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SRDT PEOPLESOFT USER MANUAL
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ENTERING A SIMPLE EXPENSE
Entry : Expense a/c Dr To Cash a/c
NAVIGATION: Main men!Tra"e# $ Expenses! Expenses Repor%!
Crea%e/Mo&i'()
C#ic* on A&& a ne+ "a#e an& en%er emp#o(ee ID 'or +hom %o crea%e %heexpense repor%,
C#ic* on a&& -%%on a'%er en%erin. %he emp#o(ee i&,
For Examp#e ) S%a 0e#'are Expense
S%a +e#'are a/c Dr, To Cash a/c,
Follow the above naviation !te"!:
C#ic* on A&& a ne+ "a#e %a- an& en%er emp#o(ee ID 'or +hom %o crea%e
%he expense repor%, C#ic* on a&& -%%on a'%er en%erin. %he emp#o(ee i&,
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En%er %he &a%e on +hich expense accre&,
Se#ec% expenses %(pe S%a 0e#'are, 0ri%e %he &escrip%ion %ha% (o +an% %o +ri%e En%er %he amon%, Go%o Smmar( $ S-mi% an& c#ic* on i% 1 as soon as smmar( $
s-mi% is c#ic*e& 1 -e#o+ -ox appears, Tic* %he -#an* -ox %ha% is hi.h#i.h%e&, As soon as %he -ox is %ic*e& 1 s-mi% expense repor% -%%on .e%s
hi.h#i.h%e& C#ic* on %he -%%on
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On c#ic*in. %he -%%on 'o##o+in. -ox appears, C#ic* on o*,
As soon as o* -%%on is c#ic*e& %he s%a%s o' expense shee% .e%s
chan.e& %o appro"e& 'or pa(men%,
Shee% s%a%s sho#& -e appro"e& 'or pa(men% in or&er %o process i% 'or
GL,
I% appears #i*e -e#o+ shee%)
I' ser +an%s %o see %he &e%ai#s o' expense repor% .o %o expense &e%ai#s
an& c#ic* on i%,2e#o+ shee% appears)
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Preparin. Cash A&"ances3Gi"en %o Emp#o(ees/ Non
Emp#o(ee4)
ENTR#) Emp#o(ee/ Non Emp#o(ee a/c DR TO Cash a/c
Non Emp#o(ee #i*e #a-ors e%c
Naviation: Main men!Tra"e# $ Expenses! Cash
A&"ances!Crea%e $ Mo&i'(E$a%"le: A&"ance .i"en %o Gara" Mishra o' Rs 5666,
Entry) Gara" Mishra a/c Dr 5666To Cash a/c 5666
C#ic* on a&& a ne+ "a#e %a-,
En%er emp#o(ee ID o' %he emp#o(ee %o +hom a&"ance is.i"en1 In %his case a&"ance is .i"en %o Gara" Mishra
%here'ore Gara" Mishra emp#o(ee ID +i## -e en%ere&,
C#ic* on a&&,
As soon as a&& -%%on is c#ic*e& 'o##o+in. shee%
appears,
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Enter the &ollowin 'etail!:
Enter a%o(nt in a%o(nt bo$)
*li+, !(b%it b(tton)
A! !oon a! !(b%it b(tton i! +li+,e' by (!er - &ollowin!heet a""ear!- +li+, o,)
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A! !oon a! o, i! +li+,e' a'van+e !heet !tat(! et!
+hane' to a""rove' &or "ay%ent an' i! rea'y to o to GL
an' it a""ear! a! &ollow!:
A""rove' &or "ay%ent !tat(! i! %an'atory &or a'van+e
!heet in or'er to "ro+e!! it &or GL)
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Case 7, 0here expense an&
a&"ance share %he same amon%Entry) Expense a/c Dr To Emp#o(ee A&"ance
Pre"are the a'van+e a! 'i!+(!!e' way)
Now a&ter "re"arin +a!h a'van+e re"ort - "re"are e$"en!e re"ort &or the
e%"loyee in or'er to a'.(!t it when e%"loyee +o%e! with 'etail o&
a'van+e)
E%"loyee i' in +a!e o& e$"en!e re"ort an' +a!h a'van+e !ho(l' be !a%e)
For E$a%"le: R!/000 a'van+e wa! iven to Ga(rav Mi!hra - he
+o%e! with 'etail o& e$"en!e! aain!t a'van+e he in+(rre')
Tra"e##in. $ Expenses a/c Dr 7666
Prin%in. $ S%a%ioner( a/c Dr 7666
To Gara" Mishra a/c 5666
A! to !ettle a'van+e- 1r!tly yo( have to boo, the a'van+e
on that "er!on 2e%"loyee3 non e%"loyee4- there&ore &or
boo,in the a'van+e "re"are +a!h a'van+e re"ort a!
