• Importing text files• Creating Forms• Creating Reports
Importing files• You can create or populate a table in Access by
importing data from External files (including text file, Excel file or files from other database applications e.g. SQL database files.)
• For importing a text file, Click on the “External Data” tab and click on text file.
• An importing dialog box appears which helps you through the importing process . Click on the “browse” button and navigate to the location of the text file that you wish to import and click on OK.
Importing a Text File
Click on browse to
navigate the location of the file you
are importing
Select the file from
your Computer
Click Open to Import the file
Importing a Text File
The Text file is
Imported as a new
table
Importing a Text File
Delimiter is Comma in the Text
file
Importing a Text File
Make sure this box is checked,
else even Fields become Records in the
Table
Importing a Text File
Click Next
Importing a Text File
You can choose your own Primary
key
Importing a Text File
You can rename the table here
Importing a Text File
Click close since we do not want to
save the importing
steps
Importing a Text File
A normal Text file has been converted into a regular Table in Access by
Importing it.
Creating Forms
• Like Datasheet view, Forms can be used to manipulate records in a table.
• To create a Simple form, click on the “create” tab and select the table for which you want to create form and click on the “Form” button.
• Click on the save button and specify a name for your form.
Creating Forms
Form views
• Two views for modifying the form:Form view: This view is used to change records in
the table, e.g. add/delete/modifyLayout view: To change the layout of the form, e.g.
add/delete/change labels and fields.
Layout View of Form
You can go to
the Next record
Saving the Form
Creating a Report
Layout View of the Report
Layout View of Report (Contd..)
You can delete only in Layout View
Views of Report
By default the View of
report is ‘Layout’
Report view
Saving the Report
Practice these steps until your comfortable with all the concepts.