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ONS Congress 09 -the 34th Annual Congress
Jeanne Held-Warmkessel, MSN, RN, AOCN®, ACNS-BC
Congress 2009 team leader
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The Process Evolves With Experience
• An educational platform was developed by the team using documents and information
• Topics on the platform are diverse with the goal of meeting attendees and members educational needs
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ONS Documents
• Strategic plan
• Education agenda
• Research agenda
• Legislative action
• Environmental scan
• Needs assessment data
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ONS Information
• Educational needs assessments
• Evaluations from prior congress attendees
• Hot issues and coming trends
• Concerns and ideas of members, SIGs
• Councils and committees
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The 09 Congress Team
• Team leader
• Team leader elect
• Local liaisons for 09 and for 10
• Members just like you – staff, APNs, managers, inpatient, outpatient
• Abstract leader (researcher) from ANR SIG
• Different regions of the country
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National Office Staff Education Team
• Director of Education
• Project Manager
• Meeting Planner and staff
• Administrative Assistant
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Call for topics
• Done electronically
• Due after congress and prior to the team planning meeting
• Topics from the educational platform and other topics submitted by members, confirmed speakers, committees, councils, SIGs and focus groups
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Topic submissions
• Catchy but not silly title
• Brief topic description with content outline
• Level of content
• Target audience
• Submitter information
• Sponsor such as SIG
• Coordinator and speakers
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Speakers
• Try to avoid any conflicts of interest with speakers
• Geographic and cultural diversity
• Experts
• Presentation skills
• Meet deadlines
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Level of content
• Introductory – no prior knowledge needed
• Intermediate – provide in-depth content to experienced participants who have some working knowledge related to the topic
• Advanced – prepared for nurses with 3+ years of experience in the topic
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Types of sessions
• Pre-congress sessions – full day (7 hrs) and half day (3.5 hrs)
• Instructional sessions – 90 minutes of didactic presentation, provide “how to” information
• Discussion sessions - 90 minutes in length with built in time for discussion and participation by the audience
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Types of sessions
• Special sessions and topics vary by year, usually 90 minutes
• Joint sessions with other organizations
• International sessions
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Special sessions
• Nominated lectureships
• Bench to bedside
• Distinguished Researcher
• Clinical Lecture
• Mara Mogensen Flaherty Memorial Lecture
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Podium and poster sessions
• Call for abstracts is near the end of the year
• Research, clinical practice, education and leadership abstracts are selected
• Podium sessions – usually 3-4 abstracts per session
• Poster sessions – two during meeting
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Topic selection
• Reviewed by team• Topics that are well developed and best fit the
platform and educational needs of the members and attendees
• Using the education agenda and ONS strategic plan
• Those that best fit are selected for presentation• Variety of topics including clinical, leadership,
research and administration
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Team responsibilities
• Review all ONS documents and evaluations in order to discuss topic ideas for education platform
• Develop conference goals and objectives
• Topic selection and coordinator notification
• Liaison with coordinator
• Discuss coordinator responsibilities
• Updating coordinators with reminders
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Team responsibilities
• Assist and mentor coordinators with speaker selection, slide preparation, content and speaker development
• Attend meetings and participate in conference calls
• Review of syllabus slides• Attend and audit congress sessions, provide
support and assistance to coordinators and others when needed during sessions
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Team responsibilities
• Collaborate with ONS education team and other ONS teams
• Local liaison helps to coordinate local arrangements to support conference
• Abstract team receives scored abstracts and selects abstracts for podium and poster presentation
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Deadlines
• July – topic confirmation• August – letters to coordinators, speaker upload
system ready• September (early) – program information and
forms uploaded• October/November – call for abstracts• January – abstracts due• February – syllabus slide set due• April – final slides due
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Benefits of coordinating and speaking
• Great experience
• Network and collaborate with other experts
• Professional experience and development
• Your opportunity to shine
• Honoraria
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Coordinator responsibilities
• Meeting deadlines for speaker upload system
• Mentoring speakers
• Assisting speakers with slide development
• Submitting slide sets on time and in appropriate format
• Using the online resources available on the speaker upload system
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Congress needs you!
• Ideas
• Mentorship
• Enthusiasm
• Creativity
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Feedback from 08
• Coordinators thoughts on the change in times and dates for the SIG meetings
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Questions?