'ire+te' earlier)
To !ettle a'van+e aain!t e$"en!e 'one2boo,in e$"en!e
aain!t the a'van+e ta,en4 "re"are e$"en!e! re"ort:
NAVIGATION: Main men!Tra"e# $ Expenses! Expenses Repor%!Crea%e/Mo&i'()
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C#ic* on A&& a ne+ "a#e %a- an& en%er emp#o(ee ID 'or +hom %o crea%e
%he expense repor%1In %his case Gara" Mishra emp#o(ee i& +i## -een%ere&,
C#ic* on a&& -%%on a'%er en%erin. %he emp#o(ee i& c#ic* on a&& -%%on
an& 'o##o+in. shee% appears
En%er %he &a%e, Choose %he expense in expense %(pe1 i' expeses incrre& are
more %hen one a.ains% %he a&"ance %a*en c#ic* on a&& si.n %hen
choose %he secon& expense in expense %(pe,
In .ara" mishra case1 he incrre& %+o expense1 %here'ore 'or
a&&in. %+o expenses an& a&8s%in. i% a.ains% a&"ance %a*en1 -(
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c#ic*in. on a&& si.n a ne+ ro+ is crea%e& an& secon& expense is
en%ere&, En%er %he amon% in amon% -ox, A'%er expense repor% is prepare& .o %o choose an ac%ion -ox an&
choose app#( cash a&"ance in %he -ox as sho+n -e#o+, C#ic* on .o -%%on
Fo##o+in. shee% appears on c#ic*in. .o1
I' %here +o#& -e an( a&"ance on %he emp#o(ee i% +i## appear here,
As Gara" mishra has %a*en Rs5666 as a&"ance 1 c#ic* on #oo* p1
'o##o+in. -ox appears sho+in. nm-er o' a&"ances on an emp#o(ee,
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As Gara" Mishra has %a*en one a&"ance on#(1 %here'ore on#( one
a&"ance is comin. here,
Se#ec% %he a&"ance %ha% (o +an% %o a&8s% i% a.ains% %he expense -(
se#ec%in. i% 'rom #oo* p -ox,
En%er %he amon% o' in %o%a# app#ie& -ox 1 en%er %he amon% o' a&"ance
%ha% (o +an% %o a&8s% a.ains% %he expese, As .ara" Mishra has incrre& %he epense o' same amon% as o'
a&"ance .i"en %here'ore %o%a# app#ie& amon% is %o -e Rs 5666, C#ic* on O*,
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C#ic* on smmar( an& s-mi%,
As soon as smmar( an& s-mi% -%%on is c#ic*e& p 'o##o+in. screen
appears
As i% can -e seen 'o##o+in. in'orma%ion is comin.) E%"loyee e$"en!e!:
Nm-er o' expenses95 Amon% incrre&9Rs 5666
*a!h a'van+e a""lie' with a%o(nt
I& e%"loyee! e$"en!e a%o(nt i! %ore than a! +o%"are' to
a'van+e a%o(nt an' orani5ation ha! to "ay hi% than it will
+o%e in thi! bo$ written a! a%o(nt '(e to e%"loyee
*li+, on blan, bo$)
A! !oon a! blan, bo$ i! !ele+te' S(b%it E$"en!e re"ort
b(tton et! hihlihte' a! !hown below:
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c#ic* on %he -%%on
As soon as -%%on is c#ic*e& p 'o##o+in. shee% appears1c#ic* O*
Followin !heet a""ear! an' !heet !tat(! +hane! to Pai'
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CASE,5 A&"ance Amon% Gi"en Fa##s Less 0henExpense Incrre&
Entry) 26hen a'van+e iven4
Emp#o(ee A&"ance a/c DrTo Cash a/c
2when e$"en!e 'etail! bro(ht4
Expense a/c Dr To Emp#o(ee A&"ance a/c To Cash a/c
Pre"are +a!h a'van+e
Two !te"! are involve' in thi! Pre"are E$"en!e
Re"ort
For e$a%"le: A'van+e to Ga(rav %i!hra i! o& R! /000 b(t he
in+(rre' e$"en!e o& R! 7800)
Steps to be followed while giving advance:
Naviation: Main %en(9Travel E$"en!e!9 *a!h
A'van+e!9*reate Mo'i&y
E$a%"le: A'van+e iven to Ga(rav Mi!hra o& R! /000)
Entry) Gara" Mishra a/c Dr 5666To Cash a/c 5666
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C#ic* on a&& a ne+ "a#e %a-,
En%er emp#o(ee ID o' %he emp#o(ee %o +hom a&"ance is
.i"en1 In %his case a&"ance is .i"en %o Gara" Mishra
%here'ore Gara" Mishra emp#o(ee ID +i## -e en%ere&,
C#ic* on a&&,
As soon as a&& -%%on is c#ic*e& 'o##o+in. shee%
appears,
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Enter the &ollowin 'etail!:
Enter a%o(nt in a%o(nt bo$)
*li+, !(b%it b(tton)
A! !oon a! !(b%it b(tton i! +li+,e' by (!er - &ollowin
!heet a""ear!- +li+, o,)
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A! !oon a! o, i! +li+,e' a'van+e !heet !tat(! et! +hane
to a""rove' &or "ay%ent an' i! rea'y to o to GL an' it
a""ear! a! &ollow!:
A""rove' &or "ay%ent !tat(! i! %an'atory &or a'van+e
!heet in or'er to "ro+e!! it &or GL)
Ste"! to be &ollowe' while "re"arin e$"en!e re"ort in
+a!e o& ;)V when e%"loyee 3non e%"loyee +o%e! with
'etail! o& hi! e$"en!e! he in+(rre' aain!t the a'van+e
ta,en by hi%:
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Entry: Expense a/c Dr To Emp#o(ee non a&"ance a/c To Cash a/c
E$a%"le: Tra"e##in. $ Expense a/c Dr, :666 Uni"ersi%( Expense a/c Dr, 7;66 To Gara" Mishra a/c 5666 To Cash a/c 7;66
In thi! +a!e "re"are e$"en!e! re"ort:
NAVIGATION: Main men!Tra"e# $ Expenses! Expenses Repor%!
