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Open Archives for Library and Information Science:
an international experience
Antonella de Robbio and Paula Sequeiros
IV EBIB Conference: Open Access - Internet in libraries 7th December 2007
Torun, Poland7th December 2007
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underlying concepts
Open Access (OA) as the motivation
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underlying concepts
Open Access (OA) as the motivation global effort to redefine the mechanisms of
scholarly communication to make LIS research more visible and accessible
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underlying concepts
Open Access (OA) as the motivation global effort to redefine the mechanisms of
scholarly communication to make LIS research more visible and accessible
Trend towards digital libraries and self-archiving
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E-LIS
e-prints in Library and Information Science
http://eprints.rclis.org
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E-LIS• established in 2003
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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant
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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and
Information Science
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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and
Information Science• a part of the RCLIS project
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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and
Information Science• a part of the RCLIS project • international team of voluntary librarians
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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and
Information Science• a part of the RCLIS project • international team of voluntary librarians• not-for-profit project
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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and
Information Science• a part of the RCLIS project • international team of voluntary librarians• not-for-profit project• freely accessible to users (search and full-text)
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the archive: documents
6%
35%59%
preprints (6%)
postprints (35%)
unpublished (59%)
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the archive: documents
articles (25%)200 journals
papers (9%)250 conferences
unpublished (59%)
other (7%)
25%
9%
59%
7%
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the archive: documents
38%
62%
reviewed (62%)
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growth of records in archive (Oct. 2007)
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growth of records in archive (Oct. 2007)
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what goes in and how
LIS topics and interrelated disciplines, scientific or technical
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what goes in and how
LIS topics and interrelated disciplines, scientific or technical
• finished documents, published or unpublished, any language or format
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what goes in and how
LIS topics and interrelated disciplines, scientific or technical
• finished documents, published or unpublished, any language or format
• authors self-archive
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what goes in and how
LIS topics and interrelated disciplines, scientific or technical
• finished documents, published or unpublished, any language or format
• authors self-archive
and• agreements with institutions and library
associations
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submissions and authors
38%
62%
60% of submissions mediated by E-LIS editors
30% self-archived
2540 authors
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value-added tools for editors and for users
• automatic alerts for editors
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value-added tools for editors and for users
• automatic alerts for editors• full metadata display
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value-added tools for editors and for users
• automatic alerts for editors• full metadata display• full-text search
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value-added tools for editors and for users
• automatic alerts for editors• full metadata display• full-text search• counter in homepage
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value-added tools for editors and for users
• automatic alerts for editors• full metadata display• full-text search• counter in homepage• statistics from Webalizer
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value-added tools for editors and for users
reference linking with ParaTools
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organisational model: E-LIS teams
initiative's strategic issues
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organisational model: E-LIS teams
initiative's strategic issues• future direction
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organisational model: E-LIS teams
initiative's strategic issues• future direction• policies and impact on the user
community
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organisational model: E-LIS teams
initiative's strategic issues• future direction• policies and impact on the user
community• connection with other scientific
communities
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organisational model: E-LIS administration
• archive’s international and future vision
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organisational model: E-LIS administration
• archive’s international and future vision
• understanding of national and international needs
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organisational model: E-LIS administration
• archive’s international and future vision
• understanding of national and international needs
• world framework of Open Access strategic issues
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international & local
• 5 continents
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international & local
• 5 continents• 42 countries
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international & local
• 5 continents• 42 countries• common vision
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international & local
• 5 continents• 42 countries• common vision
&• cultural individuality
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international context
similar initiatives (LIS domain)
E-LIS
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international context
similar initiatives (LIS domain)
E-LIS• clearly international
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international context
similar initiatives (LIS domain)
E-LIS• clearly international• not commercially-driven (no external
funding; no profit)
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international context
similar initiatives (LIS domain)
E-LIS• clearly international• not commercially-driven (no external
funding; no profit)• based on voluntary work
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E-LIS policies
policy concerns are discussed and democratically agreed upon by the editorial staff
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E-LIS policies
policy concerns are discussed and democratically agreed upon by the editorial staff
• mission, aims and objectives; target audience and communities involved
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E-LIS policies
policy concerns are discussed and democratically agreed upon by the editorial staff
• mission, aims and objectives; target audience and communities involved
• submission policies: who can deposit and how
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E-LIS policies
policy concerns are discussed and democratically agreed upon by the editorial staff
• mission, aims and objectives; target audience and communities involved
• submission policies: who can deposit and how
• metadata quality
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E-LIS policies
policy concerns are discussed and democratically agreed upon by the editorial staff
• mission, aims and objectives; target audience and communities involved
• submission policies: who can deposit and how
• metadata quality• copyright policies
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E-LIS policies
policy concerns are discussed and democratically agreed upon by the editorial staff
• mission, aims and objectives; target audience and communities involved
• submission policies: who can deposit and how
• metadata quality• copyright policies• organisational model
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copyright policies
RoMEO Project recommendations concerning the self-archiving of documents
Know your rights! of Project Romeo
www.lboro.ac.uk/departments/ls/disresearch/romeo/Know-your-rights.doc
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copyright policies
