the open (e.g., sticky notes, computer screens)
Start a risk analysis to identify your biggest vulnerabilities
Make sure servers, back rooms, filing systems, offices, etc. are locked
Encrypt PHI on all electronic systems
Don’t leave PHI in your car or at your house
Securely empty your computer trash
Shred everything
Protected health information (PHI) isn’t just stored in your Electronic Health Record system (EHR). It’s everywhere! HIPAA compliance law mandates that you protect PHI, in all its forms, wherever it resides.
PHI is anything that identifies an individual used for healthcare purposes.
Names
Geographicsubdivisions
Dates relatedto an individual
Phone numbers
Fax numbers
Email addresses
Social SecurityNumbers
Medicalrecord numbers
Health planbeneficiary numbers
Accountnumbers
Vehicle identifiers
URLs
IP address numbers
Biometricidentifiers
Full facepictures
URL
AccountNumber
SocialSecurity
#
Hello.
Patient X
?
Shared network drives
Recycle bin
Excel documents
Word documents
Documents
EHR
Temporary browser cache files
HHS.gov DocumentsPatient Records
At the office.
waterplant!!
Trash bagsin dumpsters
Trash cans/compactors
Underdesks
Closets
Back roomsBackup drives
Sticky notes
Desk drawers
File rooms
Old computers/servers no longer in use
On shelves
Charts
Calendars 17
USB drives
On yournetwork.
On the go.
c://MS database
c://entry01
c://entry02
c://entry03
c://entry04
At home
Laptops
TabletsSmartphones
Carry on luggage
Paper
48% say they would consider changing healthcare providers if their medical records were lost or stolen.*
* Ponemon Medical ID Theft Study, 2015
7 Top 7 ways to start protecting all PHI
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© 2015 SecurityMetrics
PHI is often stored...
Talk to one of our consultants who can come onsite to help you find and protect all your PHI!