Crea%e/Mo&i'()
C#ic* on A&& a ne+ "a#e %a- an& en%er emp#o(ee ID 'or +hom
%o crea%e %he expense repor%1In %his case Gara" Mishra
emp#o(ee i& +i## -e en%ere&,
C#ic* on a&& -%%on a'%er en%erin. %he emp#o(ee i& c#ic* on a&&
-%%on an& 'o##o+in. shee% appears,
En%er %he &a%e,
Choose %he expense in expense %(pe1 i' expeses incrre& are
more %hen one a.ains% %he a&"ance %a*en c#ic* on a&& si.n %hen
choose %he secon& expense in expense %(pe,
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In .ara" mishra case1 he incrre& %+o expense1 %here'ore 'or
a&&in. %+o expenses an& a&8s%in. i% a.ains% a&"ance %a*en1 -(
c#ic*in. on a&& si.n a ne+ ro+ is crea%e& an& secon& expense is
en%ere&, En%er %he amon% in amon% -ox, A'%er expense repor% is prepare& .o %o choose an ac%ion -ox an&
se#ec% app#(/"ie+ cash a&"ance in %he -ox as sho+n -e#o+, C#ic* on .o -%%on,
Fo##o+in. shee% appears
Fo##o+in. shee% appears
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I' %here +o#& -e an( a&"ance on %he emp#o(ee i% +i## appear here,
As Gara" mishra has %a*en Rs5666 as a&"ance 1 c#ic* on #oo* p1
'o##o+in. -ox appears sho+in. nm-er o' a&"ances on an emp#o(ee, As Gara" Mishra has %a*en one a&"ance on#(1 %here'ore on#( one
a&"ance is comin. here, As i% can -e seen 'o##o+in. in'orma%ion is comin.) %o%a# a&"ance
app#ie& is Rs 5666, %o%a# a&"ance app#ie& is Rs 5666, Expense %o%a# #ines is5 as %here are %+o expenses incrre& an& o'
%o%a# amon% Rs
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*li+, on blan, bo$)
A! !oon a! blan, bo$ i! !ele+te' S(b%it E$"en!e re"ort
b(tton et! hihlihte' a! !hown below:
C#ic* on %he -%%on
As soon as -%%on is c#ic*e& p 'o##o+in. shee% appears1c#ic*
O*
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As O* -%%on is c#ic*e& 'o##o+in. shee% appears
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Case,: A&"ance Is More As Compare&To Expense Incrre&
Entry : Emp#o(ee A&"ance a/c Dr
To Cash a/c
Expense a/c Dr
Cash a/c Dr
To Emp#o(ee A&"ance a/c
E$a%"le) Gara" Mishra a/c Dr 5666
To Cash a/c 5666
In +a!e o& e$"en!e 'etail !(b%itte'
Te#ephone Expenses a/c Dr ;66
Seminar $ E"en%s a/c Dr >66
Uni'orm Expenses a/c Dr :66
Cash a/c Dr
;66
To Gara" Mishra a/c
5666
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Pre"are +a!h
a'van+e
Three !te"! are involve' in thi! Pre"are E$"en!e
Re"ort
Pr
e"are re+on+ile +a!h a'van+e
For E$a%"le) A'van+e iven to Ga(rav Mi!hra i! o& R! /000 an' E$"en!ein+(rre' i! o& R!
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En%er emp#o(ee ID o' %he emp#o(ee %o +hom a&"ance is
.i"en1 In %his case a&"ance is .i"en %o Gara" Mishra
%here'ore Gara" Mishra emp#o(ee ID +i## -e en%ere&,
C#ic* on a&&,
As soon as a&& -%%on is c#ic*e& 'o##o+in. shee% appears,
Enter the &ollowin 'etail!:
En%er amon% in amon% -ox, C#ic* s-mi% -%%on,
As soon as s-mi% -%%on is c#ic*e& -( ser 1 'o##o+in. shee%
appears1 c#ic* o*,
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As soon as o* is c#ic*e& a&"ance shee% s%a%s .e%s chan.e& %o
appro"e& 'or pa(men% an& is rea&( %o .o %o GL an& i% appears as
'o##o+s)
A""rove' &or "ay%ent !tat(! i! %an'atory &or a'van+e
!heet in or'er to "ro+e!! it &or GL)
6hen e$"en!e 'etail !(b%itte'
Telephone "#penses a/c Dr &00
'eminar ! "vents a/c Dr (00
)niform ! *ag "#penses a/c Dr +00
Cash a/c Dr &00
To Gaurav Mishra 2000
Pre"are e$"en!e! re"ort:
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NAVIGATION: Main menuTravel ! "#penses "#penses Report Create/Modif%:
Clic on $dd a ne- value and enter emplo%ee .D for -hom to create the
e#pense report,.n this case Gaurav Mishra emplo%ee id -ill e entered
Clic on add utton after entering the emplo%ee id clic on add utton and
follo-ing sheet appears
I& (!er want! to 'elete any row +li+, on = !y%bol
En%er %he &a%e,
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Choose %he expense in expense %(pe1 i' expeses incrre& are
more %hen one a.ains% %he a&"ance %a*en c#ic* on a&& si.n %hen
choose %he secon& expense in expense %(pe, In .ara" mishra case1 he incrre& %+o expense1 %here'ore 'or
a&&in. %+o expenses an& a&8s%in. i% a.ains% a&"ance %a*en1 -(c#ic*in. on a&& si.n a ne+ ro+ is crea%e& an& secon& expense is
en%ere&, En%er %he amon% in amon% -ox, A'%er expense repor% is prepare& .o %o choose an ac%ion -ox an&
choose app#( cash a&"ance in %he -ox as sho+n -e#o+, C#ic* on .o -%%on, Fo##o+in. -ox appears1 se#ec% %he a&"ance a.ains% +hom %he
expense %o -e a&8s%e&
Pay attention on &ollowin Point!:
A'van+e I') Sele+t the a'van+e that yo( want to a'.(!tTotal a""lie': Enter the a%o(nt o& a'van+e that yo( want toa'.(!t i)e a'van+e a%o(nt i! R!)/000 an' the a%o(nt o& a'van+eto be a'.(!te' i! R!