• author retains property after depositauthors responsible for ensuring that documents have no restrictions on electronic distribution
pre-refereed preprints - author holds copyright (no need for permission)
refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving
failing that, can append a link to published paper
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copyright policies
• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution
pre-refereed preprints - author holds copyright (no need for permission)
refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving
failing that, can append a link to published paper
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copyright policies
• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution
• pre-refereed preprints - author holds copyright (no need for permission)
refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving
failing that, can append a link to published paper
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copyright policies
• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution
• pre-refereed preprints - author holds copyright (no need for permission)
• refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving
failing that, can append a link to published paper
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copyright policies
• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution
• pre-refereed preprints - author holds copyright (no need for permission)
• refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving
• failing that, can link to published paper
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organisational model
• over 60 editors– sharing a common vision– contributing to E-LIS with their own experience and competence
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organisational model
• over 60 editors– sharing a common vision– contributing to E-LIS with their own experience and competence
• administration team
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national metadata
undergoing debate - launching of a service provider to harvest and gather national metadata from national LIS archives which could become a part of the RCLIS infrastructure
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E-LIS policies
preservation issues
preservation metadata - designed for identifying and managing digital content over a long period of time
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preservation
JISC Circular 4/04, note 10no «formal preservation policy» was being followed
«de facto rules on file formats and transformations but no provision for acquiring the source versions»
«strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around»
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preservation
JISC Circular 4/04, note 10no «formal preservation policy» was being followed
«de facto rules on file formats and transformations but no provision for acquiring the source versions»
«strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around»
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preservation
JISC Circular 4/04, note 10no «formal preservation policy» was being followed
«de facto rules on file formats and transformations but no provision for acquiring the source versions»
«strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around»
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PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing infrastructural digital preservation services for institutional repositories
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PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing infrastructural digital preservation services for institutional repositories
offering a tool integrated into ROAR (Registry of Open Access Repositories http://roar.eprints.org/
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preservation
PRESERV (PReservation Eprint SERVices)
a JISC project researching and developing infrastructural digital preservation services for institutional repositories
offering a tool integrated into ROAR (Registry of Open Access Repositories http://roar.eprints.org/
E-LIS responded to survey and «is working to allow for a Preserv profile within ROAR
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PRONOM-DROID
The National Archives - database of file formats, PRONOM, to identify repositories content using DROID (Digital Record Object Identification) open source software
file format identification service applied to data collected by the Celestial harvester
graphical view of a repository is broken down by file formats through ROAR’s user interface
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PRONOM-DROID
The National Archives - database of file formats, PRONOM, to identify repositories content using DROID (Digital Record Object Identification) open source software
file format identification service applied to data collected by the Celestial harvester
• graphical view of a repository is broken down by file formats through ROAR’s user interface
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OpenDOAR (The Directory of Open Access Repositories
http://www.opendoar.org/
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OpenDOAR (The Directory of Open Access Repositories
http://www.opendoar.org/• tool that supports preservation policy
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OpenDOAR (The Directory of Open Access Repositories
http://www.opendoar.org/• tool that supports preservation policy • preservation policy definition form allows
for external partnerships
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GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects
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GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects records the history of changes to a
document
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preservation
GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects records the history of changes to a
document preserves rights declarations
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E-LIS (Morrisson et al., 2007)
(then a) total of 5077 records
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E-LIS (Morrisson et al., 2007)
(then a) total of 5077 records 86% were found to be PDF/MS-Word
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August 2007, E-LISproject DRAMBORA (Digital Repository Audit Method Based on Risk Assessment)
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purpose of the DRAMBORA toolkit
[…] identifying the risks and vulnerabilities
associated with the mandate, activities and assets
assessing and calculating the risks defining risk management measures
[…]
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results of auditing:
E-LIS needs to improve at technical management level, while at content level it showed to be well-prepared
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conclusions
1. LIS computing science and
technology - bibliometric and citation analysis
an interesting reference case to other communities
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2. diversification of nationalities and languages– 82 countries – 36 languages
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2. diversification of nationalities and languages
intensive collaboration from Polish librarians:
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2. diversification of nationalities and languages
intensive collaboration from Polish librarians: – quality papers in E-LIS
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conclusions
2. diversification of nationalities and languages
intensive collaboration from Polish librarians: – quality papers in E-LIS– very high bibliometric skills
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conclusions
2. diversification of nationalities and languages
intensive collaboration from Polish librarians: – quality papers in E-LIS– very high bibliometric skills– excellent editors Bozena
Bednarek-Michalska and Lidia Derfert-Wolf
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conclusions
3. international LIS network
stimulated by – extension of OA concept to LIS
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conclusions
3. international LIS network
stimulated by – extension of OA concept to LIS
facilitated by – dissemination of material within the
community
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conclusions
4. E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engage in such a venture
and to further develop international
research activities
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conclusions
4. E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engage in such a venture
and to further develop international
research activities
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conclusions
4. E-LIS contributing to outline
global vision of LIS domain
challenges and opportunities
motivation to engage and to further
develop international
research activities