Officer Communications Officer Communications
Presented byPresented by
D11NRD11NR Communication Services Communication ServicesJanuary 2009January 2009
www.d11nuscgaux.infowww.d11nuscgaux.info
TOPICSTOPICS
Leader - catalyst and innovator for Leader - catalyst and innovator for
Successful CommunicationsSuccessful Communications
Email Distribution listsEmail Distribution lists
Web Services & Unit WebsitesWeb Services & Unit Websites
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Our Missions – Our GoalOur Missions – Our Goal
Informal discussion Informal discussion
TrainingTraining
‘‘On Patrol’On Patrol’
Committee meetingsCommittee meetings
Board - Staff MeetingsBoard - Staff Meetings
General Unit meetingsGeneral Unit meetingsApril 11, 2023April 11, 2023 Communications ServicesCommunications Services 33
Methods of CommunicationsMethods of Communications Face to face, small groupFace to face, small group Face to face, meetingFace to face, meeting Phone conferencePhone conference Phone – one to onePhone – one to one Email – ‘Conversation’Email – ‘Conversation’ Email – Distribution listsEmail – Distribution lists Printed MaterialPrinted Material Web sitesWeb sites
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Unit meetingsUnit meetings
NoticesNotices
AgendaAgenda
Include Training/ProgramInclude Training/Program
Meeting TimingMeeting Timing
Designate Committees to report backDesignate Committees to report back
Include FellowshipInclude FellowshipApril 11, 2023April 11, 2023 Communications ServicesCommunications Services 55
Communications . . . or lack of . . Communications . . . or lack of . .
EnergizingEnergizing
DisinterestedDisinterested
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WE
ARE
VOLUNTEERS!
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Technical PITFALLS Technical PITFALLS Blockage & FiltersBlockage & Filters
A message sent is not always received.A message sent is not always received.
SpamSpam Report spam to ISP while on the web.Report spam to ISP while on the web.
SecuritySecurity Email is like a postcard, visible in transmissionEmail is like a postcard, visible in transmission
Forgery, Spoofing, and PhishingForgery, Spoofing, and Phishing Email mischief which could by maliciousEmail mischief which could by malicious
Listing Addresses on the WebListing Addresses on the WebSuggest using: Suggest using: www.gmail.com
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Best Practices for Best Practices for AuxiliaryAuxiliary EmailEmail
Maintain current email address in Maintain current email address in AUXDATA. AUXDATA.
We do not send chain letters, jokes, We do not send chain letters, jokes, or other unrelated AUX business or other unrelated AUX business
Politics or sexually oriented content Politics or sexually oriented content do not belong do not belong
Follow the Chain of LeadershipFollow the Chain of Leadership
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D11NR Distribution ListsD11NR Distribution Lists
PURPOSE: To keep members informed PURPOSE: To keep members informed
Lists are derived from email addresses Lists are derived from email addresses in AUXDATA. in AUXDATA.
Suggestion: List an email address in Suggestion: List an email address in AUXDATA separate from AUXDATA separate from normal email address. normal email address.
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All members receive All members receive distribution messagesdistribution messages
Please do not forward Please do not replyPlease do not forward Please do not reply
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Distribution EmailDistribution Email
CHDIRAUX: ‘ALAUX’CHDIRAUX: ‘ALAUX’
National: ‘USCG Auxiliary eNEWS’National: ‘USCG Auxiliary eNEWS’
District Messages from:District Messages from:
• Elected Leaders & StaffElected Leaders & Staff
Special Groups:Special Groups:
• QUALS: IT, VE, MS, OPSQUALS: IT, VE, MS, OPS
• Unit OfficersUnit Officers
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Creation D11NRof ListsCreation D11NRof Lists
Downloaded from AUXDATADownloaded from AUXDATA
For those wishing not to be on a For those wishing not to be on a distribution list, remove email distribution list, remove email
address from AUXDATAaddress from AUXDATA
Do not report email as spam!Do not report email as spam!
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District Web ServicesDistrict Web Services
Unit Website representation on webUnit Website representation on web
National or District Server FREENational or District Server FREE
Webmaster Training Webmaster Training AUX04 & PCDR Fair Web ClassAUX04 & PCDR Fair Web Class
District Best of the Web (DBOW)District Best of the Web (DBOW)
Preformatted WebsitePreformatted WebsiteApril 11, 2023April 11, 2023 Communications ServicesCommunications Services 2222
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