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>alan+e) A! whole a%o(nt i! not a'.(!te' aain!t thee$"en!e! in+(rre'- balan+e !how! the the re%ainin a%o(nt o&a'van+e
*li+, on O? an' then !(%%ary !(b%it b(tton)
A! !oon a! !(%%ary !(b%it b(tton i! +li+,e' &ollowinbo$ a""ear!)
Ti+, the bo$ hihlihte'
A! !oon a! the bo$ i! !ele+te' !(b%it e$"en!e re"ort b(tton! ethihlihte' a! &ollow!)
*li+, the !(b%it e$"en!e re"ort b(tton)
Followin !heet a""ear!)
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*li+, o,)
Followin !heet a""ear!)
A&ter thi! o to Re+on+ile +a!h a'van+e:
Naviation: Main %en( 9 Travel e$"en!e!9ManaeA++o(ntin9Re+on+ile +a!h a'van+e)
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Te#ephone Expenses a/c Dr ;66
Seminar $ E"en%s a/c Dr >66
Uni'orm Expenses a/c Dr :66
Cash a/c Dr ;66
To Gara" Mishra 5666
Fo##o+in. Shee% appears
Sele+t the a'van+e i' whi+h yo( !ele+te' while "re"aration o& e$"en!e
re"ort an' a""lie' it on the e$"en!e!)
A! in +a!e o& Ga(rav Mi!hra A'van+e i' wa! 0000000
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Now !ee the in&or%ation +o%in on thi! "ae:
7, A!!o+iate' e$"en!e re"ort!= i& thi! a'van+e i' i! (!e' aain!t a'.(!tinany e$"en!e while "re"arin e$"en!e re"ort- it +o%e! in thi! bo$)
It +an +ontain %ore then one re"ort I' i)e one a'van+e i' +an be(!e' on %(lti"le re"ort! to !ettle the a'van+e i& any)
It al!o !how! the a%o(nt o& the a'van+e a""lie'
5, In "ay%ent! enter the 'ate on whi+h e%"loyee ret(rn the re%ainina%o(nt)
:, I& +a!h i! re+eive' in &or% o& +he(e then enter +he(e n(%ber an' i& notthen ive any (ni(e n(%ber or write !i%"ly +a!h )
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DIRE*T;OURNALS
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Clic on add a ne- value ta
'elect *) % clicing on loo up
"nter date
Clic on add
$' soon as user clics on add utton follo-ing sheet appears
"nter narration in long description o#
Clic on lines ta, on clicing line ta follo-ing sheet appears
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Clic on add sign in order to add more ro-s, for e#ample4
Cash a/c dr &00
To irar% fee &00
As %here are on#( %+o accon%s %here'ore %he nm-er o'
ro+ in &irec% 8orna#s +i## -e on#( %+o i' en%r( is #i*e
Cash a/c Dr @66
To on#ine Exam Fee a/c
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I f user wants to delete any row, select the row y tic!ing in select colou"n as
indicated y arrow sign and clic! on # sign i$e highlighted aove)
En%er accon% %ha% (o +an% %o &e-i% #i*e cash a/c in accon%
co#mn En%er amon% in amon% -ox
En%er %he accon% %ha% (o +an% %o cre&i% #i*e -oo* -an* scheme
En%er %he amon% +i%h si.n 1 remem-er %he accon% %ha% (o
+an% %o cre&i% i%s amon% sho#& -e .i"en +i%h ne.a%i"e si.n 3941
as sho+n -e#o+
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SRLBO77:
Sa"e %he 8orna# crea%e&,
On sa"in. s(s%em .enera%es 8orna# i& a%oma%ica##(1 messa.e appears
8orna# i& 666666655 is sa"e&,
o can see %he &escrip%ion o' accon% %ha% (o are &e-i%in. an&
cre&i%in. in 8orna# #ine &escrip%ion
I' en%r( is #i*e
Cash a/c Dr 7666
To Scr%in( 'ee a/c ?66
To Misce##aneos Receip%s a/c
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En%er accon% %ha% (o +an% %o &e-i% #i*e cash a/c in accon%
co#mn En%er amon% in amon% -ox
En%er %he accon% %ha% (o +an% %o cre&i% i,e misce##aneos
receip% a/c an& scr%in( 'ee En%er %he amon% +i%h si.n 1 remem-er %he accon% %ha% (o
+an% %o cre&i% i%s amon% sho#& -e .i"en +i%h ne.a%i"e si.n 3941
as sho+n -e#o+
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O%her +a(s %o a&& ro+s)
0ri%e nm-er o' ro+ (o +an% %o a&& in #ines %o a&& -ox #i*e i'
en%r( is as 'o##o+sCash a/c &r To scr%in( 'ee To on#ine exam 'ee
To -oo* -an* scheme To misce##aneos receip%s a/cAs i% can -e seen %o%a# nm-er o' accon%s are %here ; an& +hen
+e see 8orna# en%r( pa.e %here one ro+ comes -( &e'a#% as i%
can -e seen -e#o+ )
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%here'ore on#( < ro+s are %o -e a&&e&1 so +ri%e < ro+s in #ines %o
a&& -ox an& %hen c#ic* on si.n1 i% can -e seen -e#o+)
As +e c#ic* on a&& si.n1 s(s%em a&&s < more ro+s an& no+ i% can -e
seen ; ro+s are a&&e&,
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Entry) In case o' 2an* Char.es
2an* Char.es a/c Dr
To PN2 a/c or 2OI a/c
NAVIGATION) Main Men! Genera# Le&e.r ! orna#s ! orna# En%r(
! Crea%e/ Up&a%e orna# En%ries
Fo##o+in. pa.e +i## .e% open En%er &a%e
0hen -e#o+ pa.e opens en%er &escrip%ion in #on. &escrip%ion -ox
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C#ic* on #ines %a- Fo##o+in. pa.e .e%s open C#ic* on a&& si.n in or&er %o a&& one more ro+ 'or %he en%r(
Se#ec% -an* char.es a/c in accon% -ox an& en%er amon% in
amon% -ox Se#ec% -an*/ cash accon% in 5 n& ro+ an& en%er amon% in
ne.a%i"e si.n
C#ic* on sa"e,
Entry: In case o' -an* #oan in%eres%
In%eres% on #oan a/c Dr To 2an*/ cash a/c
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NAVIGATION) Main Men! Genera# Le&e.r ! orna#s ! orna# En%r(
! Crea%e/ Up&a%e orna# En%ries
Fo##o+in. pa.e +i## .e% open En%er &a%e
C#ic* on A&&,
0hen -e#o+ pa.e opens en%er &escrip%ion in #on. &escrip%ion -ox
C#ic* on #ines %a- Fo##o+in. pa.e .e%s open
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C#ic* on a&& si.n in or&er %o a&& one more ro+ 'or %he en%r( as
sho+n -e#o+
Se#ec% ine%res% on #oan a/c in rs% ro+ an& en%er amon% in
amon% -ox Se#ec% -an* / cash a/c in accon% -ox an& en%er amon% +i%h
mins si.n in amon% -ox, C#ic* on sa"e,
Entry ) In case o' &ona%ion recei"e&
2an* / Cash a/c Dr
To Dona%ion a/c
NAVIGATION) Main Men! Genera# Le&e.r ! orna#s ! orna# En%r(
! Crea%e/ Up&a%e orna# En%ries
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Fo##o+in. pa.e +i## .e% open
En%er &a%e
C#ic* on A&&, Fo##o+in. pa.e .e%s open, En%er &escrip%ion in #on. &escrip%ion -ox
C#ic* on #ines %a- Fo##o+in. pa.e .e%s open
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C#ic* on a&& si.n in or&er %o a&& one more ro+ 'or %he en%r( as
sho+n -e#o+
Se#ec% -an* / cash a/c in rs% ro+ an& en%er amon% in amon%
-ox Se#ec% &ona%ion a/c in accon% -ox an& en%er amon% +i%h mins
si.n in amon% -ox, C#ic* on sa"e,
Entry ) Sa#e o' scrap i%em
2an* a/c Dr
To Income On Scrap Sa#e a/c
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NAVIGATION) Main Men! Genera# Le&e.r ! orna#s ! orna# En%r(
! Crea%e/ Up&a%e orna# En%ries
Fo##o+in. pa.e +i## .e% open En%er &a%e C#ic* on A&&,
Fo##o+in. pa.e .e%s open, En%er &escrip%ion in #on. &escrip%ion -ox
C#ic* on #ines %a- Fo##o+in. pa.e .e%s open
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C#ic* on a&& si.n in or&er %o a&& one more ro+ 'or %he en%r( as
sho+n -e#o+
H
Entry) In%eres% On FDR
FDR a/c Dr,
To In%eres% a/c
NAVIGATION) Main Men! Genera# Le&e.r ! orna#s ! orna# En%r(
! Crea%e/ Up&a%e orna# En%ries
Fo##o+in. pa.e +i## .e% open En%er &a%e C#ic* on A&&,
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Fo##o+in. pa.e .e%s open, En%er &escrip%ion in #on. &escrip%ion -ox
C#ic* on #ines %a- Fo##o+in. pa.e .e%s open
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C#ic* on a&& si.n in or&er %o a&& one more ro+ 'or %he en%r( as
sho+n -e#o+
Se#ec% FDR a3+in rs% ro+ an& en%er amon% in amon% -ox
Se#ec% Intere!t On FDR a/c in accon% -ox an& en%er amon%
+i%h mins si.n in amon% -ox, C#ic* on sa"e,
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A**OUNTS
PA#A>LE
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In Case O' AT An& 0i%ho#&in.
If withholding a%%licale on su%%lier
Re%e%ber i& vat or withhol'in i! a""li+able on the !(""lier
&ollowin lin, !ho(l' be there on vo(+her- an' i& lin, i! not "re!ent
on !(""lier an' wihtol'in or VAT i! a""li+able it %ean! VAT or
6ithol'in !et (" i! %i!!in
In case o' AT An& 0i%ho#&in.)
I' -o%h are app#ica-#e on sin.#e spp#ier %hen -o%h +i## appear
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.n Case 5f 6$T
.n Case 5f Witholding
The!e are the in'i+ator! o& vat a""li+ability an'
withhol'in a""li+ability
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Case7, Prchase o' asse% 'romspp#ier 3Preparin. Re.#ar ocher 4
Asse% a/c DR
TO Spp#ier a/c
E$a%"le:Comp%er prchase& 'rom AN s(s%ems
Comp%er a/c Dr
To AN S(s%ems a/c
In thi! +a!e a re(lar vo(+her will be "re"are'
Ste"! :Naviation) Main men! Accon%s Pa(a-#e!ochers!A&&/Up&a%e!
Re.#ar En%r(
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C#ic* on a&& a ne+ "a#e %a-,
Se#ec% "ocher s%(#e re.#ar "ocher
Se#ec% spp#ier name 'rom +hom (o prchase& %he asse%,
En%er %he in"oice nm-er, En%er %he in"oice &a%e,
En%er %he .ross amon% ,
C#ic* on a&&,
On c#ic*in. a&& 'o##o+in. pa.e appears
Go %o in"oice in'orma%ion %a-, En%er %he accon%in. &a%e1 here %his %erm means %he &a%e on
+hich (o +an% %o -oo* (or asse% or expese in #e&.ers
Se#ec% %he accon% i,e %he asse% (o prchase& or expense (o
+an% %o char.e1 #i*e i' comp%er is prchase& %here'ore in accon%
comp%er sho#& -e chosen,
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C#ic* on sa"e,
Pay%ent o& a re!"e+tive Re(lar Vo(+her
ENTR#) AN S(s%em a/c Dr To Cash/ 2an* a/c
Firs% prepare re.#ar "ocher as sai& -e'ore
Go on pa(men% %a- as in&ica%e& in %he screen sho% 1 'o##o+in.
pa.e opens
Go %o pa(men% %a- en%er accon%in. &a%e1 -an*1 -an*accon% ,
In messa.e -ox pro"i&e &escrip%ion as &esire& From ac%ions -ox se#ec% recor& pa(men% op%ion , En%er pa(men% &a%e,
In re'rence .i"e cheJe nm-er an& i' pa(men% is ma&e%hro.h cash %hen .i"e some niJe nm-er,
Sa"e %he "ocher
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Case5, A&"ance To Spp#ier
3preparin. prepai& "ocher 4
Spp#ier a/c DrTo Cash a/c
E$a%"le:Rs 561 666 .i"en as a&"ance %o A&i%i S(s%ems
A&i%i S(s%ems a/c Dr 561666 To Cash a/c 561666
In thi! +a!e a "re"ai' vo(+her will be "re"are' )Naviation) Main men! Accon%s Pa(a-#e!ochers!A&&/Up&a%e!Re.#ar En%r(
B*li+, on a'' a new val(e tab
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Se#ec% "ocher s%(#e prepai& "ocher in case o' a&"ance%o a spp#ier,
En%er spp#ier name %o +hom a&"ance is .i"en,
En%er in"oice &a%e an& .ross in"oice amon%,
C#ic* on a&& -%%on,
Fo##o+in. pa.e appears
Sa"e %he %he "ocher
Go on pa(men% %a-,
Fo##o+in. pa.e sho+n -e#o+ .e%s open
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En%er Accon%in. &a%e on +hich (o +an% %o -oo* (or
a&"ance pa(men% %o spp#ier in -oo*s, Se#ec% %he -an* 'rom +hich a&"ance pa(men% is -ein.
&one1 an& i' cash pa(men% is -ein. ma&e %hen se#ec%cash in -an* -ox,
Se#ec% re+or' "ay%entin ac%ions -ox,
En%er pa(men% &a%e an& pa(men% re'rence,
Sa"e %he "ocher,
I' +i%hho#&in. is app#ica-#e on %he spp#ier %hen %here is a#in* a"ai#a-#e on in"oice in'orma%ion pa.e ca##e&+i%hho#&in. as sho+n -e#o+
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c#ic* on i% a +i%hho#&in. pa.e +i## -e open1 c#ic* onpos%pone +i%hho#&in. -ox as in case o' prepai& "ocher+iho#&in. is pos%pone&,
In +i%hho#&in. &e%ai#s (o can see0i%hho#&in. A%hori%(0i%ho#&in. T(pe0i%ho#&in. ris&ic%ion0i%ho&in. c#ass +hich means %o +hich ca%e.or( %his
spp#ier -e#on.s #i*e con%rac%or1 cons#%anc( accor&in.#(+i%hho#&in. r#e app#ies %o i% 1 %his a#so sho+s +hich r#e+i## -e app#ica-#e1 i' (o +an% %o o"erri&e (o can,
C#ic* on -ac* %o in"oice an& sa"e Go %o pa(men% %a- i' +i%hho#&in. %o -e pai& 1 en%er
accon%in. &a%e1 -an*1 -an* accon% , In messa.e -ox pro"i&e &escrip%ion as &esire& From ac%ions -ox se#ec% recor& pa(men% op%ion , En%er pa(men% &a%e, In re'rence .i"e cheJe nm-er an& i' pa(men% is ma&e
%hro.h cash %hen .i"e some niJe nm-er,
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Sa"e %he "ocher,
Ma*in. Pa(men% To A Spp#ier 3Lmpsm4
En%r() Spp#ier a/c Dr To Cash a/c,
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Fo##o+in. %hin.s can -e o-ser"e&)
>an, *o'e) 2OI 3-an* name 'rom +hich %hpa(men% is ma&e4
>an, a3+) a/c 'rom +hich pa(men% is.e%%in. -ein. -e &one
KEn%er spp#ier in remi% spp#ier %o +home pa(men% is -ein.&oneC#ic* on -i#& +or*shee% -%%on as sho+n a-o"e,KAs soon as (o c#ic* -i#& +or*shee% -%%on 'o##o+in. -e#o+pa.e .e%s open)
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I% can -e seen %here are %+o %a-s Man Pa( 0or*shee% an& App#(
ocher,
On Man Pa( 0or*shee% %a- 'o##o+in. in'orma%ion is comin.) Re%it S(""lier) Spp#ier &e%ai# $ Spp#ier name 2an* Name +i%h accon% as +e## as +or* shee% i& an&
+i%ho#&in. ca#c#a%e& i' an( 0hen a pa(men% +or*shee% +i## -e crea%e& s(s%em pro"i&es
a niJe +or*shee% i&1 on e"er( crea%ion o' +or*shee% a
+or*shee% I& +i## -e .enera%e& +hich +i## -e &i'eren% on
e"er( crea%ion, Tic* on app#( &iscon% i' an( ,
Go %o App#( ocher %a- 1 On c#ic*in. 'o##o+in. shee% appears)
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I% can -e seen a## %he "oches ma&e on %he spp#ier can -e seenhere +hose pa(men%s are %o -e &one
C#ic* on se#ec% a## i' pa(men% o' a## "ochers %o -e ma&e an& c#ic*on re'resh ,
No+ (o can see %he sm o' %he "ochers in pa(men% amon%1
#i*e in %his %o%a# pa(men% amon% sho+in. is Rs 551::>
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I' (o &on% +an% %o ma*e %he pa(men% o' 551::>1 (o can se#ec%%he "ochers on (or pa(men% &esire -asis -( c#ic*in. on se#ec%as sho+n -e#o+
A'%er (o se#ec% come %o man pa( %a- an& c#ic* on sa"e
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Prepa(men% App#ica%ion 3 Se%%#emen%O' A&"ance A.ains% The Re.#ar 2i## 4
STEPS
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Naviation : Main Men( 9 A++o(nt! Payable 9Pay%ent!9
Man(al Pay%ent An' Pre"ay%ent! 9A""ly Vo(+her! To
Pre"ay%ent!
As (o c#ic* App#( ochers To Prepa(men%s 'o##o+in. pa.e .e%s open
This pa.e main%ains %he &a%ai#s o' prepai& "ochers i' an( 1
o' %he spp#iers prepare& 'or %he a&"ances .i"en %o %hem,
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As ser can no% remem-er "ocher i& %here'ore c#ic* on
spp#ier #oo* p an& se#ec% %he spp#ier 'rom +hom (o
recei"e %he -i## a.ains% %he a&"ance .i"en %o him, As (o c#ic* on #oo* p 'o##o+in. pa.e opens
En%er %he spp#ier name in spp#ier -ox as hi.h#i.h%e&, An& c#ic* on #oo* p %a- an& %hen en%er spp#ier,
C#ic* on search
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As (o can see in screensho% one spp#ier has -een se#ec%e& a##
%he prepai& "ochers on %ha% spp#ier .e%s #is%e& Amon. %he "ocher i& s se#ec% %he a&"ance "ocher +hich (o
+an% %o se%%#e a.ains% %he -i## C#ic* on one "ocher i& an& 'o##o+in. pa.e appears)
See the "ae +are&(lly:
I% represen%s prepai& "ocher i&, Spp#ier i& +i%h spp#ier name Gross amon% o' "ocher
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To%a# a&"ance amon% app#ie& a.ains% -i## in or&er %o se%%#e
A"ai#a-#e amon% sho+s remainin. a&"ance on spp#ier so %ha% i%
can -e se%%#e& in '%re,
A""lie' Vo(+her bo$ !how! &ollowin I' %his "ocher is a#rea&( se& %o se%%#e a.ains% a -i## 3%he
re.#ar "ocher4 1 %hen %ha% re.#ar "ocher appears %o -e
here as sho+n -e#o+)
,
A""ly new vo(+her! to "ay%ent i! +olo(re' 2bl(e49 i%
sho+s %ha% %his prepai& "ocher is a"ai#a-#e 'or se%%#emen% an&i& it! +olo(r i! bla+,%hen i% is '##( se%%#e& no amon% #e'% in i%
'or 'r%her se%%#emen%
C#ic* on app#( ne+ "ochers %o pa(men%1 'o##o+in. pa.e opens)
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C#ic* on search1 %he re.#ar "ochers a"ai#a-#e 'or se%%#emen%
3app#ica%ion o' a&"ance4 +i## come #i*e as 'o##o+s
On a&i%i s(s%em %here are : re.#ar "ochers 'or se%%#emen% 1
se#ec% %he "ocher +hich (o +an% %o se%%#e -( se#ec%in. %he
hi.h#i.h%e& sJare -ox,
A'%er se#ec%in. %he "ochers 'or prepa(men% app#ica%ion c#ic* on
cop( /-ac* op%ion %o re%rn -ac* in or&er %o app#( %he
prepa(men%, As (o re%rn -ac* (o see %he 'o##o+in. pa.e,
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I ha"e se#ec%e& "ocher i& 666665;5< 'or prepa(men%
app#ica%ion1 %ha% "ocher +i%h "ocher i& an& "ocher
amon% can -e seen here,
No+ app#( -%%on is ac%i"e1 c#ic* on i% %o app#( a&"anceamon% o"er i% an& i' (o &on% +an% %o app#( %hen c#ic* on
se#ec% 'or napp#( sJare -ox as hi.h#i.h%e& an& c#ic* on
napp#( -%%on,
As soon as (o app#( pa.e chan.es %o as 'o##o+s
Now yo( +an !ee the &ollowin in&or%ation: Gro!! a%o(nt=amon% o' prepai& "ocher Total a""lie'=amon% o' a&"ance app#ie& / se%%#e& Available a%o(nt=amon% o' a&"ance no% se%%#e& 3 remainin.
amon% o' a&"ance on spp#ier4
Ear#ier (o can see app#( ne+ "ochers %o pa(men%
-ecame -#ac* no+ a'%er sa"in. i%1 a.ain chan.es -ac* %o-#e +hich means i% is ha"in. some amon% remainin.
+hich can -e app#ie& on o%her re.#ar "ocher 3pen&in.
a&"ance amon%4i,e 'or 'r%her se%%#emen% i% can -e
%i#i=e&,
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>ill A%o(nt i! %ore then a'van+e to !(""lier
Entry: Spp#ier a/c Dr
To Cash/ 2an* a/c
Asse% a/c Dr
To Spp#ier a/c
To Cash / 2an* a/c
E$a%"le) A&"ance %o spp#ier is Rs :666 an& -i## recei"e& 'or Rs ;666
Prepare prepai& "ocher 'or examp#e o' Rs :6661 as &irec%e&,
Prepare re.#ar "ocher an& sa"e i% no nee& %o .o on pa(men%
%a-,
Go to Main Men(9 A++o(nt! Payable9 Pay%ent! 9 Man(al
Pay%ent Pre"ay%ent 9 A""ly Vo(+her! To Pre"ay%ent, Se#ec% %he spp#ier 1 c#ic* on search 'o##o+in. pa.e +i## appear as
sai& -e'ore)
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As (o can see on pa.e %his prepai& "ocher is o' Rs :666 +hich
means Rs :666 is .i"en as a&"ance %o spp#ier 1 On#( Rs :666 -i## can -e se%%#e& ,
o recei"e& -i## o' Rs ;666,
C#ic* on app#( ne+ "ochers %o pa(men%1 se#ec% %he "ocher assai& -e'ore %hen c#ic* cop(/ -ac* op%ion %o re%rn -ac* an& (o
+i## no%ice %he 'o##o+in.)
Re.#ar "ocher amon% is Rs ;666 3-i## is recei"e& o' Rs ;6661 i%
is sho+n in schee amon% co#mn 4 an& a&"ance +as o' 8s%
Rs :6661 %here'ore on#( Rs :666 o' -i## +i## -e a&8s%e&
a.ains% %he a&"ance 3prepai& "ocher4, C#ic* on app#( an& sa"e,
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No+ (o can see in a"ai#a-#e amon% 6 is comin. +hich meansno amon% o' a&"ance #e'%,
App#( ne+ "ocher %o pa(men% a#so %rne& -#ac* +hich a#so
in&ica%es no%hin. is #e'% in a&"ance "ocher +ho#e Prepai& "ocher is app#ie& no+,
As on#( Rs:666 o' re.#ar "ocher is se%%#e& 1 Rs5666 is remainin.
o' %his "ocher an& i' an( e#se a&"ance is %here (o can se%%#e i%
-( %ha% 1 i' (o &on% &esire i% %o se%%#e i%1 %hen (o ha"e %o
mana##( pa( %his "ocher as &irec%e& -e'ore, Cop( "ocher i& o' re.#ar "ocher 'rom here,
Go to a++o(nt! "ayable9 Vo(+her!9A''3 U"'ate9 Re(lar
entry
Fo##o+in. pa.e opens,
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C#ic* on n& an exis%in.,
On c#ic*in. n& an exis%in. 'o##o+in. pa.e .e%s open
I' (o *no+ spp#ier name %hen en%er spp#ier name or 8s% en%er
"ocher i& (o copie& 'rom %here in "ocher i& -ox an& c#ic* on
search, ocher .e%s open,
Go on pa(men% %a- (o +i## no%ice %he 'o##o+in.,
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See pa(men% in'orma%ion -ox "ie+ a## is -#e co#ore& +hich is
&eno%in. %ha% in %his "ocher %here are more %hen 7 ro+, See a'%er "ie+ a## rs% 7 o' 5 is comin.1 +hich is sho+in. %ha% %his
"ocher is ha"in. %+o ro+s, C#ic* on "ie+ a## )
There are %+o pa(men%s) pa(men% 7 an& pa(men%5 in&ica%e& -(
arro+, One pa(men% is prepai& app#ie& an& one is %o -e pai&,There'ore pa( i% as &irec%e& -e'ore)
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Par%ia# Pa(men% O' Re.#ar ocher
o ha"e prepare& %he re.#ar "ocher as &irec%e&,
For !(+h ty"e o& "ay%ent! &ollow the below iven
'ire+tion!)
Naviation) Main Men ! Accon%s Pa(a-#e! ochers! Main%ain!
Se#ec%i"e Pa(men% Up&a%e
C#ic* on spp#ier i&, As (o en%er spp#ier c#ic* on search a## %he "ochers prepare&
'or %he spp#ier +i## -e &isp#a(e&1 se#ec% %he "ocher ,
As soon as (o c#ic* %he "ochers +i## .e% open, Se#ec% %he "ocher +hich (o &on% +an% %o pa( +ho#e 3'##
pa(men%4 Se#ec% %he op%ion sp#i% pa(men% En%er %he amon% (o +an% %o pa( in one ro+ an& .i"e %he
amon% (o &on% +an% %o pa( ,
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Sa"e %he "ocher,
Se#ec% p&a%e pa(men% op%ion , Go on -an* &e%ai#s %a-, Se#ec% %he -an* 1accon%1 en%er pa(men% &a%e,
Choose recor& pa(men% op%ion , Gi"e pa(men% re'rence, Sa"e %he "ocher,
For e$a%"le: I have "re"are' a re(lar vo(+her o& R!
7/@- an' I want to %a,e the "ay%ent o& R! /80 only
Naviation) Main Men ! Accon%s Pa(a-#e! ochers!
Main%ain! Se#ec%i"e Pa(men% Up&a%e I ha"e opene& %he se#ec%i"e pa(men% p&a%e op%ion an&
en%ere& %he "ocher i& in "ocher i& op%ion, As I c#ic* on search %he 'o##o+in. pa.e .e%s open)
No+ I +an% %o ma*e pa(men% o' Rs 5;6 on#(,
C#ic* on sp#i% pa(men% op%ion1 'o##o+in. pa.e .e%s open
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In .ross pa(men% I +i## +ri%e Rs 5;6 amon% an& Rs 7>> in
secon& ro+,
Remem-er %o%a# sm sho#& -e Rs C#ic* on sa"e 1 'o##o+in. pa.e .e%s open)
No+ s(s%em has crea%e& %+o pa(men%s1 as I ha"e %o pa( Rs
5;61 c#ic* on p&a%e pa(men% +hich is presen% in Rs 5;6 ro+, As soon as I +i## c#ic* 'o##o+in. pa.e +i## .e% open)
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Go %o -an* &e%ai#s %a- an& c#ic* on i%1 'o##o+in. pa.e +i##
come
I +an% %o ma*e pa(men% in cash %here'ore I +i## se#ec% cash
op%ion in -an* co&e1 cash in -an* accon% as sho+n -e#o+, For ma*in. pa(men% in pa(men% ac%ion I +i## choose recor&
pa(men% op%ion En%er pa(men% &a%e an& accon%in. &a%e, Sa"e %he "ocher, Pa(men% has -een &one,
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